The Catalonian at Cherry Creek North HOA Board Meeting 280 S. Madison St. January 10, 2011 1) Call to Order Meeting was called to order at 6:35 PM a. Quorum was established Geysu, Myles, Nancy (Via Skype), Bob, Hinda, Teresa, were present 2) Minutes - Approved (December 2011) by Nancy and seconded by Geysu 3) Homeowners Forum: a Discussed Letter from #308 concerning snow removal, pets, and hallway remodel. b. #107 Asked if her screens were schedule for repair -Les is checking on c. Homeowners present from #103, #206, & #208. 4) Treasurers Report: a. Financials were reviewed and approved b. Delinquencies were discussed. #102 had requested a payment plan and has now decided against making any payment arrangements. Attorney is reviewing action. Unit may be going to foreclosure. 5) Property Manager Report: a. Les from Wehner Management discussed lighting repairs. b. Discussion about snow and ice removal, Les will have handyman clean walks when any snow. c. Rich with Prestige maintenance has been cleaning in garage and addressing door frames, front door, around exit signs, etc. d. Monthly walk around by Bob Burrell: All Lights outside working now Bob will do another walk Around and get notes to Wehner Mgmt.
6) Old Business: a. Discussed additional lighting Hinda wants additional lighting at front street and sidewalks. Les still checking with City and Cherry Creek North Association. b. Discussed bids for interior decorating. Vote was made and approved to proceed with Patriot Builders and Dynamic Interiors. Their bid was priced better (Approx $15,000)than the other bids and also included fixtures and carpet. d. Amending of declarations. HOA Board to review attorneys recommendations. 7) New Business: a. Discussed Annual meeting, Hope to have all info for Owners so that meeting can be held in first part of March 2012 b. Hinda is looking into loan information for remodel or boiler project. c. HOA Board voted to have a regular schedule for exterior window in 2012. Les to get bids. 8) Adjournment 8:35PM 9) Next Meeting: February14, 2012 (unless changed due to Valentine s Day)
The Catalonian at Cherry Creek North Board Meeting 280 S. Madison St. 6:30 pm February 20, 2012 Minutes 1. Call to Order. Meeting was called to order at 6:40 pm a. Quorum established (6 members attending: Myles, Bob, Hinda, Nancy (speaker phone), Geysu, Theresa) b. One homeowner in attendance (Joann 209) 2. Minutes from last meeting were approved. 3. Homeowner Forum a. The previous concerns of Gail (#308) were reviewed. b. Elevator issue was apparently exaggerated and an older issue. However, elevators being out of service are a serious concern to all and should be reported as soon as a homeowner is aware of it so we can get it fixed. c. Les explained that he contacted the owner regarding a puppy that was apparently seen with the tenants in #108. Owner now knows that his tenants should not have a pet and indicated that he will take care of it. Les will follow up and update the board. d. Theresa brought up the issue of Hinda giving wrong, inaccurate, or self serving information to owners when someone else was appointed to respond, and the related issue of who should be making responses to owners. Theresa then made a proposal for how the board should respond to homeowners concerns, issues, complaints, or suggestions: Unanimous Resolution: Every homeowner contact should get a timely response, and 1. We will decide who will respond and appoint that person at the meeting 2. we will include that decision in the minutes, so other board members don t go and answer in a way that the board did not approve 3. we will agree on WHAT will be said, in principle, to the homeowner, and 4. the appointed person who responds to the owner will copy their response to all other board members 4. Treasurer s report a. Financials were reviewed i. Comcast increases were discussed and Les indicated that he is trying to get a reduction in costs b. Delinquencies were discussed, possible actions discussed, but it was determined that no actions should be pursued at this moment. 5. Property Manager s report. a. Cleaning issues we need to speak with Rich about cleaning places like doors, vents on a regular, but probably not every week, basis
b. Discussion about whether we want to request bids for cleaning services for next contract year, or whether to continue working with Rich to get the result we want. His prices have consistently been better by far than anyone else, so even if we had to pay him a bit more to get everything we need done, it s probably worth it. c. Pet poop, light bulb replacement, and dirty stairwells continue to be problems. d. Discussion about door decorations seasonal wreaths / decorations will be allowed as long as no penetration to the doors (adhesive hooks ok). e. Peepholes were brought up and we decided to ignore them if owners add them not condone, but not ban them either. 6. Old Business. a. Interior décor Patriot was selected at last meeting. They request 1/3 payment up front. Their final bid came in just under $42K once they included everything we required 2 coats paint, floors, stairs and railings in stairwells, carpet quality that we want, warranties and schedules. b. Decision to borrow about $60K for a 60 month term seems to be the best option from those Hinda provided. We will have no prepayment penalty if we choose to pay sooner. This will pay for all the interior décor and part of the cost of the upcoming boiler replacement. The remainder of the boiler cost will come from our existing reserves. This is the option we will present to homeowners who must approve (67%) of borrowing money according to the declarations. We will emphasize that this means that there will not be a dues increase. c. Declaration and / or bylaw amendments were mentioned. Much conversation has gone on via email so we did not pursue it further at this time. We can do this after the annual meeting it does not have to be done before then. So, we will return to it next month and then send it out for approval later. Nancy will take the lead in working with the attorney to get the wording right once all board members have a chance to review it on email. d. Upper deck repairs waiting on the weather to permit. e. Boiler replacement bids $44K f. Simplex Grinnell repairs update job completed g. Update of Window Replacement #310 owner has not yet found a schedule match with contractor h. Budget for 2012 we considered all items, section by section, line by line and approved the proposed budget. It will be included in the package, as presented, to the owners for approval at the annual meeting. i. Annual Meeting scheduled for March 20, 2012 notices must go out soon. Bob will work with Les to prepare the letter / notice of meeting. 7. New Business a. FHA Certification proposals bids ranged from $1200+$300 = $1500 to $3,000. Bob recommended and board agreed unanimously that we should pursue it. We will go with the lesser expensive option, but will wait a few months for other issues to settle. b. Loan possibilities discussed under old business (b.)
8. Adjournment 8:55 9. Next meeting: March 13, 2012
THE CATALONIAN AT CHERRY CREEK NORTH CONDO ASSOCIATION There was NO Regular Monthly Board of Directors Meeting held In March, 2012.
The Catalonian at Cherry Creek North Board Meeting 280 S. Madison St. 6:30 pm April 2, 2012 Minutes 1. Call to Order. Meeting was called to order at 6:30 pm a. Quorum established (3 official members attending: Bob (by phone), Nancy, Geysu) Theresa and Shelley Leopard also attended. However, until the amendment requiring five members is passed, they are elected, but not yet seated as board members. b. Appointment of board positions: Geysu was asked, and agreed to continue as president. Nancy offered to continue as treasurer and Bob s arm was twisted until he agreed to serve as secretary. 2. Minutes from last meeting were approved. 3. Homeowner Forum a. The concerns of Gail (#308) regarding the paint color was reviewed and it was determined that Geysu would respond. b. #302 application for construction was approved 4. Treasurer s report a. Financials were reviewed i. First payment to our construction management company was made according to our contract with them. ii. Payment was made to the Colorado sewer for repair of water leak, plumbing costs and carpet cleaning associated with the water leak were also paid iii. Delinquencies were discussed. We asked Les to initiate another contact with the owner of #102 to find out where in the process they are and to suggest that further action will be taken if delinquencies of nearly $15K are not paid. Les reported contact this month with Bank of America who wanted to know if #102 exists. Les filled them in on the history of the unit, the purchase of the unit for back taxes without title insurance, the mortgage on the unit, subsequent construction that improved it, and the subsequent dispute over ownership, liens etc. 5. Property Manager s report. a. FHA application is submitted. We should know in 30-60 days. b. Rich is getting caught up on cleaning items that we specified at previous meetings. c. Sprinklers are on d. Fountains will be turned on in a few weeks.
6. Old Business. a. Interior décor Door painting has gotten behind because people aren t arranging to have their doors open. We will reach out to owners/residents to encourage their cooperation. b. Declaration and / or bylaw amendments were mentioned. We reviewed the eight items and considered Jillian s request to also include a change in section 6 regarding owners who want to rent their units. Les produced an earlier amendment to the declarations that seems to cover exactly what Jillian had requested. Nancy will take it home and read it carefully to determine exactly what it covered. c. Upper deck repairs waiting on the weather to permit. Boards have been placed; wet weather will delay it a little longer. As soon as it gets dry, the coating will be applied. d. Update of Window Replacement #310 we were not given any discount, but Geysu will follow up to see what can be done. e. Annual Meeting held March 20, 2012 Geysu will send follow up letter on subsequent board actions and the drama that occurred at the end of the meeting. 7. New Business a. Comcast contract proposal proposed price raise seems unreasonable. Les will call and suggest that we re considering going with Direct TV for television and / or a company that provides low cost wi-fi for the entire building. These would effectively (especially in combination) cut the demand for Comcast services significantly in the building and might be a bargaining tool for better prices. b. Simplex Grinnel Proposal recent inspection resulted in a proposal to replace all the sprinkler heads in the garage saying that some are outdated. We wonder why those that were replaced fairly recently are outdated. It appears that they are just trying to get us to do something that may not be necessary. Les will ask more questions of them. c. Dryer duct cleaning proposals reviewed three proposals of three very different prices. However, they seem to be proposing different scopes of work. Geysu will contact Monster vac - who is the best known, who Geysu has had experience with and who seems to be proposing a very thorough scope of work to negotiate a better price. d. Window cleaning bids - Reflection windows bid $1050 for the building exterior windows. Units may choose to have them do interior windows for $50 / unit. 8. Adjournment 8:45 9. Next meeting: not established
THE CATALONIAN AT CHERRY CREEK NORTH CONDO ASSOCIATION There was NO Regular Monthly Board of Directors Meeting held In May, 2012.