BHARAT SANCHAR NIGAM LIMITED (A Government of India Enterprise) OFFICE OF THE PRINCIPAL GENERAL MANAGER TELECOM ERNAKULAM SSA 2013-2014 TENDER FOR SUPPLY OF CAT- 6 CABLE 1
ÉÉ úié ºÉÆSÉÉ ú ÊxÉMÉ É Ê±ÉÊ É]äõc Bharat Sanchar Nigam Ltd. ( ÉÉ úié ºÉ úeòé ú EòÉ =t É) A Govt.of India Enterprise) ÉvÉÉxÉ É½þÉ É ÉÆvÉEò EòÉ EòɪÉÉÇ±ÉªÉ O/o Principal General Manager B úhééeöò±é É EòÉäSÉÒ Ernakulam, Kochi-16 No. P.O.No.SP/80-283/2013-14//1 dated at Kochi-16 the 07-08-2013 NOTICE INVITING TENDER On behalf of the Chairman and Managing Director, Bharat Sanchar Nigam Ltd., sealed competitive tenders are invited from the registered manufacturers/dealers for the supply of CAT-6 CABLE to Ernakulam SSA for a period of one year from the date of acceptance of the agreement. Validity can be extended for another one year or till the finalization of new tender. Tender forms can be obtained from the O/o AGM (Plg.), BSNL Bhavan, Kochi-16 on payment of Rs.525/-(Rupees Five hundred and twenty five only) inclusive of VAT at the Cash Counter between 10.00a.m and 13.00 hrs on all working days upto 30/08/2013. Tender documents can also be downloaded from the website www.keralatelecom.com. In this case DD for Rs.525/- drawn in favour of Accounts Officer (Cash), O/o PGMT, BSNL, Ernakulam from any Nationalized/ Scheduled Bank payable at Ernakulam, should be submitted along with the tender towards the cost of tender form. The last date for receipt of tenders along with EMD 14.00 hrs on 30/08/2013. Date of sale of tender form - Between 10.00hrs and 16.00hrs from 07/08/2013 to 29/08/2013 and upto 13.00 hrs. on 30/08/2013. Date & Time of opening of tender - 14.30 hrs on 30/08/2013. For further details visit our website www. keralatelecom.com ANNEXURE A Sl. Name of item Approximate Earnest Money Deposit No. quantity (Rs) 1. CAT-6 CABLE 40000 mtrs 10000/- Assistant General Manager(Plg.), O/o PGMT,BSNL, Ernakulam, Tel. No. 0484-2376700. Signature of the bidder with date 2
General Conditions 1. Tender should be addressed to Smt.Jancy.K.Joseph, Assistant General Manager (Plg.), Office of the Principal General Manager Telecom, BSNL, Ernakulam and should reach on or before 14.00hrs on 30/08/2013. Envelope containing the tender should be properly and superscribed Tender for CAT-6 cable 2. Tenders can either be sent by registered post with acknowledgement due or can be dropped in the box provided for the purpose in the office of AGM(Plg), 4 th floor, BSNL Bhavan, Ernakulam. No separate acknowledgement will be given. BSNL will not be responsible for any delay in transit of tender sent by post or any other means. 3. Quantity: The approximate quantity required is 40000 mtrs. The requirement can either increase or decrease by 25% of the total quantity. 4. Tenders will be opened at 14.30 hrs on 30/08/2013 by the undersigned or by such of whom he/she may authorize on his/her behalf at his office in the presence of those tenderers or by their authorized agents who will be present at the time of opening of the tenders. If the date fixed happens to be closed holiday, the tender will be opened on the next working day at the same time. The authorized agents should produce letter of authorization from the tenderer for attending the tender opening. 5. The quantity required as shown in the Annexure A (Page 2) is only approximate and this does not bind the undersigned to purchase the whole quantity as shown. 6. Tenders unsealed or received late is liable to be rejected. Only one tender should be included in one cover. Tender document issued to one supplier is not transferable to others. Cost of the tender form will not be refunded in any circumstance. 7. The person or persons signing the bid shall sign all pages of the original tender document. 8. Earnest Money Deposit as shown in Annexure A may be made by Demand Draft issued by Nationalised/Scheduled Bank drawn in favour of THE ACCOUNTS OFFICER (Cash), O/o PGMT, BSNL, Kochi-16, payable at Ernakulam should be attached with the tender or EMD may be deposited at the Cash Counter, O/o PGMT,BSNL, Ernakulam and the receipts obtained in the form of ACG-67 should be attached with the tender. 9. EMD of the unsuccessful tenderers will be refunded after finalization of the tender. The bidder will have to submit an advance stamp receipt in the prescribed format attached. 10. Successful tenderer has to remit an amount equivalent to 5% of the tendered value as Security Deposit. EMD of the successful tenderer will be converted to Security Deposit. 11. EMD and Security Deposit will not bear any interest. Signature of the bidder with date 3
12. Near relatives of BSNL Employees either directly recruited or on deputation are prohibited from participating in tender. Near relatives for this purpose means. a. Husband and wife. c. The one is related to the other in the manner as father, mother, sons, daughters, daughters-in-law, sons-in-law, brother, brother s wife, sister, sister s husband. A certificate to this effect should be given in the prescribed format enclosed. 13. Tender Evaluation will be done as per the rate quoted per meter (net cost to BSNL) in Rate Schedule of tender document. 14. Samples of the item quoted may have to be produced before the Tender Evaluation Committee as and when called for. Tenderer whose tender is accepted will have to execute an agreement in a Kerala Stamp paper worth Rs.100/- within 10 days of being asked to do so, failing which the EMD will be forfeited to BSNL and the tenderer will be blacklisted for one year. Tender shall remain open for acceptance for 120 days from the date of opening of tender 15. The undersigned reserve the right to reject any tender or all the tenders including the lowest and also to cancel the tender without assigning any reason whatsoever. 16. The consignee at the premises according to the specification will check the quality and quantity of materials and the acceptance of stores are subject to this check. Rejected stores should be replaced free of charge and goods rejected should be removed from the consignee premises at the cost of the tenderer. No payment will be made for goods rejected at the site on testing. 17. Orders for the supply of articles will be placed only for the quantity as and when required, and therefore, there is no commitment for taking the entire quantity at one time or during the validity period of the agreement. 18. Supply of items should be made within 30 days from the date of issue of purchase order. 19. L.D.Clause: Delayed supply of items will attract Liquidated Damages at the rate of 0.5% of the value of delayed supply of item for each week of delay or part thereof for a period upto 10 weeks and thereafter @ 0.7% of the value of the delayed supply for each week of delay or part thereof for the remaining period with the total limited to 12%. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by the supplier. 20. The rate may be quoted in the Rate schedule proforma attached along with the tender document, in figures and in words in English. In case of discrepancy rate quoted in words will prevail. The quoted rate should be for one meter of CAT-6 cable. The offer shall be firm in Indian Rupees. Signature of the bidder with date 4
21. The quoted rate should be the all composite price including all taxes, transportation, loading and unloading charges. Rate should be quoted with split up of taxes, excise duty, Cess, Transportation etc. The item should be delivered at the SSA Store depot, Gandhinagar, Ernakulam. It may be noted that any additional entries other than that entered in the tender form regarding the rate will not be considered. Form C will be isued on request of the vendor. No variation in basic price will be considered during the contract period. However, any increase in statutory levies such as Excise duty, Sales tax, Service Tax etc during the scheduled delivery period shall be the liability of the purchaser. Further, any decrease in the payment of levies during this agreement period is to be passed on to the purchaser. 22. Bill for the supply made should be presented in triplicate to the undersigned through the respective consignees to whom the supply is made together with advance stamped receipt for the total cost. 23. Payment shall be made after receipt of the materials in good condition and in correct quantity by the consignee and so certified by him. For claiming payment the following documents are to be produced before the paying authority through the consignee. a) Invoice clearly indicating break up details of composite price, ie. Basic Rate, ED, CST/VAT, transportation charges. Invoice must contain TIN No, CST No.& PAN No. of the supplier & Service Tax Registration number. b) Delivery Challan (c) Excise Invoice (d) Supplier certificate for dispatch(e) Transportation. 24. In case of any dispute regarding the contract, the decision of PGMT, Ernakulam or any other officer nominated (Arbitrator) by him will be final and binding on the tenderer and of the law relating to the arbitration for the time being in force shall apply to such arbitration. 25. SET OFF: Any sum of money due and payable to contractor under this contract may be appropriated by BSNL and set off the same against any claim of BSNL for payment of a sum of money arising out of this contract or any other contract made by the contractor with BSNL. 26. Force majeure: In the event of force majeure conditions such as acts of God, war declared or undeclared, hostilities, enemy actions, revolts, riots, legal lockouts, illegal strikes, epidemics, sabotage, extra ordinary act and regulations of Central or State Governments or Municipal bodies, the discretion to waive the tender conditions rests upon the PGMT, BSNL, Ernakulam.. Assistant General Manager(Plg.), O/o Principal General Manager Telecom, Ernakulam, Kochi-16, Phone : 0484-2376700. Signature of the bidder with date 5
RATE SCHEDULE Tender for supply of CAT-6 Cable as per Tender Notice No. SP/80-283/2013-14//1 dated at Kochi-16 the 07/08/2013 of Principal General Manager Telecom, Ernakulam SSA 1. Name of the Tenderer (In block letters) : 2. Postal Address in full (In block letters) : Telephone No. : Fax No. : 3. Whether the tenderer is a manufacturer or : Authorised stockist of the item 4. Brand name of the item for which this : tender has been submitted 5. (a) Income Tax account no.(pan/gir No) : (b) CST / TIN number (c) Service Tax Registration number : :. 9. Particulars of remittance of EMD : 10. Excise Duty Registration No. of the bidder : if ED is applicable 11. Rate quoted for supply of one meter of CAT-6 Cable Sl. No Item Basic Rate per One meter CST(against Form C ) / VAT Excise Duty / Cess Transportation charges Total (inclusive of all ) (in figures and in words ) 1 CAT-6 Cable Note: Please enclose sample along with the tender. Signature of the bidder: Name : Address : 6
Certificate of No Near Relatives in BSNL I S/o.. hereby certify that none of any relative(s) as defined in the tender document is/are employed in BSNL unit as per details given in tender document. In case at any stage it is found that the information given by me is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit/without any prior intimation to me. Signature of Tenderer : Name& Address : 7
From.... To The Principal General Manager Telecom, BSNL, Ernakulam. Sir, Sub: Request for refund of EMD reg: Ref: Tender No. SP/80-283/2013-14//1 dated at Kochi-16 the 07/08/2013 I/We have submitted tender for supply of CAT-6 cable as per tender notification cited above. In case my/our tender is not accepted by the Company, the EMD remitted by me/us may kindly be refunded as soon as possible. An advance stamped receipt for the above is attached herewith. Thanking you Yours faithfully,.. ADVANCE STAMPED RECEIPT Received an amount of Rs.10000/-(Rupees Ten thousand only) from Accounts Officer(Cash), Office of the Principal General Manager Telecom, BSNL, Kochi-16 towards EMD amount remitted as per tender No. SP/80-283/2013-14//1 dated at Kochi-16 the 07/08/2013 Signature of bidder: Date : Name & Address: 8