Official announcement of the 2018 Annual Meeting of Wisconsin Masters Swim Committee The Annual Meeting of the Wisconsin Masters Swim Committee (WMSC) will be held on Saturday, October 13, from 9:00 am until 12:00 pm, at the Aurora Medical Center in Summit, 36500 Aurora Dr, Summit, WI. The meeting will be held in the Gifford Conference Room. Elections of Officers will take place at the meeting. The proposed slate of candidates is: Chair: Mary Schneider Vice-Chair: Jeanne Seidler Treasurer: Mike Murray Secretary: Jen May Registrar: Peter Allen Auditor: Elyce Dilworth Positions are elected for one year, and any WMSC member is eligible to serve. Committee Chairs are appointed, and the following members have agreed to continue as chairs: Coaches: Fred Russell Web Master: Mindy Seidler Newsletter: Carl Millholland Health and Safety: Jerry Lourigan Long Distance and Open Water: Mary Jo Driscoll Sanctions: Jeanne Seidler Records and Top 10 Tabulator: Jeanne Seidler Fitness: Melodee Nugent Officials: Susan Wagner If you are interested in serving Wisconsin Masters Swimming as either an officer or committee chair, please email Mary Schneider at WIChair@usms.org. Over the summer, the Executive Board has been working to revise the By-Laws. These will be voted on at the annual meeting, and if approved, will take effect on a date specified following the meeting. The proposed By-Laws have been posted to the website and may be accessed by using this link: https://www.clubassistant.com/c/a0f3601/file/docs/wmscbylawsproposed20180803(1).pdf. I encourage all members to read the proposed By-Laws before the meeting. Some of the changes are as follows: 1. Changed the purpose to coincide with the incorporation papers. 2. Composition of the Officers, the Executive Committee, and the Board of Directors. (103.4 C) 3. Positions to be elected, and positions to be appointed. 4. Definition of Standing Committees and Committees of the Board. 5. Annual Meeting section a. proposals (motions) must be in writing and presented to the Executive Committee 60 days in advance of the meeting (USMS does this for the Convention. All changes must be submitted to the Rules Committee for evaluation and recommendation.) b. proposals will be vetted by the Executive Committee for compliance with USMS mission, US non-profit tax law, and WI statues for non-profits
c. No proposals will be accepted at the annual meeting - they must be vetted beforehand 6. The Indemnification section was added. This is language from USMS for the LSMCs to use. The meeting agenda will be: Roll Call Announcements from the Chair Reading, correction, and adoption of minutes Review Officers written reports Review Committee Chairs written reports Review of tabled motions Elections New motions Summary of actions taken at this annual meeting Feedback and questions Adjournment We hope to see you at the annual meeting. If you have any questions or comments, please contact me at WIChair@usms.org. Thanks, Mary Schneider WI Chair
October 10, 2018 WMSC Comparison of Financial Statements 1 2011 2012 2013 2014 Aug 2015 2015 Final Aug 2016 2016 Final Aug 2017 2017 Final Aug 2018 2018 Final 2 Income Catagories 3 Investment Income $ 1 $ 22 $ 39 $ 27 $ 46 $ 30 4 Meet Fees $ 1,225 $ 7,613 $ 1,742 $ 8,627 $ 790 $ 8,476 $ 531 5 Other Income $ 76 6 Registration Income $ 4,273 $ 6,883 $ 4,464 $ 7,640 $ 4,583 $ 6,907 $ 4,132 7 Total Income $ 14,626 $ 15,170 $ 16,418 $ 14,021 $ 5,498 $ 14,497 $ 6,228 $ 16,382 $ 5,400 $ 15,429 $ 4,693 8 9 Expense Categories 10 Adult Learn to Swim $ 1,800 $ 1,800 $ 600 11 Awards $ 573 $ 573 $ 602 $ 1,202 $ 70 $ 670 12 Bank Charges $ 3 $ 3 $ - 13 Coaching Certification $ 1,620 $ 1,800 $ 240 14 Convention $ 2,276 $ 4,725 $ 996 $ 3,448 $ 1,617 $ 3,333 $ 1,195 15 Great Lakes Zone $ 55 $ 55 16 Insurance $ 1,000 $ (50) $ (50) $ 339 $ 1,339 $ 150 17 Memorials for Deceased Members $ 25 $ 100 18 Newsletter $ 202 $ 291 $ 136 $ 186 $ 40 $ 59 19 Office Expense $ 20 $ 69 $ 11 $ 67 $ 10 $ 10 20 Registration Expense $ 37 $ 4,528 $ 49 $ 5,341 $ 148 $ 4,888 $ 118 21 Reimburse Club Assistant/Swipe Fees $ 73 $ 73 22 Rule Book $ 10 23 State Meeting Expenses $ 81 $ 122 $ 150 $ 139 $ 194 24 Web Site and ISP Fees $ 145 $ 145 $ 145 $ 145 $ 145 $ 145 $ 145 25 Wisconsin Corp Fee $ 10 $ 10 $ 10 $ 10 $ 10 $ 10 $ 10 26 Total Expenses $ 17,469 $ 14,125 $ 14,435 $ 11,464 $ 3,393 $ 11,455 $ 3,870 $ 12,397 $ 4,137 $ 13,047 $ 1,868 27 28 Net Deficit of Revenue Over Expenses $ 2,843 $ 1,045 $ 1,983 $ 2,557 $ 2,105 $ 3,042 $ 2,358 $ 3,985 $ 1,263 $ 2,382 $ 2,825 29 30 Assets 31 Bank Statement at Start of Period $ 17,937 $ 19,573 $ 22,825 $ 23,522 $ 25,693 $ 26,467 $ 28,828 $ 31,052 $ 33,519 $ 33,434 $ 33,434 32 LCU Checking $ 54 $ 1,152 $ 2,179 $ 3,129 $ 2,182 $ 3,129 33 LCU Savings $ 11,838 $ 27,676 $ 28,873 $ 30,390 $ 31,252 $ 30,390 34 TCF Checking $ 25,693 $ 14,575 $ - $ - $ - 35 Outstanding Checks $ - $ 591 $ 1,860 $ - $ 55 $ 25 $ - $ 600 $ 2,170 $ - $ 2,170 36 Outstanding Deposits $ - $ - $ - $ - $ - $ - $ - $ - $ 2,160 $ - $ 2,160 37 Balance at End of Period $ 17,937 $ 18,982 $ 20,965 $ 23,522 $ 25,638 $ 26,442 $ 28,828 $ 30,452 $ 33,509 $ 33,434 $ 33,424 38 39 Liabilities 40 Payable to USMS $ - $ - $ 499 $ 560 $ - $ - $ - $ - $ - $ - $ - $ - 41 42 Receivables 43 Due from USMS $ 727 $ 1,157 $ 106 $ 2,280 $ - $ - $ - $ - $ - $ - $ - $ - WMSC Financial Statements 2011 to Aug 2018.xlsx
October 10, 2018 WMSC Income Expenses 2018 to Date 1 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Total 2 Income Categories 4 Interest Earned 4.09 3.90 4.42 4.35 4.51 4.38 4.41 4.38 4.37 $ 38.81 0.3% 6 Meet Fees 7 One Event - USMS 585.00 3,870.00 $ 4,455.00 35.5% 8 One Event - WMSC 234.00 1,548.00 $ 1,782.00 14.2% 9 USMS Sanction Fee 74.00 171.00 61.00 50.00 50.00 385.00 1,000.00 $ 1,791.00 14.3% 10 WMAC Sanction Fee 25.00 75.00 25.00 25.00 25.00 50.00 25.00 $ 250.00 2.0% 11 Total Meet Fees 99.00 246.00 86.00 75.00 75.00 1,254.00 6,443.00 $ 8,278.00 66.0% 12 Registration Income 13 Adjustment - 114.00 (14.00) $ 100.00 0.8% 14 Current Full Yr - Online 1,842.00 1,001.00 451.00 517.00 110.00 44.00 3.00 $ 3,968.00 31.6% 15 Current Full Yr - Paper 33.00 11.00 $ 44.00 0.4% 16 Next Yr Full Yr - Online 55.00 77.00 27.00 $ 159.00 1.3% 17 Next Yr Full Yr - Paper (86.00) $ (86.00) -0.7% 18 Onlnine Donations to USMS 5.00 10.00 $ 15.00 0.1% 19 Work Out Group 5.00 30.00 $ 35.00 0.3% 20 Total Registration Income 1,756.00 1,034.00 467.00 547.00-114.00 115.00 99.00 87.00 16.00 $ 4,235.00 33.7% 21 Total Income Categories $ 1,859.09 $ 1,283.90 $ 557.42 $ 626.35 $ 4.51 $ 193.38 $ 119.41 $ 103.38 $ 1,345.37 $ 6,459.00 $ 12,551.81 22 23 Expense Categories 25 Water Warrior 600.00 $ 600.00 6.0% 30 Coaching Certification 190.00 50.00 $ 240.00 2.4% 31 Convention 32 Fees 720.00 $ 720.00 7.2% 33 Hotel 158.64 475.92 $ 634.56 6.4% 34 Meals 309.23 $ 309.23 3.1% 35 Parking/Shuttle 37.00 58.00 $ 95.00 1.0% 36 Travel 279.60 691.11 $ 970.71 9.7% 37 Total Convention 1,195.24 1,534.26 $ 2,729.50 27.4% 38 Insurance 39 Open Water Paid to USMS 1,260.00 $ 1,260.00 12.6% 40 Pool Paid to USMS 100.00 50.00 50.00 $ 200.00 2.0% 41 Total Insurance 100.00 50.00 50.00 1,260.00 $ 1,460.00 14.6% 42 Registration Expense 43 ISHOF 10.00 $ 10.00 0.1% 44 Mail 98.00 $ 98.00 1.0% 45 One Event - USMS Portion 4,455.00 $ 4,455.00 44.7% 46 SSL 10.00 $ 10.00 0.1% 47 USMS Sanction 200.00 $ 200.00 2.0% 48 Total Registration Expense 118.00 4,655.00 $ 4,773.00 47.9% 49 Rule Book 10.00 $ 10.00 0.1% 50 Web Site and ISP Fees 120.00 25.00 $ 145.00 1.5% 51 Wisconsin Corp Fee 10.00 $ 10.00 0.1% 52 Total Expense Categories $ 248.00 $ - $ 315.00 $ 100.00 $ 10.00 $ 1,195.24 $ 50.00 $ 8,049.26 $ 9,967.50 53 54 Income Less Expenses $ 1,611.09 $ 1,283.90 $ 242.42 $ 526.35 $ 4.51 $ 183.38 $ (1,075.83) $ 53.38 $ 1,345.37 $ (1,590.26) $ 2,584.31
WMSC Proposed 2019 Budget 1 2015 % 2016 % 2017 % Aug-18 % Budget 2019 Qty Amt Budget 2019 2 Income Categories $11 $9 3 Interest Earned 0.83 0% 39.13 0% 46.44 0% 30.06 1% 40.00 40.00 4 Meet Fees 0% 0% 5 One Event - USMS (Pass Thru) 4,545.00 31% 5,445.00 33% 4,740.00 31% 0% 5,000.00 33% 250 20 5,000.00 36% 6 One Event - WMSC 1,818.00 13% 2,178.00 13% 1,896.00 12% 0% 1,500.00 10% 250 6 1,500.00 11% 7 USMS Sanction Fee (Pass Thru) 1,000.00 7% 754.00 5% 1,540.00 10% 356.00 8% 1,650.00 11% 11 $ 50 1,650.00 12% 8 WMAC Sanction Fee 250.00 2% 250.00 2% 300.00 2% 175.00 4% 275.00 2% 11 $ 25 275.00 2% 9 Total Meet Fees 7,613.00 53% 8,627.00 53% 8,476.00 55% 531.00 11% 10 Other Income 76.00 0% 0% 11 Registration Income 0% 0% 12 Adjustment 13.00 0% 0% 114.00 2% 13 Clubs 40.00 0% 4.00 0% 45.00 0% 0% 14 Current Full Yr. - Online 5,836.00 40% 7,161.00 44% 6,520.00 42% 3,965.00 84% 6,501.00 43% 591 $ 11 5,319.00 39% 15 Current Full Yr. - Paper 670.00 5% 460.00 3% 54.00 0% 44.00 1% 16 Current Yr. End (Sep/Oct) 21.00 0% 0% 90.00 1% 0% 17 Next Yr. Full Yr. - Online 7.00 0% 0% 55.00 1% 18 Next Yr. Full Yr. - Paper 260.00 2% 0% 128.00 1% (86.00) -2% 19 Online Donations to USMS 31.00 0% 0% 5.00 0% 20 Work Out Group 5.00 0% 15.00 0% 70.00 0% 35.00 1% 21 Total Registration Income 6,883.00 47% 7,640.00 47% 6,907.00 45% 4,132.00 88% 22 Total Income Categories 14,496.83 16,382.13 15,429.44 4,693.06 $ 14,966.00 $ 13,784.00 23
WMSC Proposed 2019 Budget 1 2015 % 2016 % 2017 % Aug-18 % Budget 2019 Qty Amt Budget 2019 24 Expense Categories 25 Adult Learn to Swim 1,800.00 15% 600.00 5% 1,800.00 10% 6 $ 300 1,800.00 10% 26 Awards 0% 27 Awards & Relay AA Patches 80.00 1% 0% 65.00 0% 28 Water Warrior 492.79 4% 1,201.53 10% 604.91 5% 600.00 3% 600.00 3% 29 Total Awards 572.79 5% 1,201.53 10% 669.91 5% 30 Bank Service Charge 3.00 0% 0% 31 Coaching Certification 0% 1,800.00 14% 240.00 13% 1,800.00 10% 6 $ 300 1,800.00 10% 32 LMSC Summit (Biannual) 800.00 5% 800.00 5% 33 Convention 0% 34 Fees 850.00 7% 750.00 6% 540.00 4% 720.00 39% 35 Hotel 1,517.90 13% 1,274.96 10% 1,135.19 9% 158.64 8% 36 Meals 474.06 4% 238.80 2% 210.21 2% 0% 37 Parking/Shuttle 238.50 2% 26.40 0% 43.05 0% 37.00 2% 38 Program Development 28.60 0% 0% 39 Tips 24.00 0% 0% 4.00 0% 40 Travel 1,592.40 14% 1,157.68 9% 1,400.81 11% 279.60 15% 41 Total Convention 4,725.46 41% 3,447.84 28% 3,333.26 26% 1,195.24 64% 5,400.00 31% 6 $ 900 5,400.00 31% 42 Great Lakes Zone 55.00 0% 0% 43 Insurance 0% 44 OWS Paid to USMS 1,000.00 9% 0% 1,000.00 8% 1,450.00 8% 1,450.00 8% 45 Pool Paid to USMS (50.00) 0% 339.00 3% 150.00 8% 200.00 1% 200.00 1% 46 Total Insurance 1,000.00 9% (50.00) 0% 1,339.00 10% 150.00 8% 47 Memorials for Deceased Members 25.00 0% 100.00 1% 48 Newsletter 290.65 3% 185.55 1% 58.78 0% 50.00 0% 50.00 0% 49 Office Expense 68.60 1% 66.64 1% 9.80 0% 50.00 0% 50.00 0% 50 Registration Expense 0% 0% 51 Current Full Yr. - Paper 37.00 0% 0% 123.00 1% 52 ISHOF 0% 18.00 0% 1.00 0% 10.00 1% 53 Mail 0% 80.67 1% 47.00 0% 98.00 5% 54 One Event - USMS Portion 4,491.00 39% 5,230.00 42% 4,740.00 36% 5,000.00 28% 5,000.00 28% 55 SSL 0% 12.00 0% 2.00 0% 10.00 1% 56 USMS Foundations 0% 0% (25.00) 0% 57 Total Registration Expense 4,528.00 39% 5,340.67 43% 4,888.00 37% 118.00 6% 250.00 1% 250.00 1% 58 Reimburse Swipe Fees 72.50 1% 0% 59 Rule Book 0% 10.00 1% 30.00 0% 3 10 30.00 0% 60 State Meeting Expenses 81.38 1% 149.73 1% 193.68 1% 25.00 0% 25.00 0% 61 Web Site and ISP Fees 145.00 1% 145.00 1% 145.00 1% 145.00 8% 145.00 1% 145.00 1% 62 Wisconsin Corp Fee 10.00 0% 10.00 0% 10.00 0% 10.00 1% 10.00 0% 10.00 0% 63 Total Expense Categories 11,577.38 12,396.96 13,047.43 1,868.24 $ 17,610.00 $ 17,610.00 64 65 Income Less Expenses 2,919.45 3,985.17 2,382.01 2,824.82 $ (2,644.00) $ (3,826.00)