Notice InvitingTender (NIT) Tenders are invited in Two Bid system (Part-I :Techno-Commercial Bid & Part-II :Price Bid) from experienced bidders of financial standing & reputation and fulfilling the pre-qualification requirements stated as hereunder for carrying out the following work: 1 Name ofwork 2 Tender No/Type of Tender 3 Area/Location Contract for OPERATION AND MAINTAINANCE OF FIREFIGHTING SYSTEM ON ROUND THE CLOCK BASIS at IndianOil LNG Pvt. Ltd.(IOLPL) IOLPL/2018-19/PT-05/FIREMEN Open tender in two bid system. Part-1: Technical/Commercial Bid Part-2: Price Bid Inside Kamarajar Port Limited, Ennore, Vallur post, Thiruvallur district, Chennai- 600120 Initially one year and extendable for one more year at the same terms and conditions on mutual consent basis with effect from the date specified in the Work Order or as specified. 4 ContractPeriod The rate will remain firm for the contract period including extensions, if any. However escalation/de-escalation of wage rates as given in the clause under special terms of conditions of contract will be applicable. While evaluating the extension for one more year, it may be noted that the party s performance against the contract will be the guiding factor. 5 Estimated Cost of the Work Order Rs. 1,03,90,936 (Excluding GST which will be paid extra as applicable) Page 1 of 8
a) Rs. 1000/- shall be paid as tender fee Through NEFT/RTGS transfer to the account of IOLPL and furnish proof of deposit. 6 a) Tender Fee IOLPL Bank Account Detail: INDIANOIL LNG PRIVATE Beneficiary Name LIMITED Beneficiary Account No 00000036749308756 Name of the Bank Branch IFS Code State Bank of India CAG, MUMBAI SBIN0009995 7 Sale of Tenders Tender documents can be purchased from our site office from10:30hrs to 17:30 hrs. (Excluding holidays). INDIANOIL LNG PRIVATE LIMITED Inside Kamarajar Port limited Ennore Vallur post Tiruvallur district Chennai- 600120 Contact no. +91-9047524267 a) Starts on 06.10.2018 at 10:30hrs b) Closes on 20.10.2018 at 17:30hrs 8 a)pre-bid Meeting & Site Visit On 24.10.2018, 10:30 AM at Conference room of Ennore LNG Project site. Bidders shall visit the site on any working day between 08.10.18 and 20.10.18 giving at least one day notice for arranging gate pass. INDIANOIL LNG PRIVATE LIMITED Ennore LNG Project Inside Kamarajar Port Limited Ennore Vallur post Tiruvallur district Chennai- 600120 Page 2 of 8
b) Bid Clarifications 9 Last date and Time of submission of Tender Bidder s clarification shall reach Owner through email amcivil@indianoillng.in before 22.10.18, 17:00 Hrs. 29.10.2018 15:00 h rs. And shall be submitted at following address. INDIANOIL LNG PRIVATE LIMITED, Level-8, IndianOil Bhavan, 139, Nungambakkam High Road, Chennai- 600 034 10 Date and Time of Opening oftender (Techno-commercial Bid only) 11 Earnest Money Deposit (EMD) amount 29.10.2018 at 15:30 hrs. Date and time of Price Bid opening will be communicated only to techno-commercially acceptable bidders. Rs. 1, 03, 909/- Through NEFT/RTGS transfer to the account of IOLPL or in the form of Bank Guarantee(BG) from Nationalized/Scheduled bank in prescribed format. Bidder shall attach the proof of NEFT/RTGS transfer and furnish proof of deposit along with the Techno-commercial bid (Part-I) on the opening date (as indicated in the Tender documents / NIT or corrigendumthereof). IOLPL Bank Account Detail: Beneficiary Name INDIANOIL LNG PRIVATE LIMITED Beneficiary Account No 00000036749308756 Name of the Bank Branch IFS Code State Bank of India CAG, MUMBAI SBIN0009995 No cash payment will be accepted against the Earnest Money Deposit (EMD). Page 3 of 8
12 Prequalificati oncriteria The intending tenderers shall have to furnish the below mentioned proof of their pre-qualification and experience along with the techno- commercial bid. Copies of all the documents shall be selfattested. Pre-qualification criteria will be checked at the time of techno commercial evaluation of the offer. The offers with incomplete/irrelevant documents or anomalies shall be summarily rejected without any communication. Hence bidders are advised to take utmost care while submitting their pre-qualification documents. a) Minimum Annual Turn Over The annual turnover of the Tenderer shall be at least Rs. 62.34 lakhs in any of the preceding three financial years. Proof of annual turnover shall be submitted in form of audited balance sheet. The tenderer s net worth should be positive in the last audited financial year (immediately preceding financial year). Net worth shall be calculated as total assets minus total outside liabilities as reported in the last audited balance sheet. b) Minimum Value of completedwo rk against Similarwork Experience of having completed similar works during the last five (5) years up to the last day of month previous to the one in which tenders are being invited, shall be either of the following; Against completed value of similar work, the intending tenderer must have executed as main or as sub-contractor (i) Three (03) similar completed works each costing not less than the amount equal to Rs.31.17 lakhs (OR) (ii) two (02) similar completed works each costing not less than the amount equal to Rs.41.56 lakhs (OR) (iii) One (01) similar completed work costing not less than the amount equal to Rs.51.95 lakhs Withinthe qualifying period i.e., during any of the last 05(five) years ending on 31.08.2018, even though the work might have commenced before the qualifying period. Intending tenderer must submit necessary documentary evidence in the form of detailed Work order (s), schedule of rates, completion certificate(s) clearly specifying the details like description of the work, completed value of the work, starting and completion dates of the job. In case of sub contract jobs, the bidder is to submit a copy of TDS certificates for the job along with their offer. The value of the similar works as indicated above is exclusive of Service Tax/GST. Page 4 of 8
13 Similar Nature of Work Tenderer shall have experience in carrying out Operation and Maintenance of Fire Fighting Systems in any Government department/public, Private sector companies preferably LNG/LPG/Petrochemical Industries & Refineries 14 Validity of offer 04 (Four) Months from the date of opening of the tender 15 No. of Parties required 16 Scanned copies of self-attested documents to be submitted along with techno-commercial bid One 1. PF code allotment letter, 2. PAN Card, 3. Power of Attorney in favor of person authorized to sign the Tender documents, 4. Partnership deed (if applicable), 5. GST registration details. 6. ESI certificate 17 Tender issuing / Receiving Authority General Manager(Projects) INDIANOIL LNG PRIVATE LIMITED Ennore LNG Project Inside Kamarajar Port limited Ennore Vallur post Tiruvallur district Chennai- 600120 Email: amcivil@indianoillng.in 18 Bidder to note the followings before bidding: (i) Tender documents (hardcopy) shall be available at the office of Tender Issuing Authority as mentioned above upon payment of the prescribed Tender fee. (ii) Offer from following types of bidder will not be accepted a) Who are in the Holiday / Negative list of IOCL or its Administrative Ministry b) Who are under liquidation, court receivership or similar proceedings c)consultant or their subsidiary Company or companies under the management of consultant for execution of the same project for which they are working as consultant. (iii) Offer from Joint Bidders / Consortium will not be acceptable. Page 5 of 8
(iv) The subject work is indivisible and shall be awarded to single successful bidder unless stated otherwise elsewhere in the tender document. (v) Experience of only the bidding entity shall be considered. A job executed by a bidder for its own plant/projects shall not be considered as experience for the purpose of meeting requirement of experience criteria of the tender. However, jobs executed for Subsidiary / Fellow Subsidiary / Holding company will be considered as experience for the purpose of meeting experience criteria subject to submission of tax paid invoice(s) duly certified by Statutory auditor of the bidder towards payments of statutory tax in support of the job executed for Subsidiary / Fellow Subsidiary /Holding company. Such bidders shall submit these documents in addition to the documents specified in the PQ Documents to meet Experience Criteria. (vi) (vii) (viii) (ix) (x) (xi) (xii) The completion certificate, submitted by the bidder shall separately indicate the Service Tax and Goods & Service tax (GST) (if applicable) amount included in the value of completed job OR a separate certificate from the respective client, mentioning the service tax and Goods & Service tax(gst) (if applicable) amount if any, included in the value of completed job under consideration should be submitted by the bidder. In case service tax and Goods & Service tax (GST) (if applicable) amount/ component is not specified in the submitted completion certificate, then the amount equivalent to rate of applicable service tax and Goods & Service tax (GST) (if applicable) for the subject tender shall be deducted from the value of completed job mentioned in the completion certificate to arrive at the value of the completed job without service tax. Tender shall be finalized based on credentials submitted along with Techno-commercial bid without any correspondence with bidders for deficient PQ documents. Bidders are required to go through the Notice Inviting Tenders (NIT), ITB(Instruction to Bidder) & Tender Documents carefully and submit all the required documents along with Technocommercial (Un-Priced) Bid in order to avoid rejection. IOLPL reserves the right to reject any or all of the tenders or any parts of the tender so received and may cancel the tender in part or full,extend the due date of Tender submission etc. without assigning any reason. Use of white / erasing fluid for correcting the rates is banned. Wherever the rates are corrected with white / erasing fluid, the bids will be summarily rejected Bidders are to quote their most competitive rates. Negotiations will not be conducted with the bidders as a matter of routine. However, IOLPL reserves the right to conduct negotiations. Earnest Money Deposit (EMD):Bidder to note that the proof of submission of EMD must be provided with the tender document (Techno-commercial bid envelope).tenders Page 6 of 8
without Earnest Money shall be rejected. (xiii) (xiv) (xv) (xvi) (xvii) Legal dispute, if any, shall only be within the jurisdiction of Local Court situated at Chennai. Bidder cannot make any claim against IOLPL towards its expense incurred in connection with the preparation and delivery of their bids, site visit, participating in the discussion and other expenses incurred during bidding process. Bidder should make sure that their priced bid (Part-II/) contain only price. Any condition directly or implied recorded in Priced Bid (Part-II/) shall be ignored or Bid shall be summarily rejected. Submission of authentic documents is the prime responsibility of the bidder. Wherever IOLPL has concern or apprehension regarding the authenticity/ correctness of any document, IOLPL reserves a right to get the documents verified from issuing authority/any relevant source. If documents (part or full) are found forged such offers will be summarily rejected and EMD will be forfeited and shall be debarred from future tenders. Offers not meeting statutory requirement will be liable for rejection. (xviii) Notwithstanding any other condition / provision in the tender documents, in case of ambiguity or incomplete documents pertaining to pre-qualification criteria (PQC), bidders shall be given only one opportunity with a fixed deadline after bid opening to provide complete & unambiguous documents in support of meeting the pre-qualification criteria (PQC). In case the bidder fails to submit any documents or submits incomplete documents within the given time, the bidders tender is liable to be rejected. However, IOLPL reserves the right to make any further queries. (xix) (xx) Addendum/Corrigendum, if any shall be notified in the company s website only and no separate notification shall be issued in the press. Bidders are therefore requested to regularly visit of our website www.indianoillng.com/tender and keep themselves updated. Failure of Bidder to submit tender without taking cognizance of Addendum/Corrigendum (if any) issued by IOLPL shall make bid liable for rejection. Since works are to be carried inside the Kamarajar Port Limited (KPL), hence contractor has to do all the required formalities and will have to abide by all the rules and regulations of KPL. Page 7 of 8
(xxi) For entry to our site office, valid Identity proof is required to be submitted by the person visiting to our site giving one day advance notice. General Manager (Projects) IndianOil LNG Private Limited. Page 8 of 8