Managing Open Enrollment
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1 Managing Open Enrollment FSA Plans Presented by: Sam Mitchell, EVP Scott Riordan, Director, Health & Welfare Services
2 Save the Date UPCOMING CLINICS October 23, 2014 Helping You Meet Your Annual Notice Requirements November 20, 2014 Enhancements to Sentinel s Online Contribution Center All webinars are held 2:00-3:00 EST. Register in Webinars & Events under For Companies at
3 Asking Questions Expand the Questions menu Type your question Click Send
4 Today s Agenda FSA Open Enrollment Basics Timeline Plan Design Options Enrollment Management Sentinel Enhancements for 2015 Next Steps
5 FSA Open Enrollment Basics FSA is required to be an active annual enrollment. Debit Card cards must be ordered or reloaded each year. Open enrollment is the best time to keep your employees informed.
6 Sentinel s Timeline Open Enrollment Kickoff You will receive an on 10/1/2014. This will come from clientcare@sentinelgroup.com If you have questions on the information that we re requesting, you may contact Rose Carrick or Diana Fisher. Information Returned We ask that your information be returned to us by 11/20/2014. Our debit card vendor requires that all files be loaded by 12/5/2014 in order to guarantee new cards in your employees hands by 1/1/2015. System Setup and activation Sentinel will update our systems with the information provided. The debit card system will be updated with election information. The new plan year will be active on 1/1/2015.
7 What to look for
8 Why we need this info Open enrollment dates/methodology: This will allow us to appropriately set up our systems and open up the website, if necessary. Insurance co-pay information: This data is programmed into the debit card system to help with debit card claims processing. Pay schedule information: This allows the system to properly track contributions throughout the plan year.
9 Plan Design Decisions 1. Do I add a Limited Purpose FSA benefit? Only applicable to groups with an HSA option Allows participants to put away pre-tax money for dental and vision expenses Beneficial to those with significant dental/vision expenses (i.e. paying for braces or LASIK) while allowing for HSA funds to remain untouched 2. Do I adopt the $500 carryover provision or the Grace Period? A plan may not offer both the $500 carryover and the Grace Period. The $500 carryover allows for Health FSA funds to be rolled into the next plan year if unused, with no impact to the annual contribution limits. The Grace Period allows for an extra 2 ½ months of spending after the plan year against the prior year s balance. 3. Do I sync my FSA plan year with my health insurance plan year? This change would require a short plan year to the FSA.
10 Enrollment Management Sentinel s FSA clients manage their enrollment through 1 of 3 options: Traditional Management (paper forms, compiled in Excel) Sentinel s Online Enrollment Manager Enrollment System (in-house or payroll) feed sent to Sentinel Which one is best for you? Traditional 58% Sentinel Online 36% Company System 6%
11 Sentinel Enhancements for 2015 Improved contribution processing through Sentinel s website. Enhanced $500 carryover processing. Debit card management through the participant portal. SMART Messaging s for important participant notifications.
12 Next Steps Watch out for Sentinel s Open Enrollment Kickoff ( ) If you have not received s from Sentinel s system previously, it may be a good idea to unspam clientcare@sentinelgroup.com within your system. Consider any plan design changes you may want to make for the next Plan Year Notify Sentinel of any plan design changes as well as the information requested on our survey. Participant education and/or Benefit Fairs where you would like Sentinel s assistance. Send enrollment data to Sentinel by 11/20/2014.
13 Questions? Next Client Clinic October 23, 2014 Helping You Meet Your Annual Notice Requirements
Managing Open Enrollment
Managing Open Enrollment FSA Plans Presented by: Sam Mitchell, EVP Scott Riordan, Director, Health & Welfare Services Save the Date UPCOMING CLINICS October 8, 2015 Don t Let Your Annual Notices Slow You
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