Board of Legislators County Office Building, Room Court Street Belmont, New York Phone:

Transcription

1 Board of Legislators County Office Building, Room Court Street Belmont, New York Phone: WAYS AND MEANS COMMITTEE AGENDA June 25, Approval of Audit 2. H. Robert Budinger, Personnel Officer - Title VI Plan 3. Referrals from Committees 4. Old Business 5. New Business 6. Questions from the Media 7. Good of the Order 8. Adjournment

2 MEMORANDUM OF EXPLANATION Intro. No. (Clerk s Use Only) COMMITTEE: Ways & Means DATE: 06/25/18 The Personnel Officer is requesting approval of the Allegany County Title VI Plan, which is part of our overall Civil Rights Compliance Program. This plan is required by the NYSDOT because Allegany County receives Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) funding. It demonstrates our continuing efforts towards Civil Rights non-discrimination. These efforts include documenting, monitoring, and enforcement of a Civil Rights Compliance Program. This Title VI Plan has been reviewed by the NYDOT. The Personnel Officer is also requesting authorization to update and modify the Title VI Plan as needed. The Personnel Officer will keep the Committee apprised of any significant changes. For further information regarding this matter, contact: H. Robert Budinger, Human Resources & Civil Service Name and Department Telephone Number

3 Board of Legislators County Office Building, Room Court Street Belmont, New York Phone: Ways & Means Committee June 25, 2018 Referrals from Other Committees Human Services Department 1. Social Services Commissioner Vicki Grant is requesting permission to fill one full-time Senior Social Welfare Examiner (AFSCME, Grade 13, Step: Base Step 7) position. This position researches existing client resources such as bank accounts, life insurance, property, stocks and bonds, as well as other investments. This position is also responsible for filing estate liens, bonds, and mortgages, as well as supervises three to five Social Welfare Examiners. The annual salary of this position is estimated between $34,174 and $41,224 with benefits estimated at 48 percent. This position is funded 38 percent with County funds, 10 percent with State funds, and 52 percent with Federal funds. The filling of this position is contingent on the adoption of the resolution to create the position that is being considered at the June 25 Board meeting. Planning & Economic Development Committee 1. Employment & Training Director Reita Sobeck-Lynch is requesting a resolution to increase budget appropriations for the acceptance of an additional $12,861 in TANF Summer Youth funding. Employment & Training Center budgeted $162,686 in 2018 and actually received $175,547 in TANF Summer Youth funding. The funds should be appropriated as follows: Appropriation: Amount: CD TANF Staff Regular Pay $ 3,000 CD TANF Postage $ 50 CD TANF Mileage/Transportation ($ 20) CD TANF General Supplies $ 319 CD TANF Rentals: Personal Prop $ 25 CD TANF Printing $ 25 CD TANF Youth-Stipend $ 1,200 CD TANF Staff Retirement $ 300 CD TANF Staff FICA $ 225 CD TANF Hosp/Med Insurance ($ 99) CD TANF Part. Regular Pay $ 8,000 CD TANF Part. Retirement ($ 2,284) CD TANF Part. FICA $ 500 CD TANF Part. Workers Comp $ 1,620 Total: $12,861 Revenue: CD TANF Federal Aid $12,861

4 Ways & Means Referrals June 25, 2018 Page 2 of 2 Resource Management Committee 1. Youth Bureau Director Linda Edwards is requesting a resolution accepting and appropriating the 2018 Youth Development Program allocations from the NYS Office of Children and Family Services in the amount of $51,415. Pass Thru Programs from OCFS to agencies $19,582 Allegany County Sponsored Programs $17,978 Pass Thru Programs from OCFS to Towns/Villages $13,855 Total for Program: $51,415 The funds should be appropriated as follows: Account: Revenue: Program: Amount: A A Week of Alternatives/Allegany Council on Alcoholism $ 3,152 A A Youth Compeer/Allegany County Mental Health $ 3,289 A A SYEP (no contract) Allegany County E&T $ 4,681 A A HSE Program/Southern Tier Traveling Teacher, Inc. $ 2,799 A A Career Pathways/Literacy West, Inc. $ 1,373 A A Allegany Co. Youth Court/Allegany Council on Alcoholism $ 4,288 Total: $19,582 Account: Revenue: Program: Amount: A A Rushford Lake Project $ 7,448 A A Office of Children & Family Services Administration $ 7,052 A A Gov. for Youth/BOCES $ 3,478 Total: $17,978 Account: Revenue: Program: Amount: A A YTVP Alfred $ 3,317 A A YTVP Angelica $ 479 A A YTVP Belfast $ 2,011 A A YTVP Bolivar $ 793 A A YTVP Cuba $ 1,078 A A YTVP Cuba $ 1,435 A A YTVP Hume $ 881 A A YTVP Independence $ 472 A A YTVP Wellsville YMCA $ 1,511 A A YTVP Wellsville YMCA $ 1,435 A A YTVP Wirt $ 443 Total: $13, Mrs. Edwards is also requesting a resolution approving the 2018 Resource Allocation Plan agreement with the Office of Children and Family Services in relation to the State s allocation of funds to the County for providing youth services under its Comprehensive Youth Services Plan. A portion of the funds to be received under such Plan agreement shall be appropriated from time to time to cover the costs under sub-contractor serviced provider agreements that may be approved by this Board.

5 Create and Fill Position Form Date: 6/6/18 Committee of Jurisdiction: Human Services Title of Position: Senior Social Welfare Examiner Dept.: Social Services Will any position(s) be eliminated? Yes If yes, which position(s): Resource Assistant This position is an: Existing position: Newly Created Position: x Created by Resolution #: This position will be: Full-Time: x Part-Time: Permanent: Temporary: This position will be: Section IV: Non Union: -- Union: -"x, covered by the AFSCME bargaining unit. Grade: 13 Step: Base-Step 7 Hourly pay rate: $ $ Annual salary of position: $34,174-$41,224 Does position support a mandated program/grant? ~ Cost of benefits for position: -----'4-=-8 =llo Name of program: SNAP, TANF, MA Source of funding for position: 38% County 10% State 52% Federal %Other -- Source of funding for benefits: 38% County 10% State 52% Federal %Other Amount in current year's budget for this position : $42,924 Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. Researches existing client resou rces such as bank accounts, life insurance, property, stocks & bonds and other investments. Responsible for filing estate liens, and bond and mortgages. Supervision of 3-5 Social Welfare Examiners The goals your organization will not be able to accomplish as a result of not filling this position. Loss of revenue due to the County from the resources listed in item #1. 4. The funding available to fill the position from external sources. 10% State, 52% Federal 5. The benefit to the County generated by this specific position. Reimbursement of qualifying resources to offset the cost of benefits to the County.. Department Head Name: L ~-~- ~ County Administrator Authoriza~ Personnel Officer Authorization a ' Date: c:; /;y; I \ L ){ Date: sr~ (~ Date: ::;:/"Jo// 8 Form Updated: 05/01 /1 8

6 MEMORANDUM OF EXPLANATION For acceptance and budgeting of GRANTS INTRODUCTION NO: (Clerk's use only) Committee of Jurisdiction: Planning and Economic Development Date: --=6:.:..:/2=0.:...:/1...:::.8 Explanation of Grant: Resolution necessary to increase budget appropriations for the acceptance of an additional $12,861 in TANF Summer Youth fund ing. Employment & Training Center budgeted $162,686 in 2018 and actually received $175,547 in TANF Summer Youth funding. Appropriations: ($12,861.00) CD CD CD CD CD CD CD CD CD CD CD CD CD CD TANF Staff Regular Pay TANF Postage TANF Mileage/Transportation TANF General Supplies TANF Rentals: Personal Prop TANF Printing T ANF Youth-Stipend TANF Staff Retirement TANF Staff FICA TANF Hosp/Med Ins TANF Part. Regular Pay TANF Part. Retirement TANF Part. FICA TANF Part. Workers Comp 3, , Cjl , , Revenues: ($12,861.00) CD TANF Federal Aid $12, FISCAL IMPACT: Total grant: $ Local county share: $...;0: State Grant? _ Revenue # $ _ Federal Grant? X Revenue# CD $ _ if Federal, please list Federal Catalog of Federal Domestic Assistance (CFDA) number: This grant is X renewal of existing grant funded program or _ new grant fund program. Grant Fiscal Year- 5/1/18-9/30/18 Obligation of County after grant expires: No financial obligation to the county when grant expires. Major benefits of accepting additional money in this grant are: Additional financial support for TANF Summer Youth Employment Program. Department Head Signature -~ ~t-l~~ -

7 Attachment 1 District 2018 SYEP Allocation Albany b Allegany Broome Cattaraugus Cavuaa Chautauaua Chemung Chenango Clinton Columbia Cortland Delaware Dutchess Erie $1, Essex $ Franklin Fulton Genesee Greene Hamilton $ Herkimer Jefferson $ $ Lewis $ Livingston $ Madison Monroe $ $ Montgomery $ Nassau $ Niaaara $ NYC Oneida $ ,348 Onondaga Ontario c Orange Orleans $91,573 Oswego $361,276 Otsego $ Putnam $ Rensselaer Rockland Saratoga Schenectady ~ Schoharie $83,431 Schuvler $41,506 Seneca \105,216 StLawrence ~ Steuben ~ Suffolk $ Sullivan ~169,060 Tioaa ~106,459 Tomokins ~ Ulster ~ Warren ~109,237 Washington b , fta.-

8 MEMORANDUM OF EXPLANATION Intro. No. (Clerk=s Use Only) COMMITTEE: Resource Management & Ways & Means_ DATE: 6/20/18 The Youth Bureau Director is requesting a resolution accepting and appropriating the 2018 Youth Development Program allocations from the NYS Office of Children and Family Services in the amount of $51, The funds should be appropriated as summarized on the attached sheet. Pass Thru Programs from OCFS to agencies $19, Allegany County Sponsored Programs $17, Pass Thru Programs from OCFS to Towns/Villages $13, Total for Program is $51, FISCAL IMPACT: Pass thru programs from OCFS $ 19, Allegany County Sponsored Programs $ 17, Pass Thru Programs from OCFS to Towns/Villages $ 13, Total County Wide Dollars Awarded 2018 $ 51, FISCAL IMPACT: 100% State Aid For further information regarding this matter, contact: (585) Linda Edwards, Director Telephone Number Youth Bureau

9 2018 Youth Development Program Allocations PASS THRU PROGRAMS FROM OCFS 100%* *these funds are paid to the county and passed thru to the agencies Column1 Resolution # Resolution # Program Agency Appropriation Revenue # Award Week of Alternatives/Allegany Council on Alcoholism Allegany Council on Alcoholism A A $ 3, Youth Compeer/Allegany County Mental Health Allegany County Mental Health A A $ 3, SYEP (no contract)/allegany County E&T Allegany County Employment & Training A A $ 4, HSE Program/Southern Tier Traveling Teacher Inc. Southern Tier Traveling Teacher Inc. A A $ 2, Career Pathways/Literacy West Inc. Literacy West Inc. A A $ 1, Allegany Co. Youth Court/Allegany Council on Alcoholism Allegany County on Alcoholism A A $ 4, PASS THRU PROGRAMS FROM OCFS ALLEGANY COUNTY SPONSORED PROGRAMS ** **approvals needed but no budget adjustments necessary.. These are already allocated in county budget Program Rushford Lake Project Allegany County A A , Office of Children and Family Services Administration Allegany County Youth Bureau A A , Gov. for Youth/BOCES Allegany County /BOCES A A $ 3, , approval appropriation $ approval appropriation $ Resolution # Resolution # ALLEGANY COUNTY SPONSORED PROGRAMS 17, PASS THRU PROGRAMS FROM OCFS 100% *these funds are paid to the county and passed thru to the Towns/Villages Alfred Village A A YTVP $ 3, approval appropriation Angelica Village A A YTVP $ Resolution # Resolution # Belfast Town A A YTVP $ 2, Bolivar Village A A YTVP $ Cuba Village A A YTVP $ 1, Village/A Sound Beginning A A YTVP $ 1, Hume Town A A YTVP $ Independence Town A A YTVP $ Wellsville YMCA Recreation A A YTVP $ 1, Dance Theater Program A A YTVP $ 1, Wirt Town A A YTVP $ , Total County Dollars Allocated in ,415.00

10 MEMORANDUM OF EXPLANATION Intro. No. (Clerk=s Use Only) COMMITTEE: Resource Management and Ways & Means DATE: 6/20/18 The Youth Bureau is requesting a resolution approving the 2018 Resource Allocation Plan agreement with Office of Children and Family Services in relation to the State s allocation of funds to the County for providing youth services under its Comprehensive Youth Services Plan. We request that the Chairman of the Board and County Treasurer be authorized to execute such Plan Agreement. A portion of the funds to be received under such Plan agreement shall be appropriated from time to time to cover the costs under sub-contractor serviced provider agreements as may be approved by this Board. FISCAL IMPACT: 100% STATE AID For further information regarding this matter, contact: (585) Linda Edwards, Director Telephone Number Youth Bureau

11 OCFS-5008 (3/2015) NEW YORK STATE OFFICE OF CHILDREN AND FAMILY SERVICES RESOURCE ALLOCATION PLAN Submitted herewith and incorporated herein is the Resource Allocation Package for County, containing the youth services program and project applications for the 2018 program year. This submission is one of the required components of the Children and Family Services Plan, which was approved by the Office of Children and Family Services (OCFS) on 3/13/18. The signing of this plan by the above-named County will qualify the County for State reimbursement for the program year, in accordance with OCFS s allocation of funds appropriated for counties engaged in comprehensive planning for the Children and Family Services Plan, provided that the youth services are rendered in accordance with the Rules and Regulations of OCFS and the Children and Family Services Plan guidelines and OCFS fiscal policies. Subject to the provisions hereof, the amount approved for allocation to the County is $ 51,415 as delineated in the program summary submitted herewith and incorporated herein. OCFS will reimburse the County directly for expenditures relating to this Resource Allocation Package. OCFS will reimburse the County for expenditures made in accordance with the approved Program Applications and Budgets for the agencies listed on the program summary submitted herewith. Reimbursement will be made to the County only after the submission of vouchers and supporting documents which conform to applicable federal and State laws, rules, regulations, OCFS fiscal policies, procedures, and requirements, including those established by the Comptroller of the State of New York, and which are acceptable to OCFS as proof of expenditures. The County will submit, upon request, adequate and acceptable documentation to substantiate claims for reimbursement. The County shall retain the overall responsibility to monitor and ensure the maintenance and availability of complete financial and project records for all programs. Within six weeks of the end of the program period, the County will submit Program Annual Reports on forms supplied by the Office of Children and Family Services. The County agrees to permit on-site inspections and financial audits during the term of this Resource Allocation Plan and at any time thereafter by authorized representatives of OCFS and the New York State Comptroller, to keep records necessary to assure proper accounting for program funds, and to disclose fully the receipt and disposition of funds received under this Plan. The County agrees to allow OCFS, or its representatives when specifically directed by OCFS, to take possession of all books, records, and documents relating to this Plan provided, however, that OCFS will return to the County such books, records, and documents upon completion of OCFS s official purpose. Any change or modification in the services to be rendered, or in the program budgets, must be approved in writing by OCFS, which reserves the right to modify the services rendered by the County or the program budgets at its discretion or when such modifications may be required by the State Comptroller. OCFS may withhold approval for State Aid reimbursement for youth programs included in the Resource Allocation Package when there is noncompliance with this plan and/or the above referenced Rules, Regulations and Guidelines, or when the county does not have a Children and Family Services Plan approved by OCFS. This plan shall be deemed executory to the extent of monies made available to OCFS from the State of New York for Local Assistance programs and no liability on account thereof shall be incurred by OCFS or the State of New York beyond monies made available for such purposes. The County certifies that a resolution was properly passed by the County Board approving this Resource Allocation COUNTY CHIEF EXECUTIVE OFFICER: Signature: COUNTY FISCAL OFFICER: Signature: Date: 7/9/18 Date: 7/9/18 Print Name: Curtis Crandall Title: Chairman, Board of Legislators Address: 7 Court Street Belmont, NY Print Name: Terri Ross Title: Treasurer Address: 7 Court Street Belmont, NY 14813