-Board Secretary Note: Maria Torres attended by phone, and David Coskey chaired the meeting.

Transcription

1 8846 I. STATEMENT OF ADEQUATE NOTICE - McAlister read the statement of adequate notice: In compliance with the Open Public Meetings Act of the State of New Jersey, adequate notice of this regular meeting of the Board of Trustees was provided in the following manner (1) On October 12, 2015 advance written notice of this scheduled meeting was posted at the bulletin board, 2 nd floor, J Building of the Mays Landing Campus, Cape May County Campus, and Worthington Atlantic City Campus and copies of the notice were delivered to the clerks of Atlantic and Cape May counties and clerks of the Boards of Chosen Freeholders of Atlantic and Cape May Counties, and (2) On October 12, 2015 copies of advance written notice of this meeting were mailed to all persons, who according to the records of Atlantic Cape Community College requested and paid for such notices on or before January 1, Board Secretary Note: Maria Torres attended by phone, and David Coskey chaired the meeting. II. FLAG SALUTE - Chairperson Coskey asked everyone to rise and salute the flag. III. ROLL CALL - McAlister provided a roll call for board members and marked others in attendance. Quorum was present. Board Members Ellen Byrne Christina Clemans Dave Coskey David A. Evans Israel Negron II X James Kennedy College Personnel Dr. Peter Mora, President Michael Bruckler, Director of College Relations Eileen Curristine, Dean of Human Resources, Compliance and Public Safety August Daquila, Dean of Administration & Business Services Jean McAlister, Dean of Resource Development & President/Board Operations; Board Secretary Dr. Otto Hernandez, Vice President, Academic Affairs

2 8847 Brian Lefke X Mary B. Long Maria K. Mento Thomas Milhous Donald J. Parker Richard Stepura Leslie Jamison, Dean of Finance Andre Richburg, Dean of Enrollment Management & College Relations Dr. Richard Perniciaro, Vice President, Facilities, Planning, Research and Executive Support Dr. Mitchell Levy, Vice President, Student Affairs and Branch Campus Management X Douglas Hedges, Dean Information Technology Lou Greco, Esq. Maria Torres Helen Walsh Others in Attendance Bonnie Lindaw, Atlantic County Treasurer Caesar Niglio, ACCCEA Umbrella President Brian Turner IV. CALL TO ORDER EXECUTIVE SESSION -Coskey advised the Board that at Mora s request, we will move the Executive Session until the end of the meeting. V. CALL TO ORDER REGULAR SESSION -At 7:04pm the meeting was called to order. Coskey called the meeting to order at the Worthington Atlantic City Campus. VI. COMMENTS FROM THE PUBLIC - Coskey called for comments from the public on resolution items. -Note noted VII. PRESIDENT S REPORT -Dr. Mora introduced Thomas Gilbert, Commander of the Atlantic City Tourism District and retired State Trooper who rose to second in command.

3 8848 -Dr. Mora introduced Negron to speak about his experience from the ACCT conference he attended along with McAlister and Perniciaro October Negron said that one of the takeaways was that Atlantic Cape was already doing many of the Student Success Initiative projects that were discussed at the conference and was very proud of that fact. He discussed several sessions: including a college s model student athletic program and how this model improved student success, a large college decided to outsource financial processing thus reducing the length of time in processing, and a student trustee seminar. While Negron noted that community colleges have their unique challenges, there are many that are similar. - Mora asked if Levy could comment on the Atlantic Cape s athletic program model and link to student success. -Levy discussed the P.A.S.S program that provides extra support and materials for those in our athletics program. - Mora briefly discussed that our college relations department has a legacy of external recognition from our peers. Mora introduced Richburg who in turn introduced Bruckler. -Bruckler discussed the NCMPR-District 1 Medallion Awards: bronze for online marketing and radio PSA and silver for original photography (selfie w/chairperson Torres and student at graduation). VII. CONSENT RESOLUTIONS - Coskey asked for any requests to move items from the consent agenda, or any abstentions. - None noted - McAlister read the consent resolutions into the record. Res. #23 Approve regular minutes September 22, 2015 Res. #26 OQ122- Res. #103 Revision (May 27, 2015) Professional Architectural Services original $900,599.00, revised $930,499.00, Spiezle Architectural Group, Trenton, NJ -This request is for additional architectural services of $29,900 for the Student Success and Career Planning Center and J Building revisions, Mays Landing campus due to revisions to the use of the areas. -RFP177- College Agency Services, optional 2-year renewal, commission rate of 19% & 22%, AR Resources, Blue Bell, PA - 1 st placements General Revenue Corporation, Mason, OH - 2nd placements The extension request is based on a lower commission rate, continued positive experience, collection procedures and higher education experience. The College s recovery rate with AR Resources has been an average of 13%, with higher rates on more recent terms. Industry rates, per the proposals submitted last year, fluctuate (low of 6% to high of 25%). These rates included four year institutions, as well as 1 st and 2 nd placements.

4 8849 RFP178- Support Agreement, optional 2 nd year renewal, $35,915.50, Ocean Computer Group, Matawan, NJ This is an increase of 13% from prior year due to the age of the equipment. Ocean Computer Group was the only vendor to bid. The agreement runs 12/1/15 to 11/30/16 and includes an IBM Remote Account Advocate. RFP188- Abatement Testing, $35,760.00, Go-Bonds and Chapter 12, Brinkerhoff Environmental Services, Manasquan, NJ Bid Ex 738-Laboratory Casework, $19,775.00, STEM, Kewaunee Scientific Corp, Branchburg, NJ This is to rework the cabinets in room S107 at STEM to fit the larger test tubes used in the labs. Bid Ex 739-Ellucian Software Maintenance, $61,394.00, Ellucian, Fairfax, VA This annual maintenance is for the Ellucian partner products used in conjunction with the College s management information system. The college eliminated one product and the increase on the carry over products is 5%. Res. #26 OQ122 Professional Architectural Services current $900, Res. #107 Revision revised $930, Spiezle Architectural Group Trenton, NJ RFP177 College Agency Services, optional 2-year renewal commission rate of 19% & 22% AR Resources Blue Bell, PA General Revenue Corporation Mason, OH RFP178 Support Agreement, optional 2 nd year renewal $35, Ocean Computer Group Matawan, NJ RFP188 Abatement Testing $35, Go-Bonds and Chapter 12 Brinkerhoff Environmental Services Manasquan, NJ Bid Ex 738 $19, Laboratory Casework STEM Kewaunee Scientific Corp Branchburg, NJ Bid Ex 739 Ellucian Software Maintenance $61,394.00

5 8850 Ellucian Fairfax, VA Total $1,083, Non Bid Awards: Resolution #118 Revised-Approve Authorizing the award of contract with Borden Perlman for insurance with a premium of $446, This is a follow-up to Resolution #118 which listed TBD for the cost of insuring the College s Unmanned Aerial Vehicles. The cost was subsequently determined at $7,471, which is now reflected in the premium listed in this Resolution #118 Revised. Res. #118 Revised RESOLUTION AUTHORIZING THE AWARD OF A CONTRACT FOR Insurance- Multi Peril/Commercial, Data Security, Umbrella, E & 0, Environmental, Excess, Non-Owned Aircraft, UAV Flood and Builders Risk WHEREAS, under New Jersey Community College Contract Law a Contract for Insurance may be negotiated or awarded without public advertising for bids; and WHEREAS, the Purchasing Office has determined and certified in writing that the value of the acquisition will exceed the Pay to Play Requirements of $17,500, and WHEREAS, the prices documented represent the contract for Fiscal Year 15 and WHEREAS, Borden Perlman has submitted a proposal to the NJ Community College Insurance Pool dated May 28, indicating they will provide coverage at the foil owing premiums: Multi Peril/Commercial Data Security Liability Umbrella School Leaders E & 0 Environmental Excess Non-Owned Aircraft UAV (Drone) NJ Surcharges Flood Builder's Risk Student Success Total $446, $ 261,102 $ 14,217 $ 10,155 $ 77,621 $ 11,208 $ 16,191 $ 30,500 $ 7,471 Included in above $14,000 (estimate) $ 4,000 (estimate paid from construction budget)

6 8851 And WHEREAS, the Borden Perlman did seek competitive pricing on behalf of the insurance consortium, and WHEREAS, Borden Perlman has completed and submitted a Business Entity Disclosure Certification which certifies that Borden Perlman has not made any reportable contributions to a political or candidate committee in Atlantic County or Cape May County in the previous one year, and that the contract will prohibit Borden Perlman from making any reportable contributions through the term of the contract. NOW THEREFORE BE IT RESOLVED that the board of Trustees of Atlantic Cape Community College authorizes a contract with Borden Perlman as described herein, and BE IT FURTHER RESOLVED that the Business Disclosure Entity Certification and the Determination of Value be placed on file with this resolution. Res. #27 Approve: Dropping Electronic Business Professional Series, effective Spring Res. #27 WHEREAS, the Electronic Business Professional Series has had low enrollment and completion numbers for many years, and WHEREAS, the Professional Studies department has reviewed the program and determined that the College offers several other Series to meet the needs of business professionals, and WHEREAS, the Curriculum Committee has considered and approved dropping the Electronic Business Professional Series on October 8, 2015, THEREFORE BE IT RESOLVED that the Board of Trustees approve dropping Electronic Business Professional Series, effective spring Res. #25 Approve: Appointment: Nicholas Alexander, 6-month Temporary Office Assistant, Disability Support Services effective October 28, 2015 at an annual salary of $30,487; Clifford Burns, Technician, Information Technology Services effective October 28, 2015 at an annual salary of $30,487; Kasey Dunlap, Office Assistant, Financial Aid effective October 28, 2015 at an annual salary of $30,487; Michael Forest, Counselor I, Student Support Services effective October 28, 2015 at an annual salary of 54,694; Shawn Gorman, Graphic Artist, College Relations effective October 28, 2015 at an annual salary of $37,060; John Taggart, Working Maintenance Foreman II, Facilities Management effective October 28, 2015 at an annual salary of $43,393.Transfer and salary adjustment: Ronald McArthur transferred from Dean, Liberal Studies to Professor, History with a 12-month salary adjustment of $137,461 to a 10-month salary of $115,425 retroactive to August 24, 2015.Resignation: Michelle Baynard Gross, Assistant Professor, Dance effective December 31, Res. #25 It is respectfully recommended, by the President, that the Board approve the following: Appointment

7 8852 Nicholas Alexander, 6-month Temporary Office Assistant, Disability Support Services effective October 28, 2015 at an annual salary of $30,487. Clifford Burns, Technician, Information Technology Services effective October 28, 2015 at an annual salary of $30,487. Kasey Dunlap, Office Assistant, Financial Aid effective October 28, 2015 at an annual salary of $30,487. Michael Forest, Counselor I, Student Support Services effective October 28, 2015 at an annual salary of 54,694. Shawn Gorman, Graphic Artist, College Relations effective October 28, 2015 at an annual salary of $37,060. John Taggart, Working Maintenance Foreman II, Facilities Management effective October 28, 2015 at an annual salary of $43,393. Transfer and salary adjustment Ronald McArthur transferred from Dean, Liberal Studies to Professor, History with a 12-month salary adjustment of $137,461 to a 10-month salary of $115,425 retroactive to August 24, Resignation Michelle Baynard Gross, Assistant Professor, Dance effective December 31, Res. #25B Revised Approve: Personnel: For payment of unused sick leave for exempt personnel at time of retirement no than June 30, 2016; the duration of the tentative agreement is October 28, 2015 through December 4, Res. #25B Revised WHEREAS, representatives of the Board of Trustees have reviewed the sick leave payment benefit at time of retirement for the college s exempt personnel, and WHEREAS, the duration of the tentative change to benefit is October 28, 2015 through December 4, 2015, and WHEREAS, the terms of the change to benefit include the following: 1. The payout for unused sick leave shall not exceed 100 percent of the accrued leave nor shall the total payment exceed $15,000, with said payment to be received in one lump sum no later than June 30, 2016, for employees who comply with the terms set forth herein; 2. Any employee seeking to receive this benefit must make an irrevocable written commitment to retire from the College, with an effective retirement date of no later than June 30, 2016; 3. Employees who have not retired but who had made a written commitment to the College to retire effective on or before June 30, 2016 prior to the effective date of this change in benefit shall be eligible for this payment. WHEREAS, to be eligible for the changes above an exempt person must be at least 50 years of age and must have at least 10 years of full-time consecutive service. THEREFORE BE IT RESOLVED, upon the recommendation of the President, that the Board of Trustees approves the sick leave payment for exempt personnel as described herein. Res. #25C Revised Approve: Personnel: Memorandums of Agreement with representatives of the Association, ACAFA, ACCCOSAP and SSAACCC for payment of unused sick leave at time of

8 8853 retirement no later than June 30, 2016; the duration of the tentative agreement is October 28, 2015 through December 4, Res. #25C Revised WHEREAS, representatives of the Board of Trustees have reached tentative sidebar agreements, as set forth in Memorandums of Agreement(see attached), with representatives of the Atlantic Cape Community College TLC Association (Teachers/Librarians/Counselors), the Academy of Culinary Arts Faculty Association [ACAFA], the Atlantic Cape Community College Organization of Supervisory and Administrative Personnel [ACCCOSAP], and the Supportive Staff Association of Atlantic Cape Community College [SSAACCC], regarding sick leave payments, and WHEREAS, the duration of the tentative agreements is October 28, 2015 through December 4, 2015, and WHEREAS, the agreements include these terms: 1. The payout for unused sick leave shall not exceed 100 percent of the accrued leave nor shall the total payment exceed $15,000, with said payment to be received in one lump sum no later than June 24, 2016, for employees who comply with the terms set forth in the Memorandum of Agreement; 2. Any employee seeking to receive this benefit must make an irrevocable written commitment to retire from the college under the terms of the Memorandum of Agreement, with an effective retirement date of no later than June 30, 2016; 3. Employees who have not retired but who had made a written commitment to the College to retire effective on or before June 30, 2016 prior to the effective date of this Agreement shall be eligible for this payment. THEREFORE BE IT RESOLVED, upon the recommendation of the President, that the Board of Trustees approves the Memorandums of Agreement. Res. #29 Executive Session -Stepura motion to approve consent resolutions, Byrne seconded. ROLE CALL: ABSTENSIONS: Stepura and Lefke for September Minutes only. VIII. BUDGET REPORT -Coskey asked Mento to state the resolutions under Budget, Finance and Audit. IX. REGULAR RESOLUTIONS Res. #2 Draft Financial Statement for the year ended 6/30/15 As of October 14, Mento stated that Preliminary Fiscal Year year-to-date data summarized in the Board Summary Report for the twelve months ended June 30, 2015, indicate the College has earned 96.75% of budgeted revenues and expended 94.75% of budgeted expenses. -Mento stated that Actual FY15 tuition and fee revenue is below the budgeted amount. This shortfall was partially offset by higher State Aid than originally budgeted and achieving more

9 8854 other revenue than budgeted, particularly in indirect costs recovered and investment income. Also mitigating the revenue shortfall were savings in salaries and benefits largely due to open positions, and savings in adjunct and overload costs. These expense savings reflect cost containment strategies which are part of management s ongoing strategic finance effort. -Management projects the college will attain a positive Fiscal Year margin. The final year-end position will be dependent on the status of final year-end entries, which include adjustments for pension reserve and additional indirect costs recovered. -Walsh stated that this is not the first time that revenues are lower than forecasted. However, we are able to manage the budget so we are in positive mode, and not negative. -Mora thanked Walsh for recognizing this information, and thanked Jamison for a superb job. -Walsh agreed. -Mento motioned to approve, Parker seconded. NO ABSTENSIONS Res. # 24- FY16 Financial Statement for three months ended September 30, Mento stated that Preliminary Fiscal Year year-to-date data summarized in the Board Summary Report for the three months ended September 30, 2015, indicate the College has earned 42.97% of budgeted revenues and expended 24.78% of budgeted expenses. -Mento stated that Summer 2015 credit hour enrollment and tuition revenue is 1% above budgeted. Fall 2015 credit hour enrollment is tracking 4.2% below the average 4% budgeted decrease. The net shortage of credit tuition and fee revenue through 09/30/15 is approximately $450,000. This will partially be offset by expected savings from adjunct and overload costs due to the lower enrollment. Also, continuing education revenue is tracking above budgeted, especially in the health professions institute courses. Management will continue to monitor and use strategic finance to mitigate the shortfall in tuition and fees revenue. -Byrne commented that she likes the breakdown of expenses by strategic goal. -Mora thanked Byrne and stated that while it is good practice, it is required by Middle States Accreditation. -Mento mentioned to approve, Parker seconded. NO ABSENTIONS -Coskey asked Parker to state the resolutions under Personnel and Board Development

10 8855 Res. #25A-Retirement of Angus Borders effective October 1, Parker read the resolution in its entirety. Parker also said that on behalf of the Board of Trustees we wish him best wishes, happiness and a long life. Res. #25A WHEREAS, Angus Borders joined Atlantic Cape Community College on December 8, 1980, and WHEREAS, Mr. Borders served for 25 years as Reproduction Machine Operator I, was promoted in 1985 to Reproduction Machine Operator II and was reclassified to Junior Technician in 1996, and WHEREAS, the recipient of numerous perfect attendance awards also received accolades for his contributions printing Employee Service Awards programs, employee contracts, campus directories, Academic Area Face Book, Annual Appeal letter, Culinary Career Day brochure, ACCC Update and Alumni News newsletters, and WHEREAS, former supervisor Therese Sampson stated, His technical expertise excels in most areas of the computer and he sometimes looks beyond his job responsibilities to understand the whole picture. Angus will look for a timely solution to complete print jobs using his expertise. Quality is definitely important to Angus and he does focus heavily on this aspect of the job, and WHEREAS, the Egg Harbor Township resident has indicated his desire to retire from employment with Atlantic Cape Community College. THEREFORE BE IT RESOLVED upon the recommendation of the President that the Board approve the retirement of Mr. Borders effective October 1, BE IT FURTHER RESOLVED that the Board extends to Mr. Borders its best wishes for retirement years filled with health and happiness. -Parker motioned to approve, Lefke seconded. NO ABSTENSIONS Res. #28-Award Dr. Peter L. Mora, Sr., a salary increase from $186,825 to $190, 526 retroactive to July 1, 2015 and a supplemental pension contribution of of $19,056. -Parker recognized the hard work of the President Evaluation Committee (PEC) and asked Coskey, the Chairperson of the PEC to comment on this resolution on behalf of the committee prior to vote this evening. -Coskey thanked the committee members Lefke, Long, Stepura and Greco and all of the board members for their input into the process. -Coskey stated that we appreciate the consistent level of excellence for the 5 th year in row and recognized Mora s hard work and dedication. -Mora thanked the committee for the evaluation and helping to set goals and being supportive. -Mora stated that he is proud of the evaluation model and that since his second year as President, we have adopted the ACCT evaluation model. It is a comprehensive model with several layers and is both quantitative and qualitative. Mora said that he would match this model to any community college.

11 8856 -Parker read the resolution in its entirety. Res. #28- WHEREAS, provisions of Dr. Peter L. Mora s employment contract with the Board of Trustees permit the College s governing body to conduct an annual compensation review and performance evaluation of the President for each academic year, and WHEREAS, the Board of Trustees President Evaluation Committee conducted the review based upon endorsement of the President s mid year review, approval of the President s annual goals, a summary of the performance ratings compiled by the Trustees, and the President Self Evaluation for , and WHEREAS, the President Evaluation Committee noted Dr. Mora s performance as remaining consistently at the excellent level, and WHEREAS, the Board President Evaluation Committee recommended that the compensation of the College President continue to be benchmarked with other southern New Jersey community college chief executives, now THEREFORE, BE IT RESOLVED, upon the recommendation of the President Evaluation Committee that the Board of Trustees award Dr. Peter L. Mora, Sr. a salary increase from $186, to $190, retroactive to July 1, 2015, and BE IT FURTHER RESOLVED, upon recommendation of the President Evaluation Committee that the President s supplemental pension contribution package include an unmatched pension contribution for of $19, Parker motioned, Milhous seconded. NO ABSTENSIONS XI. COMMITTEE REPORTS: DISCUSSION/QUESTIONS: -Mento spoke on behalf of the Foundation Committee-The golf event at Cape May National Golf which was held October 9 raised approximately $35,500 for scholarships, highest grossing golf event to date. The Board thanks the Mullock family for their generous contribution to this event. Because of their contribution, nearly 90% of proceeds is available for scholarships and support of the Foundation. Thank you to sponsors, golfers, and staff for a successful event. -Mento stated that the draft audit is complete and that there were no findings. This audit will become part of the colleges overall audit. -Parker discussed the Board Retreat changes due to cancelation of October session due to storms. Personnel and Board Development agreed to move the ACCT retreat as part of the yearly fullday retreat in February. Board Retreat will now be Friday, February 5, 2016 from 9am-5pm. We have confirmed Narcisa Polinio for the first part of the Retreat followed by our regular retreat agenda. Save the date: February 5, 2016.

12 8857 -Parker advised the Board that the Trustee Seminar at Hudson County Community College is November 9. Some important discussions include, new board orientation, trustee role and president s role in NJ community colleges, and Dr. Mora will be speaking on a panel on campus safety. The college has a van arranged for transportation for those who would like to attend. -Parker noted that Trustee Byrne is attending. See McAlister for more information or to sign up. XII. OTHER BUSINESS -None XIII. COMMENTS FROM THE PUBLIC -Niglio reported on behalf of Atlantic Cape unions and stated that they participated in the Cape May Campus 10 th Anniversary celebration and supplied water ice not just to students, but for the first time to the public at large. -At 7:32pm, Coskey asked for motion to go into executive session. -Stepura motioned, Parker seconded. NO ABSTENSIONS IV. CALL TO ORDER EXECUTIVE SESSION - Coskey called the executive session to order at 7:35pm. -At 9:10pm, Stepura motioned to go into general session. Lefke seconded. NO ABSTENSIONS Board Secretary s note: No action was taken after Executive Session. XIV. ADJOURNMENT -At 9:10pm, Parker motioned to Adjourn. Lefke seconded. NO ABSTENSIONS