City of Fresno Retirement Systems REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD AGENDA Tuesday, November 27, 2018 1:00 PM Retirement Office, 2828 Fresno St., 2nd Fl., Board Chamber, Room 202, Fresno, CA 93721 Phillip Hardcastle, Chair TJ Miller, Vice-Chair Marvell French David Cain Jane Sumpter (1) If you want to speak to the Board, please complete a Request to Speak form and hand it to the Board Secretary at the beginning of the Board Meeting. (2) The meeting room is accessible to the physically disabled, and the services of a translator can be made available. Requests for additional accommodations for the disabled, signers, assistive listening devices, or translators should be made one week prior to the meeting. Please call the Retirement Board Secretary at 559-621-7085 to make arrangements. (3) When considering disability retirement applications, the Board may find it necessary to discuss matters relating to the evaluation of the work performance of an employee who has applied for disability retirement, or discuss complaints or charges made against such employee. If this occurs, the Board may adjourn to a closed session to discuss such matters pursuant to Government Code secion 54957, unless the employee requests that the discussion be in public. The Pledge of Allegiance will be conducted at the commencement of the first Board meeting held. ROLL CALL APPROVE MINUTES Approve Minutes of November 9, 2018, Regular Meeting of the Employees Retirement Board. REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD - 09 Nov 2018 - Minutes - Pdf APPROVE AGENDA Approve Agenda of November 27, Regular Meeting of the Employees Retirement Board. TIMED SCHEDULED HEARINGS AND MATTERS A. CONSENT CALENDAR 1. Approve benefit activity report & DROP applications - Employee System Approve benefit activity report & DROP applications - Employee System - Pdf B. DISABILITY HEARING C. EMPLOYEE PERSONNEL ISSUES REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD Page 1 of 8
Agenda Tuesday, November 27, 2018 D. STAFF INITIATED ITEMS E. BOARD INITIATED ITEMS F. GENERAL DISCUSSION G. INFORMATION ONLY ITEMS H. PROPOSED AGENDA ITEMS FOR NEXT BOARD MEETING I. UNSCHEDULED ORAL COMMUNICATIONS J. PUBLIC COMMENTS K. ADJOURNMENT REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD Page 2 of 8
MINUTES REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD 1:00 PM - Friday, November 9, 2018 Retirement Office, 2828 Fresno St., 2nd Fl., Board Chamber, Room 202, Fresno, CA 93721 The REGULAR MEETING OF THE EMPLOYEES RETIREMENT BOARD of the City of Fresno Retirement Systems was called to order on Friday, November 9, 2018, at 1:00 PM, in the Retirement Office, 2828 Fresno St., 2nd Fl., Board Chamber, Room 202, Fresno, CA 93721, with the following members present: PRESENT: ABSENT: STAFF PRESENT: Phillip Hardcastle, TJ Miller, David Cain, and Jane Sumpter Marvell French Robert Theller, Kathleen Riley Brown, Chad Jacobs, Yvonne Timberlake, Phillip Carbajal, and Pattie Laygo ROLL CALL 1:04 pm APPROVE MINUTES Approve Minutes of October 23, 2018, Regular Meeting of the Employees Retirement Board. Moved by Jane Sumpter Seconded by TJ Miller Approve Minutes of October 23, 2018, Regular Meeting of the Employees Retirement Board. Aye: Phillip Hardcastle, TJ Miller, David Cain, and Jane Sumpter Noes: Abstained: Absent: Marvell French CARRIED. 4-0 on a recorded vote APPROVE AGENDA Approve Agenda of November 9, 2018, Regular Meeting of the Employees Retirement Board. Moved by TJ Miller Seconded by Jane Sumpter Approve Agenda of November 9, 2018, Regular Meeting of the Employees Page 1 of 3 Page 3 of 8
Retirement Board. Aye: Phillip Hardcastle, TJ Miller, David Cain, and Jane Sumpter Noes: Abstained: Absent: Marvell French CARRIED. 4-0 on a recorded vote TIMED SCHEDULED HEARINGS AND MATTERS A. CONSENT CALENDAR 1. Approve date and time of the next Regular Meeting of the Employees Retirement Board scheduled at 1:00 pm on Tuesday, November 27, 2018 (if needed) and 1:00 pm on Wednesday, December 12, 2018. 2. Approve benefit activity report & DROP applications - Employees System 3. Consider an Application for a Disability Retirement Filed by Patrick Hallmark, a Former City of Fresno Heavy Equipment Mechanic II 4. Consider an Application for a Disability Retirement Filed by Crystal (Smith) White, a Former City of Fresno Business Manager 5. Consider an Application for Disability Retirement Filed by Richard Frutoz, a former City of Fresno Waste Collector Leadworker Mr. Richard Frutoz was present and had no comment. Moved by David Cain Seconded by Jane Sumpter Approve the consent calendar of the November 9, 2018, Regular Meeting of the Employees Retirement Board. Aye: Phillip Hardcastle, TJ Miller, David Cain, and Jane Sumpter Noes: Abstained: Absent: Marvell French CARRIED. 4-0 on a recorded vote B. DISABILITY HEARING C. EMPLOYEE PERSONNEL ISSUES D. STAFF INITIATED ITEMS Page 2 of 3 Page 4 of 8
E. BOARD INITIATED ITEMS F. GENERAL DISCUSSION G. INFORMATION ONLY ITEMS H. PROPOSED AGENDA ITEMS FOR NEXT BOARD MEETING. I. UNSCHEDULED ORAL COMMUNICATIONS J. PUBLIC COMMENTS K. ADJOURNMENT 1:06 pm Secretary / Deputy Chair / Vice Chair Page 3 of 3 Page 5 of 8
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Meeting Date: November 27, 2018 REPORT TO EMPLOYEES RETIREMENT BOARD November 9, 2018 FROM: ROBERT THELLER, Retirement Administrator BY: ONH VIENGSAY, Retirement Counselor SUBJECT: APPROVE BENEFIT ACTIVITY REPORT & DROP APPLICATIONS - EMPLOYEE SYSTEM Page 7 of 8
Agenda Item No. Board Meeting Approved by Retirement Administrator REPORT TO THE EMPLOYEES RETIREMENT BOARD November 27, 2018 FROM: BY: SUBJECT: ROBERT THELLER, Retirement Administrator ONH VIENGSAY, Retirement Counselor APPROVE BENEFIT ACTIVITY REPORT AND DROP APPLICATIONS 1. APPROVE THE FOLLOWING DROP APPLICATIONS FOR THE DEFERRED RETIREMENT OPTION PROGRAM (DROP) TO BE EFFECTIVE DECEMBER 1, 2018: NAME Frank J Castaneda Gregory S Daher Page 8 of 8