MINUTES VILLAGE OF LISLE BOARD OF TRUSTEES WORKSHOP MEETING MONDAY, DECEMBER 11, 2017

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1 MINUTES VILLAGE OF LISLE BOARD OF TRUSTEES WORKSHOP MEETING MONDAY, DECEMBER 11, Call to Order, Roll Call and Pledge of Allegiance Mayor Pecak called to order a workshop meeting of the Village of Lisle Board of Trustees at 7:00 p.m. on Monday, December 11, 2017 in the Village Hall Board Room, 925 Burlington Avenue, Lisle, Illinois The following minutes constitute a summary of the events and discussions that transpired during the subject meeting, and do not purport to be a transcript of such. Where transcripts exist, they are available for inspection under the Illinois Freedom of Information Act. Present: Absent: Mayor Pecak; Trustees Boyle, Carballo, Cawiezel, Dixit, Hasse, and Mandel None Also Present: Village Manager Ertmoed, Assistant Village Manager Knight, Police Chief Anderson, Acting Community & Economic Development Director Herman, Staff Engineer Stormwater Administrator Sucoe, Economic Development Coordinator Kelly, Village Clerk Brondyke and Deputy Clerk Arnold Mayor Pecak led the Pledge of Allegiance. 2. Discussion with Lisle Eyes to the Skies Festival Committee / Special Event Funding Village Manager Ertmoed remarked that this conversation stems from a mid-year budget review and the desire to look at contributions to the Eyes to the Skies (ETTS). Manager Ertmoed stated the Board has a concern looking at the status of the hotel/motel fund and the event s financial needs. Roger Leone, Chairman ETTS, stated he is here to answer questions the Board may have and come to a compromise where the Village would be able to continue funding. Mr. Leone stated the Board should have received in their packet a factual handout provided from the committee about the festival, where the money goes, and why it s important for Lisle. Dennis Webb, Sponsorship Chairman, remarked that by the event being called the Lisle ETTS festival it gives the Village positive recall and puts us on the map, he also spoke on how this event brings the community together. Mayor Pecak commented on the investment made in the stage by the Park District and questioned if the committee is considering having other events that will require funding. Mr. Leone stated the stage was redeveloped as a community effort for other concerts, events and venues. Mr. Webb stated they have no intention other than ETTS. Mayor Pecak asked what funding the festival needs on an annual basis. Mr. Leone stated that they consider the funding from the Village vital because festival profits go to Lisle charities and the people they serve in Lisle. Mr. Leone spoke on the advertising the Village gets from the festival. Mayor Pecak commented on the budget and how when the fund is overspent the needed excess comes from the general fund. Mr. Leone remarked that incremental costs increased due increased security to protect the public.

2 Village of Lisle Workshop Meeting December 11, 2017 Page 2 Trustee Cawiezel stated that the festival is phenomenal and adds value to the Village. Trustee Cawiezel stated for 12 of the last 16 years the hotel / motel fund has experienced deficit spending adding that the community needs to be informed about the budget. Trustee Cawiezel pointed out that an application has to be filled out by other events seeking funds; the application includes submittal of a budget and other expenses, it is then reviewed by the Board. She stated that historically ETTS has not had to submit this. She questioned if the committee would be offended if they too were asked to follow the procedure that others must. Mr. Webb stated funds were petitioned for, but there may not have been formal documents. Trustee Cawiezel stated it would be helpful, and provide clarity, to have all events be on a level playing field. Mr. Webb stated that they can submit their budget, but there are what ifs and assumptions. Mr. Webb pointed out that they consider the Village a sponsor of the event and it gives the Village an excellent marketing tool. Trustee Mandel remarked that he has worked at the festival and when you see the number of people that come in it is amazing, it is a quality, well run, volunteer, family event that everyone can enjoy. Trustee Mandel commented on the extended financial impact of the festival and how even after it is over people come back to visit our restaurants and hotels. Trustee Mandel stated it is important that the Village maintain their sponsorship and continue to invest. Trustee Mandel commented on fireworks and how difficult and expensive it would be for the Village to put on its own display. Trustee Boyle stated he echoes Trustee Mandel s comments, he then commented on the seed money that the Village had given, and was paid back, in the past; he stated the Board needs to decide where the Village should continue to sponsor. Trustee Hasse stated that looking at it strictly from an accounting perspective it concerns her to look at the fund and see it operating at a deficit. Trustee Hasse also asked that financial reports be provided to the Village, so the Village may take a look and see what they can realistically fund. Trustee Dixit stated that everyone on the Board is an advocate of the ETTS festival and what a safe and fantastic family event it is, but the Board needs to look at the numbers and decide what we can afford to do. Mr. Webb remarked that he understands that the Village has a fiduciary responsibility, adding as they have one to put back as much as they can to the community. Mr. Webb spoke on the return on investment from the festival. Trustee Mandel stated the Village needs to look at the top line and be strategic and exercise fiscal responsibility. Mr. Leone commended the Lisle Police Department, Fire District and Public Works for all the hard work they perform to keep everyone safe. Val Valosny, Western Springs, remarked that he has been a volunteer at the festival since 1992 and wanted to add that it is not just Lisle residents who volunteer, he works at the balloon field and most of his volunteers are not residents. Darryl Lamen, Lisle, inquired why the Mayor asked about the usage of the stage and what other money is spent from the hotel / motel tax fund that is causing the deficit. Mayor Pecak explained that he asked about the stage because ETTS donated money towards it and questioned what the long term plans were and if they were considering operating more festivals. Manager Ertmoed explained that 80% of the fund goes towards the operation of the Convention and Visitors Bureau

3 Village of Lisle Workshop Meeting December 11, 2017 Page 3 and the remaining 20% goes towards funding restaurant grants, seasonal decorations, seasonal banners, ETTS, Lights of Lisle, French Market and other special events throughout the year. Trustee Cawiezel added that of that 20%, 20% has gone to ETTS Warrenville Road Ryan Homes Concept Review Acting Director Herman stated Ryan Homes is looking for input regarding a concept plan for a townhome development located off Warrenville Road between it and I-88. Mr. Herman reviewed the zoning of the site and added that they have received feedback from the PZC as well. Scott Shelton & Andrew Mouw, Ryan Homes, presented their plan for 69 townhome units, consisting of two and three story units. Mr. Shelton stated that of the 16 acres, 9 will be open space. He stated they expect the buyer to be a first time buyer or a step-up buyer and homes will be priced in the mid $300K. Mr. Shelton discussed cross sections of the area and how they will be accommodating for the fall in the property. Mr. Shelton asked to hear the feedback of the Board as it will help them with their next steps. Trustee Hasse stated that per the land use plan the property was to be single family, she questions why it changed to multi-family. Mr. Herman explained that it occurred in 1998 when the Sunbridge assisted living development had been approved. Trustee Hasse pointed out that members of the PZC stated the property was too dense, she inquired if anything changed since then. Mr. Shelton stated they did not alter the density. Trustee Hasse also questioned if they had spoken to neighboring property owners. Mr. Shelton stated no, they have not, but will if this is a use the Board will support. Mayor Pecak stated there are no recreation areas on the site and the nearest park is across Warrenville Road, he asked them to address that. Mr. Shelton stated that they do not have any proposed amenities, but there is open space and sidewalk. Trustee Boyle pointed out that the density number includes that of the wetlands, he remarked that he is disappointed that the wetland have not been addressed and how they are currently used as a dumping ground and four-wheeler area, they will need to be improved. Mr. Shelton stated that it will be part of the development. Ms. Sucoe added that DuPage County has open violations against the property and Ryan has meet with them regarding the issues. Trustees Cawiezel, Mandel, Dixit and Hasse all agreed that they are not in support of the high density and monotony development and that by including the wetlands it distorts the density. Mr. Shelton inquired if the density was reduced would the concept still be acceptable use. Trustee Hasse stated she would prefer single-family Ohio Street Kindi Academy Concept Review Acting Director Herman stated the Village s zoning code prohibits schools in the industrial district and in order for Kindi Academy to be able to operate out of 1973 Ohio Street the Board would have to approve a zoning code text amendment to allow them as a special use. Russ Whitaker, attorney for Kindi Academy, remarked that Kindi Academy has been operating in Lisle for seven years, they are currently on Westview Lane (Meadows Center). He pointed out that the building is slated for demolition and a new school will be built in its place. Mr. Whitaker stated they have been actively seeking a new home and would like to remain in Lisle, but options are

4 Village of Lisle Workshop Meeting December 11, 2017 Page 4 limited. Mr. Whitaker stated that the text amendment that they would seek is to permit a school in the industrial district as a special use. Mr. Whitaker described the area and the building Kindi would be occupying. Mr. Whitaker added that the Lisle Park District, which operates a pre-school, is two lots from the property, adding that it is allowed because it is a secondary use to the recreation / offices in the building. Trustee Hasse stated it is her understanding that Kindi was looking at Tate Woods or Schiesher for use once they were vacated; she questioned if Ohio Street would be a permanent home for Kindi or would they still be interested in the other schools. Mr. Whitaker stated Ohio Street would be a permanent address. Mayor Pecak asked what ages are taught at the school. Mr. Whitaker stated 15 months through 8 th grade, he then described how the school is broken down. Trustee Mandel asked if they are purchasing or leasing the building. Mr. Whitaker stated leasing. Trustee Cawiezel asked if they have spoken with the School District. Mr. Whitaker stated it is his understanding from Kindi that this is the only viable location in Lisle and it is either this or one in Lombard and does not know what, if any, communications have occurred with the school district. Mayor Pecak pointed out that the schools would not be vacated for some time. Mayor Pecak stated his concern is the impact the school will have on the other tenants of the industrial park, such as increased traffic and school zone restrictions. Trustee Cawiezel inquired if they are exempt from real estate tax. Mr. Whitaker explained that because it is a lease, it would not exempt them, but they have not started contract negotiations with the owner. Mayor Pecak asked if they have open space needs due to being a school. Mr. Whitaker stated that is an issue that has yet to be addressed, but there are proximate areas that allow for outdoor opportunity. Mr. Whitaker stated they are looking for feedback this evening, because if this is not something the board would entertain, they would not move forward. Mayor Pecak stated he has a concern for the neighboring properties that would then be effected on who they may lease to. Mr. Whitaker remarked that guns, alcohol and pornography are the limits on what may be located near a school and those are already prohibited in the district. Adding that because there is already a pre-school in the industrial park, as well as Lisle High School located adjacent, they are already in place and effecting them. Trustee Boyle agreed the restraints are already in place. Trustee Dixit remarked that she would like to know more about the school and its needs, such as outdoor area and to know that the students will be in a safe area. Mr. Whitaker pointed out that the Park District has similar proximity to other industrial uses within the park. 5. Backyard Chickens Text Amendment Mr. Herman stated that in the packet were regulations and applications from other municipalities in the area that allow chickens and that the Henny s are present if the Board has any questions. Mr. Herman remarked that he is looking for direction if the Board is comfortable with a code amendment to allow for the keeping of chickens and what kind of regulations they would like.

5 Village of Lisle Workshop Meeting December 11, 2017 Page 5 Trustee Mandel questioned if staff knew why some towns strictly prohibit chickens. Mr. Herman stated that he focused on areas that allow chickens and for those that do not allow, it could be that the subject has just not been brought up or they have not been allowed for decades. Trustee Cawiezel remarked that she had an opportunity to talk to chicken owners, from other towns and to them, to not allow hens was laughable and they were able to answer all her questions and concerns she had. Trustee Cawiezel does not think that it is unreasonable to allow for a small number of fowl. Trustee Hasse questioned if people would educate themselves to properly care for chickens, adding that she has a concern about disease from feces. Ms. Henny spoke on friends of theirs who have chicken and how they would be willing to mentor them on proper hen care. Trustee Dixit added that is her concern as well, that not everyone will do the research and work needed that goes into it. Trustee Dixit questioned how the Village will monitor the coops to ensure the chickens are safe. Ms. Henny remarked that the Village recently passed a bee-keeping ordinance, she asked how is the Village going to monitor those who have registered. Ms. Henny stated they are not against obtaining a permit, adding that it is a deterrent to those who are not committed to the best interest of the chickens. Trustee Hasse questioned if staff inquired how many permits have been issued in other towns. Mr. Herman stated he did ask, but did not have that information with him, adding that the Village had one other resident inquire about chickens. Mayor Pecak questioned if the Village is limited due to being non-home rule as well if the Village did consider a lot size requirement how many homes it would disqualify. Trustee Boyle remarked that lot size would have to be addressed. Trustee Cawiezel stated a set-back would be more important. Mayor Pecak stated that there are many neighborhoods in Lisle that would not be able to support the requirements of other towns, adding that most lots are under 10K square feet and would not be able to meet the setback requirement either. Mr. Herman stated Warrenville is the only town with a lot requirement. Trustee Cawiezel stated she supports people with chickens and does not think that there will be too many people wanting them. Mayor Pecak asked if they have encountered any other residents that want to raise chickens. Ms. Henny stated she did have people respond to the Nextdoor post stating they too would want chickens and some were located in Green Trails, adding that they also had people that were against chickens from the same area. Mayor Pecak asked if this would be better to do as a variance. Acting Director Herman stated that this section of code is under Police regulations, not zoning, where there is an established process, he stated that he does not believe that there is a mechanism for us to do this as a variance. Barb Bielat, remarked that she lives in Oak Hill South and has a neighbor who has chickens and they are not housed in a well maintained coop. She then remarked on the additional scat in her yard that she feel is the fault of the chickens attracting animals. Trustee Hasse asked what the Village can do about people who are not maintaining their coops or properly caring for their chickens. Chief Anderson stated they just need someone to make a report

6 Village of Lisle Workshop Meeting December 11, 2017 Page 6 to start an investigation, similar to someone having too many dogs or improperly caring for them. He added that they get animal complaints often and staff is well versed in dealing with them. Trustee Mandel stated that he feels that there should be a minimum lot size and agreed, often people have the best intentions and if they are not taken care of, they effect the entire neighborhood. Ms. Bielat added that this has really only been on Nextdoor.com and no other means of communication, and if other residents knew that this was so close to a decision more would have commented. Trustee Dixit stated that they need to do more research before they can make an informed decision. Trustee Dixit also commented on the number of people who had gotten sick from chicken coops in the United States. Trustee Dixit agreed lot size and setbacks are crucial. Mayor Pecak asked if there is a lot size inventory available to better understand how many people could potentially be affected by the text amendment. Mr. Herman stated yes, he has information on lot size. Mayor Pecak asked that the information be put on the Village s website to get their opinion and to then have another workshop on the topic once more research may be provided. 6. Overhead Sewer & Backflow Prevention Cost-Sharing Program Manager Ertmoed remarked that this is follow-up from the mid-year budget review and revitalized interest in the program since the October flooding event. Stormwater Manager Sucoe stated she now has 13 residents interested in the program and then remarked on the history of the program and how back in 1996 there was $40K budgeted. She stated in 1996 it was $1000, in combination with a DuPage County rebate, which was the primary rebate. Ms. Sucoe stated that currently $5K is budgeted and it comes out of the sewer fund. She pointed out that not all the residents who will by applying for the funds pay into the sewer fund because they are on IAW. Ms. Sucoe then remarked on staff recommendations on updating the program as outlined in the packet. She added that a portion was inadvertently lost in the revisions and that any excess over the budgeted amount would come out of the general fund. Trustee Boyle inquired if any of the cost could be picked up by insurance. Ms. Sucoe stated that there is a rider needed to get backflow coverage, but is not sure if they would cover any of the initial costs. Trustee Boyle asked that be explored thinking that they would incentivize their own customers. Trustee Hasse asked how the funds would be handled this year. Ms. Sucoe stated she would payout what is budgeted and however many additional residents there are, this year, she would request a budget transfer and then adjust the budget next year for however many residents that did not apply this fiscal year. Ms. Sucoe added that she spoke with her predecessor, MaryLou Kalsted and she could not recall this kind interest in the program during her tenure. Mayor Pecak remarked that funds not used from years past have gone back into the general fund, adding that the general fund then benefitted from past nonuse. Trustee Cawiezel asked why the Village would subsidize this particular cost / expense. Ms. Sucoe stated the theory is that the Village has not retrofitted all sanitary sewer lines in our system and therefor did not keep all stormwater out of the public system. Trustee Cawiezel confirmed that part of the cause is due to Village infrastructure. Ms. Sucoe stated a percentage of stormwater is getting

7 Village of Lisle Workshop Meeting December 11, 2017 Page 7 into the sanitary system via the public lines. Ms. Sucoe stated the Village does televise, line and continues maintenance, but there is a cycle and a certain amount budgeted for each year. Trustee Hasse suggested moving forward with what has been suggested. Ms. Sucoe added that she believes a certain percentage of the residents will wait and apply for the funds if there is to be a higher rebate. Ms. Sucoe stated she will keep the amount at $1000 and will investigate if insurance companies provide any coverage. Trustee Cawiezel stated she does not want some people to get $1000 and others who decide to wait a few months later to get more. Trustee Cawiezel stated she would increase the amount to $2K. Trustee Mandel remarked that he feels it is okay if there are two separate amounts, because it is up to the homeowner; if they want the funds now, and reduce the likelihood of this happening again, versus gambling and getting more if it is in the budget. He stated keep the program in place as it is now and then consider the increase with next year s budget. 7. Lisle-Naperville Boundary Agreement Amendment Mr. Herman stated staff has been in discussions with the City of Naperville over a potential adjustment to the boundary line. He stated that there is a property located at the northwest corner of Karns and Ridgeland, that is unincorporated, then described the current boundary. Mr. Herman explained that someone is interested in building a home on a vacant lot on the Naperville side, however Lisle utilities are closer, and to extend Naperville lines is cost prohibitive as well challenging. Mr. Herman stated that he is seeking approval to formally discuss this boundary line, as well as if the Village would like to see the change to accommodate the single lot or all five lots on the west side of Karns. Trustee Hasse inquired if Naperville was agreeable to turning the property over to Lisle. Mr. Herman stated that this was informally discussed at an October Naperville board meeting, and in general Naperville was comfortable, they were authorized to reach out to us. Mayor Pecak asked if there is a significate elevation difference that makes it prohibitive for Naperville to extend utilities. Acting Director Herman remarked that based on the location of the Naperville sanitary sewer is difficult because the topography is not favorable. Mayor Pecak asked that staff explore pursuing as much of the area as they can while the opportunity to amend the boundary agreement is available. Trustee Hasse asked if Naperville would want anything in return, adding that she is unfamiliar with the process. Acting Director Herman commented on the boundary amendment in 2005 and how at the time Naperville just gave Lisle the properties, adding that at other times it has been a swap situation. 8. Public Comment 9. Village Board / Village Staff Comments

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