(A Government of India Enterprise) SHORTLISTING OF ARCHITECTS FOR REFURBISHMENT OF STATE COORDINATOR S OFFICE BENGALURU M/s Bharat Petroleum Corporation Limited, a Govt. of India Enterprise, wishes to Shortlist reputed and competent architects having the capacity to execute Architectural Services like conceptualizing, designing, supervising the works which include Civil, interior, electrical, HVAC, Fire Alarm system, etc. for carrying out Refurbishment of our State Coordinator s Office at Bengaluru. The area of the above office is approx. 13750 square feet. The shortlisting criteria are as follows a) The Architect must have executed at least one project of similar nature and quantum during last three years, ending on 31/05/2016. b) The vendor should have an average annual financial turnover of atleast ` 4.5 lakhs during the past three financial years, i.e. 2013-14, 2014-15 and 2015-16, and the same has to be supported by Audited Financial Statements. The following documents need to be submitted along with the application form i. Audited Balance Sheet of the last three financial years. ii. Audited Profit & Loss Account of the last three financial years. c) Vendor should have successfully completed similar works during last 7 years ending 31/05/2016 as per the following ii. iii. i. Three similar completed works of value not less than ` 152 lakhs each OR Two similar completed works of value not less than ` 190 lakhs each OR One similar completed work of value not less than ` 304 lakhs. d) The Owner/Propreitor/Partner/Member of directors of the Architect firm should either be a member of Indian Institute of Architects, Karnataka chapter or should be registered with Council of Architecture, New Delhi. Copy of proof in support of the above must be submitted.
e) The Architect must be based in Bengaluru or must have a fully functional office in Bengaluru. Copy of proof in support of the above must be submitted, like, proof of address, service tax registration copy/firm Registration Certificate, etc. f) It is mandatory for the Architect to provide their current corporate client list. This list should provide details of the Company, name of the contract person of the company and contact address/numbers. g) The vendor must submit a copy each of Incorporation Certificate, PAN No., Service Tax Registration, VAT, EPF, etc. as applicable. h) The vendor should have ESI & EPF Registration (submit documentary proof). Site visit by the committee a) BPCL officials will visit any of the Architect's executed sites if necessary, to ascertain the criteria mentioned above. b) The committee visit shall evaluate broadly on the following aspects i. Interior works executed on the site ii. Verification of experience with client iii. Documents/site records pertaining to statutory compliances iv. Client feedback The Architects will have to satisfy the financial as well as site visit criteria in order to qualify for the shortlisting. Last date for receipt of applications will be 6 th July 2016 up-till 3 p.m. Completed application forms to be submitted in a sealed cover, super-scribing, SHORTLISTING OF ARCHITECTS FOR REFURBISHMENT OF STATE COORDINATOR S OFFICE BENGALURU to be deposited at the following address Southern Regional Office (SRO) Bharat Petroleum Corporation Ltd. 1, Ranganathan Garden, Off. 11 th Main Road, Post Box no. 1212 & 1213, Annanagar, Chennai 600040 BPCL reserves the right to accept or reject any or all applications without assigning any reasons. Shortlisting doesn t give any way the compulsory provision to place an order / agreement for the services without going through the tender process. Any further Corrigendum on the above subject, if any, shall be published in our website and not in Press.
For any further queries, you may contact Mr. Keerthi Bharadwaj, Executive Admin (HRS) South on 044-26142041/email ID keerthibharadwa@bharatpetroleum.in or Mr. Suresh Kumar, Senior Manager Admin (HRS) South, on 044-26142041/email ID sureshka@bharatpetroleum.in between 1000 am to 400 pm during working days.
BHARAT PETROLEUM CORPORATION LTD. (A GOVT. OF INDIA ENTERPRISE) Details to be filled by Architect seeking shortlisting For Refurbishment of State Coordinator s Office Bengaluru (Please attach the documents as per Annexure Numbers mentioned in the form) 1 Name of the Architect BASIC INFORMATION 2 Registered Office Address Office Telephone No Office Fax No Contact Person Mobile Number Email Id
3 Postal address Telephone Fax No. Mobile No E-mail 4 Name of the authorized Representative for communication Address Mobile No E-mail 5 The Owner/Proprietor/Partner/Member of Board of directors of the firm should either be a member of Indian Institute of Architects, Karnataka chapter or should be registered with Council of Architecture, New Delhi. Yes/No If Yes, Provide details of person holding valid registration Name of the persons holding valid registration Designation in the firm 6 Is the Architect s firm based in Bengaluru or having a fully functional office at Bengaluru Yes/No If Yes, Please Submit the proof of address viz., Firm Registration Ceritificate/ Certificate of Incorporation or Latest Telephone Bill/Water Bill/ Electricity Bill/Property Tax Receipt.
** PAST EXPERIENCE 7 a) Latest 3 Financial Years Turnover (i.e. 2013-14, 2014-15 and 2015-16) b) Latest 3 Financial Years Accounts Audited Balance Sheet and Profit & Loss Statements along with IT Returns for each corresponding year (i.e. 2013-14, 2014-15 and 2015-16) 8 Details of the similar jobs carried out in the last 7 years ending on 31/05/2016. refer Annexure A for format of submission of details **Work/Purchase order copy and completion certificate obtained from the client along with necessary TDS matching statement and proof of TDS viz., Form 16A/Form 26AS for corresponding project to be submitted failing which the architectural Job value mentioned will not be taken into account. The TDS statement to be submitted by the architect in the format as Annexure B shall match with the amount mentioned in the Purchase Order, failing which the sum total of the amount mentioned in the Form 16A/Form 26AS against the client alone will be considered. Please prepare separate matching statements for separate Work Order/Purchase Order.
SITE INSPECTION BY BPCL (To provide the details of the Office site (Chennai/Bengaluru) where work has been carried out by the architect together with the Work Order copy/purchase Order copy along with work completion certificate) in the below mentioned column. 9 Name of the office site Address Contact Person from Client Side Name and Designation Mobile No Email Id ORGANISATION DETAILS 10 Constitution State whether it is Sole Proprietorship Concern / Partnership / Pvt Ltd / Public Ltd. / Public Sector Undertaking. 11 Names of the Proprietor/ Partners / Directors / Executives. 12 Registration Certificate / Partnership deed / Article of Association and Memorandum of Association. 13 Year of Establishment as an Architectural Firm & Establishment Certificate issued by the concerned authorities. REGISTRATION WITH STATUTORY AUTHORITIES. 14 Service Tax Registration Certificate 15 PAN No. 16 TIN No. (VAT) State wise 17 Registration with PF / ESI Confirm Deposits in contribution
and deductions with PF / ESI are in line CLIENT REFERENCES. 18 ) a) List of Clients ) b) Purchase Order placed by the Clients ) c)details of work in progress 19 Details of Registration with other organizations as an architect a) Name of the organization b) Value of Registration c) Nature / Category of Work 20 Whether the applicant is already registered for any other Job category in BPCL. If Yes, provide Registration Limit Category of Registration Region 21 Whether the applicant has any sister concern registered in BPCL. If Yes, provide Registration Limit Category of Registration
Region 22 Whether the applicant has been black listed/removed/ holiday listed/deregistered/ demoted to lower class by BPCL in the past Date of Blacklisting 23 Whether the applicant has gone for Arbitration / Litigation for any of the past work with BPCL. If Yes Nature of Work Nature of Arbitration 24 Whether the applicant has any dismissed employee of BPCL in his employment. If yes, Name E TENDERING 25 Whether the Digital Signature certificate available for participating in the tender I / We certify that I/we will not get myself/ourselves registered as contractor(s) in the Undertaking under more than one name. I / We hereby confirm that the above information is true to the best of my / our knowledge & belief. I / We also undertake that, if at any stage, the above information are found to be incorrect, the Corporation shall reserve the right to cancel my /our registration, at any time, without notice, at its discretion. I / We certify that I/our partners / directors did not retire as an employee of Bharat Petroleum Corporation Limited during the last two years. I / We also certify that I have neither such persons under my employment nor shall I / we employ such persons within two years of his / her retirement from this organization except with prior permission.
I / We certify that I / our partners / directors are not relatives of the Managerial, Accounts, Engineering or Materials employee of Bharat Petroleum Corporation Limited (A near relative may include wife, husband, parent, children, grand children, brothers, sisters, uncles, aunts, cousins and their corresponding in laws). Date Place Signature of the Proprietor/Partner / Authorized representative. Seal of the Firm NOTE All relevant documents that accompany the application form should be self attested and needs to be produced in original for verification, if asked for. The application form in respect of the following will not be considered Non-submission of any of the documents as mentioned in the check list. or Submitting of incomplete application form. All the pages of application form, Check list documents, TDS matching statements needs to be self attested. All the check list documents that are being submitted are to be properly numbered as per the Annexures mentioned below Annexures Check List Documents Yes/No 1 **Copy of the Valid Architectural license issued in the name of the Proprietor/Partner/Member of Board of directors of the firm. The license should be either issued by Indian Institute of Architects, Karnataka Chapter or Council of Architecture, New Delhi. 2 **Address proof of office at Bengaluru (Service Tax Registration Certificate/Firm Registration Certificate/ Certificate of Incorporation or Latest Telephone Bill/Water Bill/ Electricity Bill/Property Tax Receipt). 3 Audited Balance Sheet, P& L Account Statement for Financial Years 2012-13, 2013-14 & 2014-15 to be submitted.
Annexures Check List Documents Yes/No 4 IT Returns filed for Assessment Years 2013-14, 2014-15, 2015-16 to be enclosed. 5a JOB 1 **Work/Purchase order copy and completion certificate obtained from the client along with necessary TDS matching statement and proof of TDS viz., Form 16A/Form 26AS for the project. 5b JOB 2 **Work/Purchase order copy and completion certificate obtained from the client along with necessary TDS matching statement and proof of TDS viz., Form 16A/Form 26AS for corresponding project. 5c JOB 3 **Work/Purchase order copy and completion certificate obtained from the client along with necessary TDS matching statement and proof of TDS viz., Form 16A/Form 26AS for corresponding project. 6 **SITE INSPECTION BY BPCL (To provide the details of the Office site (Chennai/Bengaluru) where work has been carried out by the architect together with the Work Order copy/purchase Order copy along with work completion certificate). 7 To Provide Names of the Proprietor/ Partners / Directors / Executives. 8 Copy of the Registration Certificate / Partnership Deed / Article of Association and Memorandum of Association to be enclosed. 9 In case of Proprietorship firm, Declaration in the Letter Head of the Firm to be given. 9 Year of Establishment as an Architectural Firm & a Copy of the Establishment Certificate issued by the concerned authorities to be submitted.
Annexures Check List Documents Yes/No 10 Copy of the Service tax Registration certificate issued by the central board of excise and customs to be enclosed. 11 Copy of PAN No to be submitted. 12 Copy of TIN No (VAT )-State wise to be submitted. 13 Copy of the Certificate issued by the appropriate authorities,if the Firm is registered under SSI / NSIC / MSME to be enclosed. 14 Copy of the Registration Certificate issued by the authorities for allotment of PF No & ESI No to be produced. 15 To furnish the list of clients 16 Purchase order/work order copies of the concerned client to be submitted. 17 Copy of the Registration letter issued by the other organizations indicating the financial class/ registration limit and the job category also. (if Registered with other organizations)
ANNEXURE-A DETAILS OF MAJOR WORKS EXECUTED FOR LAST 7 YEARS S. No. 1 Name / Address of the Client Brief details of the Works Architect Fees (in Rs.) Works Value (in Rs.) Name / telephone no. (of the contact person) 2 3 4 5
Format for TDS Matching Statement (Annexure B) Sl No. 1 Name of the Client Project carried out at Date of Completion of the Project Purchase Order / Completion Certificate Reference & Date (To Enclose the copy) Value of Architect Fees of the Project Form16A/Form 26AS Date (To Enclose the copy) Architect Fees as per Form 16A / 26AS 2 3 4 5