Business Transformation Project
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1 Business Transformation Project GFOASC Fall Conference October 18-21, 2015
2 What is the Business Transformation Project? 2 Collaboration with Public Employee Benefit Authority (PEBA) and its Deferred Compensation Program (Program) Streamline reporting processes and improve efficiencies PEBA contracts with Empower Retirement (Empower) Recordkeeping Administration Communication services
3 3 Business Transformation Project goals Standardize the Program experience for all participants and their employers Maximize the Program s capabilities Drive positive retirement outcomes for Program participants
4 4 Participating employer requirements Effective January 1, 2017, participating employers will be required to provide: All features of the Program; pretax and post- tax (Roth) 401(k) and 457(b) plans Payroll deduction for loan repayments as of January 1, 2015 Secure, electronic remittance of contributions Comprehensive, electronic reporting of participant data through Guided Payroll or Payroll Data Interchange (PDI)
5 5 Employer and participant benefits Demographic Information ensures Empower s records are up- to- date and helps safeguard participant data Providing termination dates results in faster processing of withdrawal requests Providing salary information helps ensure retirement readiness Electronic remittance is the fastest and safest way for Empower to receive and invest participant contributions
6 6 Payroll Data Interchange (PDI) Required for employers with more than 25 employees Comprehensive file of employee information Updated in conjunction with your payroll Employers already gather the required data for payroll administration Eliminates the need for duplicate data entry
7 7 Information included in the PDI Demographic Information - Social Security number (SSN), name, complete address, birthdate, gender, marital status, salary, state of residency Employment information - hire date, termination date, rehire date Contribution information - employee contribution, employer contribution, loan repayment, Roth contributions
8 8 Step- by- step guide Step 1: Complete the Payroll Data form Step 2: Gain access to the Plan Service Center Step 3: Set up electronic banking Step 4: Set up your payroll processing Step 5: Review deferral and loan files
9 9 How do I implement PDI? Your Empower Retirement account manager and Plan Technical Support will be with your every step of the way! Review data requirements for your file Prepare your test file to upload through the PSC website Assist with the mapping process Contact you when Empower is ready to process your first file and work to resolve any issues
10 10 Empower resources Plan Technical Support :30 a.m. to 8 p.m., Monday Friday Caryn Davis caryn.davis@empower- retirement.com Sheila Perkins sheila.perkins@empower- retirement.com Monthly Plan Service Center webinars and online demonstrations of the PSC
11 Additional employer resources 11
12 12 Employer webpage Click on Employers tab Enrollment kits order form Annual Leave worksheet 401(k) Plan document 457(b) Plan document Plan Service Center webinar
13 13 Program procedures New enrollments Employer transfers Contribution changes Annual Leave payout TERI payout
14 contribution limits The 401(k) Plan and 457(b) Plan have separate contribution limits (i.e. contributions to one plan do not count toward the limit of the other plan). 401(k) Plan $18,000 for under age 50 $24,000 for age 50 and older (with age 50+ Catch- Up of $6,000) 457(b) Plan $18,000 for under 50 $24,000 for age 50 and older (with age 50+ Catch- Up of $6,000) Up to $36,000 with Special 457(b) Catch- Up
15 15 Local support Six Retirement Plan counselors, one Retiree Specialist available : New employee orientations Program seminars Employer training on Plan rules Individual account reviews for participants Lunch and Learn Retirement seminars and individual counseling Webinars
16 16 Your local Retirement Plan counselors Territory 1 Brent Railey brent.railey@empower- retirement.com Territory 2 Bill Poletti william.poletti@empower- retirement.com Territory 3 Nancy Ornduff nancy.ornduff@empower- retirement.com Territory 4 Paul Manville paul.manville@empower- retirement.com Territory 5 Rachel Phillips rachel.phillips@empower- retirement.com Territory 6 Jill Daybell jill.daybell@empower- retirement.com
17 17 Your local office Address: 200 Arbor Lake Drive Suite 115 Columbia, SC Phone: SCDCP- retirement.com Fax:
18 Questions? 18
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