F.No. 11-1/2017-Desk(MDM) Government of India Ministry of Human Resource Development Department of School Education & Literacy MDM Division **************** Shastri Bhawan, New Delhi Dated 28*^ June, 2017 Subject: Minutes of the meeting of Programme Approval Board - Mid Dav Meal held on 27.03.2017. The meeting of Programme Approval Board Mid-Day Meal to consider the Annual Work Plan & Budget 2017-18 in respect of Technical Support Group Mid Day Meal Scheme (TSG-MDM) was held on 27.03.2017 at New Delhi. 2. A copy of the minutes of the above meeting is enclosed for information & necessary action. (Raje^ (Raieev Kumar) Under Secretary to the Govt. of India Tel. 011-23386169 Fax: 011-23382394 1. Sh. Ajay Tirkey, Joint Secretary (EE.I), M/o HRD, D/o SE&L. 2. Sh. G. Vijaya Bhaskar, Director (MDM), M/o HRD, D/o SE&L 3. Sh. K. L. Sarkar, Director (Corporate Plan), Ed.CIL. 4. Sh. K. P. S. Sisodia, Project Manager, Ed.CIL. 5. Sh. P. K. Srivastava, AFA, IFD, M/o HRD, D/o SE&L 6. Sh. Rajeev Kumar, Under Secretary (MDM). M/o HRD. D/o SE&L. 7. Smt. Sushila Tiwari, Section Officer (MDM 2-1), M/o HRD, D/o SE&L. 8. Ms. Bhardwaj Yukti Narender, Assistant Section Officer (MDM 2-1), M/o HRD, D/o SE&L. 9. Ms. Pammi Kouli, Manager (MDM), TSG-MDM, Ed.CIL. 10. Sh. Rajat Gupta, Sr. Consultant, TSG-MDM, Ed.CIL. 11. Sh. Sunil Kumar Sinha, Sr. Consultant. TSG-MDM, Ed.CIL. 12. Dr. Mridula Sircar, Sr. Consultant, TSG-MDM. Ed.CIL. 13. Dr. Anindita Shukia, Sr. Consultant. TSG-MDM. Ed.CIL 14. Sh. K. K. Sharma, Sr. Consultant. TSG-MDM, Ed.CIL 15. Sh. Bhupendra Kumar, Sr. Consultant, TSG-MDM, Ed.CIL. 16. Sh. Dinesh Pradhan, Consultant, TSG-MDM, Ed.CIL.
Government of India Ministry of Human Resource Development Department of School Education & Literacy Minutes of the meeting of Programme Approval Board - Mid Day Meal(PAB-MDM) on 27"^ March, 2017 ; Technical Support Group-Mid Day Meal of EdCIL (India) Limited The meeting of the Programme Approval Board-Mid Day Meal (PAB-MDM) was held in New Delhi on 27 March, 2017. The list of participants in the above meeting is enclosed at Annexure-I. The agenda before the PAB was : (a) (b) To review Management Support Services (MSS) provided by EdCIL (India) Limited to the Mid-Day Meal Scheme of Ministry of Human Resource Development. To consider Annual Work Plan and Budget (AWP&B) 2017-18 of Technical Support Group- Mid Day Meal (TSG-MDM) EdCIL (India) Limited under National Programme for Mid Day Meal In Schools (popularly known as Mid-Day Meal Scheme). 2. Shri G. Vijaya Bhaskar, Director MDM, Department of School Education and Literacy, Government of India welcomed the members of PAB-MDM and other participants. He requested Joint Secretary (EE.I), Department of School Education & Literacy to make his opening remarks. Joint Secretary (EE.I) reviewed the services provided by the TSG-MDM. Shri K. K. Sharma, Senior Consultant, TSG-MDM mentioned that an agreement was signed in December, 2005 between Ministry of Human Resource Development and Ed. CIL (India) Ltd for providing Management Support Services (MSS) for implementation of its flagship programme "Mid-Day Meal Scheme in Schools". The said agreement Is being renewed on year to year basis. The current agreement will end on 31^^ March, 2017. Thereafter, fresh agreement needs to be signed between MHRD and Ed CIL (India) Limited for providing MSS for further one year under MDMS beyond 31" March, 2017. 3. A presentation highlighting the Physical and Financial achievements of TSG-MDM, Ed CIL (India) Ltd during 2016-17 was made during the meeting as per details given below:- 3.1 Engagement of personnel on contract basis s. Status of sanctioned posts Posts No. Sanctioned Filled Up Vacant 1 Sr. Consultant 7 6 1 2 Consultant 3 2 1 3 Support Staff-I 17 17 0 4 Support Staff-ll 02 01 1 5 Support Staff-Ill 07 06 1 Total 36 32 4 Page 1 of 8
Joint Secretary (EE-I) advised the Project Manager (MDM), Ed CIL (India) Limited to fill up all the vacant posts by July, 2017. 3.2 Performance against the targets for Workshops Meetings/Field Visits and proposal for 2017-18 SI. No. Component 2016-17 Targets Achievement 1 National Workshops 5 1 2 Regional Workshops 6 3 3 Other Seminars/ Meetings 7 0 4 Review Missions 12 States 2 States 5 Research / Evaluation study 1 0 Joint Secretary (EE-I) desired to know the reasons for less coverage of targets. It was clarified that the approval of the competent authority could not be received for various activities due to administrative reasons. The evaluation study of the scheme was also not undertaken because the estimates submitted by NUEPA were on the higher side. National Steering-cum-Monitorlng Committee (NSMC) advised NUEPA to reconsider them and also reduce the duration of the study from proposed two years to six months. 3.3 Financial performance during 2016-17 The annual outlay and expenditure by TSG-MDM, Ed.CIL India Ltd. during the last four years Is given as under: Year Unspent Balance as on 1" April of FY Approved Budget Releases Total availability of funds Exp. % Exp. Against availability 2013-14 176.37 1063.23 500.00 676.37 520.73 77% 2014-15 64.02 810.42 329.52 393.54 454.27 111% 2015-16 (-)60.73 755.00 424.26 363.52 422.35 116% 2016-17 (-)58.83 650.00 465.00 406.17 416.81* 103% Due to less release of funds against the approved budget, TSG-MDM incurred expenditure on approved components viz. Consultancy fee/salary etc. by arranging funds from the parent organization Ed CIL (India) Limited. MHRD released funds for these committed liabilities from the budget of next year. Regarding likely expenditure during 2016-17 It was Informed that TSG-MDM has already Incurred an expenditure of Rs. 397.00 lakh till January, 2017. The tentative expenditure during 2016-17 would be around Rs. 416.81 lakh. The statement indicating the component wise tentative expenditure during 2016-17 is given below: Page 2 of 8
s. No. Component Approved Budget 2016-17 Expenditure 2016-17 1 Consultants' Fee/Salary &. Allowances 1,60,20000 1,52,36132 2 National / Regional Workshops 8i other meetings 33,32,444 3 Joint Review Missions 3,16,112 1,81,00,000 4 Research / Evaluation study 0 5 Field visits & others 3,51,444 6 Office Expenses etc. 32,34,994 7 Publicity of MDM Scheme 63,54736 0 8 Other Contingencies (5% of item 6 & 7) 0 9 Ed.CIL Overheads & Margin @ 14 % 56,66,463 31,45,958 10 Office Rent 81,27,360 81,27,360 11 Building Maintenance (Central A/C, Power Back Up, 25,00,000 Water Etc) 25,00,000 12 Service Tax 82,31,441 54,36,667 Grand Total 6,50,00,000 4,16,81,111 AFA (IFD) observed that the expenditure for office expenses, publicity and contingency is 50% of the approved outlay. He advised that allocation for these components may be made in proportion of this trend of expenditure. Accordingly, the allocation for these components has been reduced. AFA (IFD) further desired to have statement of component wise expenditure incurred during 2014-15 and 2015-16. The said statement is enclosed at Annexure-ll. 4. After reviewing the physical and financial progress of TSG-MDM, Ed OIL (India) Limited during 2016-17, the following issues were discussed 4.1 Revision of slabs for staff under TSG-MDM at par with other Ministries/Organizations. Project Manager, TSG-MDM, Ed CIL (India) Limited informed about the different fee bands/salary slabs in various Ministries/Organizations for Consultants/Support Staff. He further informed that Ed CIL has engaged Nodal Officers/Consultants in SPIU, Dept. of Higher Education, MHRD in the fee band of Rs.75,200-1,40,900/-. Whereas the fee bands of Senior consultant of TSG-MDM is Rs 50,000-70,000, and of consultant is Rs 40,000-60,000. The Ministry of External Affairs's advertisement for engaging Consultant on contract basis on consolidated fee of Rs. 1,00,000/- was also mentioned during the meeting. 4.2 PAB decided that a committee may be constituted to undertake a market study of consultancy fee/salary being paid to Consultants/Support Staff. The Committee may also gather information on the educational qualifications, experience, nature of duty expected to be performed by incumbents in such posts. The recommendations of the Committee may be submitted within three months for consideration. Request for Grant of one increment as per annual performance appraisal report to the persons stagnating at the maximum Consultancy Fee/ pay/ on the verge of stagnation Page 3 of 8
Shrl Rajat Gupta and Shri Sunil Kumar Sinha, both Senior Consultants, Shrl DInesh Pradhan, Consultant and five Support Staff-Ill namely Shrl Raju, Shrl VInod, Ishwar Singh, Anil Kumar and Shri Bhagwan are stagnating at the maximum of the scale. It was proposed that a Committee may be constituted regarding relaxation of the upper celling of fee band/pay scale. The committee should putup Its recommendations by 31" July, 2017. 4.3 Request by Shrl Rajat Gupta for up-grading his post from Sr. Consultant (MIS) to Chief Consultant (MIS) and by Shrl DInesh Pradhan, Consultant (MIS) to Senior Consultant (MIS) due to stagnation at the maximum of the scale. Shrl Rajat Gupta joined TSG-MDM In January, 2012 as Senior Consultant at monthly fee of Rs.70,000/- per month which Is the maximum of the fee band. He has not received any Increment since then. He requested that the post of Senior Consultant (MIS) held by him may be upgraded to Chief Consultant (MIS) to ease stagnation effect on the analogy of similar up-gradatlon of four posts of Consultants to Senior Consultant. Earlier In 2015, PAB-MDM In Its meeting held on l" May, 2015 under the Chairpersonship of the then Secretary (SE&L) considered the proposal for up-gradatlon of four posts of Consultants to Senior Consultants. While agreeing to upgrade the four posts of consultants to senior consultants, PAB-MDM did not agree to give any relaxation to senior consultants. Joint Secretary (EE-l) directed that a Committee may be constituted to consider the request of Shrl Rajat Gupta and Shrl DInesh Pradhan for making recommendations. 4.4 Office Space occupied by TSG-MDM in Vljaya Building. Office space of 4988 Sq ft has been taken on lease by TSG-MDM, 6th Floor, Vljaya Building, Barakhamba Road, New Delhi. The above space seems to be in excess of the requirement of TSG- MDM because most of the Support Staff Is sitting In Shastrl Bhavan, New Delhi. Joint Scretary (EE-l) desired that the space requirement for TSG-MDM may be reviewed by Ed CIL (India) Limited and space In excess of the actual requirement, if any may be reconciled. 5. After detailed discussions on various agenda points of the meeting, PAB-MDM approved the following: I) The component wise physical targets as per details given below were approved for 2017-18. S. No Component Proposal Approval by PAB 1 National Workshops 6 3 2 Regional Workshops 8 6 3 Other Meetings 6 4 4 Joint Review Missions 8 States 5 States 5 Research Study 1 1 6 Field visits by Consultants 50 50 11) The total outlay of Rs 799.73 lakh of AWP&B 2017-18 of TSG-MDM was approved as per the details given below (Rs In lakh) Page 4 of 8
S. No. Component Approved outlay 2016-17 Proposal for 2017-18 Approval for 2017-18 1 Consultancy fee/salary & Allowances of Staff 160.20 172.20 172.20 2 National / Regional Workshops /Others meetings 181.00 143.00 84.00 3 Joint Review Mission 4 Research / Evaluation study 5 Field & State Visit, Monitoring etc. 64.00 40.00 150.00 150.00 27.50 16.50 6 Office Expenses 63.55 74.45 45.00 7 Publicity of MDM Scheme & Contingencies 8.97 7.00 8 Office Rent 81.27 83.66 83.66 9 Building Maintenance 25.00 25.00 25.00 10 Ed. CIL Overhead 11 Service Tax 56.67 89.61 72.06 82.31 125.76 104.31 TOTAL 650.00 964.16 799.73 iii) Schedule of activities like JRM, \A/orkshops, field visits etc. for 2017-18 shall be submitted to Joint Secretary (EE-I) for approval. iv) Evaluation Study of MDMS shall be completed during 2017. v) Inter-component transfer of funds upto 10% of the BE would be done with the approval of Bureau Head to meet enhanced requirement of funds, whenever needed, under any sub-head of accounts. vi) Approval of the competent authority may be solicited for reconstitution of the composition of Joint Review Mission consisting of the members from MHRD, Nutrition Experts etc. vii) A committee may be constituted consisting of Director (MOM), In-charge of TSG-MDM; Deputy Secretary (Finance), MHRD; Chief General Manager (HR & Admn.), Ed.CIL (India) Ltd and Under Secretary (Establishment), MHRD for considering the following: a. revision of pay slabs for various categories of posts i.e Consultants as well as Support Staff on the basis of consultancy fee/pay-scale being paid in various Ministries/Organizations. b. The requests for up-gradation/increments of various posts where incumbents have completed five year in the organization and stagnating at the maximum of the scale. Page 5 of 8
vni)tsg-mdm, Ed CIL (India) Ltd would fill up all the vacant posts by July, 2017. ix) The committed liability of Rs. 58.83 lakh for the year 2015-16 and paid during 2016-17 was approved by PAB. x) Ed CIL (India) Ltd, NOIDA would review the requirement of space for TSG-MDM in Vijaya Building, Barkhamba Road, New Delhi on realistic basis and reconcile. xi) Ed CIL India Ltd would submit MOU for 2017-18 on Management Support Services for consideration by MHRD. ««) i«ik «* * Page 6 of 8
Annexure-I List of Participants 1. Sh. Ajay Tirkey, Joint Secretary (EE.I), MHRD 2. Sh. G. Vijaya Bhaskar, Director (MDM), MHRD 3. Sh. K. L. Sarkar, Director (Corporate Plan), Ed.GIL. 4. Sh. P. K. Srivastava, AFA, IFD, MHRD. 5. Sh. Rajeev Kumar, Under Secretary (MDM), MHRD. 6. Smt. Sushiia Tiwarl, Section Officer (MDM 2-1), MHRD 7. Sh. K. P. S. SIsodia, Project Manager, Ed.OIL. 8. Sh. K. K. Sharma, Sr. Consultant, TSG-MDM, Ed.ClL. 9. Dr. Anindita Shukia, Sr. Consultant, TSG-MDM, Ed.ClL. 10. Sh. Bhupendra Kumar. Sr. Consultant, TSG-MDM, Ed.ClL. 11. Dr. Mridula Sircar, Sr. Consultant, TSG-MDM, Ed.ClL. 12. Sh. Rajat Gupta, Sr. Consultant, TSG-MDM, Ed.ClL. 13. Sh. Sunil Kumar Sinha, Sr. Consultant, TSG-MDM, Ed.ClL. 14. Sh. Dinesh Pradhan, Consultant, TSG-MDM, Ed.ClL. Page 7 of 8
Annexure-ll STATEMENT INDICATING THE COMPONENT WISE ACTUAL EXPENDITURE INCURRED BY TSG-MDM, ED CIL (India) LIMITED DURING 2014-15 AND 2015-16 Sr No. Component Actual Expenditure 14-15 Actual Expenditure 15-16 (In Rs.) 1 Consultancy Fee 68,48,409 63,77,943 2 Support Staff Salaries 79,78,292 77,34,247 3 Workshop Seminars and Meetings 68,52,033 67,42,630 4 TA/DA State Visit 12,41,043 1,05,111 5 Other Expenses Honorarium 145,630 100000 Printing and Stationery 185,984 397017 Travelling expense 751,447 Books and Periodicals 3135 Repair and maintenance -Equipment 257,413 336956 Telephone Telex, Fax 350,492 305601 Photostat 4,363 6400 Office Equipments 26,561 71317 Security Exp 818,668 847276 Conveyance Exp 643,381 717235 Insurance expenses 15,881 31,225 Audit Fee 15,000 25100 Housekeeping 307,858 339439 Canteen exp 158,538 167659 Electricity and water 364,598 334213 Repair and maintenance -office 15,560 3955 Postage 13,935 713 office exp 2,933 6130 MDM Civil Work Renovation 10,13,751 0 Sun Total (1 to 5 ) 28,011,770 24,653,302 6 Ed.cll Overheads and margain @14 % 3,921,648 34,51,462 7 Service Tax on (1 to 6) above as applicable 3,946,970 40,75,191 Total 3,58,80,388 3,21,79,955 8 Rent ofvljay Building 74,11,611 79,13,139 9 Building maintenance 418,320 4,19,766 10 Central A/c Charges 879,668 8,82,712 11 Power Back Up Charges 836,640 8,39,535 GRAND Total 4,54,26,627 4,22,35,107 Page 8 of 8