BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, April 4, 2017

Transcription

1 BUTLER COUNTY BOARD OF COMMISSIONERS Tuesday, April 4, 2017 CALL TO ORDER Commission Chairman Jeff Masterson called the Butler County Board of Commissioners to order at 9:00 a.m. Present were Commissioner Marc Murphy, Commissioner Ed Myers, Commissioner Mike Wheeler, Commissioner Dan Woydziak, County Administrator Will Johnson, and Clerk Recorder Chelsea McClure. INVOCATION Pastor Rick Neubauer, First Baptist Church, Augusta, presented the invocation. APPROVAL OF MINUTES Commissioner Woydziak motioned to approve the minutes of the Butler County Commission meeting for Tuesday, March 28, 2017 as written. Commissioner Wheeler seconded the motion. Motion carried 5-0. (00:01:52) PUBLIC COMMENTS There were no public comments. (00:02:12) ITEM#1 RECONSIDERATION OF TABLED REGIONAL ECONOMIC AREA PARTNERSHIP (REAP) MEMBERSHIP Will Johnson, County Administrator, came before the Board for consideration of tabled Regional Economic Area Partnership (REAP) membership. In January 2013 the Butler County Commission decided to withdraw their membership with REAP due to rising costs. Keith Lawing, Senior REAP Administrator, came before the Board to discuss potential reconsideration of membership into REAP and costs associated with the membership. Currently the cost for membership for Butler County would be $7,338. The last rate Butler County paid for REAP in 2012 was $5,445. REAP provides an opportunity for the County to work on regional projects with their peer counties and cities in the region and gives the County opportunity to join together to guide State and National actions that affect economic development in the region. Mr. Lawing noted the previously discussed possibility of an ex officio REAP membership with Butler County was not an option now because the County is not organization or an individual. Commissioner Wheeler felt the County should be a member of REAP because it gives the County more opportunities to engage with surrounding communities. Commissioner Myers stated he is uncomfortable with the global, over-reaching positions of REAP and prefers to work within the more local groups like Quad County and the South Central Kansas Economic Development District. Commissioner Masterson, Murphy, and Woydziak concurred with Commissioner Myers. It was the consensus of the Board to not become a member of REAP. Commission Wheeler would be involved with REAP individually. No action was taken. (00:30:15) ITEM# VEHICLE CIP PURCHASE Tony Wilhite, Butler County Undersheriff, came before the Board for approval of the purchase of ten 2017 Dodge Police All Wheel Drive Chargers to replace vehicles that have reached the Page 1 of 5

2 mileage limitations. The Sheriff s Department has purchased Dodge patrol vehicles since 2010 due to their proven reliability. The purchase price for these vehicles is from the State of Kansas Contract awarded to Davis Moore of Wichita, Kansas in the amount of $23,899. This purchase price is $399 higher than last year s price of the same vehicle with rear wheel drive. A bid of $24,130 was also submitted by Parks Motors of Augusta, KS. This price is $231 higher than the State Contract price. Commissioner Woydziak asked if the vehicles would all be used by road deputies. Mr. Wilhite noted the vehicles would be going to patrol deputies, not investigations or administration. Mr. Wilhite also noted it would cost $1,500 per car to service and have lights and sirens transferred. Commissioner Myers stated that due to the loss of revenue at the Detention Facility he didn t feel he could support purchasing new vehicles at this point and requested to see revenue projections before making the purchase. Mr. Wilhite stated the jail budget and sheriff budget are separate. Commissioner Wheeler stated he can t support any additional expenditure s by the Sheriff s Department until the issues at the Detention Facility were resolved. Sheriff Kelly Herzet stated that using old vehicles would cost more money to maintain and jeopardizes the safety of the deputies. Mr. Wilhite stated in an effort to save money last year they bought used cars instead of purchasing brand new vehicles and they have made countless efforts to not spend unnecessary money. Commissioner Woydziak noted they need to budget the same amount every year in the CIP to keep everything balanced. Mr. Wilhite stated the last day to order cars at the State Contract price is April 20 th. Commission Chairman Masterson wants to see a revenue report before a decision is made and requested to table this item for one week. Commissioner Woydziak stated the demand that is put on the vehicles is tremendous and felt maintenance on used vehicles has been cut overall. Commissioner Murphy motioned to table the purchase of ten 2017 Dodge Chargers for one week. Commissioner Myers seconded the motion. Motion carried 5-0. (01:10:05) RECESS Commission Chairman Masterson recessed the Board meeting at 10:10 a.m. for 5 minutes. RECONVENE Commission Chairman Masterson reconvened the Board meeting at 10:15 a.m. (01:10:10) ITEM #3 PUBLIC WORKS DEPARTMENT SHIRT ORDER BIDS Mike Craft, Public Works Department, came before the Board for the opening of sealed bids for the purchase of PPE uniform shirts for the Department of Public Works. Bids were received from Graphic Concepts Incorporated in the amount of $8, and Wells Design provided a bid that was not totaled. Staff requested to tabulate bids and return at a later date with a recommendation of award. Commission Chairman Masterson motioned to accept the bids received for the purchase of PPE uniform shirts for the Department of Public Works and directed staff to tabulate the bids and to return at a later time with a recommendation for action. Commissioner Myers seconded the motion. Motion carried 5-0. (01:12:30) ITEM #4 LIQUID ASPHALT BID OPENING Page 2 of 5

3 Mike Craft, Public Works Department, came before the Board to receive and open liquid asphalt bids for the Highway Department. Bids were from the following companies: Coastal Energy Corporation, Willow Springs, MO; Wright Asphalt Products Company, Dodge City, KS; Ergon Asphalt & Emulsions, Overland Park, KS; and Vance Brothers, Kansas City, MO. Staff requested to tabulate bids and return with purchase recommendations. The cost is budgeted through the Road and Bridge Fund. Commission Chairman Masterson motioned to accept the bids and directed staff to tabulate the information and bring back a recommendation in one week. Commissioner Murphy seconded the motion. Motion carried 5-0. (01:16:37) ITEM #5 BNSF RAILWAY CROSSING AT SW KICKAPOO RD RESIDENTIAL DRIVEWAY RELOCATION Will Johnson, County Administrator, came before the Board for approval of an agreement with a property owner to relocate a residential driveway currently located on railroad right-of-way. The BNSF Railroad and KDOT have identified the crossing at SW Kickapoo Rd on the east side of the landfill as being eligible for signals and automatic gates. During the field inspection of the crossing, it was noted that the residential driveway for the Paul & Mary Hull farmstead accesses SW Kickapoo Rd right at the railroad crossing. This is an unsafe condition and hinders the ability to install signals. Butler County is assisting KDOT and the BNSF as the Local Public Authority to relocate the driveway. KDOT agreed to reimburse Butler County for the cost associated with relocating the driveway. Staff worked with the Hull family and reached a verbal agreement for relocating the driveway. The County proposed to pay Mary Hull the sum of $4,450 and they would contract separately to have their driveway moved. Legal Counsel reviewed the agreement and approved it as to form. Commissioner Myers motioned to approve the agreement between Mary Hull and Butler County related to relocation of a residential driveway away from railroad right-of-way at 4332 SW Kickapoo Rd and provide compensation in the amount of $4,450 and authorize the Chair to sign. Commissioner Wheeler seconded the motion. Motion carried 5-0. (01:18:54) ITEM #6 BNSF RAILWAY CROSSING AT SW KICKAPOO RD RESIDENTIAL DRIVEWAY RELOCATION REIMBURSEMENT FROM KDOT Will Johnson, County Administrator, came before the Board to consider approving an agreement with KDOT providing reimbursement to Butler County for residential driveway relocation work related to a proposed railroad crossing signal project on SW Kickapoo Rd at the BNSF crossing. The Board received a copy of the proposed agreement. KDOT will reimburse Butler County for 100% of our cost up to $10,000 to relocate the residential driveway at the Hull property. The County under separate agreement with the Hull's will make a payment to them in the total amount of $4,450. The County may have some additional costs related to traffic control which will be reimbursable, but is expected to be minimal. The agreement was approved as to form by Legal Counsel. Commissioner Woydziak motioned to approve the agreement between KDOT and Butler County and authorize the Chair to sign. Commission Chairman Masterson seconded the motion. Motion carried 5-0. Page 3 of 5

4 (01:22:28) ITEM #7 WORK SESSION DISCUSSION ON FUTURE OF MOTOR VEHICLES OFFICES IN EL DORADO AND WESTERN OFFICE Will Johnson, County Administrator, came before the Board for discussion on the future of the Butler County Motor Vehicle office in El Dorado and the Western Motor Vehicle Office in Augusta. Administrator Johnson stated the biggest complaint that the County receives is the size, location and the lines at the Western Motor Vehicle Office. Administrator Johnson stated there had been discussion about putting together a work group that would discuss the future of the offices and asked for two Commissioners to be involved. Ideas were discussed such as a remodel of the western office, changing the location, leasing space in Andover or Augusta, and consolidating both offices. Administrator Johnson felt it is important to make a decision that would benefit the County long-term. Commissioner Wheeler felt it is important that the Commission has a presence at the Western Office. Administrator Johnson stated they would try to put together the work group following the Commission meetings and asked for two Commissioners to be involved. Commissioner Woydziak, Commissioner Murphy, and Commission Chairman Masterson stated they would be willing to be involved with a work group. No action was taken. (01:35:10) ITEM #8 WORK SESSION DISCUSSION ON STRATEGIC GOALS Will Johnson, County Administrator, came before the Board for discussion on Strategic Goals. The Commission received a copy of the Butler County Government Strategic Plan for that listed strategic goals and key objectives. Administrator Johnson discussed the preferred future for the Butler County Community based on discussion at the strategic planning meeting held in March. The Commissioners stated they would like time to read over the Butler County Strategic Plan. No action was taken. (01:51:04) VOUCHERS Commissioner Myers motioned to approve vouchers for April 4, 2017, in the amount of $767, Commissioner Wheeler seconded the motion. Motion carried 5-0. (01:51:57) COMMISSION ADDS & ABATES Commissioner Woydziak motioned to approve Adds & Abates #2643 dated April 4, 2017; Adds in the amount of $ and Abates in the amount of $ Commission Chairman Masterson seconded the motion. Motion carried 5-0. (01:52:22) OTHER ITEMS OF BUSINESS TO COME BEFORE THE BOARD OF COUNTY COMMISSIONERS Commissioner Wheeler stated he received a message from a constituent about Butler County being removed from the Sanctuary County list. Commission Wheeler noted he was in receipt of an invitation for Picnic at The Point from Department on Aging on April 11 th and also for the Buckaroo Ball on April 22 nd. Page 4 of 5

5 Commissioner Murphy noted he would be attending the Foster Grandparent Program at Head Start in Augusta, following the meeting. Don Engels, County Clerk, came before the Board to discuss the 2017 grave markers. Mr. Engels noted he received a request from American Legion Post 81 for 1,500 grave markers. The Commissioners felt they needed more justification as to why they needed a significantly larger amount than previous years before they were purchased. The El Dorado Senior Center Luncheon is April 11 th. (02:14:50) ADJOURNMENT Commissioner Woydziak motioned to adjourn the meeting of the Board at 11:20 a.m. Commissioner Wheeler seconded the motion. Motion carried 5-0. Page 5 of 5