Information leaflet for ATO management staff Accept a postholder of an ATO LA/L-TRA/0152

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1 Information leaflet for ATO management staff Accept a postholder of an ATO LA/L-TRA/0152 Aim of this document This document explains how an ATO can propose a postholder to the BCAA. There are 6 different postholders : - Accountable Manager (AM); - Compliance Monitoring Manager (CMM); - Safety Manager (SM); - Head of Training (HT); - Chief Flight Instructor (CFI); - Chief Theoretical Knowledge Instructor (CTKI). Some of the above mentioned functions may be combined. All s sent during this process shall be addressed to BCAA.ATO@mobilit.fgov.be. STEP 1 : Proposal of a postholder The ATO shall send the following documents to the BCAA : - Letter of intent; - Postholder acceptance LA/L-TRA/0152D71E in a pdf file completed by the ATO and signed by the appropriate persons; - A resume relevant to the position of the new postholder (if competences are not specified in the postholder approval). All documents shall be sent by : - BCAA.ATO@mobilit.fgov.be with in subject of the at least the following information : New ATO ATO name; Procedure reference (L-TRA/0152). The letter of intent shall introduce the application and indicate the date when the new postholder would be nominated. The request shall be made at least 10 working days prior to the date of the proposed change. The completion of the approval document shall provide sufficient details assessing the competences of the new postholder. The competences should be relevant to the responsibilities of the function applied for. The postholder approval shall provide to the BCAA the type of contract, full time or part time. In case of a part time, the amount of hours per month and the typical days of the week when the postholder is on duty. The form postholder approval LA/L-TRA/0152D71E can be found on our website Page 1 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

2 STEP 2 : Evaluation of the proposed postholder by the BCAA The BCAA inspector will evaluate the candidature of the new postholder, based on the applicable requirements and the documents provided by the ATO. CASE 1 : The candidate competences do not match the requirements and will not be accepted. CASE 2 : Supplementary training is required to fulfil the requirements. The ATO will be notified. CASE 3 : The candidate is accepted. The legal requirements for each postholder of an ATO are described below. Accountable manager (AM) : ORA.GEN.210 (a) The AM must be introduced to the BCAA by the administration board of the company holding the ATO certificate. He shall ensure that all ATO activities can be financed and carried out in accordance with the applicable requirements. Sufficient knowledge/proven experience over financial management; Sufficient knowledge/proven experience over people management; Sufficient knowledge/proven experience over European and national regulations requirements. Page 2 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

3 Compliance monitoring manager (CMM) : ORA.GEN.200 (a) (6) ORA.GEN.210 (b) AMC.ORA.GEN.200 (a) (6) (c) The CMM must be introduced to the BCAA by the accountable manager. He shall ensure that the activities of the ATO are monitored for compliance with the applicable regulatory requirements and any additional requirements established by the ATO. Sufficient knowledge/proven experience related to the activities of the organisation; Sufficient knowledge/proven experience in compliance monitoring; Sufficient knowledge/proven experience over European and national regulations requirements related to the organization s activities. In the case of non-complex organization, the AM may exercise the CMM tasks but he cannot perform the compliance audits himself (independence). This task has to be delegated to a third person. Safety Manager (SM) : AMC1.ORA.GEN.200 (a)(1);(2);(3);(5) AMC1.ORA.GEN.200 (a)(1) GM1 ORA.GEN.200 (a)(1) The SM must be introduced to the BCAA by the accountable manager. He shall coordinate the safety management system of the ATO. He is responsible for the development, administration and maintenance of an effective safety management system. Sufficient knowledge/proven experience in hazard identification, risk analysis and management; Sufficient knowledge/proven experience related to the activities of the organisation. In the case of non-complex organisation, the AM or a person with an operational role in the organisation may exercise the SM tasks. Page 3 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

4 Head of training (HT) : ORA.ATO.110 (a);(b) ORA.ATO.210 (a) AMC1 ORA.ATO.110 (b) AMC1 ORA.ATO.210 (c);(d) AMC2 ORA.ATO.210 (a) The HT must be introduced to the BCAA by the AM or the CMM. He shall ensure that the training activities of the ATO are in compliance with the applicable regulatory requirements and the satisfactory integration for flight training, simulated flight training and the ground instruction. He should be responsible for the standardisation of the didactic staff. He shall supervise the progress of the students. He shall have at least the following competences : Should hold or have held in the 3 years prior to first appointment as HT, a professional pilot license and associated ratings or class rating issue in accordance with Part-FCL, related to the flight training courses provided. In the case of ATO offering integrated course, the HT should be a person employed full time or part time, depending on the scope of the training offered. In ATO offering only modular courses, type rating courses or theoretical knowledge instruction, the position of HT may be combined with the position of CFI or CTKI by a person with extensive experience in training. In ATO providing training courses for different aircraft categories (Aeroplane, Powered-lift, Helicopter, Airship, Sailplane, Free balloon) the HT shall be assisted by one or more nominated deputy HT(s) for certain flight training courses. Page 4 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

5 Chief flight instructor (CFI) : ORA.ATO.210 (b) AMC1 ORA.ATO.210 (c);(d) AMC2 ORA.ATO.210 (b) The CFI position exists only in ATO providing training for CPL, MPL and ATPL and the associated ratings and certificates. The CFI must be introduced to the BCAA by the AM or the CMM. He shall ensure that the flight training activities of the ATO performed in aircrafts and/or FSTD are in compliance with the applicable regulatory requirements. He is ultimately responsible for ensuring quality and standards of the flight instruction. He shall be responsible for the supervision of flight and flight simulator training instructors and for the standardisation of all flight instruction performed in an aircraft and/or FSTD. Have completed hours of flight time as pilot-in-command (PIC); At least 500 of those hours should be instruction time; 200 hours of the 500 hours may be instrument ground time; Hold the highest professional pilot license and associated ratings related to the flight training course conducted; Hold an instructor certificate with the privilege to instruct for at least one of the training course provided. In the case of ATO offering integrated course, the CFI should be a person employed full time or part time, depending on the scope of the training offered. Page 5 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

6 Chief theoretical knowledge instructor (CTKI) : ORA.ATO.210 (c) AMC1 ORA.ATO.210 (c);(d) The CTKI position exists only in ATO providing training for CPL, MPL and ATPL and the associated ratings and certificates. The CTKI must be introduced to the BCAA by the AM or the CMM. He shall be responsible for the supervision of all theoretical knowledge instructors and for the standardisation of all theoretical knowledge instruction. Extensive experience as a theoretical knowledge instructor in the areas relevant for the training provided by the ATO. In the case of ATO offering integrated course, the CTKI should be a person employed full time or part time, depending on the scope of the training offered. The form postholder acceptance LA/L-TRA/0152D71E can be found on our website STEP 3 CASE 1 : The postholder is refused The BCAA will notify the ATO that the proposed postholder is refused and on what grounds the decision is made. STEP 3 CASE 2 : Supplementary training is required The BCAA will notify the ATO that supplementary training is needed to fulfil the requirement. The supplementary training can be a course provided by a subsidiary training company. It can also be a training performed within the ATO under the supervision of the previous postholder, or any competent staff member, according to a training program submitted to the BCAA for approval. STEP 3 CASE 3 : The postholder is accepted The ATO will receive the postholder acceptance form signed by the BCAA. The postholder may start his duty. Page 6 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015

7 STEP 4 CASE 2 : Supplementary training The ATO management staff member performs the supplementary training or enlists to another suitable training. The content of the training program shall be sent to the BCAA for approval, if the training is performed in house by the previous postholder or any other competent staff member, The ATO management staff send the updated resume and training certificate or proof of enrolment to a suitable training. STEP 5 CASE 2 : The postholder is accepted The ATO will receive the postholder acceptance signed by the BCAA. The postholder may start his duty. Page 7 of 7 LA/L-TRA/0152D92E Version: 2.0 Issued : 29/07/2015