550 Broadway Albany, New York 12204-2802 (518) 436-6321 (800) 436-6321 PURCHASING MEMORANDUM Invitation For Bids Update FAX (518) 434-7434 Web Address: http://www.corcraft.org DATE: August 24, 2012 PLEASE ADDRESS INQUIRIES TO: Nancy Abraham, Purchasing Agent Tel.: 518/436-6321, Extension 2510 E-Mail: Nancy.Abrham@doccs.ny.gov IFB NO.: 900 GROUP: 71100 Moving/Delivery Services (Statewide) BID OPENING: September 5, 2012 CONTRACT PERIOD: October 1, 2012 through September 30, 2013 w/renewal options SUBJECT: Additional Items TO: All Prospective Bidders In reference to the above bid solicitation, Janitorial, Laundry and Personal Care items have been added to the bid solicitation. All other terms and conditions of the Invitation For Bids remain the same. Please complete the revised bid price pages included with this memorandum for your convenience. This Purchasing Memorandum is to be signed, submitted and made a part of your bid. If you have any questions, do not hesitate to contact the Purchasing Agent listed on top of this memorandum. VENDOR: NYS Department of Corrections and Community Supervision Division of Industries Brian Fischer Commissioner ADDRESS: SIGNATURE OF BIDDER: DATE: Osbourne A. McKay Deputy Commissioner
PAGE 1 OF 5 CORRECTIONAL INDUSTRIES *******OPTION 1********* *******OPTION 2********* Option 1 OFFICE FURNITURE office chair none 50 $ $ 100 $ $ office chair, MA MA 50 $ $ 100 $ $ setee/sofa none 10 $ $ 10 $ $ office desk, return, credenza up to 60 long AR, LE 10 $ $ 75 $ $ office desk, return, credenza over 60 long AR, LE 50 $ $ 75 $ $ vertical file cab, legal & letter 2 drawer none 50 $ $ 50 $ $ vertical file cab, legal & letter 4 & 5 drawer none 50 $ $ 150 $ $ lateral file cab, legal & letter 2 & 3 drawer LE 50 $ $ 100 $ $ lateral file cab, legal & letter 4 & 5 drawer LE 50 $ $ 100 $ $ computer furniture up to 60 long none 50 $ $ 50 $ $ bulletin boards up to 48 W x up to 78 L SE 30 $ $ 40 $ $ bulletin boards over 48 W x over 78 L SE 30 $ $ 40 $ $ costumers and coat racks SE 30 $ $ 40 $ $ free standing panels up to 48 W x 72 H IL/AL/LE 25 $ $ 25 $ $ free standing panels over 48 W x over 72 H IL/AL/LE 25 $ $ 25 $ $ TABLES office, conference, cafeteria table up to 48 long/round IL 25 $ $ 40 $ $ office, conference, cafeteria table over 48 long/round IL 25 $ $ 40 $ $ folding table, up to 48 long/round none 50 $ $ 50 $ $ folding table, over 48 long/round none 50 $ $ 50 $ $ SCHOOL & CLASSROOM FURNITURE stacking chair none 1,500 $ $ 750 $ $ tablet arm chair, chair desk none 1,500 $ $ 750 $ $ student desk AL 1,500 $ $ 500 $ $ locker room benches up to 72 W x 12 D x 16 H none 25 $ $ 25 $ $ locker room benches over 72 W x 12 D x 16 H none 25 $ $ 25 $ $
CORRECTIONAL INDUSTRIES METAL & WOOD WARDROBES, STORAGE CABINETS & LOCKERS PAGE 2 OF 5 *******OPTION 1********* *******OPTION 2********* Option 1 up to 38 wide wardrobe & cabinet up to 48 high none 75 $ $ 75 $ $ up to 38 wide wardrobe & cabinet over 48 high none 75 $ $ 75 $ $ up to 24 wide locker up to 78 high SE 100 $ $ 100 $ $ METAL & WOOD BOOKCASES & SHELVING up to 38 wide bookcase & shelving up to 48 high IS 50 $ $ 50 $ $ up to 38 wide bookcase & shelving over 48 high IS 50 $ $ 50 $ $ over 38 wide bookcase & shelving up to 48 high IS 50 $ $ 50 $ $ over 38 wide bookcase & shelving over 48 high IS 50 $ $ 50 $ $ METAL INDUSTRIAL SHELVING up to 42 wide shelving up to 84 high (assembled) SE 10 $ $ 50 $ $ up to 42 wide shelving up to 84 high (KD) KD, SE 10 $ $ 10 $ $ INSTITUTIONAL FURNITURE beds, folding/w/casters AL/IL 50 $ $ 50 $ $ beds, folding/legs/casters AL/IL 50 $ $ 50 $ $ beds, dormitory ladder/strut bed AL/SE/IL 50 $ $ 50 $ $ BEDDING mattress jail-type up to 30 W x up to 75 L none 100 $ $ 100 $ $ mattress jail-type over 30 W x over 75 L none 100 $ $ 100 $ $ mattress inner spring up to 35 W x up to 75 L none 50 $ $ 50 $ $ mattress inner spring over 35 W x over 75 L none 50 $ $ 50 $ $ pillows 22oz 21w x 27l 12 dz. per box none 50 $ $ 50 $ $ box spring - 35 W x 75 L none 50 $ $ 50 $ $ box spring 38 W x 75 or 80 L none 50 $ $ 50 $ $
PAGE 3 OF 5 CORRECTIONAL INDUSTRIES *******OPTION 1********* *******OPTION 2******** Option 1 JANITORIAL, LAUNDRY, AND PERSONAL CARE ITEMS DOT NON-HAZARDOUS Environmentally Friendly Products Wax Remover - Floor Finish - Floor Sealer - Neutral Floor Cleaner - Glass Cleaner - All Purpose Cleaner - Citrus Cleaner - Green Meadow - H2O2 Cleaner - Vehicle Wash - Liquid Laundry Detergent - Automatic Dishwasher Detergent - Automatic Rinse Aid - Food Service Degreaser - Pot and Pan Detergent - Quaternary Food Service Sanitizer - Diesel Exhaust Fluid and any other similar product classified as DOT Non Hazardous as they are developed. 4-1 Gallon (Carton) 36 lb. none 700 $ $ 700 $ $ 2-2.5 Gallon (Carton) 45 lb. none 700 $ $ 700 $ $ 5 Gallon (Pail/Drum) 45 lb. none 700 $ $ 700 $ $ 15 Gallon (Drum) 140 lb. none 50 $ $ 50 $ $ 30 Gallon (Drum) 280 lb. none 50 $ $ 50 $ $ 55 Gallon (Drum) 500 lb. none 50 $ $ 50 $ $ 275 Gallon (Tote) 2500 lb. none 250 $ $ 250 $ $ 330 Gallon (Tote) 3000 lb. none 75 $ $ 75 $ $ DOT Classified HAZARDOUS CHEMICALS (May require HAZ MAT Driver Certification) 12 ½% Chlorine Bleach & Windshield Wiper Fluid 4-1 Gallon (Carton) 40 lb. none 25 $ $ 25 $ $ 2-2.5 Gallon (Carton) 52 lb. none 200 $ $ 200 $ $ 5 Gallon (Pail/Drum) 52 lb. none 100 $ $ 100 $ $ 15 Gallon (Drum) 150 lb. none 50 $ $ 50 $ $ 30 Gallon (Drum) 300 lb. none 50 $ $ 50 $ $ 55 Gallon (Drum) 550 lb. none 50 $ $ 50 $ $ = Amount
CORRECTIONAL INDUSTRIES PAGE 4 OF 5 *******OPTION 1********* *******OPTION 2******** Option 1 Fee for pick up of empty drums (any size) or Totes (any size) per stop. 500 $ $ 500 $ $ = Amount Fuel Surcharge per $1,000.00 of Delivered product ** 500 $ $ 500 $ $ ** Fuel Surcharges will be allowed an adjustment once a year on anniversary date of contract. TOTAL (OPTION 1) $ TOTAL (OPTION 2) $ TOTAL BID: CONTRACT AWARDED BASED ON COMBINED OPTION 1 & 2 TOTAL GRAND TOTAL OPTION 1 + OPTION 2 = $ Place Grand Total at the bottom of the Invitation for Bid sheet in Total Bid Box
PAGE 5 OF 5 NOTE: THERE IS NO GUARANTEED MINIMUM QUANTITY ESTIMATED QUANTITY IS AN ESTIMATE for determining low bidder ONLY. * CARRY UP STEP CHARGES SHOULD BE INCLUDED IN PRICE and There will be no stairs required for the JANITORIAL, LAUNDRY, AND PERSONAL CARE ITEMS deliveries. ********************************************************************************************************************************************* * MA = MINOR ASSEMBLY (INSTALL SEAT-BACK, 5 LEG BASE, CASTORS) AR = ATTACH RETURN TO DESK LE = ITEMS MUST BE LEVELED IL = INSTALL TABLE LEGS AL = ADJUST LEGS SE = SECURED TO THE WALL, OTHER UNITS, ETC. IS = INSTALL ADJUSTABLE SHELVES KD = KNOCKED DOWN, ASSEMBLY REQUIRED DELIVERY OPTIONS OPTION 1 -CONTRACTOR MEETS CORCRAFT TRUCK @ DELIVERY LOCATION, UNLOADS CORCRAFT TRUCK AND DELIVERS PRODUCT -PAPERWORK (RECEIVING REPORTS, PROOF OF DELIVERY) HANDLED BY CORCRAFT DRIVER -CARTONS & PACKAGING MATERIAL RETURNED TO CORCRAFT TRUCK BY CONTRACTOR -CONTRACTOR S BID INCLUDES INSIDE DELIVERY, UNCRATING, SET UP/ASSEMBLY -CONTRACTOR PROVIDES MATERIAL HANDLING EQUIPMENT OPTION 2 -CORCRAFT DELIVERS MERCHANDISE TO CONTRACTOR S WAREHOUSE, CONTRACTOR UNLOADS CORCRAFT TRUCK, BREAKS DOWN THE LOAD, AND DELIVERS MERCHANDISE TO CUSTOMERS. -PAPERWORK (RECEIVING REPORTS, PROOF OF DELIVERY) HANDLED BY CONTRACTOR. PROPERLY COMPLETED PAPERWORK RETURNED TO CORCRAFT -CONTRACTOR S BID INCLUDES INSIDE DELIVERY, UNCRATING, SET UP/ASSEMBLY -CARTONS & PACKAGING MATERIAL TO BE DISPOSED OF AT CONTRACTOR S EXPENSE -CONTRACTOR DELIVERS TO CUSTOMERS WITHIN 5 BUSINESS DAYS OF RECEIPT OF MERCHANDISE AT CONTRACTOR S WAREHOUSE -NO ADDITIONAL CHARGES FOR USE OF CONTRACTOR S WAREHOUSE SPACE IS ALLOWED