REGULAR BOARD MEETING Closed Session Begins at 4:30 PM October 25, :30 PM Greenspot Road, Highland, CA AGENDA

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1 REGULAR BOARD MEETING Closed Session Begins at 4:30 PM October 25, :30 PM Greenspot Road, Highland, CA AGENDA "In order to comply with legal requirements for posting of agenda, only those items filed with the District Clerk by 12:00 p.m. on Wednesday prior to the following Wednesday meeting not requiring departmental investigation, will be considered by the Board of Directors". CALL TO ORDER ROLL CALL OF BOARD MEMBERS PUBLIC COMMENTS Any person wishing to speak to the Board of Directors is asked to complete a Speaker Card and submit it to the District Clerk prior to the start of the meeting. Each speaker is limited to three (3) minutes, unless waived by the Chairman of the Board. Under the State of California Brown Act, the Board of Directors is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for an appropriate response or action and may appear on the agenda at a future meeting. AGENDA - This agenda contains a brief general description of each item to be considered. Except as otherwise provided by law, no action shall be taken on any item not appearing on the following agenda unless the Board of Directors makes a determination that an emergency exists or that a need to take immediate action on the item came to the attention of the District subsequent to the posting of the agenda. 1. Approval of Agenda

2 RECESS INTO CLOSED SESSION CLOSED SESSION 2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Government Code Section (d) (1)] Name of Case: City of San Bernardino v. East Valley Water District, et al., San Diego Superior Court Case No CU-WM-CTL 3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION [Government Code Section (d)(1)] Name of Case: Carl F. Kovach v. East Valley Water District, CASE No. CIVDS CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section (d)(4) One Potential Case 5:30 PM RECONVENE MEETING PLEDGE OF ALLEGIANCE ROLL CALL OF BOARD MEMBERS ANNOUNCEMENT OF CLOSED SESSION ACTIONS ITEMS PUBLIC COMMENTS 5. APPROVAL OF CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the Board of Directors to be routine and will be enacted in one motion. There will be no discussion of these items prior to the time the board considers the motion unless members of the board, the administrative staff, or the public request specific items to be discussed and/or removed from the Consent Calendar. a. September 27, 2017 regular meeting minutes b. September 2017 Disbursements: Accounts payable disbursements for the period include check numbers through , bank drafts, and ACH Payments in the amount of $5,146, and $329, for payroll. c. Financial Statements for September 2017 d. Approve Investment Report for Quarter Ended September 30, 2017 e. Disposition of Surplus Property

3 DISCUSSION AND POSSIBLE ACTION ITEMS 6. Consider Transfer of Unclaimed Funds into the District General Fund 7. Participation in the Great California ShakeOut and the adoption of Resolution Select Election Designee for ACWA Board of Directors REPORTS 9. Board of Directors' Reports 10. General Manager/CEO Report 11. Legal Counsel Report 12. Board of Directors' Comments ADJOURN PLEASE NOTE: Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection in the District's office located at Greenspot Rd., Highland, during normal business hours. Also, such documents are available on the District's website at subject to staff's ability to post the documents before the meeting. Pursuant to Government Code Section (a), any request for a disability-related modification or accommodation, including auxiliary aids or services, that is sought in order to participate in the aboveagendized public meeting should be directed to the District Clerk at (909) at least 72 hours prior to said meeting.

4 Draft Pending Approval EAST VALLEY WATER DISTRICT September 27, 2017 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4:30 p.m. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Morales, Shelton, Smith None John Mura, General Manager/CEO; Brian Tompkins, Chief Financial Officer; Steve Nix, Director of Engineering and Operations; Eileen Bateman, Sr. Administrative Assistant; Shayla Gerber, Administrative Assistant Jean Cihigoyenetche Doug Headrick, San Bernardino Valley Municipal Water District; and members of the public. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4:30 p.m. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C (Morales-Carrillo) that the September 27, 2017 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4:31 p.m. as provided in the Ralph M. Brown Act Government Code Section (d)(1) and (d)(4) to discuss the item(s) listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. Mr. Headrick led the flag salute. 1 Minutes 9/27/2017 smg

5 ROLL CALL PRESENT: ABSENT: Directors: Carrillo, Coats, Morales, Shelton, Smith None ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action taken. With respect to Item #3: No reportable action taken. With respect to Item #4: This item was not discussed in closed session. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5:31 p.m. There being no written or verbal comments, the public participation section was closed. FINANCIAL STATEMENTS FOR AUGUST 2017 M/S/C (Shelton-Smith) that the Board accept and file the financial statements as of, and for the period ended, August 2017 as submitted. DISBURSEMENTS M/S/C (Shelton-Smith) that the General Fund Disbursements # through # which were distributed during the period of August 1, 2017 through August 31, 2017, bank drafts and ACH Payments in the amount of $2,434, and $326, for payroll and benefit contributions, totaling $2,761, be approved. CALIFORNIA WATERFIX TWIN TUNNELS PRESENTATION BY DOUG HEADRICK Mr. Douglas Headrick, general manager of the San Bernardino Valley Municipal Water District, gave a presentation on future operations of the California WaterFix; he covered several topics relating to the project: State Water Project history, water supply reliability issues, infrastructure solutions, project operations, and cost allocation and affordability. Mr. Headrick responded to several questions from the Board and stated that those seeking more information pertaining to the project may contact the Southern California Water Committee. Chairman Coats thanked Mr. Headrick for providing the presentation. Information only. 2 Minutes 9/27/2017 smg

6 UPDATE OF DEVELOPMENT GUIDELINES AND PROCEDURES MANUAL The Director of Engineering and Operations provided information regarding the update of the Development Guidelines and Procedures Manual; he gave a brief overview of the history of the manual, reviewed the proposed changes and the reasons for the revisions. Director Morales informed the Board that this was reviewed by the Engineering & Operations Committee. Director Smith inquired about how often the fee structure was updated; the Director of Engineering and Operations responded that it would be updated on an annual basis or as deemed necessary. Director Shelton, Vice Chairman Carrillo and Chairman Coats commended the Director of Engineering and Operations and thanked him for his work on the updates to the manual. M/S/C (Smith-Shelton) that the Board adopt the Update of Development Guidelines and Procedures Manual. BOARD OF DIRECTORS REPORTS Director Shelton reported on the following: on September 18 she attended the Association of San Bernardino County Special Districts (ASBCSD) meeting; September 20 Local Agency Formation Commission (LAFCO) meeting where they reviewed legislative items; and on September 25 she attended the Engineering & Operations Committee meeting. Director Smith reported that on September 26 he attended the Finance & Human Resources Committee meeting where they reviewed the upcoming purchasing and procurement policy and met with the auditors to review their findings. Director Morales reported on the following: On September 18 Association of California Water Agencies (ACWA) Region 9 meeting where they discussed the December trade project; on September 19 he attended the San Bernardino Board of Water Commissioners meeting where he received an update on the sewer master plan; on September 20 he attended the San Bernardino City Council meeting; and on September 26 he attended the Finance & Human Resources Committee meeting where they discussed the District s audit. Vice Chairman Carrillo reported that on September 26 he attended the Highland City Council meeting where they discussed Senate Bill 1. Chairman Coats reported on the following: on September 14 he attended the Advisory Commission on Water Policy meeting where he received updates on various business; on September 18 he attended the Association of San Bernardino County Special Districts 3 Minutes 9/27/2017 smg

7 (ASBCSD) meeting where Prop 1 money was discussed; and on September 19 he attended San Bernardino Valley Municipal Water District meeting where they approved funds paid to the Southern California Water Committee that will be used toward the California WaterFix education and outreach programs. Information only. GENERAL MANAGER/CEO REPORT The General Manager/CEO reported on the following: he will be attending the WEFTEC conference this weekend along with Directors Smith and Carrillo; October 6 he will be attending the ACWA Region 9/10 tour of the Prado Dam; and he informed the Board that the District will be closed on October 9 in observance of Columbus Day. The General Manager/CEO informed the Board of upcoming meetings and events: October 3:30 p.m. Water Conservation Committee meeting October 6:00 p.m. Community Advisory Commission meeting October 6:00 p.m. Association of San Bernardino County Special Districts meeting hosted by the District October 11:30 a.m. Jack-o-Lanterns for Jackets jacket drive for Hunt Elementary School hosted by the Employee Events Association Information only. LEGAL COUNSEL REPORT No report at this time. BOARD OF DIRECTORS COMMENTS Director Morales congratulated Mercedes King on her promotion to Accounting Technician and he looks forward to updates on the Strategic Plan. Chairman Coats stated that he looks forward to an update on the Strategic Plan; and he adjourned the meeting with the following statement: Help ensure your water future by supporting the Sterling Natural Resource Center. Information only. 4 Minutes 9/27/2017 smg

8 ADJOURN The meeting adjourned at 6:45 p.m. Ronald L. Coats, Board President John Mura, Secretary 5 Minutes 9/27/2017 smg

9 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5.b. Meeting Date: October 25, 2017 Consent Item Subject: September 2017 Disbursements: Accounts payable disbursements for the period include check numbers through , bank drafts, and ACH Payments in the amount of $5,146, and $329, for payroll. RECOMMENDATION: Staff recommends that the Board of Directors review and approve the District s expense disbursements for the period September 1, 2017 through September 30, 2017 in the amount of $5,476, BACKGROUND / ANALYSIS: In the continued effort to be fiscally transparent, the payment register for supplies, materials, services, and payroll for September 2017 is attached for review and approval. This process provides the Board and the public an opportunity to review the expenses of the District. Accounts Payable is processed weekly, while payroll is processed bi-weekly. Information to justify each expenditure is available through the Finance Department. Accounts payable disbursements for the period include check numbers through , bank drafts, and ACH Payments in the amount of $5,146, and $329, for payroll. Significant expenses greater than or equal to $50,000 are further explained below:

10 AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT Sufficient funds have been budgeted in the adopted FY Budget. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description September 2017 Payment Register Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material

11 PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/6/ DEYANIRE AGIRRE ESPINOZA & GABRIEL GOMEZ PINEDO /6/ CHIZUKO SNIEGOWSKI /6/ ANTHONY CONTRERAS /6/ PROGRESSIVE PROPERTIES /6/ SARITA HEFFERNAN /6/ JACE VARGHESE /6/ D & A INVESTMENTS /6/ KATHERINE M JOHNSON /6/ JOSEPH PETRASEK /6/ EDMUND R BINGOCHEA /6/ AMAZON.COM, LLC 2, /6/ ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1, /6/ ARROYO INSURANCE SERVICES /6/ BURRTEC WASTE (GROUP) INDUSTRIES, INC /6/ CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 2, /6/ CULLIGAN OF ONTARIO /6/ EYE MED VISION CARE 1, /6/ FIRST CHOICE SERVICES /6/ GARY YOUNG /6/ HATFIELD BUICK 4, /6/ HENRY SOWLE /6/ INLAND WATER WORKS SUPPLY CO /6/ K & L HARDWARE /6/ MICHAEL REARDON /6/ NAPA AUTO PARTS /6/ REDLANDS OFFICE CLEANING SOLUTIONS 2, /6/ TYLER TECHNOLGIES /6/ UNITED PARCEL SERVICE, INC /13/ ANGELYNE SOLIS /13/ D & A INVESTMENTS /13/ MARGARET HILL /13/ JACQUELYN HILL /13/ GRACE KIM /13/ VANCE CORPORATION 1, /13/ FOUSTINO MONDRAGON 1, /13/ FEROZE AHMED /13/ BILL & MEGAN SLAGG /13/ SUJEID E PEREZ /13/ MAMCO CONSTRUCTION /13/ GINA KENNEDY /13/ JOANNE JUNG /13/ KENNETH GILL /13/ LIDYA ALAMSYAH /13/ LINDA LONGFIELD PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 1 of 6

12 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/13/ MARY SCHNEPP /13/ MATTHEW TONYAN /13/ THOMAS ALLEN /13/ STEPHANIE MARTINEZ /13/ Kimberly Gomez /13/ ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1, /13/ BILL & WAGS INC /13/ BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY /13/ BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY /13/ BURRTEC WASTE (GROUP) INDUSTRIES, INC /13/ CHEM-TECH INTERNATIONAL INC 2, /13/ CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 1, /13/ COUNTY OF SAN BERNARDINO, DEPT OF PUBLIC WORKS 1, /13/ DANIELS TIRE SERVICE, INC 2, /13/ DONEGAN TREE SERVICE 9, /13/ EAST VALLEY WATER DISTRICT /13/ FIRST CHOICE SERVICES /13/ FRONTIER COMMUNICATIONS /13/ HATFIELD BUICK /13/ HUB CONSTRUCTION SPECIALTIES /13/ INLAND DESERT SECURITY & COMMUNICATIONS, INC /13/ INLAND WATER WORKS SUPPLY CO 3, /13/ K & L HARDWARE /13/ L D KING ENGINEERING CO INC 3, /13/ MC CROMETER INC 3, /13/ MORTON SALT, INC. 2, /13/ NAPA AUTO PARTS /13/ NOVUSOLUTIONS 5, /13/ PATTON'S SALES CORP /13/ ROUNSVILLE'S AUTO BODY /13/ SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 12, /13/ SOUTHERN CALIFORNIA EDISON COMPANY 185, /13/ STAPLES BUSINESS ADVANTAGE /13/ THE PRESS ENTERPRISE /13/ U.S. BANCORP SERVICE CENTER 21, /13/ UNITED PARCEL SERVICE, INC /13/ VALERO MARKETING & SUPPLY COMP 10, /20/ ADVANCED OFFICE, IMAGING PLUS /20/ ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) /20/ AT&T /20/ CHEM-TECH INTERNATIONAL INC 4, /20/ CITY OF HIGHLAND /20/ CITY OF SAN BERNARDINO, PUBLIC WORKS DEPT 3, /20/ CORE & MAIN LP 6, /20/ CSR AIR CONDITIONING & HEATING 1, /20/ DTSC /20/ FEDERAL EXPRESS CORPORATION /20/ FIRST CHOICE SERVICES /20/ FLEET MANAGEMENT DEPARTMENT /20/ FRANCHISE TAX BOARD /20/ FRANCHISE TAX BOARD /20/ FRONTIER COMMUNICATIONS /20/ HACH COMPANY PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 2 of 6

13 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/20/ HATFIELD BUICK /20/ INLAND WATER WORKS SUPPLY CO /20/ INTERSTATE BATTERY /20/ K & L HARDWARE /20/ KELLY ASSOCIATES MANAGEMENT GROUP LLC /20/ KONICA MINOLTA /20/ NAPA AUTO PARTS /20/ SAFETY KLEEN CORP /20/ SAN BERNARDINO MUNICIPAL WATER DEPARTMENT 811, /20/ SO CAL GAS /20/ STAPLES BUSINESS ADVANTAGE 1, /20/ EDWARD ANDRADE /20/ CASPAR MANAGEMENT 1, /20/ RENEWING WORKS LLC /20/ JODY QUINTERO /20/ CHRISTINA SUMNER /20/ PHUONG TANG /20/ HECTOR GARCIA /20/ DIAMOND GRADING INC /27/ JUAN A URIBE /27/ JOSE LUIS ARRIAGA /27/ ROBERTO CARRANZA /27/ MARTIN BARAJAS /27/ HERNALDO LAZO /27/ JOSE RAMIREZ /27/ LUZ E CRUZ /27/ MELYNDA G COVEY /27/ ASHLEY MORENO /27/ ADRIAN RODARTE /27/ JEANNIE BELL /27/ ADP SCREENING /27/ AFFORDABLE AUTO SERVICE, RAHIB ELAWAR /27/ ALTERNATIVE HOSE INC /27/ ANTHESIS (FORMERLY POMONA VALLEY WORKSHOP) 1, /27/ ARTHUR ALVINO /27/ AT&T /27/ BODY METRX- MARLY PAULUS /27/ BRADEN HEYWOOD DBA GENESIS INDUSTRIAL SUPPLY /27/ C&M ELECTRIC /27/ CHEM-TECH INTERNATIONAL INC 25, /27/ COMPUTERIZED EMBROIDERY COMPANY, INC /27/ DENTAL HEALTH SERVICES /27/ FAIRVIEW FORD SALES,INC /27/ FAST SIGNS SAN BERNARDINO /27/ FRONTIER COMMUNICATIONS /27/ HATFIELD BUICK /27/ HUB CONSTRUCTION SPECIALTIES /27/ IDEA HALL 59, /27/ INLAND WATER WORKS SUPPLY CO /27/ K & L HARDWARE /27/ METROPOLITAN LIFE INS CO /27/ NAPA AUTO PARTS /27/ NATIONAL CONSTRUCTION RENTALS PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 3 of 6

14 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/27/ PETTY CASH /27/ PHOENIX LIFE INSURANCE COMPANY /27/ SIMPSON SANDBLASTING & SPECIAL COATINGS, INC 35, /27/ TYLER TECHNOLGIES BANK DRAFTS 9/5/2017 DFT CALPERS/ MEDICAL 87, /5/2017 DFT MERCHANT BANKCD /6/2017 DFT CALPERS/ DEFERRED COMPENSATION 16, /6/2017 DFT CALPERS/ RETIREMENT 3, /6/2017 DFT CALPERS/ RETIREMENT 19, /6/2017 DFT CALPERS/ RETIREMENT 12, /6/2017 DFT CALPERS/ RETIREMENT /6/2017 DFT CALPERS/ RETIREMENT 2, /6/2017 DFT CALPERS/ RETIREMENT /6/2017 DFT CALPERS/ RETIREMENT /6/2017 DFT CALPERS/ RETIREMENT /6/2017 DFT STATE DISBURSEMENT UNIT 3, /8/2017 DFT CA SDI Tax 1, /8/2017 DFT Federal Payroll Tax 32, /8/2017 DFT Medicare 7, /8/2017 DFT Social Security /8/2017 DFT State Payroll Tax 10, /11/2017 DFT TRANSFIRST DISCOUNT 12, /12/2017 DFT FORTE, ACH DIRECT INC, ACH FEES 6, /12/2017 DFT PayNearMe, Inc /19/2017 DFT PayNearMe, Inc /19/2017 DFT CALPERS/ RETIREMENT 2, /20/2017 DFT CALPERS/ DEFERRED COMPENSATION 16, /20/2017 DFT CALPERS/ RETIREMENT 12, /20/2017 DFT CALPERS/ RETIREMENT /20/2017 DFT CALPERS/ RETIREMENT 19, /20/2017 DFT CALPERS/ RETIREMENT /20/2017 DFT CALPERS/ RETIREMENT 3, /20/2017 DFT CALPERS/ RETIREMENT /20/2017 DFT CALPERS/ RETIREMENT /20/2017 DFT STATE DISBURSEMENT UNIT 3, /20/2017 DFT VERIFONE INC /22/2017 DFT CA SDI Tax 1, /22/2017 DFT Federal Payroll Tax 30, /22/2017 DFT Medicare 7, /22/2017 DFT Social Security 1, /22/2017 DFT State Payroll Tax 10, /22/2017 DFT CBB 2, /25/2017 DFT VERIFONE INC /26/2017 DFT PayNearMe, Inc /27/2017 DFT Medicare /28/2017 DFT LAIF INVESTMENT AGENCY 800, /29/2017 DFT PayNearMe, Inc ACH PAYMENTS 9/6/ MUFG UNION BANK, N.A. 292, /6/ ADS LLC 1, PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 4 of 6

15 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/6/ CALIFORNIA TOOL & WELDING SUPPLY /6/ CLEARFLY COMMUNATIONS 1, /6/ DAN DIETZ /6/ DAVID HERNANDEZ /6/ DIAMOND FENCE COMPANY 1, /6/ EVWD EMPLOYEES EVENTS ASSOC /6/ EXCEL LANDSCAPE, ICN 8, /6/ FERGUSON ENTERPRISES, INC. 4, /6/ FSA Only/East Valley Water District 1, /6/ G & K SERVICES, CO /6/ GARY STURDIVAN /6/ GORDON GRANT /6/ HAAKER EQUIPMENT COMPANY 1, /6/ INFOSEND, INC /6/ JANA FOX /6/ MANAGED HEALTH NETWORK /6/ MICHAEL HENDERSON /6/ PACIFIC COAST TOOL & SUPPLY 16, /6/ PLUS 1 PERFORMANCE 1, /6/ POWERSTRIDE BATTERY CO /6/ QUINN COMPANY 2, /6/ REBECCA KASTEN /6/ SEREYRITHPENG 5, /6/ THOMAS P ORTON /6/ UNDERGROUND SERVICE ALERT /6/ VERIZON WIRELESS 4, /6/ VULCAN MATERIALS COMPANY 1, /6/ WAXIE SANITARY SUPPLY /13/ ADVANCED TELEMETRY SYSTEMS INTERNATIONAL, INC. 1, /13/ AIRGAS, USA LLC /13/ APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC /13/ CINTAS CORPORATION /13/ CLIFF'S PEST CONTROL /13/ CLINICAL LAB OF S B 11, /13/ CORELOGIC SOLUTIONS INC /13/ DANGELO CO INC 3, /13/ EXCEL LANDSCAPE, ICN /13/ G & K SERVICES, CO. 1, /13/ GSSI, INC 1, /13/ INFOBOND, INC 12, /13/ JC LAW FIRM 37, /13/ JOHN WITHERS ASSOCIATES 6, /13/ JOSE MILLAN /13/ MIKE J. ROQUET CONSTRUCTION INC 23, /13/ MILLER SPATIAL SERVICES, LLC 6, /13/ MINUTEMAN PRESS OF RANCHO CUCAMONGA /13/ MUFG UNION BANK N.A. 2,027, /13/ P.A.D. PALM AUTO DETAIL 2, /13/ POWERSTRIDE BATTERY CO /13/ SHRED-IT US JV LLC /13/ TPX COMMUNICATIONS 2, /13/ USA BLUE BOOK /13/ VULCAN MATERIALS COMPANY 2, PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 5 of 6

16 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 9/13/ WAXIE SANITARY SUPPLY /20/ ANTHONY'S IRRIGATION 24, /20/ APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC /20/ ASHOK K. DHINGRA, AKD CONSULTING 24, /20/ BOOT BARN, INC /20/ COUNTY OF SAN BERNARDINO, RECORDER- CLERK 2, /20/ DARIO FREGOSO /20/ ELISEO OCHOA /20/ EVWD EMPLOYEES EVENTS ASSOC /20/ EXCEL LANDSCAPE, ICN /20/ FSA Only/East Valley Water District 1, /20/ GSSI, INC 1, /20/ HIGHLAND AREA CHAMBER /20/ IMG/INLAND MEDIA GROUP, STEVE SWITZER /20/ INDUSTRIAL RUBBER & SUPPLY /20/ INFOSEND, INC 48, /20/ JC LAW FIRM 16, /20/ JOSE MILLAN /20/ MIKE J. ROQUET CONSTRUCTION INC 8, /20/ NETWORK FLEET, INC /20/ PLUMBERS DEPOT INC. 19, /20/ SITEONE LANDSCAPE SUPPLY, LLC /20/ VIRTUAL GRAFFITI, INC. 11, /20/ WORTHINGTON PARTNERS, LLC 10, /27/ APPLIED MAINTENANCE SUPPLIES & SOLUTIONS LLC 1, /27/ CALIFORNIA FUELS & LUBRICANTS 2, /27/ CINTAS CORPORATION /27/ DANGELO CO INC 3, /27/ FERGUSON ENTERPRISES, INC /27/ FLEET SERVICES /COLTON TRUCK /27/ G & K SERVICES, CO. 1, /27/ GSSI, INC 2, /27/ GWEN MARLOWE CATERING 1, /27/ INDUSTRIAL RUBBER & SUPPLY /27/ JOSE MILLAN 2, /27/ LEGEND PUMP AND WELL 6, /27/ MATT ARMITAGE /27/ MINUTEMAN PRESS OF RANCHO CUCAMONGA /27/ OFFICIAL PAYMENTS CORP /27/ PACIFIC COAST TOOL & SUPPLY 5, /27/ PRINCIPAL FINANCIAL GROUP 8, /27/ S & J PLUMBING, INC. 2, /27/ SCHUBERT ENTERPRISES INC /27/ SDRMA, SPECIAL DISTRICT RISK MGMT 39, /27/ SITEONE LANDSCAPE SUPPLY, LLC /27/ SPEEDBINDER, INC 3, /27/ VULCAN MATERIALS COMPANY TOTAL $ 5,146, PAYMENT REGISTER SEPTEMBER 1, SEPTEMBER 30, 2017 Page 6 of 6

17 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5.c. Meeting Date: October 25, 2017 Consent Item Subject: Financial Statements for September 2017 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached financial statements as of, and for the period ended, September 30, BACKGROUND / ANALYSIS: Included herewith for the Board s review is a summary of East Valley Water District s financial results, as of September 30, AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department. FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: John Mura General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Tompkins

18 ATTACHMENTS: Description September 2017 Financial Statement Monthly September 2017 Financial Statements Type Backup Material Backup Material

19 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 page 1

20 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 page 2

21 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 $2.5 $2.0 $1.5 $1.0 $0.5 $- page 3

22 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 page 4

23 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 page 5

24 FINANCIAL STATEMENTS MONTHLY REVIEW SEPTEMBER 30, 2017 page 6

25 Combining Schedule of Net Position As of September 30, 2017 Unaudited WATER WASTEWATER DISTRICT TOTAL Assets: Current Assets: 01 Cash and Cash Equivalents $ 6,810, $ 3,103, $ 9,913, Investments 3,148, ,846, ,995, Accounts Receivable, Net 4,250, , ,508, Interest Receivable 5, , , *05 Other Receivables 388, , Due from other Governments 600, , Inventory 320, , , Prepaid Expenses 208, , , Total Current Assets: 15,732, ,236, ,969, Non-Current Assets: 10 Restricted Cash and Cash Equivalents 6,134, , ,886, Capital Assets not being Depreciated 18,970, ,035, ,005, Capital Assets, Net 109,432, ,762, ,194, Total Non-Current Assets: 134,537, ,549, ,086, Total Assets: 150,269, ,785, ,055, Deferred Outflow Of Resources 24* Deferred Charge on Refunding 138, , Deferred Outflows - Pensions 2,374, , ,044, Total Assets and Deferred Outflows of Resources: 152,783, ,455, ,238, Current Liabilities: 22 Accounts Payable and Accrued Expenses 758, , , Accrued Payroll and Benefits 1, , Customer Service Deposits 1,620, ,620, Construction Advances and Retentions 106, , , Accrued Interest Payable 414, , , Current Portion of Compensated Absences 262, , , Current Portion of Long-Term Debt 2,307, , ,420, Total Current Liabilities: 5,471, , ,733, Non-Current Liabilities: 20 Compensated Absences, less current portion 236, , , Net Pension Liability 7,819, ,205, ,024, Long Term Debt, Less Current Portion 46,916, ,735, ,652, Other Liabilities 7, , , Deferred Inflows Of Resources 26 Deferred Inflows - Pensions 405, , , Total Non-Current and Deferred Inflows of Resources: 55,385, ,364, ,749, Total Liabilities and Deferred Inflows of Resources: 60,856, ,626, ,482, Equity: 31 Equity 87,534, ,398, ,933, Total Total Beginning Equity: 87,534, ,398, ,933, Tot Total Revenue 7,939, ,490, ,429, Tot Total Expense 3,547, ,060, ,607, Revenues Over/Under Expenses 4,392, , ,822, Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 91,927, ,828, ,755, $ 152,783, $ 36,455, $ 189,238, Page 1 of 8

26 Revenue and Expense Budget-to-Actual by Category Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,638, $ 5,401, $ 14,500, $ - $ - $ - $ 14,500, $ 9,098, Meter Charges 745, ,233, ,845, ,845, ,611, Penalties 41, , , , , , , , Wastewater System Charges , ,204, ,545, ,545, ,340, Wastewater Treatment Charges , ,269, ,900, ,900, ,630, Other Operating Revenue 68, , , , , , , Non Operating Revenue 2, , , , , , Gain or Loss on Disposition Benefits Depreciation Revenue Total: 2,495, ,939, ,047, ,132, ,490, ,577, ,624, ,194, Expense by Category 51 Labor 340, , ,768, , , ,403, ,172, ,990, Benefits 149, , ,218, , , , ,876, ,693, Contract Services 254, , ,413, , ,407, ,864, ,278, ,173, Professional Development 11, , , , , , , , Overtime 28, , , , , , , , Materials and Supplies 123, , ,120, , , , ,242, , Utilities 216, , ,353, , , , ,536, ,081, Temporary Labor , , , , , Other 6, , , , , , , , Standby 2, , , , , , Water Supply , , , Debt Service - 34, ,002, , ,315, ,280, Capital Improvement (4,153.00) 27, ,625, , , ,140, ,765, ,470, Capital Outlay 16, , , , , , , , Accounting Income Add back - (52,418.41) - (122,767.05) (291,725.88) , Expense Total: 1,147, ,547, ,630, , ,060, ,055, ,685, ,077, Total Surplus (Deficit): $ 1,348, $ 4,392, $ - $ 192, $ 430, $ - $ - $ - Page 2 of 8

27 Revenue and Expense Budget-to-Actual by Program Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,638, $ 5,401, $ 14,500, $ - $ - $ - $ 14,500, $ 9,098, Meter Charges 745, ,233, ,845, ,845, ,611, Penalties 41, , , , , , , , Wastewater System Charges , ,204, ,545, ,545, ,340, Wastewater Treatment Charges , ,269, ,900, ,900, ,630, Other Operating Revenue 68, , , , , , , Non Operating Revenue 2, , , , , , Revenue Total: 2,495, ,939, ,047, ,132, ,490, ,577, ,624, ,194, Progra Board of Directors 8, , , , , , , , Progra General Administration 64, , , , , , ,201, , Progra Human Resources 26, , , , , , , , Progra Public Affairs 23, , , , , , , , Progra Conservation 31, , , , , Progra Finance 46, , , , , , ,182, , Progra Information Technology 40, , , , , , , , Progra Customer Service 102, , ,332, , , , ,749, ,311, Progra Meter Service 27, , , , , Progra Engineering 58, , ,068, , , , ,527, ,231, Progra Water Production 262, , ,072, ,072, ,309, Progra Water Treatment 94, , , , , Progra Water Quality 31, , , , , Progra Field Maintenance Administration 12, , , , , , , , Progra Water Maintenance 197, , ,021, ,021, ,491, Progra Wastewater Maintenance , ,377, ,593, ,593, ,215, Progra Facilities Maintenance 61, , , , , , , , Progra Fleet Maintenance 44, , , , , , , , Progra Capital 12, , ,107, ,584, ,691, ,312, Total Surplus (Deficit): $ 1,348, $ 4,392, $ - $ 192, $ 430, $ - $ - $ - Page 3 of 8

28 Program Expense Detail Budget-to-Actual Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Revenue 41 Water Sales $ 1,638, $ 5,401, $ 14,500, $ - $ - $ - $ 14,500, $ 9,098, Meter Charges 745, ,233, ,845, ,845, ,611, Penalties 41, , , , , , , , Wastewater System Charges , ,204, ,545, ,545, ,340, Wastewater Treatment Charges , ,269, ,900, ,900, ,630, Other Operating Revenue 68, , , , , , , Non Operating Revenue 2, , , , , , Gain or Loss on Disposition Benefits Depreciation Revenue Total: 2,495, ,939, ,047, ,132, ,490, ,577, ,624, ,194, Program: Board of Directors Labor $ 4, $ 14, $ 73, $ 2, $ 6, $ 31, $ 105, $ 84, Benefits 1, , , , , , , Materials and Supplies , , Contract Services - - 7, , , , Professional Development 1, , , , , , , Program: Board of Directors Total: 8, , , , , , , , Program: General Administration Labor 23, , , , , , , , Overtime (370.10) 56 Benefits 10, , , , , , , , Materials and Supplies , , , , Contract Services 28, , , , , , , , Utilities , , , Professional Development 1, , , , , , , Program: General Administration Total: 64, , , , , , ,201, , Program: Human Resources Labor 10, , , , , , , , Temporary Labor , , , , , Overtime , , , Benefits 4, , , , , , , , Materials and Supplies , , , , Contract Services 2, , , , , , , , Utilities , Professional Development 1, , , , , , Other 6, , , , , , , , Program: Human Resources Total: 26, , , , , , , , Page 4 of 8

29 Program Expense Detail Budget-to-Actual Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: Public Affairs Labor 9, , , , , , , , Temporary Labor Overtime , , , , Benefits 3, , , , , , , , Materials and Supplies 2, , , , , , , , Contract Services 6, , , , , , , , Utilities , , , , Professional Development 1, , , , , , , , Program: Public Affairs Total: 23, , , , , , , , Program: Conservation Labor 3, , , , , Temporary Labor Overtime - - 8, , , Benefits 2, , , , , Materials and Supplies 25, , , , , Contract Services , , , Utilities , , , Professional Development - - 6, , , Program: Conservation Total: 31, , , , , Program: Finance Labor 31, , , , , , , , Temporary Labor Overtime , , , , Benefits 12, , , , , , , , Materials and Supplies , , , , , Contract Services 1, , , , , , , Utilities , , , , Professional Development , , , , , Other - - 1, , , Program: Finance Total: 46, , , , , , ,182, , Program: Information Technology Labor 16, , , , , , , , Temporary Labor Overtime Benefits 5, , , , , , , , Materials and Supplies 1, , , , , , , Contract Services 13, , , , , , , , Utilities , , , , Professional Development 3, , , , , , , , Program: Information Technology Total: 40, , , , , , , , Page 5 of 8

30 Program Expense Detail Budget-to-Actual Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: Customer Service Labor 26, , , , , , , , Temporary Labor - - 2, , , Overtime , , , , , Benefits 13, , , , , , , , Materials and Supplies , , , , Contract Services 55, , , , , , , , Utilities 6, , , , , , , , Professional Development , , , , Other , (1,706.35) Program: Customer Service Total: 102, , ,332, , , , ,749, ,311, Program: Meter Service Labor 16, , , , , Overtime , , , , Benefits 9, , , , , Materials and Supplies , , , Contract Services , , , , Utilities , , , Professional Development Program: Meter Service Total: 27, , , , , Program: Engineering Labor 38, , , , , , , , Temporary Labor Overtime , , , Benefits 14, , , , , , , , Materials and Supplies 1, , , , , , Contract Services 1, , , , , , , Utilities 1, , , , , , , Professional Development , , , , , Program: Engineering Surplus Total: 58, , ,068, , , , ,527, ,231, Program: Water Production Labor 47, , , , , Overtime 4, , , , , Standby 1, , , , , Benefits 18, , , , , Water Supply , , , Materials and Supplies 14, , , , , Contract Services 8, , , , , Utilities 167, , ,614, ,614, ,280, Professional Development , , , , Program: Water Production Total: 262, , ,072, ,072, ,309, Page 6 of 8

31 Program Expense Detail Budget-to-Actual Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: Water Treatment Labor 16, , , , , Overtime 1, , , , , Benefits 5, , , , , Materials and Supplies 25, , , , , Contract Services 36, , , , , Utilities 8, , , , , Program: Water Treatment Total: 94, , , , , Program: Water Quality Labor 12, , , , , Overtime , , , , Benefits 4, , , , , Materials and Supplies 1, , , , , Contract Services 12, , , , , Utilities , , , Professional Development , , , Program: Water Quality Total: 31, , , , , Program: Field Maintenance Administration Labor 5, , , , , , , , Temporary Labor Overtime 1, , (1,976.91) 54 Standby 1, , , , , , Benefits 2, , , , , , , Materials and Supplies (106.66) , (11.85) (9.70) , , Contract Services Utilities 1, , , , , , Professional Development , , , , Program: Field Maintenance Administration Tota 12, , , , , , , , Program: Water Maintenance Labor 61, , , , , Overtime 15, , , , , Benefits 31, , , , , Materials and Supplies 42, , , , , Contract Services 39, , , , , Utilities 7, , (11,182.96) Program: Water Maintenance Total: 197, , ,021, ,021, ,491, Program: Wastewater Maintenance Labor , , , , , Overtime , , , , (3,896.69) 56 Benefits , , , , , Materials and Supplies , , , Wastewater Treatment , ,269, ,610, ,610, ,340, Contract Services , , , Program: Wastewater Maintenance Total: , ,377, ,593, ,593, ,215, Page 7 of 8

32 Program Expense Detail Budget-to-Actual Month Ended September 30, 2017 Unaudited WATER WASTEWATER DISTRICT WIDE AMENDED AMENDED AMENDED REMAINING MTD YTD BUDGET MTD YTD BUDGET TOTAL BUDGET BUDGET Program: Facilities Maintenance Labor 6, , , , , , , Overtime 2, , , , , , Benefits 2, , , , , , , Materials and Supplies 2, , , , , , , , Contract Services 34, , , , , , , , Utilities 12, , , , , , , , Professional Development Program: Facilities Maintenance Total: 61, , , , , , , , Program: Fleet Maintenance Labor 10, , , , , , , , Overtime , , , Benefits 5, , , , , , , Materials and Supplies 6, , , , , , , , Contract Services 11, , , , , , , , Utilities 10, , , , , , , , Professional Development - - 5, , , Program: Fleet Maintenance Total: 44, , , , , , , , Program: Capital Debt Service - 34, ,002, , ,315, ,280, Capital Improvement (4,153.00) 27, ,625, , , ,140, ,765, ,470, Capital Outlay 16, , , , , , , , Accounting Income Add back (12,280.47) (52,418.41) - (122,767.05) (291,725.88) , Program: Capital Total: 12, , ,107, ,584, ,691, ,656, Total Surplus (Deficit): $ 1,348, $ 4,392, $ - $ 192, $ 430, $ - $ - $ - Page 8 of 8

33 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5.d. Meeting Date: October 25, 2017 Discussion Item Subject: Approve Investment Report for Quarter Ended September 30, 2017 RECOMMENDATION: Staff recommends that the Board of Directors accept and file the attached Investment Report for the quarter ended, September 30, BACKGROUND / ANALYSIS: California Government Code 53646(b) requires the Treasurer or CFO of a local agency to submit a quarterly report on the agency s investments to the legislative body of the agency within 30 days of the end of each quarter. Discussion The attached Investment Report shows all of the District s cash and investments, restricted and unrestricted, as of September 30, Attachment A presents the investment securities purchased and retired during the quarter July to September Increases and decreases in highly liquid funds, such as LAIF, are explained in the narrative below. Unrestricted Investments LAIF The balance held in the Local Agency Investment Fund at the beginning of the quarter was $12,117,503. Interest earned during the previous quarter of $27,905 was posted to the account in July, and staff initiated on transfer of funds into LAIF of $800,000, resulting in a balance at the end of the quarter of $12,945,407. LAIF earnings for the quarter ended September 30, 2017 were $32,919, calculated at an apportionment rate of 1.07%; up from 0.92% which had been in effect for the previous quarter. The earnings were posted to the District s account on October 13, Citizen s Business Bank (CBB) Wealth Management The total (book) value of the assets held with CBB increased $12,913 to $5,612,479 during the quarter ended September 30, The balance in this account is held both in a money market account ($212,951) and in a $5,399,528 portfolio of Treasury and federal agency securities shown on Attachment A. Net interest payments received on securities in the District s portfolio were $16,166 and funds held in money market accounts earned $679. Earnings were reduced by a $1,830 amortization charge against discounts taken on the

34 acquisition of certain bonds. Investment manager fees paid during the quarter were $2,102. There were no District transfers to or from this investment account during the quarter. The following schedule summarizes the activity for Unrestricted Investments during the Quarter ended September 30, 2017: Restricted Investments Trust accounts with Union Bank are used to safeguard funds which are restricted by bond covenants. The accounts remaining open as of September 30, 2017, are used to receive District deposits, from which the Trustee (Union Bank) pays District bondholders. The next semiannual bond payments are on October 1 st, therefore, the District made deposits to the Revenue funds at the end of September to cover the payments. These deposits make of the balances held at Union Bank as of September 30, Summary Schedule of Union Bank Trustee Accounts The following schedule summarizes activity in the Union Bank accounts for the Quarter ended September 30, 2017: AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent and accountable fiscal management FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: John Mura General Manager/CEO Respectfully submitted: Brian Tompkins Chief Financial Officer

35 ATTACHMENTS: Description Investment Report for the Quarter Ended Sept 30, 2017 Attachment A - CBB Investment Activity Report for the Quarter Ended Sept 30, 2017 Type Backup Material Backup Material

36

37 EAST VALLEY WATER DISTRICT Investment Activity Quarter Ended September 30, 2017 Activity (Book Value) Market Purch Units / Maturity Amort Cost Adjusted Cost Matured / Adjusted Cost Value Date Issuer CUSIP Yield Face Value Date 7/1/2017 Adjustment 7/1/2017 Purchases Called 9/30/2017 9/30/ /27/16 Federal Home Loan Bank 3130A6XY % 100,000 01/27/21 100, , , , /12/16 Federal Home Loan Bank 3130A9GS % 100,000 10/12/17 100, , , , /29/15 Federal Home Loan 3130A6NA % 100,000 10/29/19 100, , , , /09/16 Federal Home Loan U % 200,000 12/11/20 210, , , , /03/16 Federal Home Loan 3130A8WW % 100,000 05/01/20 100, , , , /31/17 US Treasury Note XR % 300,000 05/31/22 299, , , , /15/16 Fannie Mae 3136G3CK % 300,000 06/15/20 299, , , , /28/16 Fannie Mae 3136G3J % 100,000 07/28/21 100, , , , /04/16 Fannie Mae 3136G3XV % 100,000 07/27/17 99, , , , /24/16 Fannie Mae 3135G0N % 100,000 08/24/20 99, , , , /25/16 Fannie Mae 3136G3Y % 300,000 08/25/21 300, , , , /27/15 Freddie Mac 3134G3F % 100,000 08/28/19 100, , , , /17/15 Freddie Mac 3134G76G % 300,000 05/17/18 300, , , , /26/16 Freddie Mac 3134G9J % 200,000 04/26/19 200, , , , /25/16 Freddie Mac 3134G95L % 200,000 08/25/21 200, , , , /20/16 Freddie Mac 3134GALQ % 100,000 09/20/19 100, , , , /30/16 Freddie Mac 3134GAHK % 200,000 09/30/21 200, , , , /27/17 Freddie Mac 3134GBZS % 300,000 04/27/ , , , /27/14 Tenn Valley Authority EQ % 272,000 10/15/18 274, (2,077.50) 272, , , /09/16 Tenn Valley Authority EL % 111,000 02/15/21 120, (2,276.00) 117, , , /02/13 US Treasury Note UE % 500,000 12/31/17 493, , , , , /04/16 US Treasury Note T % 500,000 10/31/21 499, , , , /14/16 Federal Home Loan Bank 3130A8EN % 100,000 06/14/21 100, , , , /27/16 Fannie Mae 3136G15S % 200,000 12/27/19 199, , , , /30/16 Fannie Mae 3136G35C % 100,000 08/25/21 100, , , , /25/16 Freddie Mac 3134G93Q % 200,000 08/25/21 199, , , , /30/17 Freddie Mac 3134GAS % 01/28/20 150, , , /14/17 Freddie Mac 3134GBC % 200,000 06/14/ , , , ,383,000 5,048, , ,049, , , ,399, ,343, Attachment A

38 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #5.e. Meeting Date: October 25, 2017 Consent Item Subject: Disposition of Surplus Property RECOMMENDATION: Staff is recommending that the Board of Directors authorize the disposition of surplus property. BACKGROUND / ANALYSIS: The District s current inventory includes 40 Hersey water meters and 85 Itron module communicators that were scheduled for installation during the AMR (Automatic Meter Reading) Meter Project. Since these items were purchased the District has begun implementing AMI (Advanced Metering Infrastructure) so these items are no longer needed. The standard recommended meters in use are the Neptune water meters that were installed during the first phase of the AMI project. Staff recommends continuing with that standard to remain consistent and have a uniform meter standard. Staff made attempts to return or sell the water meters and modules back to the manufacture or even another District, but was unsuccessful in finding an interested party. Staff recommends that the Hersey water meters and Itron modules be classified as surplus and recycled. DISCUSSION: The following water meters have been identified for surplus: AGENCY IDEALS AND ENDEAVORS:

39 Ideals and Endeavor IV - Fully Understand Challenges To Cultivate Effective Solutions (E) - Conduct post implementation evaluations and make improvements as necessary FISCAL IMPACT The initial cost of the 40 Hersey water meters and 85 Itron modules was $16, Recommended by: John Mura General Manager/CEO Respectfully submitted: Patrick Milroy Operations Manager

40 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #6. Meeting Date: October 25, 2017 Discussion Item Subject: Consider Transfer of Unclaimed Funds into the District General Fund RECOMMENDATION: Staff recommends that the Board of Directors review and authorize the Chief Financial Officer (CFO) to perform procedures prescribed in the Government Code and Code of Civil Procedure for the purpose of unencumbering stale-dated checks and keeping the related funds from escheating to the State. BACKGROUND / ANALYSIS: The District s checking account accumulates a long list of old, outstanding checks as a result of customer refunds relating to the closing of water accounts and paid vendors who failed to cash their check. All of the old checks make the reconciliation of the checking account unnecessarily cumbersome. Periodically staff removes the stale-dated checks from the bank reconciliation and moves them into a liability account. As of today, the balance in this account is $26, Government Code sections and Code of Civil Procedures section 1502(a)(2) describe the procedure to apply to unclaimed funds that are at least three years old. The procedure involves publishing a notice about the unclaimed funds once a week for two consecutive weeks in a paper of general circulation. Any claims that are submitted as a result of the notice will be investigated and approved or rejected by the CFO. Any funds remaining unclaimed 45 days after the first publication may be transferred to the District s general fund. Government Code section states that unclaimed funds of $15.00 or less that have been held by the District for more than one year do not need to be publicly noticed but may be transferred into the District s general fund by simple action of the Board. Staff recommends that the Board of Directors authorize the CFO to write off all stale-dated checks that are more than one year old and are less than $15.00 (attached Schedule A totaling $608.23). Staff is also requesting authorization to publish a notice regarding all stale-dated checks that are more than $15.00 and are more than three years old (attached Schedule B totaling $4,214.03) in the San Bernardino Sun newspaper for the purpose of satisfying the requirements of the Government Code.

41 AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor II - Maintain An Environment Committed To Elevated Public Service (E) - Practice transparent & accountable fiscal management REVIEW BY OTHERS: This agenda item has been reviewed by the Finance Department and the Finance and Human Resources Standing Committee. FISCAL IMPACT The fiscal impact associated with this agenda item is up to $4, could be converted from a liability to Unrestricted Net Assets by following Government Code procedures to write off the checks listed on Attachments A and B. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Schedule A Schedule B Respectfully submitted: Brian Tompkins Chief Financial Officer Type Backup Material Backup Material

42 SCHEDULE A UNCLAIMED CHECKS UNDER $15 & ONE YEAR OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/6/ THERESA JONES /6/ ROBERTO PERPULY /28/ CARLOS ARANA /28/ QUYEN GIANG /12/ SADA FISCHER /2/ JUAN LAGUNAS /2/ JOSHUA PLUMLEY /9/ LEOLA VAUGHNMAKONA /30/ PATRICIA CARTER /27/ LOURDES M TORREZ /6/ MICHAEL O LONG /13/ AARON M DIETSCH /13/ JOSEPH GUZMAN /10/ MATHA MALDONADO /10/ STEPHAN A SUMMERS /22/ NENITA TUBIG /22/ PEARLE WALKER /5/ DANNY LOCKHART /5/ STARR DE LA LUZ /26/ PAUL AU LEVY /26/ RACHAEL O VIRGEN /2/ SALVADOR CORREA JR /2/ MARIBEL SALAS /10/ JANET E CANDELARIA /10/ ROSSI LUJAN /17/ CHERYL RITTENHOUSE /17/ ANTHONY WHITE /25/ TERRI EVANS /21/ JOSE M TRETO /4/ SYLVIA CHAVEZ /4/ LORETTA LUNA /11/ MIGUEL E DOMENACK /11/ VICTOR GALVEZ /11/ RUENGNAJ LEHPRASERT /25/ JOHN ELLIS /25/ SESARIO PEREZ /2/ DANA LECOUNT /2/ SANDRA MADRID /2/ JAMES RINER II /23/ ANITA CHACKO /30/ SARAH I SCHARRY /15/ CARREREA JUAN /15/ GARIBAY SANDRA /25/ BENITEZ, PATRICIA /4/ US POSTAL SERVICE/POSTAGE /19/ PACIFIC RIM PROPERTIES INC 2.39 Page 1 of 2

43 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 1/16/ GAYNOR L PETROLINO /27/ JANET HORTON /21/ JANINA BELTRAN /2/ CRYSTAL ST PIERRE /16/ RON KUTZ /16/ MICHAEL B MOORE /22/ DWAYNE HALL /30/ RAMON RIVAS /5/ DONNEKA HARRIS /22/ PATRICIA YZAGUIRRE /4/ MONIKA TYAGI /16/ MATTHEW JACOBY /7/ CECILIA CAZARES /9/ ROMAN BARRAGAN /8/ VANIESSA BENITEZ /29/ LUZ E FERNANDEZ /11/ MIKE HERERRA III /11/ LAURA REDDIX /2/ CINTHYA FERNANDEZ /2/ GP TEAM INVESTMENTS /2/ DELMER RAMOS /2/ RICA GILBERT /2/ DANIEL NORTE /16/ LAVINIA MEJIA /7/ BRIAN GOMEZ /7/ STEVEN NIMMO /14/ ELVI CASTELLANOS /19/ BARRY SHARP /19/ JOHNNIE STEELE /10/ MARCI STRANGE /10/ REO ACCOUNTING INC /10/ GLORIA & FRANK RUIZ /25/ MIKE RAYMOND /25/ ROSEANNA RAMAN /7/ ROSALBA VELAZQUEZ /7/ RHONDA CHEATHUM /2/ VCB INVESTMENTS /2/ KAREN HEISS /10/ DIVINE PROPERTY MANAGEMENT /10/ DONNA EVANS /16/ JUAN SANCHEZ /7/ HEIDY GONZALEZ /4/ VIANNA WARREN /18/ SELENE IBARRA /17/ MARIA ARMENDARIZ /23/ MURPHY BENARD /14/ DAVID ANDREIKO /14/ NIDIA SALCIDO /30/ ANA RUIZ /13/ MICHAEL MARTIN /27/ ODELL ALTERNATIVE SCHOOL /11/ VIVAO ALAFAIO /24/ KAREN LIZARRAGA 7.09 TOTAL $ Page 2 of 2

44 SCHEDULE B UNCLAIMED CHECKS $15 AND OVER & THREE YEARS OR OLDER PAYMENT DATE NUMBER VENDOR NAME AMOUNT 11/6/ KIMERLY BRANDT /14/ MARK A FERNANDEZ /14/ RUBIEL GONZALEZ /5/ ANA D RIVERA /18/ THR CALIFORNIA LLC /2/ THR CALIFORNIA LLC /16/ SUSAN C MONTIEL /23/ MARILYN SINGER /6/ THR CALIFORNIA LLC /13/ THR CALIFORNIA LLC /20/ MARILYN DELOTE /20/ HORIZON 2010 ENTERPRISE /13/ PRICILLA OTUBUAH /3/ MARK J CROSBY /1/ CLEYBER MONROY /22/ JESUS MORA /5/ MARIBEL PALACIOS /5/ IVAN ZUBKOV /12/ ORCA PROPERTY MANAGEMENT /26/ MARIO CHAVEZ /26/ JOSEPH LE /10/ BENNIE GLENN /10/ LYNNE HUSBAND /25/ MARCO A CHAVEZ /25/ DALLIN LLC /21/ SALVADOR G GARCIA /28/ ANITA CHACKO /4/ LIFESTYLES MAID SERV /11/ LISA EGAN /11/ JON G MANTLE /11/ MAXIMUM REALTY /11/ EID MOURSI /18/ CLARENCE BETTIES /18/ ANTHONY LUCEY /18/ STEVEN QIN /25/ PAUL P DECKER /25/ JERRY ESCOBAR /2/ CRAIGE LLC /2/ CLAUDIA CEJA GUEVARA /25/ RUBIO, JENNIFER /25/ WHITE, CHRISTINA /11/ UDELL, DARRYL J /11/ TORREZ, JESUS /11/ HERNANDEZ, PATRICIA Page 1 of 2

45 PAYMENT DATE NUMBER VENDOR NAME AMOUNT 12/11/ CUNDIEFF, RICHARD /11/ CHIRIANO, JASON /19/ ANDERSON, SANDRA /19/ CASTRO, PABLO R /3/ RODRIGUEZ, MARCO T /9/ TU NGUYEN /9/ KAREN DOYLE /12/ MERARDO LOPEZ /12/ BRIAN RASMUSSEN /12/ CECILIA SOTO /12/ LISA RUFF /27/ GABRIEL NORIEGA /27/ GRACE CHUANG /21/ ALBERT SAAVEDRA /21/ LESLIE AGUILERA /21/ VISTA MANUFACTURING COMPANY /21/ VISTA MANUFACTURING COMPANY /2/ NICK CORNEJO /2/ JUAN CARLOS HERNANDEZ /2/ GEORGE WRIGHT /2/ GEORGE WRIGHT /16/ JOANNE IRICK /16/ JACK M KENNEDY /22/ ESTER CARTER /22/ JULIE BOCANEGRA /30/ DEANNA BALLOU /5/ VERONICA AGUIRRE /5/ RICARDO ACEVEDO /5/ ROBERT AND SHARON HOUSDEN /13/ MATTRESS EXPRESS /2/ JOHN KIM /2/ MONICA CAMARENA /2/ NORA HERB REITSAM /7/ NIGEL C SMITH /7/ STARLITE VIII # /7/ QUAN CAO HO /7/ DONNA GONZALEZ /7/ GOLDEN PROPERTY MANAGEMENT /22/ MICHAEL CLUFF /27/ CITY OF ANAHEIM /4/ CRYSTAL SANTOS /4/ MIGUEL A PADILLA /19/ LUPITA LOPEZ TOTAL $ 4, Page 2 of 2

46 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #7. Meeting Date: October 25, 2017 Discussion Item Subject: Participation in the Great California ShakeOut and the adoption of Resolution RECOMMENDATION: Adopt Resolution recognizing the District's participation in the Great California ShakeOut. BACKGROUND / ANALYSIS: On October 19, 2017 at 10:19 a.m. the District participated in the Great California Shakeout. The Great ShakeOut is an annual opportunity to practice how to respond during a major earthquake. It has been established to encourage residents, communities, schools, and organizations to review and update emergency preparedness plans, improve response skills, and minimize damage and injuries during an earthquake event. This statewide event is incorporated in the District's quarterly emergency drill schedule for staff. The event was an opportunity to practice a facility earthquake drill, test the audible alarm system, utilize the telephone intercom system, evaluate the visitor check in procedure, test the satellite phones, test the mass notification system, and evacuate the facility to the primary staging area. As a result of this event, minor adjustments are being made to these procedures to streamline emergency responses. Staff is recommending that the Board adopt Resolution recognizing the District's participation in the Great California ShakeOut. AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor I - Encourage Innovative Investments To Promote Sustainable Benefits (C) - Enhance emergency preparedness program

47 Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Resolution Respectfully submitted: Kelly Malloy Public Affairs/Conservation Manager Type Resolution Letter

48 RESOLUTION NO A RESOLUTION OF PARTICIPATION IN THE GREAT CALIFORNIA SHAKEOUT AND WORK TOWARD BECOMING A SAFER COMMUNITY WHEREAS, the Board of Directors of the East Valley Water District (the District ) recognizes that no community is immune from natural hazards whether it be earthquake, wildfire, flood, winter storms, drought, and heat wave and recognizes the importance of enhancing its ability to withstand natural hazards while minimizing human suffering, property damage, interruption of public services and economic losses caused by those hazards; and WHEREAS, major earthquakes pose a particular, significant, and ongoing threat to the entire service area of the District; and WHEREAS, the District has a responsibility to promote earthquake preparedness internally and with the public; and WHEREAS, the protection of District employees will allow them to facilitate the continuity of government and assist the public following a major earthquake event; and WHEREAS, community resiliency to earthquakes and other disasters depends on the preparedness levels of all stakeholders in the community individuals, families, schools, community organizations, faith-based organizations, non-profits, businesses, and government; and WHEREAS, by participating in The Great California ShakeOut on October 19, 2017, the District had the opportunity to join and support all Californians in strengthening community and regional resiliency; and WHEREAS, by supporting The Great California ShakeOut, the District can utilize the event information to educate its residents regarding actions to protect life and property, including mitigating structural and non-structural hazards and participating in earthquake drills; and WHEREAS, by officially registering for the Great California ShakeOut, District employees participated in the ShakeOut Drop Cover and Hold on earthquake drill on October 19 at 10:19 a.m. BE IT FURTHER RESOLVED that this Resolution approves participation in the Great California Shakeout hereto by taking time to recognize and acknowledge the importance of preparing our District for the purposes of building a safer community and reducing loss from a major earthquake event by taking proactive steps today. ADOPTED this 25 th day of October, 2017 Ayes: Noes: Absent: Abstain: Ronald L. Coats, Board President East Valley Water District Resolution Page 1 of 2

49 October 25, 2017 I HEREBY CERTIFY that the foregoing is a full, true and correct copy of Resolution adopted by the Board of Directors of East Valley Water District as its Regular Meeting held October 25, John Mura, Secretary, Board of Directors East Valley Water District Resolution Page 2 of 2

50 To: From: Governing Board Members General Manager/CEO BOARD AGENDA STAFF REPORT Agenda Item #8. Meeting Date: October 25, 2017 Discussion Item Subject: Select Election Designee for ACWA Board of Directors RECOMMENDATION: Designate Ron Coats, Chairman of the Board, as the voting designee from East Valley Water District for the ACWA 2017 Fall Conference election. BACKGROUND / ANALYSIS: The Association of California Water Agencies (ACWA) is the largest statewide coalition of public water agencies in the country. Its nearly 430 public agency members collectively are responsible for 90% of the water delivered to cities, farms, and businesses in California. ACWA s mission is to assist its members in promoting the development, management, and reasonable beneficial use of good quality water at the lowest practical cost in an environmentally balanced manner. As a member of ACWA, East Valley Water District is entitled to submit one ballot for ACWA 2017 Fall Conference election on November 29, In order to expedite the process, ACWA has requested that each agency identify one designated voting representative to participate in the election. Chairman Coats will be in attendance at this meeting and staff is recommending that the Board designate the Chairman to serve as the voting designee for East Valley Water District. The ballot consist of five bylaw amendments including: 1. Committee Composition for all Standing Committees 2. Committee Term Clarification 3. Creating an Agriculture Committee 4. Clarification on Legal Affairs Committee Composition 5. Clarification on procedures for Amendments, Revisions and Resolutions AGENCY IDEALS AND ENDEAVORS: Ideals and Endeavor III - Demonstrate Visionary Leadership To Enhance District Identity (B) - Strengthen regional, state and national partnerships

51 FISCAL IMPACT There is no fiscal impact associated with this agenda item. Recommended by: John Mura General Manager/CEO ATTACHMENTS: Description Type ACWA Memorandum for the General Session Membership Meeting at the ACWA 2017 Fall Conference Backup Material BYLAWS of the Association of Califonia Water Agencies Backup Material Proxy Designation Form Backup Material

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