THE NATIONAL ISRAELI-AMERICAN CONFERENCE 2016 Terms and Conditions of Registration The Agreement All registrants acknowledge and agree that upon the Israeli-American Council s (IAC) acceptance of your application to attend the National Conference, a binding legal agreement is entered into between the applicant and the IAC. Acceptance of a registrant and attendance at the National Israeli-American Conference is granted solely at the discretion of the IAC. It is essential that all provide true and accurate name and personal contact information. As a registrant, one agrees to these terms and conditions, as well as other specific terms stated in the totality of the registration materials. Violation of any term or condition is grounds for cancellation of your National Israeli- American Conference registration. The IAC reserves the right to change any part of the of this Agreement at any time. Limitation of Liability You agree to release and hold harmless the Israeli-American Council s (IAC) and their agents from any and all claims, demands, and causes of action arising out of or relating to your participation in the National Israeli-American Conference and all National Israeli-American Conference events, including but not limited to the use of the conference center and lodging facilities. The IAC will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Conference or related events. The IAC reserves the right to change any part of the Conference program at any time. The IAC is not responsible for the content of any presentation and the view/opinions presented by the many speakers at The National Israeli-American Conference are not necessarily those of the Israeli-American Council (IAC) or endorsed by the Israeli-American Council (IAC). Recognizing the nature of receptions and the potential for alcohol abuse at conferences, all National Israeli-American Conference sponsored events will make non-alcoholic drinks available. Conference participants are responsible for their own well-being and you agree that neither National Israeli-American Conference and/or its sponsors will be held accountable for any events or occurrences resulting from excessive drinking, recklessness or negligence. Page 1 of 7
Disruptive Conduct The IAC at its sole discretion reserves the right to remove you from The National Israeli-American Conference if it determines that your presence or behavior creates a disruption or interferes with the Conference or the enjoyment of the Conference by other attendees. Delegates are prohibited from physically confronting, removing, or attempting to stop individuals who protest at The National Israeli-American Conference. Efforts to disrupt such protestors create potential civil and criminal liability for delegates. The IAC accepts no liability for such actions. Please know those who choose to protest often do so in order to gain attention and to create a confrontation. Should a delegate believe someone is acting inappropriately, please outwardly seem to ignore the protester(s); report this person(s) and their behaviors to conference staff or security. Badges The IAC is the sole issuer of The National Israeli-American Conference credentials including badges and Lanyards. Your IAC issued credentials must be worn at all times within the conference facilities. However, for safety reasons, please remember to remove your badge when you are outside of the conference events and facilities. There will be a $25 reprint charge for any missing badge that needs to be replaced. As a registrant you agree not to share, sell or trade your badge in any way. Similarly, you agree to not engage in any inappropriate use of credentials or any effort to assist a non-registrant to gain access to this conference. Should the IAC determine that you have violated this policy, it may cancel your badge(s), retain any payments made by you, report you to law enforcement authorities as appropriate, and ban you from future IAC events/activities. The IAC considers any person using improper credentials to gain admission to The National Israeli-American Conference as engaging in theft of service, trespassing, and fraud and will report violators to law enforcement authorities to be prosecuted to the fullest extent of the law. Identification at Registration Attendees are required to present a valid government issued photo ID at registration in order to collect registration materials and badge. Individuals may only collect their own individual registration badge and materials. This procedure is in place to protect registration materials from getting lost and to allow the National Israeli-American Conference to monitor accurate attendance. Page 2 of 7
Registration materials will not be provided without a Photo ID. Furthermore, registrants agree not to allow any other individual to participate in their place either at the conference, during the registration process, or any other conference-related activity including acceptance of these terms of registration. Press Press registration for National Israeli-American Conference is offered on a limited basis and is reserved for editorial members of the working press and for analysts. All members of the press and analyst community must submit a request in advance and receive approval for entry. Proper identification must be presented on-site in order for press credentials to be issued. The press credential request form and complete list of materials required for registration can be found at the press registration guidelines page. Photographs and Videos Unless written permission is granted by the IAC, the recording (video and/or audio) of any portion of The National Israeli-American Conference is prohibited. Still photographs taken for a remembrance/personal use is permitted. You hereby grant the Israeli American Council (IAC) an irrevocable, worldwide, royalty-free, fully-paid up license to reproduce, copy, display, perform, or otherwise use any photos, videos or audio recordings taken of you by Management s designated vendor(s) during the National Israeli-American Conference for promotional use (i.e. brochures, association publications, webbased media blogs, websites, e-newsletters). You hereby release and hold harmless Israeli American Council (IAC) and their agents and assigns from all claims, demands, causes of action and liability related to said use of the material. Recordings: Audio, Video or Digital Capture For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of show management. Consent should be received in advance by contacting the Israeli- National Council. Students The National Israeli-American Conference organizer (IAC) and its Supporters are pleased to offer many valuable benefits for student participation at this event, including highly discounted Page 3 of 7
registration fees. These benefits are available exclusively to high school, undergraduate and graduate students who are enrolled full time and have not received a Ph.D. Post-docs may not register as students. All Students must provide valid student identification that includes an ID number and Valid Thru date. Student identification will be checked onsite at registration. International student identification must be presented in Roman or Hebrew alphabet. If your ID is not in this format, you may present a letter from your university on university letterhead as a second form of ID. Failure to produce a valid Student identification will result in the transfer of your student registration to a general registration type and its respective price. No exceptions will be made. Security at the National Israeli-American Conference Access to the National Israeli-American Conference will require attendees pass through security stations. Absolutely no access will be granted to the conference without proper credentials which include a valid government photo ID and your conference badge. For the safety of all participants, the Israeli-American Council reserves the right to deny access to or expel any individual at the Conference based on compliance with the Terms and Conditions of registration, or for any reason whatsoever if deemed appropriate by IAC and its security staff. Underage Persons Children and Infants No one under the age of 21 will be served alcohol at National Israeli-American Conference events and attendees may be asked to produce identification to confirm their age. Parents traveling with small infants are ultimately responsible for making all necessary arrangements for the care and well-being of children or infants. Please plan ahead so that you are able to fully participate in the conference programming. To obtain advance information on local support services, we recommend you contact the front desk or concierge at the Marriott Marquis Washington DC at 202.824.9200 and inquire directly for assistance and information. The hotel s concierge will be happy to assist you in locating and scheduling day care or babysitting services in advance. Unauthorized Solicitation Policy Any company or representative of a supplier who is not an exhibitor and is observed to be soliciting business during the conference in any area of the conference deemed inappropriate by National Israeli-American Conference management, will be asked to cease this solicitation immediately, and may be asked to leave the Conference immediately. Unauthorized solicitation at the Conference or in Educational Program is strictly prohibited. Page 4 of 7
Unsecured Items Policy Personal belongings such as briefcases, backpacks, purses, coats, book bags, laptops, tablets or mobile devices, etc. should not be left unattended in meeting rooms or public areas. These items are the responsibility of their owner and the National Israeli-American Conference management will not be held responsible for their safe keeping should they become lost or stolen. Additionally, any unattended items may be subject to removal by security upon being discovered. All bags brought to the conference are also subject to search by security. Conference Etiquette To make the conference experience an enjoyable event for all attendees, we ask that you please keep the following in mind: As a courtesy to our speakers, please refrain from the use of pagers or mobile devices of any kind during presentations. These devices should be powered down or, at a minimum, set to silent. Please keep in mind that participants of this conference are in attendance to learn. Therefore, in consideration of all attendees we ask that you please take any conversations outside session rooms. Conference Accessibility The organizers of the National Israeli-American Conference embrace accessibility and full participation and are dedicated to providing reasonable ADA-compliant accommodations to people of all abilities. In order to accommodate the environmental sensitivities of some of your peers, if at all possible, please consider that moderation and restraint in the use of perfume, cologne, or scented products in sessions and events greatly enhances the ability of individuals who suffer from chemical sensitivities to fully participate in the conference program. The National Israeli-American Conference management staff will assist attendees with any reasonable accessibility accommodations to ensure a full experience for all. In order to plan effectively, we respectfully ask that individuals needing special accommodations provide our management staff with advance notice and pertinent information during the registration process. For individuals who wish to arrange for services directly, please contact the Marriott Marquis Hotel s concierge at 202.824.9200 for assistance connecting with local accessibility Page 5 of 7
services based on your specific needs. The National Israeli-American Conference staff will continue to make every effort to accommodate requests we receive on onsite but we cannot guarantee unreasonable requests or those that are not possible or become cost prohibitive without advance notice. Impact of Violation of these Terms and Conditions Attendees denied admission or expelled from The National Israeli-American Conference for violation of these terms and conditions will not be afforded a refund or credit from conference attendance fees. IAC is also not liable for hotel or travel costs incurred by one denied admission or expelled from The National Israeli-American Conference. The use of physical force, threats of physical force or destruction or theft of property by National Israeli-American Conference participants will not be tolerated and will be dealt with in accordance with the laws of the U.S., the District of Columbia and any state which may have jurisdiction. Dispute Resolution Any dispute regarding any aspect of this Agreement, including its formation, or any act which would violate any provision in this Agreement (hereafter referred to as arbitrable dispute ) shall be resolved in final and binding arbitration by an experienced arbitrator licensed to practice law in California, as the exclusive remedy for such dispute. Such claims may only be pursued individually and not as a class action or representative suit against the IAC. All registrants give up any rights to have the dispute litigated in court of competent jurisdiction including any rights to a trial by jury. Judgment on any award rendered by such arbitrator may be entered in any court having proper jurisdiction. The law of California will be the governing law and any arbitration award will be enforceable in state or federal court. Each party will bear its own cost and expense in respect to any such arbitration including one half of the fees and expenses of arbitration. Payment Method Registrations that do not provide a method of payment will not be completed. Individuals with incomplete registrations will not be able to attend the conference until payment has been made. The National Israeli-American Conference accepts, VISA, MasterCard, and American Express. Page 6 of 7
Pricing and Refunds Registration prices increase at 11:59 PM Pacific Time on the following dates: April 16, July 16 and September 10, 2016. For more information, visit www.iackenes.org. Online registration will automatically display price increases. There is a $50 non-refundable administration fee for processing any refunds. Requests for refunds must be received prior to August 15, 2016. All registration fees are non-refundable after this date. Purchase Orders The National Israeli-American Conference does not accept purchase orders. Event Cancellation In the event that the National Israeli-American Conference is cancelled, Conference attendees will be returned the registration fee only. Any fees associated with cancellation of travel or housing reservations is the exclusive responsibility of Conference attendees. Force Majeure: In the event of acts of God, government authority, disaster, or other emergencies, a disruption or other unforeseen circumstances, the IAC accepts no responsibility for loss of monies incurred by delegates. Page 7 of 7