Corrigendum 9 Request for Proposal for Implementation of Integrated Enterprise GIS for CIDCO Ref No.: C.A. No. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-9 Date: 1 st January, 2015 City and Industrial Development Corporation of Maharashtra Ltd. CIDCO Ltd., CIDCO Bhavan, CBD Belapur, Navi Mumbai - 400 614 Phone: 022-67918699, Fax: 022-67918166
Reference Documents: 1. RFP No.: 02/CIDCO/ACP(BP/S/GIS)/2014, Dated : 26/08/2014 2. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-1, Dated : 05/09/2014 3. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-2, Dated : 16/09/2014 4. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-3, Dated : 08/10/2014 5. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-4, Dated : 27/10/2014 6. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-5, Dated : 19/11/2014 7. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-6, Dated : 06/12/2014 8. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-7, Dated : 09/12/2014 9. 02/CIDCO/ACP(BP/S/GIS)/2014/Corrigendum-8, Dated : 22/12/2014 2 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
Table of Contents 1 Amendment to Sections of RFP... 4 1.1 Addition of Integrity Pact in Pre-qualification Criteria... 4 2.26.1 Pre-Qualification criteria... 4 1.2 List of Documents Addition of 2 documents... 5 5.1 Check-list for the documents to be included in the Pre-Qualification Envelope... 5 1.3 Amended Section 12 Annexure of the Corrigendum 6... 7 12 Annexure- Power of Attorney... 7 1.4 Addition of Power of Attorney in favour of Authorized Signatory... 8 12.A Annexure- Power of Attorney... 8 1.5 Addition of Integrity Pact as Annexure 15... Error! Bookmark not defined. 15 Annexure Integrity Pact... Error! Bookmark not defined.9 3 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
1 Amendment to Sections of RFP 1.1 Addition of Integrity Pact in Pre-qualification Criteria 2.26.1 Pre-Qualification criteria S. No. Eligibility Criteria Document to be submitted PQ6 The Bidder (All Members in case of Consortium) should not be banned from participating in any of the Tenders by Government of Maharashtra/ Any State Government/ Government of India as on date of submission of the Bid. Also, the bidder shall not be under a Declaration of ineligibility for corrupt or fraudulent practices with any of the Government or Public sector units. A self-certified letter signed by the Authorized Signatory of the Bidder (In case of Consortium, for Lead Member and for Consortium Member). Also, the Bidder (Lead and Consortium Member) shall enter into an Integrity Pact with CIDCO as per the format at Annexure 15. Government of Maharashtra refers to Government Departments, Public Sector Undertakings of the Government, Statutory Boards formed by the Government, Local Bodies in the State, Co-operative Institutions in the State, Universities and Societies formed by the Government. 4 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
1.2 List of Documents Addition of 2 documents 5.1 Check-list for the documents to be included in the Pre-Qualification Envelope S. No List of Documents 1. Bid Covering Letter Submitted (Y / N) Documentary Proof (Page No.) 2. 3. 4. 5. 6. 7. 8. Scanned copy of EMD of INR 5,00,000.00 (Indian Rupees Five Lakhs only) & Document Fee of INR 21,000.00 (Indian Rupees Twenty One Thousand only) Power of Attorney in favour of Authorized signatory (All members in case of Consortium) Declaration that the bidder has not been debarred/blacklisted by any Government / Semi- Government organization (All members in case of Consortium) Copy of Certificate of Incorporation (All members in case of Consortium) Work orders and Customer Satisfactory Certificate to support that the Bidder (Lead Bidder in case of Consortium) has undertaken at least 3 Web-GIS projects in Govt./Semi-Govt./ Public/ Private Sector organizations in last 5 years with the project cost not less than Rs. 1 Crore Work orders and Customer Satisfactory Certificate to support that Bidder (or Consortium Member providing GIS Data Creation, Update and Migration component of the Scope of Work) has undertaken at least 3 GIS Data creation, update and migration projects in Govt./Semi-Govt./ Public/ Private Sector organizations in last 5 years in India with the project cost not less than Rs. 50 Lakhs. Copy of the audited Profit & Loss Statement of the company duly certified by statutory auditor to support that Bidder has annual turnover of 25 Crore for each of the last three years In case of Consortium, Copy of the audited Profit & Loss Statement of the company duly certified by statutory auditor to support that the Consortium 5 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
S. No List of Documents 9. 10. Member has minimum annual turnover of at least Rs. 5 Cr for each of the last 3 financial years (FY 2012-13, 2011-12, 2010-11) Copy of the audited balance sheet of the company and Certificate from the Statutory Auditor clearly stating the net worth for last three years (All members in case of Consortium) Valid documentary proof of Sales Tax / Service Tax / VAT registration number and the details of income tax registration (PAN). (All members in case of Consortium) Certificate from the current authorized signatory of the company to support that Bidder has minimum 50 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Application Development, GIS Mapping, GIS Database Administration and GIS Survey) as per the requirement of the GIS services on bidder s own payroll. Submitted (Y / N) Documentary Proof (Page No.) 11. In case of Consortium, Certificate from the current authorized signatory of the of the Lead Bidder company to support that they have minimum 20 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Application Development and GIS Database Administration) 12. 13. Certificate from the current authorized signatory of the of the Consortium Member company to support that they have minimum 30 Full Time GIS Technical Staff with necessary skillset (i.e. GIS Mapping and GIS Survey) as per the requirement of the GIS services on bidder s own payroll. Valid copy of the ISO 9001:2008 or higher certification (Lead Bidder in case of Consortium) Power of Attorney for Lead Member by Consortium member. 14. Signed copy of the Integrity Pact. 6 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
1.3 Amended Section 12 Annexure of the Corrigendum 6 (Dated 06/12/2014) be read as under (Change in introduction text Only) 12 Annexure- Power of Attorney Revised 12 Annexure Power of Attorney of RFP is as follows: Lead Bidder has to submit the Power of Attorney in below given format in case of Consortium along with the Pre-Qualification proposal. The format of Power of Attorney remains the same. 7 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
1.4 Addition of Power of Attorney in favour of Authorized Signatory 12.A Annexure- Power of Attorney Know by all men by these presents, We (Name of the Bidder/ Consortium Member, as the case may) and address of their registered office) do hereby constitute, appoint and authorize Mr./ Ms. (name and residential address of Power of attorney holder) who is presently employed with us and holding the position of. as our Attorney, to do in our name and on our behalf, all such acts, deeds and things necessary in connection with or incidental to our Proposal for the Request for Proposal for Implementation of Integrated Enterprise GIS for CIDCO, including signing and submission of all documents and providing information / responses to the CIDCO, representing us in all matters before CIDCO, and generally dealing with the CIDCO in all matters in connection with our Proposal for the said Project. We hereby agree to ratify all acts, deeds and things lawfully done by our said Attorney pursuant to this Power of Attorney and that all acts, deeds and things done by our aforesaid Attorney shall and shall always be deemed to have been done by us. Accepted, (Signature) (Name, Title and Address of the Attorney) For Name: Designation: Date: Time: Seal: Business Address: Note: The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required the same should be under common seal affixed in accordance with the required procedure. The Power of Attorney shall be provided on appropriate stamp paper. The Power of Attorney should be supported by a duly authorized resolution of the Board of Directors of the Bidder authorizing the person who is issuing this power of attorney on behalf of the Bidder. 8 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
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GUIDELINES FOR INDIAN AGENTS OF FOREIGN SUPPLIERS 1.0 There shall be compulsory registration of agents for all Global (Open) Tender and Limited Tender. An agent who is not registered with CIDCO Plants / Units shall apply for registration in the prescribed Application Form. 1.1 Registered agents will file an authenticated Photostat copy duly attested by a Notary Public / Original certificate of the principal confirming the agency agreement and giving the status being enjoyed by the agent and the commission / remuneration / salary / retainer ship being paid by the principal to the agent before the placement of order by CIDCO Plants / Unit. 1.2 Wherever the Indian representatives have communicated on behalf of their principals and the foreign parties have stated that they are not paying any commission to the Indian agents, and the Indian representative is working on the basis of salary or as retainer, a written declaration to this effect should be submitted by the party (i.e. Principal) before finalizing the order. 2.0 DISCLOSURE OF PARTICULARS OF AGENTS / REPRESENTATIVES IN INDIA, IF ANY 2.1 Tenderers of Foreign nationality shall furnish the following details in their offer : 2.1.1 The name and address of the agents / representatives in India, if any and the extent of authorization and authority given to commit the Principals. In case the agent / representative be a foreign Company, it shall be confirmed whether it is real substantial Company and details of the same shall be furnished. 2.1.2 The amount of commission/remuneration included in the quoted price(s) for such agents / representatives in India. 2.1.3 Confirmation of the Tenderer that the commission/remuneration if any, payable to his agents / representatives in India, may be paid by CIDCO in Indian Rupees only. 2.2 Tenderers of Indian Nationality shall furnish the following details in their offer : 2.2.1 The name and address of the foreign principals indicating their nationality as well as their status, i.e. whether manufacturer or agents of manufacturer holding the Letter of Authority of the Principal specifically authorizing the agent to make an offer in India in response to tender either directly or through the agents / representatives. 2.2.2 The amount of commission/remuneration included in the price(s) quoted by the Tenderer for himself. 14 P a g e City and Industrial Development Corporation of Maharashtra Ltd.
2.2.3 Confirmation of the foreign principals of the Tenderer that the commission / remuneration, if any, reserved for the Tenderer in the quoted price(s), may be paid by CIDCO in India in equivalent Indian rupees on satisfactory completion of the Project or supplies of Stores and Spares in case of operation items. 2.3 In either case, in the event of contract materializing, the terms of payment will provide for payment of the commission / remuneration, if any payable to the agents / representatives in India in Indian Rupees on expiry of 90 days after the discharge of the obligations under the contract. 2.4 Failure to furnish correct and detailed information as called for in paragraph-2.0 above will render the concerned tender liable to rejection or in the event of a contract materializing, the same liable to termination by CIDCO. Besides this there would be a penalty of banning business dealing with CIDCO or damage or payment of a named sum. ********* 15 P a g e City and Industrial Development Corporation of Maharashtra Ltd.