Open Enrollment The Grid Benefit Elections

Transcription

1 Open Enrollment The Grid Benefit Elections Logging Into Open Enrollment (The Grid) IMPORTANT NOTE: You must log into MyHR using Google Chrome. Verify Personal Data 1. Under the TOOLBOX on The Grid, select MyHR. 2. Enter your User ID (network ID). 2. Enter your Password (network password). 3. Click Sign In to log in. Tip: If you cannot log in, contact the Technology Support Center at Accessing Open Enrollment 1. Click the Main Menu tab. 2. Select MY HR > Benefits > Benefits Enrollment. 1. As part of Benefits Enrollment, you will be asked to review your personal data for each section in order to proceed to the next section - Address Information, Telephone Information, Emergency Contact Information, Life Insurance Beneficiary Information, Electronic Benefits Consent, and Spousal Coverage Information. 2. If your personal data does not need to be updated in a section, click the radio button I have no changes to make and click Save. 3. If your personal information needs to be updated in a section, click the radio button I need to make changes. Click the red pencil and make changes as needed. To delete a row, click the trash can. Once all changes are made in a section, click Save. 4. After all sections are updated and saved, click the checkbox By clicking this box, I certify that I have entered all the information above and this it is correct and click Continue to Benefits Elections. Benefits/IT Training Copyright 2016 by LG&E and KU Services Company October 2016

2 Benefits Enrollment Medical Plan Enrollment 1. A message regarding the Benefits Enrollment process will appear. Click Select to begin open enrollment. 2. Information regarding the medical options and Health Savings Account will display. Review the instructions for signing up for benefits. 1. To select a medical plan, click the radio button next to the medical option name. 2. To enroll your dependents in the medical plan, click the checkbox to the left of their name. 3. For each plan, click Edit to review and update medical options. Spouse Child Child 3. To add additional dependents, click the Add/Review Dependents button (instructions on page 3). 4. To save and update your medical plan selection, select Update Elections. To ignore changes and to return to the Enrollment Summary, select Discard Changes. 5. Your medical selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Important Note: If you choose the HDHP Option you will be redirected to the HSA page. Please see page 6. Page 2

3 Add/Review Dependents 6. Click Return to Dependent/Beneficiary Summary. The Add/Review Dep/ Ben screen opens. Spouse Name Child Name 7. Click Return to Event Selection. The Medical Options screen opens. Child Name 1. A summary of dependents who may be eligible for coverage will be displayed. Click on the name link to open a detail page to view the dependent information. 2. Click Add a dependent or beneficiary to add a new dependent or beneficiary not listed in the summary. 3. Click OK at the message that you will be required to submit verification of dependent eligibility. Enter the dependent information as required. 8. Click Update Elections. The review for Medical screen opens. 123 Main Street Louisville, KY Jefferson 9. Click Update Elections. 4. Click Save. The Save Confirmation screen opens. 5. Click OK. The Dependent/ Beneficiary Personal Information screen opens. Page 3

4 Dental Plan Enrollment 1. Click Edit to select a different dental plan. Click the radio button to select Delta Dental-Basic, Delta Dental-High, or Waive. Vision Plan Enrollment 1. Click Edit for the vision plan. Click the radio button to select or waive coverage. 2. Click the checkboxes to enroll dependents in the selected vision coverage. Click Add/Review Dependents to update dependents. Click Update Elections to store the selections or Discard Changes to ignore changes. 2. Click the checkboxes to enroll dependents in the selected dental plan. Click Add/Review Dependents to update dependents. Click Update Elections to store the selections or Discard Changes to 3. Your vision plan selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. 3. Your dental plan selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Page 4

5 Employee Supplemental Life Enrollment 1. Click Edit for Employee Supplemental Life. You may select a supplemental life insurance plan by clicking the radio button to select 1x, 2x, or 3x salary, or Waive. Health Care Reimbursement Account (HCRA) Enrollment 1. Click Edit if you want to enroll in the Health Care Reimbursement Account (HCRA). The Health Care Reimbursement Account (HCRA) allows you to use pre-tax dollars to pay for expenses that are not 100% covered through you or your spouse s group health care plans. 2. Click Update Elections to store the selections or Discard Changes to 3. Your employee supplemental life selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Supplemental Life Insurance During Open Enrollment, if you already have Supplemental Life insurance equal to at least one times your base pay, you will have the opportunity to increase the amount of your Supplemental Life insurance by one times (up to three times or maximum of $300,000) without evidence of medical insurability. If you do not currently have Supplemental Life, you can enroll during Open Enrollment and will be sent an Evidence of Insurability form that you will be required to complete and submit. You pay the total cost of the Supplemental Life insurance through payroll deductions. The cost of Supplemental Life is based on your age as of January 1, annual salary, and the amount of insurance you elect. These costs are determined by the insurance carrier based upon an analysis of the employee group as a whole; they are not based upon separate evaluation of the costs for Basic Life as compared to Supplemental Life. Premium rates are shown here and are subject to change. Age on January 1 Cost per $1,000 of Insurance Under 30 $ $ $ $ $ $ $ $ $1.170 Over 70 $ If you choose to participate in the HCRA, enter your Annual Pledge: amount. To determine how much to pledge, click the Worksheet link. 3. Click Update Elections to store the selections or Discard Changes to 4. Your HCRA selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Note: The Company will make a $200 drop-in to your HCRA in January. To contribute from $120 to $2,600 annually of your own money on a pre-tax basis, you must enroll in the HCRA. Page 5

6 Dependent Care Reimbursement Account (DCRA) Enrollment 1. Click Edit for Dependent Care Reimbursement Account (DCRA). For a list of qualified expenses, please refer to IRS Publication 503 ( 2. If you choose to participate in the Dependent Care Reimbursement Account (DCRA), enter your Annual Pledge: amount. To determine how much to pledge, click the Worksheet link. 3. Click Update Elections to store the selections or Discard Changes to 4. Your DCRA selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Health Savings Account Enrollment 1. This account requires enrollment in the HDHP medical plan option. If you click Edit for Health Savings Account, and you are not enrolled in the HDHP option, you will only be able to select the radio button for No, I do not want to enroll. Otherwise, click the radio button Health Savings Account Empl HL. 3. Click Update Elections to store the selections or Discard Changes to 4. A confirmation of your Health Savings Account selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. Note: Changing your enrollment in the HDHP option may invalidate your enrollment in the Health Savings Account (HSA). The company will make an initial contribution ( seed money ) to your HSA. If you elect single coverage, the company will contribute $500, and if you elect anything other than single coverage (this would be EE + spouse, EE+ children, or family), it will contribute $1,000. In addition to the initial contribution, the $200 annual drop-in the company normally makes to your HCRA will be made to the HSA. To contribute from $120 up to the annual maximum of your own money on a pre-tax basis, you must enroll in the HSA. Legal Services Plan Enrollment 1. Click Edit if you want to enroll in the ARAG Group Legal Plan. 2. Click Update Elections to store the selections or Discard Changes to 3. A confirmation of your Legal Services plan selections will be displayed. Select Update Elections to store your choices or Discard Changes to ignore the changes. 2. If you choose to participate in the Health Savings Plan, enter your Elected Contribution Amount. Page 6

7 Submit Open Enrollment 1. When finished with your Benefit selections, review the Enrollment Summary page for plan enrollments. To make any changes, click Edit for the benefit enrollment plan and make any desired changes. 2. Click Submit. Note: Your enrollment will not be complete until you submit your choices to the Benefits Department. Frequently Asked Questions Whom can I contact if I m having trouble logging into MyHR? Send an message to technologysupportcenter@lge-ku.com or call the Technology Support Center at for assistance. If you are having problems logging into the external website, refer to the job aid titled, Open Enrollment - Internet Benefit Elections. Whom can I contact if I have questions regarding my benefits? Contact the Benefits Department at benefits@lge-ku.com, or x How do I review my 2017 Open Enrollment elections? To view your elections, review the Open Enrollment confirmation statement. Can I go back into Benefits Enrollment through MyHR to make changes to my 2017 Open Enrollment elections prior to October 31? Yes, however, once your enrollment is processed and the Open Enrollment is closed, you may not be able to make any further changes until the next Open Enrollment period or if you have a qualified change in status event. Page 7