ROGERS SCHOOL DISTRICT NO. 30

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1 REGULATORY BASIS FINANCIAL STATEMENTS AND SUPPLEMENTARY INFORMATION YEAR ENDED JUNE 30, 2012 with REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS

2 CONTENTS PAGE Report of independent certified public accountants 1-2 Regulatory basis financial statements: Balance sheet - regulatory basis 3 Statement of revenues, expenditures and changes in fund balances - governmental funds - regulatory basis 4 Statement of revenues, expenditures and changes in fund balances - budget to actual - general and special revenue funds - regulatory basis 5 Notes to financial statements 6-14 Other reports and supplementary information: Schedule of capital assets 15 Report on internal control over financial reporting and on compliance and other matters based on an audit of financial statements performed in accordance with Government Auditing Standards Independent auditors report on compliance with requirements that could have a direct and material effect on each major program and on internal control over compliance in accordance with OMB Circular A Schedule of expenditures of federal awards Schedule of state assistance 22 Schedule of findings and questions costs Independent auditors report on compliance with Arkansas state requirements 26 Schedule of statutes required by Arkansas Department of Education to be addressed in independent auditors report on compliance for the year ended June 30, Supplemental data sheet as required by Arkansas Department of Human Services Audit Guidelines Section IX-C 28

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5 3 BALANCE SHEET - REGULATORY BASIS JUNE 30, 2012 Governmental Funds Major Special Other Fiduciary General revenue governmental fund funds funds funds types ASSETS Cash and cash equivalents $ 7,187,903 $ 125,077 $ 12,416,779 $ 59,248 Cash held with fiscal agent ,632 - Investments 8,000,000-8,000,000 - Due from other governments 213,490 1,308, Total assets $ 15,401,393 $ 1,433,297 $ 20,989,411 $ 59,248 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable $ 348,116 $ - $ 454,948 $ - Accrued expenses 1,217, Due to student groups ,248 Total liabilities 1,565, ,948 59,248 Fund Balances: Restricted: Federal programs - 1,433, Capital projects ,179,101 - State programs 1,670, Assigned: Capital projects - - 9,355,362 - Unassigned 12,165, Total fund balances 13,835,742 1,433,297 20,534,463 - Total liabilities and fund balances $ 15,401,393 $ 1,433,297 $ 20,989,411 $ 59,248 See accompanying notes.

6 4 STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS - REGULATORY BASIS YEAR ENDED JUNE 30, 2012 Major Special Other General revenue governmental funds funds funds REVENUES Property taxes $ 63,418,083 $ - $ 4,201,226 Interest 46, ,119 State revenues 51,797,935 52,631 - Federal revenues - 17,992,789 - Food services - 1,864,459 - Student activities 64, Other 150, , ,477,287 19,910,033 4,588,466 EXPENDITURES Current: Instruction and instructional-related services 67,540,336 5,587,220 - Support services 29,759,657 6,142,220 1,938,020 Non-instructional services - 7,532,096 - Debt service: Principal retirement - - 5,170,000 Interest and fiscal charges - - 5,633,091 Paying agent s fees - - 6,737 Capital outlay 319, ,294 6,368,194 97,619,026 19,954,830 19,116,042 Excess (deficiency) of revenue over expenditures 17,858,261 (44,797) (14,527,576) OTHER FINANCING SOURCES (USES) Transfers, net (14,232,385) - 14,232,385 Proceeds from refunding bond issued ,000,000 Payment to refunding bond escrow agent - - (27,781,553) Net refunding bond issuance costs - - (218,447) Payments to other LEAs (185,023) (16,799) - Total other financing sources (uses) (14,417,408) (16,799) 14,232,385 Net change in fund balances 3,440,853 (61,596) (295,191) Fund balance - beginning, as previously reported 10,562,901 1,624,462 20,829,654 Prior period adjustment (Note 7) (168,012) (129,569) - Fund balance - beginning, restated 10,394,889 1,494,893 20,829,654 Fund balance - ending $ 13,835,742 $ 1,433,297 $ 20,534,463 See accompanying notes.

7 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET TO ACTUAL - GENERAL AND SPECIAL REVENUE FUNDS - REGULATORY BASIS YEAR ENDED JUNE 30, 2012 General Funds Budget Actual Variance REVENUES Property taxes $ 59,995,206 $ 63,418,083 $ 3,422,877 Interest - 46,090 46,090 State revenues 52,398,636 51,797,935 (600,701) Federal revenues Food services Student activities - 64,324 64,324 Other - 150, , ,393, ,477,287 3,083,445 EXPENDITURES Current: Instruction and instructional-related services 67,594,661 67,540,336 54,325 Support services 32,220,555 29,759,657 2,460,898 Non-instructional services Capital outlay 580, , , ,395,216 97,619,026 2,776,190 Excess (deficiency) of revenues over expenditures 11,998,626 17,858,261 5,859,635 OTHER FINANCING SOURCES (USES) Transfers (11,443,239) (14,232,385) (2,789,146) Payments to other LEA's (200,000) (185,023) 14,977 Total other financing sources (uses) (11,643,239) (14,417,408) (2,774,169) Net change in fund balances $ 355,387 $ 3,440,853 $ 3,085,466 See accompanying notes.

8 5 Special Revenue Funds Budget Actual Variance $ - $ - $ (346) 40,000 52,631 12,631 17,607,174 17,992, ,615 1,860,000 1,864,459 4, ,507,674 19,910, ,359 6,224,252 5,587, ,032 6,679,997 6,142, ,777 7,659,113 7,532, ,017 33, ,294 (660,029) 20,596,627 19,954, ,797 (1,088,953) (44,797) 1,044, (16,449) (16,799) (350) (16,449) (16,799) (350) $ (1,105,402) $ (61,596) $ 1,043,806

9 6 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 1: Summary of significant accounting policies Reporting entity The Board of Education, a seven (7) member group, is the level of government, which has responsibilities over all activities related to public elementary and secondary school education within the jurisdiction of the Rogers School District No. 30 ( District ). There are no component units. Fund accounting Major governmental funds (per the regulatory basis of accounting) are defined as General and Special Revenue. General Fund - The General Fund is the general operating fund and is used to account for all financial resources, except those required to be reported in another fund. Special Revenue Fund - The Special Revenue Fund is used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. The Special Revenue Fund includes federal revenues and related expenditures, restricted for specific educational programs or projects, including the District s food services operations. The Special Revenue Fund also includes required matching for those federal programs, program income required to be used for further the objectives of those programs, and transfers from the general fund to supplement such programs. Other governmental funds, presented in the aggregate, consist of the following: Capital Projects Fund - The Capital Projects Fund is used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays including the acquisition or construction of capital facilities and other capital assets. Debt Service Fund - The Debt Service Fund is used to account for and report financial resources that are restricted, committed, or assigned to expenditures for principal and interest. Fiduciary Fund types include the following: Agency Funds Agency Funds are used to report resources held by the reporting government in a purely custodial capacity (assets equal liabilities). Measurement focus and basis of accounting The financial statements are prepared in accordance with a regulatory basis of accounting (RBA), which is an Other Comprehensive Basis of Accounting (OCBOA). This basis of accounting is prescribed by Ark. Code Ann (c), as provided in Act 2201 of 2005, and requires that financial statements be presented on a fund basis with, as a minimum, the general fund and special revenue fund presented separately and all other funds included in the audit presented in the aggregate. The law also stipulates that the financial statements consist of a balance sheet; a statement of revenues, expenditures, and changes in fund balances; a comparison of the final adopted budget to the actual expenditures for the general fund and special revenue funds of the entity; notes to financial statements; and a supplemental schedule of capital assets, including land, buildings, and equipment. The law further stipulates that the State Board of Education shall promulgate the rules necessary to administer the regulatory basis of presentation.

10 7 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 1: Summary of significant accounting policies (continued) Measurement focus and basis of accounting (continued) The RBA is not in accordance with generally accepted accounting principles (GAAP). GAAP requires that basic financial statements present government-wide financial statements. Additionally, GAAP requires the following major concepts: Management s Discussion and Analysis, accrual basis of accounting for government-wide financial statements, including depreciation expense, modified accrual basis of accounting for fund financial statements, separate financial statements for fiduciary fund types, separate identification of special and extraordinary items, inclusion of capital assets and debt in the financial statements, specific procedures for the identification of major governmental funds and applicable note disclosures. The RBA does not require government-wide financial statements or the previously identified concepts. The accompanying financial statements are presented on a fund basis. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts, which are segregated for purposes of recording specific activities or attaining certain objectives. Revenues are reported by major sources and expenditures are reported by major function. Other transactions, which are not reported as revenues or expenditures, are reported as other financing sources and uses. Transactions related to the recording of installment contracts and capital leases are reported as other financing sources. Changes in privatepurpose trust funds will be reflected in the notes to the financial statements. Revenue recognition policies Revenues are recognized when they become susceptible to accrual in accordance with the RBA, except for property taxes (see below). Capital assets Information on capital assets and related depreciation is reported in the accompanying Schedule of Capital Assets. Capital assets are capitalized at historical cost or estimated historical cost, if actual data is not available. Capital assets purchased are recorded as expenditures in the applicable fund at the time of purchase. Donated capital assets are reported at fair value when received. The District maintains a threshold level of $1,000 for capitalizing equipment. Library holdings are not capitalized. No salvage value is taken into consideration for depreciation purposes. All capital assets, other than land and construction in progress, are depreciated using the straight-line method over the following useful lives: Asset Class Estimated Useful Life in Years Improvements/infrastructure 20 Buildings 50 Equipment 5-20 Property taxes Property taxes are levied in November based on property assessment made between January 1 and May 31 and are an enforceable lien on January 1 for real property and June 1 for personal property. The tax records are opened on the first business day of March of the year following the levy date and are considered delinquent after October 15 of the same calendar year. Property taxes that are due at the end of the fiscal year and collected within 60 days are accrued.

11 8 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 1: Summary of significant accounting policies (continued) Property taxes (continued) Prior to the year ending June 30, 2012, property taxes were accrued or deferred, as applicable, in accordance with guidelines issued by the Arkansas Department of Education (ADE), which were effective beginning with the fiscal year ended June 30, Arkansas Code defined revenue receipts of a school district and included forty percent (40%) of the proceeds of local taxes which are not pledged to secure bonded indebtedness or forty percent (40%) of the revenue from the uniform rate of tax whichever is greater collected in the succeeding calendar year, commonly known as 40% pullback, within that definition. The ADE determined that school districts must utilize the 40% pullback amount, as calculated by the ADE and reflected on the respective county s abstract of assessments, in recording property tax revenue as follows: If the amount of 40% pullback collected by June 30 th was less than the calculated 40% pullback amount, the difference was accrued; If the amount of 40% pullback collected by June 30 th was more than the calculated 40% pullback amount, the excess was recorded as deferred taxes. In March, 2011, the General Assembly of the State of Arkansas passed Act 871 to amend Arkansas Code to clarify the definition of "revenue receipts of a school district". Act 871 is effective for years ending June 30, 2012 and thereafter. The Act eliminates the District s requirement to defer property tax collections that exceed the 40% pullback (as defined above). Accordingly, the District recognized approximately $3 million in revenue on July 1, 2011 that was deferred at June 30, 2011 related to the 40% pullback requirements, but did not defer any property tax collections during the year ending June 30, 2012 under the new law. Amendment No. 74 to the Arkansas Constitution established a uniform minimum property tax millage rate of 25 mills for maintenance and operation of public schools. Ark. Code Ann provides the uniform rate of tax (URT) shall be assessed and collected in the same manner as other school property taxes, but the net revenues from the URT shall be remitted to the State Treasurer and distributed by the State to the county treasurer of each county for distribution to the school districts in that county. For reporting purposes, URT revenues are considered property taxes. Fund balance classifications The Governmental Accounting Standards Board (GASB) released Statement 54 - "Fund Balance Reporting and Governmental Fund Type Definitions" (GASB 54) on March 11, 2009 which was effective for the District's fiscal year ending June 30, This Statement is intended to improve the usefulness of the amounts reported in fund balance by providing more structured classifications. Under GASB 54, fund balance is reported under the following five classifications: 1. Nonspendable Fund Balance - includes amounts that are not in a spendable form or are required to be maintained intact. The District does not have any nonspendable fund balance at year end.

12 9 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 1: Summary of significant accounting policies (continued) Fund balance classifications (continued) 2. Restricted Fund Balance - includes amounts that can be spent only for the specific purposes stipulated by external resource providers, constitutionally, or through enabling legislation. The Restricted for State Programs and Restricted for Federal Programs balances reflect amounts restricted for specific state and federal programs as mandated by respective state and federal grant or funding agreements. The Restricted for Capital Projects balance reflects amounts that are restricted for construction or other capital outlay projects. 3. Committed Fund Balance - includes amounts that can be used only for the specific purposes determined by a formal action of the District's highest level of decision-making authority (the Board of Education) and does not lapse at year end. The District does not have any committed fund balance at year end. 4. Assigned Fund Balance - includes amounts intended for a specific purpose by the Board of Education or by a District official that has been delegated authority to assign amounts. The Assigned for Capital Projects balance reflects amounts that are assigned for construction or other capital outlay projects. 5. Unassigned Fund Balance - includes any remaining fund balance that has not been reported in any other classification. This classification can also include negative amounts in other governmental funds, if expenditures incurred for specific purposes exceeded the amounts restricted, committed, or assigned to those purposes. For the purposes of fund balance classification, the District s policy is to have expenditures spent from restricted fund balance first, followed in order by committed fund balance (if any), assigned fund balance (if any) and lastly unassigned fund balance. Budget and budgetary accounting The District is required by state law to prepare an annual budget. The annual budget is prepared on a fiscal year basis. The District does not prepare and submit amended budgets during the fiscal year. The State Department of Education s regulations allow for the cash basis or the modified accrual basis. However, the majority of the school districts employ the cash basis method. The District budgets intra-fund transfers. Significant variances may result in the comparison of transfers at the Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - General and Special Revenue Funds - Regulatory Basis because only interfund transfers are reported at the Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds - Regulatory Basis. Budgetary perspective differences are not considered to be significant, because the structure of the information utilized in preparing the budget and the applicable fund financial statements is essentially the same.

13 10 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 2: Cash deposits with financial institutions Cash deposits are carried at cost (carrying value). A comparison of the bank balance and carrying value is as follows: Carrying Bank amount balance Insured (FDIC) $ 16,250,000 $ 17,748,519 Collateralized - held by pledging bank or pledging bank trust department in the District s name 19,539,007 24,278,933 Total deposits $ 35,789,007 $ 42,027,452 The total deposits reflected above includes certificates of deposits ( CDARS ) of $16,000,000 reported as investments. Note 3: Cash held with fiscal agent Cash held with fiscal agent includes funds held in escrow with banks totaling $572,632 at June 30, The balance includes sinking fund deposits that are required to be used for future principal payments on some of the District s long-term debt. Note 4: Commitments Construction commitments At June 30, 2012, the District was contractually obligated for three construction contracts related to construction and renovation projects within the District, with remaining contract balances of approximately $12 million. These projects are estimated to be completed in Long-term debt issued and outstanding The District is presently paying on the following long-term debt: Amount Debt Maturities Date of Date of final Rate of authorized outstanding to issue maturity interest and issued June 30, 2012 June 30, /1/2007 2/1/ % 20,360,000 18,440,000 1,920,000 5/1/2009 2/1/ % 76,835,000 71,600,000 5,235,000 11/1/2010 2/1/ % 5,395,000 4,540, ,000 11/1/2010 8/1/ % 3,150,000 2,220, ,000 12/21/ /1/ % 10,880,000 10,880,000-6/1/2011 2/1/ % 18,215,000 17,965, ,000 5/1/2012 2/1/ % 28,000,000 28,000,000 - Totals $ 162,835,000 $ 153,645,000 $ 9,190,000

14 11 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 4: Commitments (continued) Long-term debt issued and outstanding (continued) Changes in long-term debt as follows: Balance Balance Description July 1, 2011 Issued Retired ** June 30, 2012 Bonds payable $ 158,025,000 $ 28,000,000 $ 32,380, ,645,000 **Includes $27,210,000 early retirement of debt - See Note 5. Long-term debt issued and outstanding Total long-term debt principal and interest payments are as follows: Year ended Debt June 30 Principal Interest sinking fund Total 2013 $ 4,950,000 $ 5,240,253 $ 572,632 $ 10,762, ,130,000 5,332, ,632 12,035, ,480,000 5,146, ,632 12,198, ,695,000 4,947, ,632 12,215, ,110,000 4,758, ,632 10,440, ,350,000 21,064,553 2,863,160 52,277, ,920,000 15,531,453 2,863,155 52,314, ,510,000 7,864,876 (8,589,475) 51,785, ,500, ,456-9,930,456 Operating leases $ 153,645,000 $ 70,316,162 $ - $ 223,961,162 The District leases copiers under noncancelable operating leases with terms up to 4 years which will be charged to expense over the lease term as it becomes payable. Lease expense totaled approximately $196,000 for the year ending June 30, At June 30, 2012, the minimum rental commitments under these noncancelable operating leases are as follows: 2013 $ 56, , , ,056 $ 215,094

15 12 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 5: Debt refunding On May 1, 2012, the District issued $28,000,000 in refunding bonds with interest rates of 3.0% to 4.0%. Bond proceeds of $27,781,553 were deposited with an escrow agent to advance refund $27,210,000 of outstanding bonds dated May 1, 2007 with interest rates of 4.00% to 4.38% and to pay interest and fees. The bonds were called on August 1, The new bond issues have final maturity dates of February 1, Note 6: Interfund Transfers The following details the transfers between governmental funds for operating purposes: General Debt Capital fund service fund projects fund Total Transfers in $ 150,166,244 $ 10,809,829 $ 3,752,556 $ 164,728,629 Transfers out (164,398,629) - (330,000) (164,728,629) Totals $ (14,232,385) $ 10,809,829 $ 3,422,556 $ - Note 7: Prior period adjustment - restatement of fund balances During 2012, the District changed its overall basis of accounting from the basis prescribed by accounting principles generally accepted in the United States to the regulatory basis of accounting described in Note 1. The District believes that the new method simplifies its reporting requirements. Under the regulatory basis of accounting, inventory is expensed when acquired. The District had an inventory balance of $297,581 split between the General Fund ($168,012) and Special Revenue Funds ($129,569) at June 30, 2011; therefore, opening fund balance was overstated under the regulatory basis of accounting at July 1, Fund balance has been restated to reflect this change. Note 8: Retirement plans Arkansas Teacher Retirement System Plan description: The District contributes to the Arkansas Teacher Retirement System (ATRS), a costsharing multiple-employer defined benefit pension plan that covers all Arkansas public school employees, except certain nonteachers hired prior to July 1, ATRS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefit and contribution provisions are established by State law and can be amended only by the Arkansas General Assembly. The Arkansas Teacher Retirement System issues a publicly available financial report that includes financial statements and required supplementary information for ATRS. That report may be obtained by writing to Arkansas Teacher Retirement System, 1400 West Third Street, Little Rock, Arkansas or by calling Funding policy: ATRS has contributory and non-contributory plans. Contributory members are required by law to contribute 6% of their salary. Each participating employer is required by law to contribute at a rate established by the Arkansas General Assembly. The current employer rate is 14%.

16 13 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 8: Retirement plans (continued) Arkansas Teacher Retirement System (continued) The District s contributions to ATRS for nonfederally funded employees for the years ended June 30, 2012, 2011 and 2010 were $10,540,799, $9,153,552 and $9,240,117, respectively. The District s contributions to ATRS for federally funded employees for the years ended June 30, 2012, 2011 and 2010 were $755,356, $818,731 and $747,618, respectively, equal to the required contributions for each year. Arkansas Public Employees Retirement System Plan description: The District contributes to the Arkansas Public Employees Retirement System (APERS), a cost-sharing multiple-employer defined benefit pension plan that covers certain nonteaching Arkansas public school employees hired before July 1, APERS provides retirement and disability benefits, annual cost-of-living adjustments, and death benefits to plan members and beneficiaries. Benefit and contribution provisions are established by State law and can be amended only by the Arkansas General Assembly. APERS issues a publicly available financial report that includes financial statements and required supplementary information for APERS. That report may be obtained by writing to Arkansas Public Employees Retirement System, One Union National Plaza, 124 W. Capitol, Little Rock, Arkansas or by calling Funding policy: APERS has contributory and non-contributory plans. Contributory members are required by law to contribute 5% of their salary. Each participating employer is required by law to contribute at a rate established by the Arkansas General Assembly. The current statutory employer rate is 4% of annual covered payroll. The District s contribution to APERS for the years ended June 30, 2012, 2011 and 2010 were $5,587, $8,940, and $7,729, respectively, equal to the required contributions for each year. Note 9: Risk management The District is exposed to various risks of loss from torts; theft of, damage to, and destruction of assets; errors and omissions, and natural disasters for which the District carries commercial insurance. Settled claims have not exceeded this commercial coverage in any of the three preceding years. The District is a member of the Arkansas School Board Association Self-Insurance Program, a publicentity risk pool currently operating a common risk management and insurance program for its members. The fund was created by members to formulate, develop and administer a program of self-funding for its membership, obtain lower Workmen s Compensation coverage and develop a comprehensive loss control program. The District pays an annual premium to the fund for its Workmen s Compensation Coverage. The Pool s governing agreement specifies that the Pool will be self-sustaining through the member premiums and will reissue through commercial carriers for claims in excess of specified stop loss amounts.

17 14 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Note 10: Litigation and contingencies The District is subject to claims and lawsuits that arise primarily in the ordinary course of business. Neither the ultimate outcome nor an estimated range of potential loss can be determined. Management and legal counsel are of the opinion that the likelihood of a financially material outcome is small and, thus, no provision has been made in the financial statements for any potential liabilities. The District participates in federally assisted grant programs. This District is potentially liable for expenditures which may be disallowed pursuant to the terms of these grant programs. Management is not aware of any material items of non-compliance which would result in the disallowance of program expenditures. Note 11: On-behalf payments During the year ending June 30, 2012, health insurance premiums of $1,156,242 were paid by the Arkansas Department of Education to the Arkansas Employee Benefits Division on behalf of District Employees. Note 12: Subsequent event The District issued $19,430,000 in refunding bonds on October 1, 2012 with interest rates ranging from 2.00% to 3.25% and a final maturity of February 1, The bond proceeds were used to refund $18,440,000 plus interest and fees of outstanding bonds dated December 1, 2007 with interest rates ranging from 4.00% to 5.63%. The 2007 issue was called on November 1, 2012.

18 OTHER REPORTS AND SUPPLEMENTARY INFORMATION

19 SCHEDULE OF CAPITAL ASSETS 15 FOR THE YEAR ENDED JUNE 30, 2012 (Unaudited) Nondepreciable capital assets: Land $ 8,105,052 Construction in progress 5,313,114 Total nondepreciable capital assets 13,418,166 Depreciable capital assets: Buildings 162,386,393 Site improvements 6,006,911 Bus/vehicles 4,156,092 Equipment/computers 5,842,530 Total depreciable capital assets 178,391,926 Less accumulated depreciation for: Buildings 34,406,405 Site improvements 1,026,124 Bus/vehicles 2,387,425 Equipment/computers 2,393,332 Total accumulated depreciation 40,213,286 Total depreciable capital assets, net 138,178,640 Capital assets, net $ 151,596,806

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24 20 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2012 Federal grant/pass-through grantor/program title Federal CFDA number Federal expenditures SPECIAL EDUCATION CLUSTER U.S. Department of Education Passed through Arkansas Department of Education: Title VI - Part B - Special Education Grants to States $ 2,936,051 Title VI - Part B - Special Education Grants to States - ARRA ,120 Total Special Education Cluster 3,235,171 TITLE I, PART A CLUSTER U.S. Department of Education Passed through Arkansas Department of Education: Title I, Part A - Grants to Local Education Agencies ,604,090 Title I, Part A - Grants to Local Education Agencies - ARRA ,223 Total Title I - Part A Cluster 3,714,313 CHILD NUTRITION CLUSTER U.S. Department of Agriculture Passed through Arkansas Department of Education: School Breakfast Program - Cash Assistance ,130,042 National School Lunch Program - Cash Assistance ,977,779 Total Arkansas Department of Education 5,107,821 Passed through Arkansas Department of Human Services: National School Lunch Program - Non-Cash Assistance ,605 Total Child Nutrition Cluster 5,547,426 OTHER PROGRAMS: U.S. Department of Education Passed through Arkansas Department of Education: Career and Technical Education - Basic Grants to States ,096 Title I, Migrant ,361 Title IV, Part B ,238 Title III, English Language Acquisition ,193 Title II, Part A - Improving Teacher Quality ,164 State Fiscal Stabilization Funds - ARRA ,440 Education Jobs Funds - ARRA ,713,495 Total U.S. Department of Education 5,214,987 Total Expenditures of Federal Awards $ 17,711,897

25 21 SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (CONTINUED) YEAR ENDED JUNE 30, 2012 NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS This schedule includes the federal awards activity of the District and is presented on the regulatory basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audit of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. Nonmonetary assistance is reported at the approximate value as provided by the Arkansas Department of Human Services. Medicaid reimbursements are defined as contracts for services and not federal awards, therefore, such reimbursements totaling $286,781 are not covered by the reporting requirements of OMB Circular A-133.

26 22 SCHEDULE OF STATE ASSISTANCE YEAR ENDED JUNE 30, 2012 Arkansas Department of Education State Foundation Funding $ 41,197,226 Student Growth Funding 1,152,399 General Facilities Funding 69,129 Bonded Debt Assistance 4,034 Professional Development Funding 588,856 LEP Allocation 1,450,150 Food Service State Matching 52,631 Special Education - Catastrophic Occurrences 623,771 Alternative Learning 744,193 National School Lunch Student Funding 4,154,766 Gifted and Talented - Advanced Placement 41,750 Literacy Staff Development 22,813 Arkansas Better Chance Program 1,360,800 HIPPY Program 147,000 National Board of Professional Teaching Standards 4,017 Children w/ Disabilities - Supervision, Extended Year, Foster Care 59,480 Special Extended School Year Services 23,680 Pathwise Mentoring Grant 64,483 Children With Disabilities 10,575 Total Arkansas Department of Education 51,771,753 Arkansas Department of Career Education Secondary Workforce Centers 78,813 Total State Assistance $ 51,850,566

27 23 SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2012 A. SUMMARY OF AUDITORS RESULTS 1. Our report expresses an adverse opinion based on generally accepted accounting principles and an unqualified opinion based on regulatory basis of accounting on the basic financial statements of Rogers School District No The independent auditors report on internal control over financial reporting described: Significant deficiency(ies) identified? Material weakness(es) identified? 3. Noncompliance considered material to the financial statements was disclosed by the audit? Yes Yes Yes No No No 4. The independent auditors report on internal control over compliance with requirements applicable to major federal awards programs described: Significant deficiency(ies) identified? Material weakness(es) identified? Yes Yes No No 5. The opinion expressed in the independent auditors report on compliance with requirements applicable to major federal awards was: Unqualified Qualified Adverse Disclaimed 6. The audit disclosed findings required to be reported by OMB Circular A-133? 7. The Auditee s major programs were: Yes No Cluster/Program CFDA Number Title I, Part A - Cluster and State Fiscal Stabilization Funds - ARRA Education Jobs Fund - ARRA Title III, English Language Acquisition The threshold used to distinguish between Type A & Type B programs as those terms are defined in OMB Circular A-133 was $531,357.

28 24 SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2012 A. SUMMARY OF AUDITORS RESULTS (CONTINUED) 9. The Auditee qualified as a low-risk auditee as that term is defined in OMB Circular A-133? B. FINDINGS - FINANCIAL STATEMENTS AUDIT None Yes No C. FINDINGS AND QUESTIONED COSTS - FEDERAL AWARDS AUDIT US. Department of Education Passed through Arkansas Department of Education Title III, English Language Acquisition - CFDA # Allowable Costs/Cost Principles Criteria: Office of Management and Budget (OMB) Circular A-87 requires periodic time certifications for employees who work solely on a single federal program. Condition: Periodic time certifications were not prepared for all employees who worked solely with the program reflected above. Context: Review of sample employees and related documents substantiating time worked by employees. Effect: Semi-annual certifications were not completed, enhancing the likelihood that an employee is paid from a federal program that is inconsistent with the work they are performing. Cause: Requirement was not enforced or consistently monitored for this program during the current fiscal year. Recommendation: The District should monitor the completion of the periodic time certifications for all applicable employees. View of responsible officials: The grant manager has been informed of the requirement to conduct semiannual certifications and has been provided guidance to assist in this process. D. PRIOR YEAR FINDINGS AND QUESTIONED COSTS Significant Deficiency: Government Accounting Standards Board ( GASB ) Statement No. 34 Reconciliations Criteria: GASB Statement No. 34 reconciliations should be prepared with adequate knowledge and understanding of the GASB Statement No. 34 reporting model.

29 25 SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2012 D. PRIOR YEAR FINDINGS AND QUESTIONED COSTS (continued) Government Accounting Standards Board ( GASB ) Statement No. 34 Reconciliations (continued) Condition: The District maintains its books and records on a fund accounting basis in order to aid the District s management and to demonstrate legal compliance. No adjustments were made to the District s fund financial statements. The District also reports it financial statements on a government-wide basis as required by GASB Statement No. 34, Basic Financial Statements - Management s Discussion and Analysis - for State and Local Governments. In preparing the reconciliation items to report the District s financial statements from the fund basis to the government-wide basis, several adjustments were necessary. These reconciliation adjustments are often complex and require a thorough understanding of the GASB Statement No. 34 reporting model. Effect: In preparing the reconciliation items to report the District s financial statements from the fund basis to the government-wide basis, several adjustments were necessary. Previous Recommendation: Management should consider utilizing a third party to assist in the preparation of the reconciliations for all required GASB Statement No. 34 adjustments in order to prepare the District s government-wide financial statements. Current Status: Beginning in the current year, the District has elected to use the regulatory basis of accounting for financial reporting purposes instead of the GASB Statement No. 34 model. No such reconciliations are required under the reporting model used in the current year.

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31 27 ROGERS SCHOOL DISTRICT NO. 30 SCHEDULE OF STATUTES REQUIRED BY ARKANSAS DEPARTMENT OF EDUCATION TO BE ADDRESSED IN INDEPENDENT AUDITORS REPORT ON COMPLIANCE YEAR ENDED JUNE 30, 2012 DESCRIPTION STATUTES Management Letter for Audit Ethical Guidelines and Prohibitions for Board Members, Administrators, and Employees ; et seq. School Elections ; ; ; ; ; Management of Schools Board of Directors ; ; ; ; ; et seq ; ; ; et seq District Treasurer Warrants Revolving Loan Fund School District Finance Petty Cash Changes in Pullback (declining accrual percentages) Bidding & Purchasing Commodities District Bonded & Non-bonded Debt, School Bonds ; Teachers and Employees et seq., et seq et seq et seq ; et seq.; et seq et seq.; et seq et seq.; et seq. Personnel Policies Employment and Assignment Teacher's License Requirement Contracts Certification Requirements Fair Dismissal Act Sick Leave Policies Salary Laws - Classified Teacher Salaries, the Minimum Foundation Program Aid Act Deposit of Funds ; Collateralization & Investment of Funds ; Use of Contractors, Improvement Contracts Nonrecurring Salary Payments ; ; ; ; ; Trust Funds (Education Excellence) Use of DM&O Millage On Behalf Payments The amount of funds paid by the Arkansas Department of Education to the Employee Benefits Division, on-behalf of District s employees

32 28 SUPPLEMENTAL DATA SHEET YEAR ENDED JUNE 30, 2012 The following information is being provided to satisfy the requirements of Arkansas Department of Human Services Audit Guidelines, Section IX. C - Special Requirements: 1. Entity's Full Name: Rogers School District No Entity's Address: 500 W. Walnut Rogers, AR Entity's FEIN: Entity's Telephone Number: (479) Name of Director: Dr. Janie Darr, Superintendent 6. Name of Contact Person: Kathy Hanlon, Treasurer