BaaERP 5.0c Commo Data Module Procedure UP103A US
Documetiformatio Documet Documet code : UP103A US Documet group : User Documetatio Documet title : Applicatio/Package : BaaERP 5.0c Commo Data Editio : A Date : December 1999 Copyright 1999 Baa Developmet B.V. All rights reserved The iformatio i this documet is subject to chage without otice. No part of this documet may be reproduced, stored or trasmitted i ay form or by ay meas, electroic or mechaical, for ay purpose, without the express writte permissio of Baa Developmet B.V. Baa Developmet B.V. assumes o liability for ay damages icurred, directly or idirectly, from ay errors, omissios or discrepacies betwee the software ad the iformatio cotaied i this documet.
Table of cotets 1. The (MCS) module i BaaERP 1-1 1.1 The MCS cocept as applied i BaaERP 1-1 1.2 MCS s fuctioal procedures 1-3 1.3 The modules related to MCS 1-4 1.4 Prerequisites 1-6 1.5 The fuctioality of MCS s busiess objects 1-6 2. Defiig idepedet master data 2-1 2.1 To defie idepedet master-data 2-1 2.2 The Logistic Tables data 2-1 2.2.1 The idepedet Logistic Tables data 2-2 2.2.2 The depedet Logistic Tables data 2-3 2.3 The Fiacial tables data 2-3 2.3.1 The idepedet Fiacial tables data 2-3 2.3.2 The depedet Fiacial Tables data 2-4 2.4 The Tax data 2-4 3. Defiig the uits 3-1 3.1 Uit types ad attributes 3-1 3.2 To defie geeral uits 3-3 3.3 To defie item-depedet uits ad coversio factors 3-4 3.4 To defie uit descriptios i other laguages 3-5 4. Defiig umber groups ad series codes 4-1 4.1 The umber group attributes 4-1 4.2 To defie umber groups ad series codes 4-2 5. Defiig tool types 5-1 5.1 The tool types attributes 5-1 5.2 To defie a tool 5-2 6. Defiig states/provices 6-1 6.1 To defie the state/provice of a address 6-1 7. Defiig currecies 7-1 7.1 The currecy attributes 7-1 7.2 To defie currecies 7-3 8. Settig up tax registratio 8-1 8.1 The tax attributes 8-2 8.2 Prerequisites 8-4 8.3 To defie the tax-registratio 8-5 8.4 Assigig the tax codes to items 8-8 8.5 To defie the destiatio sales-tax registratio 8-9 8.6 Optioal destiatio sales-tax sessios 8-13 9. Appedix A: Glossary of terms 9-1 i
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About this documet Read this documet to get a overview of the (MCS) module s fuctioality ad to lear more about the fuctioal procedures that are related to MCS. You eed o detailed kowledge of the BaaERP software to read this documet. However, you are more likely to uderstad the cotets if you are familiar with: The overall structure of packages, modules, ad sessios withi the BaaERP software The geeral busiess procedures used i everyday busiess practice The basic cocepts of eterprise resource plaig For detailed descriptios of the module s sessios, refer to BaaERP s comprehesive olie Help. To use this documet Read Chapter 1, The (MCS) module i BaaERP, if you wat to kow more about: The module s fuctioality The relatioship of MCS with other modules The fuctioality of MCS s busiess objects Read Chapter 2, Defiig idepedet master data, if you wat to kow more about the master data that you ca defie i a sigle sessio idepedetly of other procedures. Read Chapter 3, Defiig the uits, if you wat to kow more about how to defie uits ad the data that is related to uits, such as coversio factors. Read Chapter 4, Defiig umber groups ad series, if you wat to kow more about how to defie series codes ad order umbers. Read Chapter 5, Defiig tool types, if you wat to kow more about how to defie tool types, tool umbers, ad tools. Read Chapter 6, Defiig states ad provices, if you wat to kow more about how to defie the states or provices that you ca lik to addresses. States ad provices are used i destiatio sales-tax computatio. Read Chapter 7, Defiig currecies, if you wat to kow more about how to defie currecies ad the data that is related to currecies. Read Chapter 8, Settig up tax registratio, if you wat to kow more about how to set up tax registratio for regular tax ad for destiatio sales-tax. See appedix A, "Glossary of terms" to read the defiitios of the etities that you defie i MCS. 1
Related documets For further iformatio about some of the subjects metioed i this maual, cosult the followig mauals: Eterprise Modelig Maagemet (EMM) (UP101A US) BaaERP Commo (MCS) (UP101A US) BaaERP Fiace Geeral Ledger (GLD) (UP120A US) Multisite Cocepts (U7283A US) Acroyms used i this documet AAD COM CPR IBD INA MCS PCG PCS RRP SFC SLS SOC TRP Applicatio Cofiguratio, a Baa Tools module Geeral Data, a Baa Commo Data module Cost Price Calculatio, a Baa Maufacturig module Item Base Data, a Baa Commo Data module Ivetory Aalysis, a Baa Warehousig module, a Baa Commo Data module Pricig Cotrol, a Baa Order Maagemet module Project Cotrol, a Baa Maufacturig module Resource Requiremets Plaig, a Baa Eterprise Plaig module Shop Floor Cotrol, a Baa Maufacturig module Sales Ivoicig, a Baa Cetral Ivoicig module Service Order Cotrol, a Baa Service module Tools Requiremet Plaig, a Baa Maufacturig module Leged Madatory sessio Optioal sessio Madatory busiess object Optioal busiess object CF PCS PCS Idicates a madatory sessio Idicates a optioal sessio Idicates a madatory busiess object Idicates a optioal busiess object Idicates a package Idicates a module Idicates a module that is described i the module procedure 2
1. The (MCS) module i BaaERP This chapter provides iformatio o: The (MCS) cocept as applied i BaaERP MCS s fuctioal procedures The modules that are related to MCS The prerequisites for usig MCS The fuctioality of the MCS s busiess objects 1.1 The MCS cocept as applied i BaaERP Master data Commo master data Package master data You ca use MCS to defie the commo master data that is used by the curret compay. If you set up a multicompay structure, the compaies ca share part of the master data. Refer to Multicompay Table Sharig (U7285A US), for details. You must defie the compay s master data before you ca work i the compay to maage your busiess trasactios such as buyig, producig, sellig, or plaig. For example, before you ca prepare a ivoice, you must defie the followig data: The items The items sales prices The currecy that is used for the ivoice The busiess parter that receives the ivoice There are two types of master data: Commo master data Commo master data is master data that is used i more tha oe BaaERP package. A example of commo master data is uits of measure which are used: I Baa Maufacturig o a bill of material to idicate how may items are eeded I Baa Order Maagemet o a purchase order to buy the required quatity I Baa Order Maagemet to calculate the ivoice amout I Baa Warehousig to repleish the stock Package master data Package master data is master data that is used i oe BaaERP package oly. Examples of package master data are: Ledger accouts, i Baa Fiace Zoes ad locatios, i Baa Warehousig Sales order types, i Baa Order Maagemet Item productio data, i Baa Maufacturig 1-1
The (MCS) module i BaaERP Defiig master data To work with a BaaERP package you must: Defie the commo master data i the MCS module Defie the package master data i the Master Data modules or busiess objects of each package Figure 1 shows how the MCS module is positioed i BaaERP. Commo Data COM IBD EMM MCS CCP All BaaERP packages Figure 1, The MCS module i BaaERP MCS is a master-data defiitio module. You use MCS to defie the followig types of commo master data: Logistic Fiacial Tax-related 1-2
The (MCS) module i BaaERP 1.2 MCS s fuctioal procedures Defiig master data You ca defie the master data i MCS i oe of two ways: Defiig idepedet master data Idepedet master data does ot use data that is defied i aother sessio. You ca defie the idepedet master data i ay order. Defiig depedet master data Depedet master data uses data that is defied i aother sessio. You must defie the data i a specific order. For example, to defie uits by uit set, you must defie the data i this order: 1 Uits, i the Uits (tcmcs0101m000) sessio 2 Uit sets, i the Uit Sets (tcmcs0106m000) sessio 3 Uits by Uit Set (tcmcs0112m000) sessio Chapter 2 lists the idepedet master data. The remaiig chapters describe the procedures that you must carry out to defie: Uits Number groups, series codes ad series start umbers Tool types States or provices Currecies Tax-related master data 1-3
The (MCS) module i BaaERP 1.3 The modules related to MCS Modules i all of the other BaaERP packages use the data that you defie i MCS. Figure 2 shows the modules that are related to MCS. Baa Tools Geeric uits Laguages Baa Commo Data Tool items Baa Commo Data GEO codes of addresses AAD IBD COM MCS EMM IBD COM PCS CRP TRP SOC PDM Figure 2, The modules related to the MCS module The followig data that you defie i MCS is used throughout the BaaERP applicatios: Laguages Currecies ad currecy exchage rates Number groups series codes Roudig codes 1-4
The (MCS) module i BaaERP Eterprise uits Busiess parters Tax computatio Tools Projects Cost compoets Coversio factors Other related modules are metioed here. If you create a ew departmet or warehouse you must select the eterprise uit to which the departmet or warehouse belogs. You defie the eterprise uits i the Baa Dyamic Eterprise Modeler. You lik a large amout of data that is defied i MCS to busiess parters i the Geeral Data (COM) i Baa Commo. For example: The laguage that you use i commuicatio with the busiess parter The busiess parter type The currecy ad the currecy exchage rate type that you use for trasactios with the busiess parter The departmets that carry out your trasactios with the busiess parter The busiess parter s credit ratig The busiess parter s factorig compay The terms of paymet ad terms of delivery that you agree with the busiess parter BaaERP uses the tax master-data to compute the tax amouts o orders ad ivoices. BaaERP calculates the tax amouts o ivoices i the Sales Ivoicig (SLS) module i Baa Cetral Ivoicig. Before you ca defie the tax-related master data you must defie: Coutries, i MCS Logistic Tables Ledger accouts, i Baa Fiace Busiess parters, i COM I Logistic Tables you defie the tool class of tool items that you have defied i IBD. You defie further details of the tool i the Tools Requiremets Plaig (TRP) module i Baa Maufacturig. I Logistic Tables you defie the geeral project codes that are used: I the project segmet of item codes, i IBD I the Project Cotrol (PCS) module i Baa Maufacturig I Baa Project The cost compoets that you defie i Fiacial Tables are used i the Cost Price Calculatio (CPR) module i Baa Maufacturig. You defie the coversio factors betwee the uits that you defie i MCS i the Item Base Data (IBD) module. 1-5
The (MCS) module i BaaERP 1.4 Prerequisites Before you start to defie etities i MCS, you must: Desig a codig system For example, you must decide which codes you use for coutries, laguages, currecies, ad so o. Create at least oe compay A BaaERP compay is a BaaERP workig eviromet. Users ca oly access the data of the compay i which they work. You defie the master data for the compay i which you work. For more iformatio about compaies, see the chapter "Defiig compaies" i BaaERP Commo - Geeral Data (COM) (UP099A US). Defie the followig etities i Baa Tools: Laguages, i the Laguages (ttaad1510m000) sessio Geeric uits ad their formats i the Geeric Uits (ttaad1106m000) sessio ad its related sessios. 1.5 The fuctioality of MCS s busiess objects MCS cotais the followig busiess objects: Logistic Tables Fiacial Tables Taxes There is o relatioship betwee the busiess objects, with the followig exceptio: You must defie the coutries i the Logistic Tables busiess object before you ca defie tax codes by coutries i the Taxes busiess object. Logistic Tables Use the sessios of the Logistic Tables busiess object to defie the logistic master data such as: Coutries Laguages Number groups Uits 1-6
The (MCS) module i BaaERP Fiacial Tables Use the sessios of the Fiacial Tables busiess object to defie the fiacial master data such as: Currecies Cost compoets Factorig compaies Terms of paymet Taxes BaaERP calculates the tax amouts of every trasactio, poss the tax amouts to specific ledger accouts ad dimesios, ad prits the tax amouts o the orders ad ivoices. You ca compute ad register tax amouts i differet ways. Geeral tax registratio BaaERP computes tax amouts of goods ad services that are delivered ad prits the amouts o the orders ad ivoices. BaaERP uses the tax codes that you lik to the items ad other cost objects to determie the tax rates for each taxable ivoice item ad the ledger accouts to which the tax amouts must be posted. Chapter 8 describes how to set up geeral tax registratio i BaaERP. Destiatio sales-tax registratio If the destiatio sales-tax registratio is ot too complex, you ca use BaaERP to compute the destiatio sales-tax amouts payable to differet tax authorities. BaaERP uses the Geo codes of the delivery addresses to determie the tax rates ad the tax authorities. Chapter 8 describes how to set up destiatio sales-tax registratio i BaaERP. Destiatio sales-tax registratio usig a tax provider You ca use a tax provider program to compute ad register the destiatio sales-tax amouts payable i the Uited States ad Caada. You must also activate the BaaERP destiatio sales-tax fuctioality. The tax provider provides the iformatio about tax rates ad tax authorities ad computes the tax amouts. The tax provider passes the tax rates ad computed tax amouts to BaaERP. BaaERP uses the Geo codes of the delivery addresses to determie the ledger accouts ad the dimesios to which the tax amouts of each trasactio are posted. How to set up the iterface betwee the tax provider ad BaaERP is described i the chapter Settig up the tax provider iterface, i the Geeral Data module procedure UP020A US. 1-7
The (MCS) module i BaaERP 1-8
2. Defiig idepedet master data This chapter describes how you ca defie the idepedet master data. This chapter cotais the followig sectios: To defie idepedet master data The Logistic Tables data The Fiacial Tables data The Taxes Tables data 2.1 To defie idepedet master-data Step 1 You ca defie the idepedet master data i ay order. For each piece of data you must eter: A code A descriptio The idepedet master-data defiitio procedure cosists of oe step. Defie the code ad the descriptio i the appropriate sessio. Defie codes accordig to the codig system that you have set up. Make sure that the descriptio clearly idicates: The type of the data The purpose of the data For example, the descriptio of a umber group must idicate the iteded use of the umber group, such as: Addresses Projects Purchase schedules Purchase orders Requests for quotatios 2.2 The Logistic Tables data This sectio lists: The idepedet Logistic Tables data The chapters that describe how you ca defie the depedet Logistic Tables data 2-1
Defiig idepedet master data 2.2.1 The idepedet Logistic Tables data To defie the idepedet Logistic Tables data, use the sessios listed below. See Appedix A, "Glossary", for defiitios of the etities. Areas (tcmcs0145m000) Busiess Parter Sigals (tcmcs0139m000) Busiess Parter Types (tcmcs0129m000) Carriers (tcmcs0580m000) Chaels (tcmcs0166m000) Commodities (tcmcs0128m000) Coutries (tcmcs0510m000) Departmets (tcmcs0565m000) Discout Codes (tcmcs0121m000) Geeral Projects (tcmcs0552m000) Item Groups (tcmcs0123m000) Item Sigals (tcmcs0118m000) Laguages (tcmcs0146m000) Lies of Busiess (tcmcs0131m000) Maufacturers (tcmcs0160m000) Price Groups (tcmcs0124m000) Price Lists (tcmcs0134m000) Priorities (tcmcs0170m000) Product Classes (tcmcs0162m000) Product Lies (tcmcs0161m000) Product Types (tcmcs0115m000) Reasos (tcmcs0105m000) Routes (tcmcs0104m000) Seasoal Patters with the related Seasoal Factors (tcmcs0116m000) Selectio Codes (tcmcs0122m000) Skills (tcmcs0130m000) Statistics Groups (tcmcs0144m000) Terms of Delivery (tcmcs0141m000) Titles (tcmcs0119m000) Warehouses (tcmcs0503m000) About geeral projects Geeral Projects is ot completely idepedet data. You must defie the project codes of all types of projects i the Geeral Projects (tcmcs0552m000) sessio i MCS. Whe you ext defie a project i the PCS module of BaaERP Maufacturig or i BaaERP Project, BaaERP adds the iforamtio about where the project is used, to the sessio data.. You the defie further project details i the package i which the project is used. 2-2
Defiig idepedet master data 2.2.2 The depedet Logistic Tables data You use the remaiig Logistic Tables data sessios to defie the depedet Logistic Tables data. The followig chapters of this maual describe how to defie the depedet Logistic Tables data: Chapter 3, Defiig the uits Chapter 4, defiig umber groups ad series codes Chapter 5, Defiig tool types Chapter 6, Defiig states/provices 2.3 The Fiacial tables data This sectio lists: The idepedet Logistic Tables data The chapters that describe how you ca defie the depedet Logistic Tables data 2.3.1 The idepedet Fiacial tables data To defie the idepedet Logistic Tables data, use the sessios listed below. See Appedix A, "Glossary" for defiitios of the etities. Cost Compoets (tcmcs0148m000) Credit Isurace Compaies (tcmcs0109m000) Credit Ratig (tcmcs0564m000) Currecy Exchage Rate Type (tcmcs0108m000) Factorig Compaies with the related baks (tcmcs0125m000) Ivoicig Methods (tcmcs0555m000) Ivoice Delivery Methods (tcmcs0156m000) Late Paymet Surcharges (tcmcs0111m000) Roudig Codes (tcmcs0553m000) Terms of Paymet with the optioal related Paymet Schedules (tcmcs0513m000) About baks by busiess parter The followig sessios i the Fiacial Tables busiess object are part of the busiess-parter defiitio procedure, which is described i the Geeral Data module procedure UP020A US: Baks by pay-by Busiess Parter (tccom4515m000) Baks by pay-to Busiess Parter (tccom4525m000) You must defie the pay-by busiess parter ad the pay-to busiess parter before you ca use these sessios to defie or display a busiess parter s baks. 2-3
Defiig idepedet master data Whe you defie a pay-by busiess parter or a pay-to busiess parter, you ca click the Baks commad butto i the busiess-parter sessio to start the correspodig Baks by Busiess Parter sessio ad defie the busiess parter s baks. 2.3.2 The depedet Fiacial Tables data 2.4 The Tax data The oly depedet Fiacial Tables data cosists of the currecies. Chapter 7, Defiig currecies, describes how to defie the currecies. The taxes data is depedet data that must form a logical structure. Chapter 8, Settig up tax registratio, describes how to defie the taxes data ad to set up your tax registratio. 2-4
3. Defiig the uits Uits This chapter describes how you ca apply MCS to defie uits. This chapter cotais the followig sectios: Uit types ad attributes To defie geeral uits To defie item depedet uits ad coversio factors To defie uit descriptios i other laguages You use uits of measure to express ad to maage physical quatities. You must defie all the uits that the compay uses. You ca defie ay uit that you eed. For example, you ca defie uits of weight of 1 kg, 3 kg, ad 6 kg. You ca defie two types of uits: Geeral uits such as hour, kilo, meter, ad so o. The geeral uits iclude the compay s base uits which BaaERP uses as a basis for calculatios. Item-depedet uits, such as bottle, crate, pallet, reel, ad so o. The actual quatity that the uit represets depeds o the item. 3.1 Uit types ad attributes This sectio describes the uit types ad attributes that you ca defie. Base uits You must defie the base uits for each of the physical quatity types. BaaERP coverts quatities that are expressed i other uits to the base uit before carryig out ay computatios o the quatities. For each compay you must specify the base uits of: Weight Legth Surface area Volume Time Alterative uits You ca defie ay other uits that you eed. For example, you ca use oe meter as the base legth uit ad defie the alterative legth uits of a millimeter, cetimeter, decimeter, decameter, hectometer, ad kilometer. You ca add alterative uits wheever you eed them. 3-1
Defiig the uits Roudig factors You ca defie a roudig factor for each uit. The roudig factor of a uit idicates which multiple or fractio of the uit is allowed. BaaERP rouds off etered ad calculated quatities of this uit to the earest multiple of the roudig factor. The default roudig factor is 0.01. Coversio factors You defie the ratio betwee a alterative uit ad the base uit by the alterative uit s coversio factor. Before calculatig quatities of items, BaaERP first: Coverts quatities of the item that are expressed i alterative uits to the item s base/ivetory uit. Coverts the resultig quatity of the item s base/ivetory uit to the compay s base uit of the same physical quatity type. You must defie two types of coversio factors: Geeral coversio factors The coversio factors betwee uits of the same physical quatity type. For example, a kilogram is 1000 grams, idepedet of the item. Item-depedet coversio factors The coversio factors betwee uits of differet physical quatity types. For example, a crate of oe item is 18 liters ad a crate of aother item is 24 liters. Uit sets You must defie uit sets to lik the uits to items. A uit set is a group of uits that you ca lik to (customized) items or item groups. You ca use the uit sets to defie physical quatities that ca be used for the item, i what modules they ca be used, ad for which purposes. Base/ivetory uit A item s base/ivetory uit is the uit i which the ivetory of a item is recorded. For example, piece, kilogram, box of 12, or feet. Ivetory uits are the base uits for: Ivetory maagemet Stadard costig Productio plaig The uit set that you use for a item must iclude the item s base/ivetory uit. You must also defie the coversio factors of all the uits of the uit set to the ivetory uit. 3-2
Defiig the uits 3.2 To defie geeral uits To defie the compay s base uits ad other geeral uits you must ru a sequece of sessios i the MCS ad the Item Base Data (IBD) modules. Figure 3 shows the geeral uit-defiitio procedure. 1 Uits (tcmcs0101m000) 2 Base uits (tcmcs0100s000) 3 Coversio Factors (tcibd0103m000) Figure 3, The geeral uit-defiitio procedure Step 1 Step 2 Step 3 The geeral uit-defiitio procedure cosists of the followig steps: Uits (tcmcs0101m000) Use this sessio to defie the geeral uits that are used i the compay. For example, you ca defie the followig uits of time: secod, miute, hour, day, week, ad year. Base Uits (tcmcs0100s000) Use this sessio to select oe uit of each type to be the compay s base uit. For example, you ca use hour as the base time uit. Coversio Factors (tcibd0103m000) Use this sessio to defie the coversio factors of the alterative uits to the base uits, for each physical quatity type. If you select oe of the compay s base uits i the Base Uit field, you caot eter a item or a item group. 3-3
Defiig the uits 3.3 To defie item-depedet uits ad coversio factors To defie a item-depedet ad a item-group depedet uit, you must ru a sequece of sessios i the MCS ad the Item Base Data (IBD) modules. Figure 4 shows the item-depedet uit-defiitio procedure. 1 Uits (tcmcs0101m000) 2 Uit Sets (tcmcs0106m000) 3 Uits by Uits Sets (tcmcs0112m000) 4 Geeral Item Data (tcibd0501m000) or Geeral Item Data Defaults (tcibd0502m000) 5 Coversio Factors (tcibd0103m000) Figure 4, The item-depedet uit-defiitio procedure Note Step 1 Step 2 Step 3 The item depedet uit-defiitio procedure cosists of the followig steps: You must ru a sequece of sessios i differet modules. Uits (tcmcs0101m000) Use this sessio to defie the uits that you eed i additio to the geeral uits. Uit Sets (tcmcs0106m000) Use this sessio to defie a uit set that you ca use for the item or for a group of items. Uits by Uit Set (tcmcs0112m000) Use this sessio to add the uits to the uit set. 3-4
Defiig the uits Step 4 Step 5 Geeral Item Data (tcibd0501m000) or Geeral Item Data (Defaults) (tcibd0502m000) Use this sessio to defie the item or item group ad to select the followig for each item or item group: A uit set The item s ivetory uit The item s base uit of weight The ivetory uit ad base uit of weight must be icluded i the uit set that you assig to the item(group). The base uit of weight of a item(group) does ot eed to be the compay s base uit of weight. Coversio Factors (tcibd0103m000) Use this sessio to defie the coversio factors of the alterative uits i the item s uit set to the item's base/ivetory uit, for each item or item group. 3.4 To defie uit descriptios i other laguages If the compay uses more tha oe laguage, you ca use the followig optioal sessio i the uits defiitio procedure. Uit Descriptio by Laguage (tcmcs0107m000) You ca use this sessio to eter a descriptio i differet laguages for each uit. BaaERP uses these descriptios o exteral documets that are prited i differet laguages. You must first defie the laguages i the Laguages (tcmcs0146m000) sessio. 3-5
Defiig the uits 3-6
4. Defiig umber groups ad series codes Documet umbers Number groups This chapter describes how you ca apply MCS to defie umber groups ad series codes. I additio, the chapter outlies how you ca assig the series to differet types of documets by usig the sessios of other BaaERP packages. This chapter cotais the followig sectios: The umber group attributes To defie umber groups ad series You idetify orders, cotracts, ivoices, ad other documets by their order umber or documet umber. The documet umbers cosists of: The series code A serial umber You use umber groups to assig sets of series codes to differet types of orders, documets, ad other records. 4.1 The umber group attributes This sectio describes the umber group attributes. Number groups For each umber group you defie: The legth (umber of characters) of the series code Oe or more series codes You ca defie alphaumeric series codes of up to eight characters. The maximum legth of the series code plus the umber i the series is ie characters The startig umber (first free umber) of each series Order umbers You must create umber groups ad defie series codes to geerate the documet umbers for: The various types of sales documets (orders, quotatios, ad so o) The various types of purchase documets (orders, schedules, cotracts, ad so o) The various types of service documets (service orders, service cotracts, service calls, ad so o) 4-1
Defiig umber groups ad series codes Other serial umbers You ca optioally use series codes ad serial umbers to idetify: Projects Busiess parters Addresses Cotacts First free umber cache You ca use the first free umber cache to reduce the BaaERP respose time whe users require a order umber for a ew order. For example, if you set the cache of a series to three, the BaaERP geerates the ext three umbers ad reserves them for orders geerated by this particular user. If the user the creates oly two orders before quittig BaaERP, oe order umber remais uused. Assigig the umber groups You assig the umber groups to the documet types ad other types of data i the correspodig parameters sessios i the BaaERP packages. For example, you select the umber groups for purchase orders ad purchase ivoices i the Purchase Order Parameters (tdpur0100s400) sessio. 4.2 To defie umber groups ad series codes You defie umbers groups ad series i MCS. You assig the umbers groups to their differet purposes i the correspodig sessios i the various BaaERP packages. Figure 5 shows the umber group ad series codes defiitio procedure. 1 Number Groups (tcmcs0151m000) 2 First Free Numbers (tcmcs0150m000) 3 Parameters (i all packages) Figure 5, The umber group ad series defiitio procedure 4-2
Defiig umber groups ad series codes Step 1 Step 2 Step 3 To defie umber groups, series codes, ad series umbers, follow these steps: Number Groups (tcmcs0151m000) Use this sessio to create the umber groups that are required i the compay. You must create a separate umber group for each purpose. The series legth that you defie for the umber group applies to the series codes of all the series of the umber group. First Free Numbers (tcmcs0150m000) Use this sessio to defie the series i the umber group ad for each series, the startig umber (the first free umber) of each series. BaaERP icreases the first free umber by oe each time a serial umber is issued. You ca defie as may series i a umber group as you eed. You ca at a later date: Add series to a umber group Block a series for use For example, if you umber your orders by year the you ca add the series for each ext year, ad block the series of the past year. Series codes must be uique i a umber group, but you ca defie the same series codes i differet umber groups. Assig the umber groups to differet documet types To assig the umber groups to documet types do oe or more of the followig. Assig the umber groups to sales orders, purchase orders, other sales documets, ad other purchase documets i Baa Order Maagemet i the related sessio i the Order Maagemet Parameters (PCG) module. Assig the umber groups to service orders ad other service documets i Baa Service i the Master Data sessios of the related service modules. Assig the umber groups to productio orders i Baa Maufacturig i the SFC Parameters (tisfc0100s000) sessio. Assig the umber groups to projects ad budgets i Baa Maufacturig i the PCS Parameters (tipcs0100s000) sessio. Assig the umber groups to busiess parters, addresses, ad cotacts i Baa Commo i the COM Parameters (tccom0000m000) sessio. Assig the umber groups to receipts, shipmets, ad loads, i Baa Warehousig i the Ivetory Hadlig Parameters (whih0100s000) sessio. Assig the umber groups to valuatios, purchase advices, ad productio advices i Baa Warehousig i the Ivetory Aalysis Parameters (whia0100s000) sessio. 4-3
Defiig umber groups ad series codes Step 4 Purchase Office (tdpur0112s000) or Sales Offices (tdsls0212s000) i Baa Order Maagemet Depedig o the documet type or record type: Assig the series to the purchase orders ad the other purchase-documet types Assig the series to the sales orders ad the other sales-documet types 4-4
5. Defiig tool types Tool types Relatios with other packages This chapter describes how you ca apply MCS to defie geeral tool types. This chapter cotais the followig sectios: The tool types attributes To defie a tool You ca defie the tools ad equipmet that you use durig productio ad service. For example, BaaERP uses the defied tools: To iclude the availability of tools i plaed productio orders To iclude the availability of tools i plaed service orders To estimate tools requiremets To recommed purchases of tools ad equipmet To iclude the tool s costs i productio costig ad service costig You must defie the geeral tool types i MCS because the tool types are used both i Baa Maufacturig ad i Baa Service. You defie further details of the tools i the Tool Requiremets Plaig (TRP) module of Baa Maufacturig. The Tools Requiremet Plaig (TRP) module i Baa Maufacturig uses the geeral tool types as a basis. The TRP module registers ad checks the availability of tools for: Plaed RRP orders of the Resource Requiremets Plaig (RRP) module i Baa Eterprise Plaig Productio order advice of the Ivetory Aalysis (INA) module i Baa Warehousig Productio orders of the Shop Floor Cotrol (SFC) module i Baa Maufacturig Service orders from the Service Order Cotrol (SOC) module i Baa Service 5.1 The tool types attributes This sectio describes the geeral tool types attributes. Geeral tool type Geeral tool types idicate the type of tool, for example, electric drill, spray gu, scaffoldig, a crae, a pile-drivig egie, ad so o. 5-1
Defiig tool types Tool class Whe you defie geeral tool types, you idicate the tool class for each tool type. The tool class ca be: Sigle piece tool The tool ca be used o its ow Multipiece tool The tool must be assembled from several tool parts before you ca use it Tool part The tool is part of a multipiece tool 5.2 To defie a tool Tool umber You assig a umber to each idividual tool or tool part. Each idividual tool or tool part is idetified by a uique combiatio of the tool type ad a tool umber. Figure 6 shows the tool types ad tools defiitio procedure. 1 Geeral Item Data (tcibd0501m000) 2 Geeral Tool Types (tcmcs0190m000) 3 Tool Numbers by Geeral Tool Type (tcmcs0191m000) 4 Tool Types (titrp0501m000) 5 Tool Numbers by Tool Type (titrp0502m000) Figure 6, The tool types ad tools defiitio procedure 5-2
Defiig tool types Note Note Step 1 Step 2 Step 3 Step 4 Step 5 The tool types ad tools defiitio procedure cosists of the followig steps. You must ru a sequece of sessios i differet modules. Geeral Item Data (tcibd0501m000) Use this sessio to defie the tool as a stadard item. The item type must be Purchased ad the item type specificatio must be Tool. You caot defie customized items as tools. Geeral Tool Types (tcmcs0190m000) Use this sessio to defie the item as a geeral tool type ad defie its tool class. Tool Numbers by Geeral Tool Type (tcmcs0191m000) Use this sessio to defie the tool umbers that you wat to use for the idividual tools of each tool type. You ca defie umbers for tools ad tool parts. You ca defie more tool umbers tha the umber of tools that is actually preset, so that there are some umbers for future use. You do ot have to umber the tools sequetially. For example, you ca use the followig umber sequece: 10, 20, 30, 40, ad so o. Tool Types (titrp0501m000) You must ow defie the tool type i the Tools Requiremet Plaig (TRP) module i Baa Maufacturig. I this sessio you ca specify the tool type s geeral details ad refurbishig details. Tool Numbers by Tool Type (titrp0502m000) i Baa Maufacturig Use this sessio to defie the details of each idividual tool. The details iclude: The tool s usage The tool s legth of life The tools refurbishig scheme 5-3
Defiig tool types 5-4
6. Defiig states/provices States ad provices This chapter outlies how you ca apply MCS to defie states ad provices. State codes are part of the addresses that you defie for the pay-to ad pay-by busiess parters. States/provices are a way to subdivide coutries. The state/provice codes are used i electroic filig of 1099-MISC Icome. If you use a tax provider program to compute destiatio sales tax, the tax provider uses the states or provices of the destiatio addresses together with other address data to determie the addresses Geo codes. See the chapter "Settig up a Tax Provider" i BaaERP Commo - Geeral Data (COM) (UP099A US), for details. 6.1 To defie the state/provice of a address Figure 7 shows the state/provice-defiitio procedure. 1 Coutries (tcmcs0501m000) 2 States/Provices (tcmcs1143m000) Figure 7, The state/provice-defiitio procedure Step 1 Step 2 To defie the state/provice of a address, follow these steps: Coutries (tcmcs0510m000) Use this sessio to defie the coutries for which you must defie states/provices. States/Provices (tcmcs1143m000) Use this sessio to defie the states/provices ito which the each coutry is divided. 6-1
Defiig states/provices 6-2
7. Defiig currecies Currecies This chapter describes how you ca apply MCS to defie currecies. This chapter cotais the followig sectios: The currecy attributes To defie currecies You ca use may differet currecies i the trasactios with your busiess parters. To register, calculate, ad report amouts, BaaERP coverts the amouts to the compay s referece currecy. You ca use a multicurrecy system to register amouts i more tha oe currecy. You must defie the followig currecies: The compay s currecies The foreig currecies that the compay uses 7.1 The currecy attributes This sectio describes the currecy attributes. Currecy formats Currecy formats defie the precisio with which BaaERP displays ad rouds currecies. You must defie a currecy format for each currecy that you defie. You use format codes to defie more tha oe format for a currecy. You ca use formats with differet degrees of precisio for differet purposes. For example, you ca calculate ivoice amouts with a higher degree of precisio tha you use to calculate iteral costs. Currecy exchage rates BaaERP uses the currecy exchage rates to covert oe currecy ito aother. The currecy system that you select for the compay determies which exchage rates you must defie. Sigle currecy system You must defie the currecy exchage rates betwee all the foreig currecies ad the compay s referece currecy. 7-1
Defiig currecies Depedet currecy system Idepedet currecy system I the depedet multicurrecy systems, BaaERP calculates the amouts i the compay s referece currecy. You must defie the followig currecy exchage rates: Betwee the compay s local currecy ad the compay s referece currecy Betwee each of the compay s reportig currecies ad the compay s referece currecy Betwee each of the foreig currecies ad the compay s referece currecy I idepedet multicurrecy systems BaaERP calculates the amouts i the compay s local currecy ad i each of the reportig currecies. You must defie the followig currecy exchage rates: Betwee the compay s local currecy ad the compay s referece currecy Betwee each of the compay s reportig currecies ad the compay s referece currecy Betwee each of the foreig currecies ad the compay s referece currecy Betwee each of the foreig currecies ad the compay s local currecy Betwee each of the foreig currecies ad each of the compay s reportig currecies Exchage-rate types You ca apply differet currecy exchage-rates to differet ivoice-to busiess parters ad/or to differet types of trasactios (purchase, sales, ad so o). Use the exchage-rate types to group the currecy exchage rates. For example, defie the Purchase exchage-rate type to group the exchage rates that you use for purchase trasactios. You must defie at least oe exchage rate type for your compay. For each exchage-rate type you must defie the currecy exchage-rates that the compay s currecy system requires. 7-2
Defiig currecies 7.2 To defie currecies Figure 8 shows the currecy-defiitio procedure. 1 Geeric Uits (ttaad1106m000) 2 Formats by Geeric Uits (ttaad1107m000) 3 Currecies (tcmcs0102m000) 4 Compaies (tcemm1570m000) 5 Exchage Rate Types (tcmcs0140m000) 6 Currecy Rates (tcmcs0108m000) Figure 8, The currecy- defiitio procedure Note Step 1 Step 2 The currecy-defiitio procedure cosists of the followig steps: You must ru a sequece of sessios i differet modules. Geeric Uits (ttaad1106m000) sessio i Baa Tools Use this sessio to defie the currecies as geeric uits. BaaERP already icludes a umber of predefied geeric uits that represet currecies. Choose Covert to Rutime o the Specific meu to save the ew data i the data dictioary. Formats by Geeric Uit (ttaad1107m000) i Baa Tools Use this sessio to select a geeric uit that represets a currecy ad specify the currecy format. Repeat this for each geeric uit that represets a currecy ad for each format code. Choose Covert to Rutime o the Specific meu to save the ew data i the data dictioary. 7-3
Defiig currecies Step 3 Step 4 Step 5 Step 6 Currecies (tcmcs0102m000) Use this sessio to defie the compay s currecies. The currecy codes that you eter must be idetical to the geeric uit codes defied i the Geeric Uits (ttaad1106m000) sessio. This is easiest if you start both sessios, because you caot zoom from oe sessio to the other sessio. Compaies (tcemm1570m000) Use this sessio to select the compay s referece currecy, local currecy, ad reportig currecies. Exchage Rate Types (tcmcs0140m000) Use this sessio to defie the exchage rate types that you wat to use. Currecy Rates (tcmcs0108m000) Use this sessio to defie the currecy exchage-rates that are required for the compay s currecy system for each exchage-rate type. 7-4
8. Settig up tax registratio Tax registratio Destiatio sales tax Tax provider EU VAT codes This chapter outlies how you ca apply MCS to set up tax registratio. This chapter cotais the followig sectios: The tax attributes Prerequisites To defie the tax registratio Assigig the tax codes to items To defie the destiatio sales-tax registratio BaaERP computes tax amouts, posts them to ledger accouts ad prits the amouts o orders ad ivoices. BaaERP uses the tax codes to determie the type of tax, the tax rates, ad the ledger accouts for each ivoice item. If you operate i a eviromet where the tax rates are determied by the local authorities i the jurisdictio where the goods are received or cosumed, you must register destiatio sales-tax. This is usually the case i North America ad Caada. I may cases there are multiple jurisdictios with authority over the same locatio. As a result, the destiatio sales-tax cosists of multiple parts ad multiple rates. You ca use a exteral tax-provider program for destiatio sales-tax computatio ad registratio. For details, see the chapter "Settig up the taxprovider iterface" i BaaERP Commo - Geeral Data (COM) (UP099A US). Five types of VAT apply to the goods trasfer betwee the coutries of the Europea Uio (EU), depedig o: The trasactio type (sales or purchase). The goods trasfer type (import ito the EU, export from the EU, or trasfer withi the EU). You must use a special sessio to specify the EU VAT tax codes. Refer to Chapter "Defiig EU tax hadlig", i BaaERP Commo - Geeral Data (COM) (UP099A US), for details. 8-1
Settig up tax registratio 8.1 The tax attributes This sectio describes the tax attributes. Note Tax codes You idetify each kid of tax by a tax code. You the defie the details of each kid of tax i each coutry. The tax code by coutry details iclude: The tax rates. The tax authority to which the tax must be reported or paid. Various optios that idicate how the tax amout must be calculated. The ledger accouts ad dimesios to which BaaERP posts the tax amouts i each fiacial compay. You specify the ledger accouts i each fiacial compay by usig BaaERP Fiace sessios. I order for BaaERP to provide default tax codes o orders, you must lik the tax codes as follows: If you do ot register destiatio sales-tax, you must lik tax codes to items ad other cost objects. If you register destiatio sales-tax, you must lik tax codes to the Geo codes of the addresses. BaaERP uses the tax codes to determie: Whether the item or cost object is taxable, if you do ot register destiatio sales-tax Whether the trasactio is taxable, if you register destiatio sales-tax The tax rates The ledger accouts ad dimesios to which BaaERP posts the tax amouts Tax types Use the tax type to specify how BaaERP must register the computed tax amouts. The tax type ca be oe of the followig: Normal BaaERP adds the tax amout to the et amout, which results i the gross amout o ivoices. BaaERP also directly icludes the chargeable or payable tax amout i the tax aalysis i Baa Fiace. Shifted BaaERP does ot add the shifted tax amout to the et amout, but posts it to a tax accout. At the same time, BaaERP geerates a reverse etry o a tax cotra-accout i Baa Fiace. I the tax aalysis, the tax amout is icluded twice: oce as a etry o the tax accout, ad oce as a reverse etry o the tax cotra-accout. 8-2
Settig up tax registratio I the Netherlads, shifted tax is used i relatio to legislatio cocerig the ultimate resposibility for paymet of taxes ad social security cotributios (for example, o the ivoices from subcotractors to a mai cotractor). I the Europea Uio (EU), shifted tax ca be used for purchase ivoices from other EU coutries. Such purchase ivoices do ot state ay tax, but whe you post them you must calculate a fictitious tax amout agaist the atioal tax rate. This tax amout is icluded o the tax report as both chargeable ad payable. I North America shifted tax is used to accrue Cosumer Use Tax i those cases where the supplier does ot ivoice tax o a taxable purchase. O paymets Tax o paymets is paid i the same way as ormal tax, but oly becomes reclaimable or payable after the ivoice has bee paid. BaaERP posts the tax to a iterim accout, ad trasfers the tax amouts to the real tax accout whe the ivoice is paid. BaaERP posts tax amouts of trasactios that do ot result i a ivoice directly to the tax accout. Sigular tax The tax cosists of a sigle tax amout payable to a sigle tax authority. Multiple tax The tax cosists of multiple tax amouts payable to differet tax authorities. Tax authorities BaaERP uses tax-authority codes ad tax-authority groups to idetify tax authorities or tax jurisdictios. You ca select ad sort tax-aalysis report data by tax-authority codes ad by tax-authority groups. Note Expesed purchase tax If you register expesed purchase tax, BaaERP posts the tax amouts o purchase ivoices to the purchase ledger-accouts ad the dimesios of the goods, istead of postig the tax amouts to the purchase-tax ledger accouts. BaaERP uses the purchase tax ledger accout as a iterim accout betwee the time of registratio of the purchase ivoice ad the time of approval of the purchase ivoice. 8-3
Settig up tax registratio 8.2 Prerequisites Before you ca defie the geeral tax master-data, you must defie: Coutries, i the Coutries (tcmcs0510m000) sessio. You ca idicate for each coutry whether BaaERP must prit the total tax amouts by tax authority. This iformatio is prited i additio to the total tax amouts prited i the footer of the documet. If you register destiatio sales tax ad you do ot use a tax provider, you ca also select to prit tax exemptio iformatio. If you use a tax provider, you ca select to prit the tax iformatio by lie. You must idicate for each coutry whether it is part of the EU. For coutries i the EU you must defie the Geo coutry codes, which are used to report the goods flows betwee the coutries. Refer to the chapter "Defiig EU tax hadlig" i the BaaERP Commo - Geeral Data (COM) (UP099A US), for details. Ledger accouts ad dimesios, i the Chart of Accouts (tfgld0508m000) sessio i Baa Fiace. You must defie the ledger accouts ad the dimesios to which BaaERP must post the tax amouts. 8-4
Settig up tax registratio 8.3 To defie the tax-registratio Figure 9 shows the tax-registratio defiitio procedure. Settig up destiatio sales-tax registratio is described later i this chapter. 1 COM Parameters (tccom0000m000) 2 Tax Authority Groups (tcmcs1140m000) 3 Tax Authorities (tcmcs1137m000) 4 Tax Codes (tcmcs0137m000) 5 Tax Codes by Coutry (tcmcs0536m000) 6 Fiacial Data for Tax Codes by Coutry (tfgld0571m000) 8 Multiple Tax Code Lies (tcmcs0535m000) 7 Sigle Tax Rates 9 (tcmcs0132m000) Multiple Tax Rates (tcmcs0133m000) Fiacial Data for 10 Multiple Tax Code Lies (tfgld0570m000) Assig tax-codes to items Figure 9 The tax-registratio defiitio procedure 8-5
Settig up tax registratio Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 The tax-registratio defiitio procedure cosists of the followig steps: COM Parameters (tccom0000m000) I this sessio you must clear the Destiatio Sales-Tax Applicable check box. (Settig up destiatio sales-tax registratio is described later i this chapter.) Tax Authority Groups (tcmcs1140m000) You ca optioally defie groups for the tax authorities. You ca use tax autority groups as a selectio criterio whe you prepare tax-aalysis reports. Tax Authorities (tcmcs1137m000) You ca optioally defie the tax authorities. You ca specify for each coutry that Baa must prit the tax amouts per tax authority o orders ad ivoices. Tax Codes (tcmcs0137m000) Use this sessio to defie a tax code for each kid of tax. Tax Codes by Coutry (tcmcs0536m000) Use this sessio to assig the tax codes to the coutries ad specify the tax-code details. For each tax code/coutry combiatio you must specify: The tax type Whether the tax is a sigular tax or a multiple tax Whether you wat to register expesed purchase tax You ca optioally specify: The tax authority EU Tax Hadlig (tcmcs0538m000) If you use EU VAT codes for the VAT that is imposed i Europea Uio coutries, use this sessio to select the EU VAT tax codes for each coutry. You ca optioally specify the item to which the EU VAT codes apply. Fiacial Data for Tax Codes by Coutry (tfgld0571m000) I each fiacial compay of your system, you must use this sessio to specify: For every tax code, the sales ledger accout. This is the ledger accout for the sales ivoice totals. BaaERP posts the et turover amouts of the ivoices with this tax code to this accout. For sigular tax codes, the ledger accouts to which BaaERP must post the differet types of tax amouts. You ca optioally assig dimesios to each combiatio of tax code ad coutry. If the coutry uses a sigular tax rate for this tax code, carry out step 8. 8-6
Settig up tax registratio Step 8 Step 9 Step 10 Step 11 If the coutry uses multiple tax rates for this tax code, carry out steps 9, 10, ad 11. Sigle Tax Rates (tcmcs0132m000) If the tax has a sigular tax rate i the curret coutry, use this sessio to defie the tax rates. You ca defie differet tax rates: For differet periods of time For differet parts of the amout (graduated tax) To start the Sigle Tax Rates sessio, you ca choose Sigle Tax from the Specific meu of the Tax Codes by Coutry (tcmcs0536m000) overview sessio. Multiple Tax Code Lies (tcmcs0535m000) If the tax has multiple tax rates i the curret coutry, use this sessio to specify the tax levels. You ca specify a differet tax authority ad differet ledger accouts for each tax level. Each level results i a tax code lie with a sequece umber. To start the Multiple Tax Code Lies sessio, you ca choose Multiple Tax from the Specific meu of the Tax Codes by Coutry (tcmcs0536m000) overview sessio. Multiple Tax Rates (tcmcs0133m000) Use this sessio to defie the tax rates for each tax code lie. For each tax code lie you ca defie differet tax rates: For differet periods of time For differet parts of the amout (graduated tax) To start the Multiple Tax Rates sessio, you ca choose Multiple Tax Rates from the Specific meu of the Multiple Tax Code Lies (tcmcs0535m000) overview sessio. Fiacial Data for Multiple Tax Code Lies (tfgld0570m000) I each fiacial compay of your system, you must use this sessio to specify for each combiatio of tax code lie ad coutry: The ledger accouts to which BaaERP must post the differet types of tax amouts. You ca optioally assig dimesios to each combiatio of tax code ad coutry. 8-7
Settig up tax registratio 8.4 Assigig the tax codes to items After you defie the geeral tax registratio you must lik the tax codes to items ad other cost objects i the differet packages. Figure 10 shows the tax-codes assigmet. Tax registratio defiitio EU Tax Hadlig (tcmcs0538m000) 1 Service 2 Order Maagemet 3 Project Default Item Data (tsmdm2505m000) Item Defaults (tdipu0102s000) Stadard Equipmet (tppdm0512m000) Service Item Data (tsmdm2500m000) Item Purchase Data (tdipu0101s000) Stadard Subcotractig (tppdm0113s000) Service Ceters (tsmdm1500m000) Item Sales Data Defaults (tdisa0102s000) Project Equipmet (tppdm6112s000) Item Sales Data (tdisa0101s000) Figure 10 The tax code assigmet procedure Note The tax codes that you assig to items ad other cost objects are default tax codes. If you specify a tax code o a order or o a ivoice, this overrules the default tax code. You ca assig the tax codes to items ad other cost objects as required i your orgaizatio i the packages ad sessios described i the followig sectios. If you use EU VAT codes, the tax codes that you assig as described here are the domestic EU VAT tax codes. You must use the EU Tax Hadlig (tcmcs0538m000) sessio to assig the other EU VAT codes to the items. Refer to the Chapter "Defiig EU tax hadlig", i BaaERP Commo - Geeral Data (COM) (UP099A US), for details. 8-8