Page Number 1 Lexington Community Development District November 13, 2018 Agenda Package
Lexington Community Development District Inframark, Infrastructure Management Services 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: (954) 603-0033 Fax: (954) 345-1292 Page Number 2 November 6, 2018 Board of Supervisors Lexington Community Development District Dear Board Members: A regular meeting of the Board of Supervisors of the Lexington Community Development District will be held on Tuesday, November 13, 2018 at 6:30 P.M. at the YMCA, 12214 US Highway 301 N, Parrish, FL 34219. Following is the advance agenda for the meeting: 1. Roll Call 2. Public Comment 3. Consent Agenda A. Approval of the Minutes of the August 14, 2018 Meeting B. Financial Statements and Check Register C. Audit Engagement Letter for Fiscal Year 2018 4. District Manager s Report A. Motion to Assign Fund Balance 5. Supervisor s Requests 6. Adjournment The next meeting is tentatively scheduled for March 12, 2019 at the YMCA, 12214 US Highway, 301 N., Parrish, FL 34219. Supporting materials for the items listed above are included in the agenda package. I look forward to seeing you at the meeting and in the meantime if you have any questions please contact me. Sincerely, Andy Mendenhall District Manager
Third Order of Business Page Number 3
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Page Number 5 MINUTES OF MEETING LEXINGTON COMMUNITY DEVELOPMENT DISTRICT A Regular Meeting of the Board of Supervisors of the Lexington Community Development District was held on Tuesday, August 14, 2018 at 6:30 p.m. at the YMCA located at 12214 Highway 301 N., Parrish, Florida. Present and constituting a quorum were: David Staples (via telephone) Greg Karpinsky Allan Tremmel Amy Brintzinghoffer Vice Chairman Treasurer Assistant Secretary Assistant Secretary Also present: Andy Mendenhall District Manager FIRST ORDER OF BUSINESS Roll Call Mr. Mendenhall called the meeting to order and a quorum was established. SECOND ORDER OF BUSINESS None. Public Comment THIRD ORDER OF BUSINESS Public Hearing to Adopt Budget for Fiscal Year 2019 o Mr. Mendenhall asked for a motion to open the budget public hearing. On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all in favor the public hearing to adopt the budget for Fiscal Year 2019 was opened. o There being no public comment. On MOTION by Mr. Staples seconded by Mr. Tremmel with all in favor the public hearing to adopt the budget for Fiscal Year 2019 was closed. A. Resolution 2018-04 Adopting the Budget for Fiscal Year 2019 Unapproved 1
August 14, 2018 Page Number 6 Lexington CDD On MOTION by Ms. Brintzinghoffer seconded by Mr. Karpinsky with all in favor Resolution 2018-04, a resolution of the Lexington Community Development District relating to the annual appropriations of the District and adopting the budget for Fiscal Year beginning October 1, 2018 and ending September 30, 2019; providing for the appropriations to the General Fund and Debt Service Fund; providing for supplemental appropriations; providing for the maintenance and benefit special assessments to be levied by the District for said fiscal year; providing for an effective date, was adopted. B. Resolution 2018-05 Levying Non Ad Valorem Assessments On MOTION by Mr. Karpinsky seconded by Mr. Staples with all in favor Resolution 2018-05, a resolution levying and imposing a non-ad valorem operation and maintenance special assessment for the Lexington Community Development District for Fiscal Year 2019; providing for collection and enforcement of said non-ad valorem assessments; providing for certification; and providing for an effective date, was adopted. FOURTH ORDER OF BUSINESS Consideration of Resolution 2018-06 Statewide Mutual Aid Agreement o Mr. Mendenhall noted this item was introduced at the June meeting. It is the Statewide Mutual Aid Agreement and Resolution. o The District Attorney reviewed it. They reviewed it for all their different districts. They approve it because when you sign onto it, and something were to happen, you can go to other statewide agencies and request assistance. o The Supervisors agreed it was good to sign. On MOTION by Mr. Karpinsky seconded by Mr. Tremmel with all in favor Resolution 2018-06, a resolution of the Board of Supervisors of Lexington Community Development District approving adoption and execution of the Statewide Mutual Aid Agreement was adopted. FIFTH ORDER OF BUSINESS Consent Agenda A. Approval of the Minutes of June 12, 2018 Meeting B. Financial Statements and Check Register C. Proposed Meeting Dates for FY 2019 o There was discussion on the proposed meeting dates for Fiscal Year 2019. Unapproved 2
August 14, 2018 Page Number 7 Lexington CDD o The Board felt the dates were good except for the December 11, 2018. They decided to switch the December 11, 2018 date to November 13, 2018 date. On MOTION by Ms. Brintzinghoffer seconded by Mr. Karpinsky with all in favor the Consent Agenda was approved with the addition of one meeting date change from December 11, 2018 to November 13, 2018. SIXTH ORDER OF BUSINESS District Manager s Report o There being no report, the next item followed. SEVENTH ORDER OF BUSINESS Attorney s Report There being no report, the next item followed. EIGHTH ORDER OF BUSINESS There not being any, the next item followed. Supervisor s Requests NINTH ORDER OF BUSINESS None. Audience Comments Let the record reflect Mr. Staples joined the meeting. TENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Staples seconded by Mr. Tremmel with all in favor the meeting was adjourned. David Staples Vice Chairman Unapproved 3
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Page Number 9 Lexington Community Development District Financial Report September 30, 2018
LEXINGTON Community Development District Page Number 10 Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds. Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund. Page 2 Debt Service Funds. Page 3-4 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments. Page 5 Bank Reconcilation & Statement. Page 6-7 Check Register. Page 8
Page Number 11 LEXINGTON Financial Statements (Unaudited) September 30, 2018
LEXINGTON Community Development District Page Number 12 Governmental Funds Balance Sheet September 30, 2018 ACCOUNT DESCRIPTION GENERAL FUND SERIES 2007 DEBT SERVICE FUND SERIES 2015 DEBT SERVICE FUND TOTAL ASSETS Cash - Checking Account $ 6,319 $ - $ - $ 6,319 Due From Other Funds 763 - - 763 Investments: Money Market Account 36,112 - - 36,112 Prepayment Account - 1,880-1,880 Reserve Fund - 15,408 58,643 74,051 Revenue Fund - 8,240 48,708 56,948 Prepaid Items 4,781 - - 4,781 TOTAL ASSETS $ 47,975 $ 25,528 $ 107,351 $ 180,854 LIABILITIES Accounts Payable $ 7,983 $ - $ - $ 7,983 Due To Other Funds - 763-763 TOTAL LIABILITIES 7,983 763-8,746 FUND BALANCES Nonspendable: Prepaid Items 4,781 - - 4,781 Restricted for: Debt Service - 24,765 107,351 132,116 Assigned to: Operating Reserves 10,940 - - 10,940 Unassigned: 24,271 - - 24,271 TOTAL FUND BALANCES $ 39,992 $ 24,765 $ 107,351 $ 172,108 TOTAL LIABILITIES & FUND BALANCES $ 47,975 $ 25,528 $ 107,351 $ 180,854 1
LEXINGTON Community Development District Page Number 13 General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2018 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ 111 $ 111 0.00% Special Assmnts- Tax Collector 44,140 44,140 44,139 (1) 100.00% Special Assmnts- Discounts (1,766) (1,766) (1,601) 165 90.66% Other Miscellaneous Revenues - - 670 670 0.00% TOTAL REVENUES 42,374 42,374 43,319 945 102.23% EXPENDITURES Administration P/R-Board of Supervisors 6,000 6,000 3,600 2,400 60.00% FICA Taxes 459 459 275 184 59.91% ProfServ-Engineering 500 500-500 0.00% ProfServ-Legal Services 4,000 4,000 524 3,476 13.10% ProfServ-Mgmt Consulting Serv 18,870 18,870 18,870-100.00% ProfServ-Property Appraiser 662 662 638 24 96.37% ProfServ-Trustee Fees 6,815 6,815 6,815-100.00% ProfServ-Web Site Development 500 500 500-100.00% Auditing Services 3,700 3,700 3,700-100.00% Postage and Freight 150 150 133 17 88.67% Rental - Meeting Room 250 250-250 0.00% Insurance - General Liability 1,875 1,875 1,838 37 98.03% Legal Advertising 400 400 445 (45) 111.25% Misc-Bank Charges 450 450 482 (32) 107.11% Misc-Assessmnt Collection Cost 662 662 638 24 96.37% Office Supplies 175 175 191 (16) 109.14% Annual District Filing Fee 175 175 175-100.00% Total Administration 45,643 45,643 38,824 6,819 85.06% TOTAL EXPENDITURES 45,643 45,643 38,824 6,819 85.06% Excess (deficiency) of revenues Over (under) expenditures (3,269) (3,269) 4,495 7,764-137.50% OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (3,269) - - - 0.00% TOTAL FINANCING SOURCES (USES) (3,269) - - - 0.00% Net change in fund balance $ (3,269) $ (3,269) $ 4,495 $ 7,764-137.50% FUND BALANCE, BEGINNING (OCT 1, 2017) 35,497 35,497 35,497 FUND BALANCE, ENDING $ 32,228 $ 32,228 $ 39,992 2
LEXINGTON Community Development District Page Number 14 Series 2007 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2018 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ 313 $ 313 0.00% Special Assmnts- Tax Collector 22,692 22,692 22,692-100.00% Special Assmnts- Discounts (908) (908) (897) 11 98.79% TOTAL REVENUES 21,784 21,784 22,108 324 101.49% EXPENDITURES Debt Service ProfServ-Tax Collector 340 340 326 14 95.88% Misc-Assessmnt Collection Cost 340 340 326 14 95.88% Principal Debt Retirement 7,000 7,000 7,000-100.00% Interest Expense 12,582 12,582 12,582-100.00% Total Debt Service 20,262 20,262 20,234 28 99.86% TOTAL EXPENDITURES 20,262 20,262 20,234 28 99.86% Excess (deficiency) of revenues Over (under) expenditures 1,522 1,522 1,874 352 123.13% OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 1,522 - - - 0.00% TOTAL FINANCING SOURCES (USES) 1,522 - - - 0.00% Net change in fund balance $ 1,522 $ 1,522 $ 1,874 $ 352 123.13% FUND BALANCE, BEGINNING (OCT 1, 2017) 22,891 22,891 22,891 FUND BALANCE, ENDING $ 24,413 $ 24,413 $ 24,765 3
LEXINGTON Community Development District Page Number 15 Series 2015 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2018 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest - Investments $ - $ - $ 1,509 $ 1,509 0.00% Special Assmnts- Tax Collector 157,643 157,643 157,643-100.00% Special Assmnts- Discounts (6,305) (6,305) (5,688) 617 90.21% TOTAL REVENUES 151,338 151,338 153,464 2,126 101.40% EXPENDITURES Debt Service ProfServ-Tax Collector 2,365 2,365 2,287 78 96.70% Misc-Assessmnt Collection Cost 2,365 2,365 2,287 78 96.70% Principal Debt Retirement 80,000 80,000 80,000-100.00% Interest Expense 66,613 66,613 66,613-100.00% Total Debt Service 151,343 151,343 151,187 156 99.90% TOTAL EXPENDITURES 151,343 151,343 151,187 156 99.90% Excess (deficiency) of revenues Over (under) expenditures (5) (5) 2,277 2,282 na/ OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance (5) - - - 0.00% TOTAL FINANCING SOURCES (USES) (5) - - - 0.00% Net change in fund balance $ (5) $ (5) $ 2,277 $ 2,282 n/a FUND BALANCE, BEGINNING (OCT 1, 2017) 105,074 105,074 105,074 FUND BALANCE, ENDING $ 105,069 $ 105,069 $ 107,351 4
Page Number 16 LEXINGTON Supporting Schedules September 30, 2018
LEXINGTON Community Development District Page Number 17 Non-Ad Valorem Special Assessments Manatee County Tax Collector - Monthly Collection Report For the Fiscal Year Ending September 30, 2018 Allocation by Fund Discount/ Gross Date Net Amount (Penalties) Collection Property Amount General Series 2007 Series 2015 Received Received Amount Costs Appraiser Received Fund ASSESSMENTS LEVIED FY 2018 $ 224,474 $ 44,139 $ 22,692 $ 157,643 Allocation % 100% 19.66% 10.11% 70.23% 11/17/17 $ 374 $ 16 $ 6 $ 6 $ 401 $ 401 $ - $ - 11/17/17 $ 1,545 $ 64 $ 24 $ 24 $ 1,657 $ - $ - $ 1,657 11/24/17 $ 3,090 $ 129 $ 48 $ 48 $ 3,314 $ 3,314 $ - $ - 11/24/17 $ 682 $ 28 $ 11 $ 11 $ 731 $ - $ 731 $ - 11/24/17 $ 12,155 $ 506 $ 188 $ 188 $ 13,037 $ - $ - $ 13,037 12/07/17 $ 28,645 $ 1,194 $ 443 $ 443 $ 30,725 $ 30,725 $ - $ - 12/07/17 $ 18,404 $ 767 $ 285 $ 285 $ 19,740 $ - $ 19,740 $ - 12/07/17 $ 99,742 $ 4,156 $ 1,542 $ 1,542 $ 106,983 $ - $ - $ 106,983 12/26/17 $ 5,278 $ 220 $ 82 $ 82 $ 5,662 $ 5,662 $ - $ - 12/26/17 $ 682 $ 28 $ 11 $ 11 $ 731 $ - $ 731 $ - 12/26/17 $ 20,372 $ 849 $ 315 $ 315 $ 21,850 $ - $ - $ 21,850 01/05/18 $ 738 $ 23 $ 11 $ 11 $ 783 $ 783 $ - $ - 01/05/18 $ 689 $ 21 $ 11 $ 11 $ 731 $ - $ 731 $ - 01/05/18 $ 1,959 $ 61 $ 30 $ 30 $ 2,080 $ - $ - $ 2,080 02/09/18 $ 632 $ 13 $ 12 $ 12 $ 668 $ 668 $ - $ - 02/09/18 $ 687 $ 14 $ 10 $ 10 $ 720 $ - $ 720 02/09/18 $ 2,053 $ 42 $ 40 $ 40 $ 2,175 $ - $ - $ 2,175 03/08/18 $ 375 $ 4 $ 6 $ 6 $ 390 $ 390 $ - $ - 03/08/18 $ 1,449 $ 15 $ 22 $ 22 $ 1,508 $ - $ - $ 1,508 04/10/18 $ 1,127 $ - $ 17 $ 17 $ 1,162 $ 1,162 $ - $ - 04/10/18 $ 4,252 $ - $ 66 $ 66 $ 4,384 $ - $ - $ 4,384 05/14/18 $ 324 $ - $ 5 $ 5 $ 334 $ 334 $ - $ - 05/14/18 $ 1,236 $ - $ 19 $ 19 $ 1,274 $ - $ - $ 1,274 06/25/18 $ 675 $ - $ 10 $ 10 $ 696 $ 696 $ - $ - 06/25/18 $ 2,618 $ - $ 40 $ 40 $ 2,699 $ - $ - $ 2,699 Int/Adj $ - $ 3 $ - $ - $ 3 $ 3 $ - $ - Int/Adj $ - $ 39 $ - $ - $ 39 $ - $ 39 $ - Int/Adj $ - $ (5) $ - $ - $ (5) $ - $ - $ (5) TOTAL $ 209,782 $ 8,186 $ 3,253 $ 3,253 $ 224,474 $ 44,139 $ 22,692 $ 157,643 % COLLECTED 100.0% 100.0% 100.0% 100.0% TOTAL OUTSTANDING $ - $ - $ - $ - Report Date: 11/2/2018 5
Lexington CDD Bank Reconciliation Page Number 18 Bank Account No. 3135 Statement No. 09-18 Statement Date 9/30/2018 Hancock Bank - GF G/L Balance (LCY) 6,319.01 G/L Balance 6,319.01 Positive Adjustments 0.00 Subtotal 6,319.01 Negative Adjustments 0.00 Statement Balance 7,996.04 Outstanding Deposits 0.00 Subtotal 7,996.04 Outstanding Checks 1,677.03 Differences 0.00 Ending G/L Balance 6,319.01 Ending Balance 6,319.01 Difference 0.00 Posting Date Document Type Document No. Description Amount Cleared Amount Difference Outstanding Checks 9/25/2018 Payment 3186 INFRAMARK, LLC 1,677.03 0.00 1,677.03 Total Outstanding Checks... 1,677.03 1,677.03 6
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LEXINGTON Community Development District Page Number 20 Payment Register by Bank Account For the Period from 9/01/2018 to 9/30/2018 (Sorted by Check / ACH No.) Pymt Type Check / ACH No. Date Payee Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid HANCOCK BANK - GF - (ACCT# XXXXX3135) Check 3186 09/25/18 Vendor INFRAMARK, LLC 34126 MANAGEMENT FEES SEPT 2018 COPIES 001-551002-51301 $31.60 Check 3186 09/25/18 Vendor INFRAMARK, LLC 34126 MANAGEMENT FEES SEPT 2018 Office Supplies 001-551002-51301 $27.50 Check 3186 09/25/18 Vendor INFRAMARK, LLC 34126 MANAGEMENT FEES SEPT 2018 Postage and Freight 001-541006-51301 $3.76 Check 3186 09/25/18 Vendor INFRAMARK, LLC 34126 MANAGEMENT FEES SEPT 2018 ProfServ-Mgmt Consulting Serv 001-531027-51201 $1,572.50 Check 3186 09/25/18 Vendor INFRAMARK, LLC 34126 MANAGEMENT FEES SEPT 2018 WEB HOSTING 001-551002-51301 $41.67 Account Total $1,677.03 Total Amount Paid $1,677.03 Total Amount Paid - Breakdown by Fund Fund Amount General Fund Fund - 001 1,677.03 Total 1,677.03 8
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Fourth Order of Business Page Number 27
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Page Number 29 LEXINGTON COMMUNITY DEVELOPMENT DISTRICT Motion: Assigning Fund Balance as of 9/30/18 The Board hereby assigns the FY 2018 Reserves per the September 30, 2018 Balance Sheet as follows: Operating Reserves $10,940