Application Notes. Welsh Government Learning Grant Further Education 2017/18. student finance wales cyllid myfyrwyr cymru

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1 student fnance wales cylld myfyrwyr cymru Welsh Government Learnng Grant Further Educaton 2017/18 Applcaton Notes sound advce on STUDENT FINANCE WGLGFE/APP/N/1718/A

2 How to use these notes These notes are splt nto sectons n the same way as the Applcaton Form so you can fnd the nformaton you need faster. You should keep these notes there s a lot of useful nformaton n here that mght come n handy throughout the year. Where you see ths con n the applcaton form there s extra nformaton n these notes to help you. Where you see ths con n the applcaton form t means that you need to send orgnal supportng documents. These notes wll tell you exactly what we need from you. You need to send orgnal documents; f you send photocopes ths wll cause a delay to your applcaton. What s the Welsh Government Learnng Grant Further Educaton? It provdes fundng to help wth the costs of your educaton f you re aged 19 or over. If you re studyng full-tme you could get payments of up to 1500 a year or f studyng part-tme you could get up to 750 a year. Gettng ths grant won t affect any benefts you or your famly already receve. Who can get the Welsh Government Learnng Grant Further Educaton? You could get ths grant f all the followng statements apply to you: aged 19 or over on the frst day of your academc year n 2017/18 (1 September 2017); meet all requred natonalty and resdency requrements; lve n Wales and ddn t move there only for educaton purposes; lve n a household wth an ncome of or less; studyng and progressng on an elgble further educaton course; studyng a course that nvolves at least 275 hours of study. Addtonal help and nformaton For the most up to date nformaton go to: If you need to speak to someone about the Welsh Government Learnng Grant Further Educaton you can call us on (Mncom: ). You can get copes of any of our forms or gudes n Bralle large prnt format or audo. If you need ths you can request these by emalng your name address and detals of the format you need to: bralleandlargefonts@slc.co.uk or call Anythng else? If any of your crcumstances change durng the academc year you need to call us on and let us know. If you re applyng after the start of your course and your household crcumstances have changed n the meantme please contact us on as we may need addtonal ncome nformaton. Armed Forces If you your parent(s) or partner are servng n the armed forces you must apply for student fnance n the UK country where you were ordnarly resdent when you/they enlsted unless you are permanently lvng n another area of the UK. 2 WGLGFE/APP/N/1718

3 What you need to do 3 steps to gettng the Welsh Government Learnng Grant Further Educaton. 1 You complete and return your applcaton. Remember to pay the correct postage and get proof of postage. We ll assess your applcaton and send you a Provsonal Award letter. If your applcaton s successful ths shows how much you could get. 2 You sgn a Learnng Grant Agreement. Once you receve your Provsonal Award letter you need to sgn a Learnng Grant Agreement at your school or college. We ll send you a Fnal Award letter. When your school or college tells us your Learnng Grant Agreement has been sgned ths confrms how much you ll get. 3 You attend your course and get pad. Gettng pad You ll be pad once each term drectly nto your bank buldng socety or credt unon account. You ll need to make sure we always have your most up-to-date account detals or we won t be able to pay you.! If you wthdraw from your course durng the academc year you need to call us. You mght have to repay any grant payments you ve receved. WGLGFE/APP/N/1718 3

4 Secton 1 Declaratons Data Protecton Statement The nformaton provded on ths form wll be used for the processng of the Welsh Government Learnng Grant Further Educaton applcaton and any subsequent admnstraton. To enable the applcaton to be processed and admnstered your nformaton wll be shared wth the school college or any other nsttuton that you attend wth HM Revenue & Customs (HMRC) and wth the Student Loans Company Lmted (SLC) who admnster the Welsh Government Learnng Grant Further Educaton Scheme and also wth the Welsh Government. These organsatons are under a duty to protect publc funds and may also use ths nformaton to detect and prevent fraud and/ or montor the performance of the student fnance system. SLC may share the nformaton wth other publc bodes for ths purpose. SLC may also use ths nformaton to contact you about other student fnance products that may be of nterest to you. SLC may also retan your nformaton to assst n the processng of any future applcaton the applcant may make for hgher educaton fundng. By provdng the detals of your parent(s) or partner you confrm that you have obtaned ther consent for SLC to contact them f necessary. Your parent(s) or partner must quote your unque Customer Reference Number that appears on all correspondence we send to you regardng your applcaton. We reserve the rght to ask them further questons about the detals you supply on your applcaton form as an extra securty measure. Sharng your nformaton If you do not want us to share your nformaton wth your parent(s)/partner or you don t want us to use your nformaton for market research purposes you need to call us on and let us know. 1.2 Authorsed thrd party By thrd party we mean somebody who s able to provde evdence from a publc body or a Power of Attorney confrmng ther status. See 1.2 below 1.2 Authorsed thrd party We need to see proof that you are authorsed to act and/or hold funds on behalf of the student send us: documentaton from a publc body (for example your Local Authorty) or a Power of Attorney confrmng that you are authorsed to act and/or accept payments on the student s behalf. Examples nclude: a statement of the student s specal educatonal needs; or a letter showng you receve Dsablty Lvng Allowance (DLA); or a letter showng Personal Independence Payments (PIP) on behalf of the student. 4 WGLGFE/APP/N/1718

5 Secton 2 Your detals 2.2 Personal detals We need proof of your age and dentty send us: your vald passport; or your brth/adopton certfcate; or your Bometrc Resdence Permt. If your name has changed from the one shown on your documents you ll need to also send us proof of your name change ths can be ether: your marrage certfcate; or a deed poll 2.3 Contact detals We need proof that you lve at ths address send us: a gas electrcty or smlar bll dated wthn the last three months; or your Councl Tax letter for the current year; or your most recent benefts statement. 2.4 Martal status We need proof of your current status send us: If you re separated a letter from your solctor confrmng your status. If you re dvorced your decree absolute; or your dssoluton order; or a letter from your solctor confrmng your status. If your cvl partnershp has been dssolved your dssoluton order; or a letter from your solctor confrmng your status. If you re marred your marrage certfcate. If you re n a cvl partnershp your cvl partnershp certfcate. Secton 4 Your school or college detals 4.6 Already gettng an allowance? You cannot receve ths grant whlst you are currently n recept or approved for an allowance or equvalent publc fundng. If you are found to be n recept of ths grant and ether of these fundng sources you wll have to repay any grant payments you ve receved. WGLGFE/APP/N/1718 5

6 Secton 5 Your natonalty and resdency detals EU Ordnarly and EEA natonals An up to date lst of all EU and EEA member countres s avalable at: resdent By ordnarly resdent we mean that you normally and lawfully lve n the UK EU/EEA or Swtzerland through choce. If you have moved to the UK for educaton purposes you must have been ordnarly resdent n the EU/EEA or Swtzerland pror to becomng ordnarly resdent n the UK. Don t take nto account any temporary absences totallng sx months or less over the three years before the frst day of your course. You must also be resdent n Wales on the frst day of your course to be able to get ths grant. 5.1 UK natonal You need to send us: your brth certfcate; or your vald UK passport. 5.2 Settled Status n the UK You need to send us: your Bometrc Resdence Permt; or your Home Offce letter and your mmgraton status document. 5.3 Leave to Enter or Reman for Humantaran Protecton or Dscretonary Leave If ths status apples to you you need to send us: your Bometrc Resdence Permt; or your Home Offce letter and your mmgraton status document. If ths status apples to your famly member you need to send us: proof of your relatonshp to the famly member dated the same tme as ther applcaton to the Home Offce. 6 WGLGFE/APP/N/1718

7 Secton 5 Your natonalty and resdency detals (contnued) 5.4 Refugee status n the UK or EU temporary protecton status n the UK If ths status apples to you you need to send us: your Bometrc Resdence Permt; or your Home Offce letter and your mmgraton status document. If ths status apples to your famly member you need to send us: proof of your relatonshp to the famly member dated the same tme as ther applcaton to the Home Offce. 5.5 EU Natonal You need to send us: your vald passport; or your Natonal Identty card. 5.6 Chld of a Turksh natonal who s workng or has worked n the UK You need to send us: your vald passport; or your Natonal Identty card. We also need proof that your parent s a Turksh natonal send us: your parent s vald passport; or ther Natonal Identty card and proof of your relatonshp and proof that they are workng/have worked n the UK send us: ther most recent P60; or ther most recent P45; or a letter from ther current employer on headed paper; or ther latest audted accounts; or ther most recent tax return; or detals of ther current ncome. WGLGFE/APP/N/1718 7

8 Secton 5 Your natonalty and resdency detals (contnued) 5.7 Chld of a Swss natonal You need to send us: your vald passport; or your Natonal Identty card; or your brth certfcate and proof of your parent s Swss natonalty send us: your Swss natonal parent s vald passport; or Natonal Identty card and evdence of ther UK resdency send us: a sgned letter to confrm your Swss natonal parent s lvng/was lvng n the UK on the frst day of the academc year and one of the followng: latest bank statement (paper copes only); or latest payslp (showng home address); or tenancy agreement/mortgage statement; or utlty bll (dated wthn last 3 months); or Local Authorty correspondence (on headed paper); or Government Department correspondence. 8 WGLGFE/APP/N/1718

9 Secton 5 Your natonalty and resdency detals (contnued) 5.8 EEA or Swss natonal who s workng/has worked or s lookng for work n the UK If you/your famly member stop actvely lookng for work or f you/they stop workng and are not actvely lookng for work n the UK you need to contact us on and let us know. If ths status apples to you you need to send us: your vald passport; or your Natonal Identty card; or your Permanent Resdency Card (EEA only) and proof that you re workng/lookng for work send us: your most recent P60; or your most recent P45; or a letter from your current employer on headed paper; or your latest audted accounts; or your latest tax return; or detals of your current ncome; or proof that you are currently actvely seekng employment n the UK. If ths status apples to your famly member you need to send us: ther vald passport; or ther Natonal Identty card and proof of your relatonshp and proof that they are workng/lookng for work send us: ther most recent P60; or ther recent P45; or a letter from ther current employer on headed paper; or ther latest audted accounts; or ther latest tax return; or detals of ther current ncome; or proof that they are currently actvely seekng employment n the UK. 5.9 Inelgble based on your natonalty and resdency stuaton. You need to be able to meet the natonalty and resdency requrements set out by the Welsh Government Learnng Grant Further Educaton Scheme to receve ths grant. If you thnk you mght stll be elgble and you want to speak to someone about your specfc stuaton you can call WGLGFE/APP/N/1718 9

10 Secton 7 Your ndependence detals 7.1 If on the frst day of your course you ll be aged 25 or over You need to send us: your vald passport; or your brth/adopton certfcate If on the frst day of your course you ll You need to send us: be responsble for a chld your most recent Chld Beneft statement; or your chld s brth certfcate and confrmaton of your current address If on the frst day of your course you ll have fnancally supported yourself for three or more years If on the frst day of your course you ll be lvng under the care of a Local Authorty If on the frst day of your course you ll be or have been marred or n a cvl partnershp If on the frst day of your course you ll be estranged from your parents or both your parents are deceased You need to send us: your P60 dated at least 3 years ago; or your benefts statement dated at least 3 years ago You need to send us: a letter on headed paper from your Local Authorty that confrms you are lvng under ther care. Ths letter must also confrm your current address and needs to be sgned by an authorsed offcal from your Local Authorty and nclude an offcal stamp. You need to send us: your marrage or cvl partnershp certfcate You need to send us confrmaton dated wthn the last year from a professonal person outsde your famly who knows about your crcumstances. You can send one of the followng: a letter from your socal worker f you clamed Income Support Income-related Employment and Support Allowance or Unversal Credt when you were under 18 a letter from your local Jobcentre Plus offce showng that you receved benefts due to your estrangement f your relatonshp wth your parents broke down when you were at school or college a letter from an advce worker/personal tutor/teacher confrmng your crcumstances 10 WGLGFE/APP/N/1718

11 Secton 9 Fnancal detals Part A Self assessed If you completed an onlne tax return You should refer to your saved onlne tax return for the ncome fgures requred n ths secton. If you completed a paper tax return There s an onlne gude to help you answer the questons n ths secton whch you can download from: or f you would lke a copy to be sent to you call us on Data sharng We wll check the fnancal nformaton that you provde wth HM Revenue & Customs (HMRC). Ths nformaton wll be kept securely and held strctly under the provsons of the Data Protecton Act. If you fal to provde your Natonal Insurance number on the applcaton form we wll ask you to provde your fnancal documents. If your Natonal Insurance number s shown on any documents you send us n support of an applcaton we wll use ths nformaton and share and check t wth HMRC n order to obtan accurate fnancal nformaton about you. Part B Fnancal nformaton for tax year If your household ncome has permanently dropped snce If your household ncome has permanently dropped snce To be elgble to get ths grant your total household ncome amount must be or less. If n tax year you earned over ths threshold but snce your ncome has dropped below t you can be consdered for ths grant usng your current household ncome. We need proof of your current household ncome; you need to send us: your latest Unversal Credt Award letter; or your latest Income Support letter; or your pay slps for last 3 months; or If self assessed a letter from your accountant on headed paper that states your last three months ncome. Ths letter must be sgned and dated. And proof to show that your household ncome has permanently dropped; send us: your recent P45; or your redundancy letter; or a letter from your employer on headed paper that explans the permanent drop n ncome. Ths letter must be sgned and dated. WGLGFE/APP/N/

12 Secton 9 Fnancal detals (contnued) 9.4 Income from salary or wages If as part of your salary or wages for tax year you receved tps and other payments that dd not show on your P60 you stll need to nclude ths fgure when provdng your total ncome amount earned from employment. Income from taxable state benefts Only nclude ncome receved for the followng benefts: Bereavement Allowance Carer s Allowance Contrbuton-based Employment and Support Allowance Graduated retrement beneft Incapacty Beneft (only nclude the amount receved after 28 weeks of ncapacty) Industral Death Beneft Jobseekers Allowance Statutory Adopton Pay Statutory Maternty Pay Statutory Paternty Pay Statutory Sck Pay Wdowed Parent s Allowance 9.6 Income from savngs and nvestments To make ths queston easer to answer we have splt t up nto four separate parts. You may or may not have receved ncome from every part just tell us about the ones you dd. Only tell us about the amount of nterest / ncome you ganed from savngs and nvestments durng tax year not the actual amount of savngs or nvested sums you had. Total nterest from UK banks buldng socetes and unt trusts Ths s gross UK nterest (before tax has been deducted) You must nclude nterest you receve on bank buldng socety and other savngs accounts unless t s specfcally non-taxable for example a non-taxable Indvdual Savngs Account (ISA) etc. If you dd not declare any savngs and nvestment ncome to HMRC refer to your bank or buldng socety statements for these fgures. 12 WGLGFE/APP/N/1718

13 Secton 9 Fnancal detals (contnued) Total ncome from UK lfe nsurance gans securtes and partnershps Ths ncludes: Interest from glt edged and other UK securtes gross amount before tax UK lfe nsurance polcy etc. gans on whch tax was treated as pad UK lfe nsurance polcy etc. gans on where no tax was treated as pad UK lfe nsurance polcy etc. gans from voded ISAs Your share of taxed nterest etc. Total untaxed savngs ncome taxable at 20% Taxed ncome taxable at 10% Taxed ncome taxable at 20% Total ncome from UK nvestments and dvdends Ths ncludes: Dvdends from UK companes Other dvdends Stock dvdends Non-qualfyng dstrbutons and close company loans wrtten off or released Share schemes taxable amount Total ncome from foregn nvestment and dvdends Ths ncludes: Foregn dvdends (up to 300) Interest and other ncome from overseas savngs Dvdends from foregn companes Dvdend ncome receved by a person overseas WGLGFE/APP/N/

14 Secton 9 Fnancal detals (contnued) 9.7 Taxable benefts n knd Part C Any other ncome 9.9 Income from self-employment Ths ncludes: Assets placed at employee s dsposal (cars property goods or other assets) Payments made on behalf of employee Vouchers and credt cards Lvng accommodaton Mleage allowance and passenger payments Total cash equvalent of all cars/vans made avalable Total cash equvalent of fuel for all cars/vans made avalable Cash equvalent of loans after deductng any nterest pad by the borrower Prvate medcal treatment or nsurance Qualfyng relocaton expenses payments and benefts Servces suppled Assets placed at employee s dsposal Other tems (ncludng subscrptons and professonal fees) Expenses payments made to or on behalf of the employee To make ths queston easer to answer we have splt t up nto two parts. You may or may not have receved ncome from both parts just tell us about the ones you dd. Total adjusted proft from busnesses Ths ncludes: Total adjusted profts from ths busness (aggregated for multple self employments) Total adjusted proft from partnershps Ths ncludes: Share of total taxed and untaxed ncome other than that taxable at 10% and 20% Your share of total adjusted proft from the partnershps 9.10 Income as a Mnster of relgon Ths ncludes: Taxable ncome mnus expenses (Mnsters of relgon) that are not ncluded n your P60 or P11D 14 WGLGFE/APP/N/1718

15 Secton 9 Fnancal detals (contnued) 9.11 Any other taxable ncome or lump sums Ths ncludes: Other taxable ncome before expenses and tax taken off Foregn earnngs not taxable n the UK Taxable lump sums Lump sums or benefts receved from an Employer Fnanced Retrements Beneft Scheme excludng pensons Redundancy and other lump sums and compensaton payments 9.12 Income from property lettngs Ths ncludes: Income from UK property Income from foregn property or land 9.13 Income from UK trusts Ths ncludes: Dscretonary ncome payment from a UK resdent trust Net amount Dscretonary ncome payment from a UK resdent trust Total payments from settlor-nterested trusts Non-dscretonary ncome enttlement from a trust net amount of non-savngs ncome Non-dscretonary ncome enttlement from a trust net amount of savngs ncome Non-dscretonary ncome enttlement from a trust net amount of dvdend ncome Income chargeable on settlors Income from UK estates Foregn estate ncome 9.14 Foregn ncome Ths ncludes: Total taxable amount of overseas pensons socal securty benefts and royaltes etc. Total taxable amount of all other ncome receved by a person abroad and any remtted rng fenced foregn ncome Gans on dsposals of holdngs offshore funds and dscretonary ncome from non-resdent trusts Beneft receved from an overseas trust company or other person Gans on foregn lfe polces (amount of gan) WGLGFE/APP/N/

16 Secton 9 Fnancal detals (contnued) 9.15 Income from an overseas penson Ths ncludes: Value of penson benefts n excess of your Avalable Lfetme Allowance taken by you as a lump sum Amount of unauthorsed payment from a penson scheme not subject to surcharge Total amount of unauthorsed payment from a penson scheme subject to surcharge Taxable short servce refund of contrbuton (overseas penson schemes only) Taxable lump sum death beneft payment (overseas pensons only) 9.16 Other overseas ncome and gans Ths ncludes: Amount of omssons (exemptons under transfer of foregn assets) Part D Income deductons 9.19 Allowable expenses on whch you clamed tax relef Ths ncludes: Total amount of allowable expenses Foregn tax for whch tax credt relef not clamed Busness travel and subsstence expenses Fxed deductons for expenses Professonal fees and subscrptons Other expenses and captal allowances Addtonal Informaton When wll I get pad? Before we can make payments: you must agree and sgn your Learnng Grant Agreement wth your school or college and your school or college must tell us you have been n attendance. If you attend as agreed you ll be pad once each term drectly nto your bank buldng socety or credt unon account. You ll need to make sure we always have your most up to date account detals or we won t be able to pay you. 16 WGLGFE/APP/N/1718