Minutes. Ontario Professional Fire Fighters Association Executive Committee Meeting June 3-7, OPFFA Convention Sheraton Hotel, Toronto

Transcription

1 Minutes Ontario Professional Fire Fighters Association Executive Committee Meeting June 3-7, OPFFA Convention Sheraton Hotel, Toronto All Members of the Executive Committee were present as follows; President Hyndman, EVP Train, ST Heppell, DVP Buckingham, DVP Bryan, DVP Hunter, DVP VanderLelie, DVP Beer, DVP Osterberg, DVP Nordlund and IAFF D-13 VP LeBlanc Meeting commenced at 9:00 am on June 3, Minutes review and adoption Motion by EVP Train seconded by DVP Hunter to approve February 5, 2017 Executive Motion by EVP Train seconded by DVP Beer to approve February 7, 2017 Executive Motion by EVP Train seconded by DVP Osterberg to approve March 23, 2017 Executive Committee Conference Call minutes Motion by DVP Beer seconded by DVP VanderLelie to approve April 2, 2017 Executive ST Heppell reviewed the tracking document with the Executive Committee. Motion by DVP Osterberg and seconded by DVP Buckingham, to accept the action items as presented. Minutes - OPFFA Executive Committee Meeting; Page 1 of 5

2 Brief Reports from DVP s and Principals DVP Buckingham advised of the change to the Clarington Executive board. East Gwillimbury will be meeting to discuss several items. Information was shared in regards to a Durham Regional Police meeting held with Durham local Presidents. DVP Bryan provided an update of where the locals in District 2 are in bargaining and overviewed some grievance items. DVP Hunter provided an update on District 3. DVP VanderLelie provided an update on District 4 including an overview of the twohatter trial board and ongoing trial. DVP Beer provided an update on District 5 including a couple terminations, a twentyfour hour modified duties grievance. DVP Osterberg provided an update on District 6 including that Sault Ste. Marie Chief had been let go, as well provided an update on Sudbury s optimization plan that was not passed by council. He provided some details on various local bargaining. DVP Nordlund provided an update on District 7. A sixth firefighter was hired in Fort Frances. Indemnification Insurance & Indemnification fund - President Hyndman shared the PowerPoint with the Executive Committee. Currently self-insured through designated funds. The IAFF policy could be utilized covering DFR, liability. It doesn t cover the theft aspect but would be covered by the bond fund. The fund is currently $63,630. This could be paid from this fund. ST Heppell will investigate and report back at our summer board meeting. Modernization presentation was reviewed for the board. It is possible that we may be able to fund the insurance and potentially reduce this per capita. London disclosure/discussion item President Hyndman provided an overview of the conversations with legal counsels. It was explained that President Timlick wishes to provide a point of privilege to discuss the London memorandum. It was pointed out that locals should not work in isolation and are encouraged to include their respective DVP s. The Executive discussed local autonomy and providing comments on local negotiated deals. Fire Ground Survival Program Truck and Trailer deployment, the first coarse is to take place June at the Bermondsey sight. Vaughan, Barrie, Central York, Ottawa, Ajax, Richmond Hill, London and Toronto participated in this training. It will be in Vaughan for two weeks. A draft agreement will be signed during this Convention for a transfer agreement involving the local, IAFF and department involved. The concept will be like picking up a rental vehicle, fuel will be paid and reimbursed by the IAFF. There will be 150 participates being certified provincially. Oshawa s fire ops is being held prior to the Policy Conference. Minutes - OPFFA Executive Committee Meeting; Page 2 of 5

3 Ontario Building Code Technical Advisory Committee DVP Nordlund provided a report on the building code revision strategy. Eric participated in the revisions and recommended that we have representation on the committee. A 2500-page document of materials were reviewed. It was reported that there is a move to increase density from single family to multiple units. Tall Wood Buildings EVP Train & DVP Nordlund provided a report describing a midrise up to six floors. The concern of fire is during the construction phase. There have been construction guidelines put into place. The fire code doesn t apply during construction. The guidelines allow for an order to be written. It was explained that our members need to be informed that they can write these orders to ensure safety. EVP Train has provided an overview on the website. Financial Report- ST Heppell reviewed the budget for the Executive Committee. Premier s Announcement- President Hyndman provided an overview including an initial Communication Strategy which is in process. A letter will be provided to the locals with Q&A s. Adjourned at 16:20 June 3 rd. Unfinished and or New Business Web page- Launch and generating traffic- President Hyndman & EVP Train provided and overview explaining the release on Tuesday morning at the Convention. Art work requires work, Wellness, fitness, cooking and web base chats were discussed. It was explained that there is some money available to possibly have ARK assist and getting it up and running. We need a have a PayPal tab, ProPac and possibly clothing sales on the website. We need a hard implementation date prior to the Policy Conference. ST Heppell will explore with Comtech in setting PayPal up. We need to have an internal focus (members & retirees) as well a public focus. Discussion on hiring to complete tasks post-convention. Set-up and running which will include brainstorming and working groups for specific member items. Concur Solutions- to move all expenses to Concur for June The remaining board will Concur for June onward expenses. Draft Governance Document- We need a tracking document to track who it is with and their completion expectation. Convention Action Items Dealing with late resolutions- The Indemnification fund will be drafted for the board s consideration by DVP Bryan, replacing the existing Indemnification policy. Pre-committee Modernization presentation- The presentation will be done before the body utilizing the PowerPoint. Minutes - OPFFA Executive Committee Meeting; Page 3 of 5

4 Review and order of Recommendation and Resolutions- EVP Train to list each resolution. I. Executive Committee recommends Resolution E - Carried II. III. Executive Committee recommends Resolution F - Carried Executive Committee recommends Resolution G - President Hyndman had a conversation with both Chairs of the Committees. The current way of doing business should not continue. The Executive Committee withdraws the Resolution but will review how these Committees will operate moving forward - Withdrawn IV. Executive Committee recommends Resolution H look at amending the cost because the Buddy Moss is combined with the ALTS conference - Carried V. Executive Committee recommends Resolution L - Carried VI. VII. VIII. IX. Executive Committee recommends Resolution J - Carried Executive Committee recommends Resolution K - Carried Executive Committee recommends Resolution M - Carried Executive Committee recommends Resolution N added Section 5 and amend to show in alphabetical listing - Carried X. Executive Committee recommends Resolution 1 - Motion to adopt by President Hyndman seconded by DVP Bryan, rejected unanimously as the Committee terms of reference provides for the President on the website to add representation to the committee. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII. XIX. XX. Executive Committee recommends Resolution 5 Motion to adopt by DVP VanderLelie seconded by DVP Osterberg - Carried Executive Committee recommends Resolution 6 Withdrawn from the Toronto local. Motion to adopt by DVP Bryan and seconded by DVP Osterberg - Carried. Executive Committee recommends Resolution 7 Motion to adopt by DVP VanderLelie seconded by DVP Hunter - Carried Executive Committee recommends Resolution L8 Motion to adopt by DVP Osterberg seconded by DVP Beer - Carried Executive Committee recommends Resolution B Move into C&L from Resolutions - Carried. Executive Committee recommends Resolution C Move into C&L from Resolutions - Carried. Executive Committee recommends Resolution D Move into C&L from Resolutions Carried Executive Committee recommends Resolution I Carried Executive Committee recommends Resolution 2 Motion to adopt DVP Bryan seconded by DVP VanderLelie Carried Executive Committee recommends Resolution 3 Motion to adopt DVP Nordlund seconded by DVP Hunter Carried. DVP VanderLelie recommended Minutes - OPFFA Executive Committee Meeting; Page 4 of 5

5 XXI. an amendment by removing encouraged and replace with require from line 20 seconded by DVP Hunter Carried Executive Committee recommends Resolution 4 Move from C&L to Ways and Means - Motion to adopt by DVP Hunter seconded by EVP Train Carried. Speaking notes for the committees and on the floor The Chair s should utilize the script. Convention Proceedings The event was reviewed and timing was discussed. FIRE-OPS 101 High-rise the Executive Committee was invited by the Toronto local to attend the event at City Hall Hospitality on Tuesday Partners with Mr. Walman etc. Confirmation of summer board meeting The board meeting will be at the end of the IAFF Policy Conference. Travel day shall be August 23 with meeting on the 24 th and travel home on August 25, Executive Committee meeting at 1 pm June 5 in the board meeting Motion to adopt the Indemnification Policy by DVP Nordlund and seconded by DVP Hunter Carried. Motion to adopt resolution Late O by DVP Beer and seconded by DVP Nordlund Carried. Executive Committee meeting at 8 am on June 7 in the Kenora room. Motion to adopt resolution Late P by EVP Train and seconded by DVP Beer Carried. Motion to adopt resolution Late Q by ST Heppell and seconded by DVP Osterberg Carried. The Executive Committee meeting will resume at 8:30 am on June 8 for Post Convention wrap up. The following are minutes of the Executive Board on the dates and location as referenced above. Motion to adjourn was made by ST Heppell, June 7, Minutes - OPFFA Executive Committee Meeting; Page 5 of 5