SoCG Boston2016 WhyatTuftsdowntowncampus? privacy(atselectedlocation) adminsupport nearzerocost closetoresidences,hotels,restaurants
Thankyoutooursponsors
Attendance:>210 Regular:103(includinginvited,and10nonNacademic) Young:107(27postdoc,63PhD,5MS,12undergrad) 107/210:51%youngresearchers(historicallyalmostneverover42%) FridayBC60workshop:+15extras(notregisteredforSoCG) *Notincluded:atleast6latecancelations(allrefunded)
Attendance 115USA 11Germany 10France 10 Japan 7 Denmark 7 Netherlands 7 Israel 5 Canada 4 Austria 4 Switzerland 4 Belgium 3 S.Korea 3 Australia 3 Canada 2 CzechRepublic 2 Hungary 2 Italy 2 Poland 2 China 1.5India 1.5Norway 1 Spain 1 Slovenia 1 Iran 1 Sweden
SoCGNSTOCday Intentiontoparticipate: (viapollonregistrationform;actualattendancenotmonitored) 101 yes 38 probablyyes 17 maybe 44 no,orprobablyno CostforSoCG:~$6,400 (justover$30persocgparticipant;est.$45peractualattendee) SoCGparticipantsattendingSTOC:~20N30 (viaregistrationlistcrossncheckabout10daysprior)
SoCGconsumption(incl.tips,adminfees,rentals,etc) 5.6K Openinglunchbarbecue (26pp) 11K BlackRosereception (52pp) 2.6K Dimsumlunch (12pp) <20K Skywalkbanquet (95pp) 8.1K 6coffeebreaks +nextmorning sbreakfast (38pp;6perbreakperperson) 1.3K beer,water,granolabars,21kilosofbelgianchocolate (6pp) >6K 3.3K 7thcoffeebreakandBC60reception:coveredbyPrinceton SoCGNSTOCdaycoffeebreak(ourshare)
Accommodation NEUresidence: 120guests 80chose$80option(privateroom,sharingbathwithoneother) 10chose$62sharedoption(likeabovebuttwoperroom) 30chose$125fullyprivateoption Finalbill:>$54K
Registration: includingnewfactors: $30forSoCGNSTOCand$25forCGfund=$55foreveryparticipant Youngresearchers:$195butessentiallyzero(10declinedwaiver) Regular:$395 Pure$340forSoCGisinstandardrangeforlast12years: 9knownfeeswithinlast12years,sortedandomittinglowest/highestoutliers: (<<,300,340,345,350,350,350,375,380,>>) 2016
Youngresearcherfunding~$43,500 ~25appliedontime(onlyN.Americaeligibleinitially) ~30morefromN.Americalateron ~40fromoutsideN.AmericaNNNafterlateofferforsponsorship (possibleonlyviaexternalsponsors) Registration+ Nolatefeeforyoungresearchers(remainedat$195) Waiver/reimbursementwasofferedtoeveryone 97acceptedoffer,10declined Totalvalueofregistrationreimbursement:$18,915 Totalaccommodationsponsored:$15,200 Totaltransportationreimbursed:$9,400
Expenses(notcounting32.5Kwaivedstudentfees*,orBC60) 39.5K barbecue,dimsumandtwoeveningsocialevents 9.5K coffeebreaksandextrafood/drink 6.5K 0.5K PC/SCexpenses 2.5K 1.7K staff 3.5K invitedspeakerexpenses(notincl.socgnstoc) 1.2K proceedings 11K 54K NEUaccommodationbill Subtotal~130K Income: 83Kfromparticipantsforregistrationandaccommodation (after32.5kwaiver/reimbursementstostudents) 52Kfromsponsors(includingNSF33,6K) Subtotal~135K Result:+5.2K+for+CG+fund+ SoCGNSTOCday(coffeebr.,rental,A/V,internet,invitedspeaker) misc.(printing,programs,nametags,setupsupplies,awards,etc) extrastudentsupport(*beyondwaivedregistrationandneu)
Notes: 2.5KRegistrationwaivedfornonNyoungresearchers (e.g.invitedspeakers,workshopspeakersnotincludingstudents) (PCandorganizingcommitteepaidfullregistration) 4.5Ksupporttoyoungresearcherworkshopparticipants (includedintotalamountquotedfory.r.support) Othersupport: Tufts: freerooms,supplies,programs,admin,childcare(althoughnoneused) Princeton: Fridayafternooncoffeebreak+eveningreception
Wherewasmoneysaved? Euro/check/banktransfers (avoidedcreditcardfeesupto4%) Eliminated/reducedoverheadforwebsiteandprocessingfee (e.g.didn tuseexpensiveregonline,useddiywebsiteandpaypal) Waiving(insteadofreimbursing)studentexpenses (avoidedcreditcardfeesupto4%onregistrationandaccommodation) StatetaxexemptionviaTuftsonmanyexpenses Lotsofnegotiating,bargaining,shoppingaround