ALBA PUBLIC SCHOOL REPORT ON FINANCIAL STATEMENTS JUNE 30, 2012

Transcription

1 REPORT ON FINANCIAL STATEMENTS JUNE 30, 2012 Baird, Cotter and Bishop, P.C. C E R T I F I E D P U B L I C A C C O U N T A N T S 134 WEST HARRIS STREET CADILLAC, MICHIGAN PHONE: FAX:

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3 ANNUAL FINANCIAL REPORT YEAR ENDED JUNE 30, 2012 TABLE OF CONTENTS PAGES Independent Auditors' Report Management s Discussion and Analysis i-ii iii-ix Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 1 Statement of Activities 2 Fund Financial Statements Balance Sheet - Governmental Funds 3 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Assets 4 Statement of Revenues, Expenditures and Changes in Fund Balances - Governmental Funds 5 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 6 Fiduciary Funds Statement of Fiduciary Net Assets 7 Notes to Financial Statements 8-21 Required Supplementary Information Budgetary Comparison Schedule - General Fund 22 Other Information Bond Repayment Schedule 2007 Refunding Bonds 23 oo0oo

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5 Baird, Cotter and Bishop, P.C. C E R T I F I E D P U B L I C A C C O U N T A N T S 134 WEST HARRIS STREET CADILLAC, MICHIGAN PHONE: FAX: August 23, 2012 INDEPENDENT AUDITORS' REPORT To the Board of Education Alba Public School Alba, Michigan We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of Alba Public School, Alba, Michigan, as of and for the year ended June 30, 2012, which collectively comprise the Districts basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Alba Public School s management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of Alba Public School, Alba, Michigan, as of June 30, 2012, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated August 23, 2012, on our consideration of Alba Public School s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Accounting principles generally accepted in the United States of America require that the management s discussion and analysis and budgetary comparison information on pages iii through ix and 22 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an i

6 essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise Alba Public School, Alba, Michigan s financial statements as a whole. The other information section is presented for purposes of additional analysis and is not a required part of the financial statements. The other information section has not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on it. BAIRD, COTTER AND BISHOP, P.C. ii

7 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 This section of Alba Public School s (the District ) annual report presents our discussion and analysis of the District s financial performance during the year ended June 30, Please read it in conjunction with the District s financial statements, which immediately follow this section. This discussion and analysis is intended to serve as an introduction to the District s basic financial statements. The basic financial statements consist of the following three components: the government-wide financial statements, fund financial statements, and the notes to basic financial statements. This report also contains other supplementary information in addition to the basic financial statements. A. Government-Wide Financial Statements The government-wide statements provide short-term and long-term financial information about the District s overall financial status. The district-wide financial statements are compiled using full accrual basis of accounting and more closely represent financial statements presented by business and industry. The Statement of Net Assets includes all of the District s assets and liabilities. All of the year s revenue and expenses are accounted for in the Statement of Activities regardless of when cash is received or paid. The two district-wide statements report the District s net assets and how they have changed. Net assets, the difference between the District s assets and liabilities, is one way to measure the District s financial health or position. Over time, increases and decreases in the District s net assets are indicators of whether its financial position is improving or deteriorating, respectively. To assess the overall health of the District requires consideration of additional non-financial factors, such as changes in the District s property tax base and the condition of school buildings and other facilities. In the government-wide financial statements, the District s activities are all shown in one category titled Governmental Activities. These activities, including regular and special education, transportation, administration, food services, and athletic activities are primarily financed with state and federal aids and property taxes. B. Fund Financial Statements The fund financial statements provide more detailed information about the District s funds, focusing on its most significant or major funds, rather than the District as a whole. Funds that do not meet the threshold to be classified as major funds are called non-major funds. iii

8 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 Funds are accounting devices the District uses to keep track of specific sources of funding and spending on particular programs. Some funds are required by state law and by bond covenants. The District may establish other funds to control and manage money for particular purposes. The District maintains the following kinds of funds: Governmental Funds The District s basic services are included in governmental funds, which generally focus on 1) how cash and other financial assets that can be readily be converted to cash flow in and out, and 2) the balances left at year-end that are available for spending. Consequently, the governmental funds statements provide a detailed short-term view that helps to determine whether there are more or less financial resources that can be spent in the near future to finance the District s programs. Because this information does not encompass the additional long-term focus of the government-wide statements, we provide additional information (reconciliation schedules) immediately following the governmental funds statements that explain the relationship (or differences) between these two types of financial statement presentations. Fiduciary Funds The District is a trustee, or fiduciary, for assets that belong to other organizations. The District is responsible for ensuring that the assets reported in these funds are used only for their intended purposes and by those to whom the assets belong. The District s fiduciary activities are reported in a separate Statement of Fiduciary Net Assets and a Statement of Changes in Fiduciary Net Assets. We exclude these activities from the government-wide financial statements because the District cannot use these assets to finance its operations. C. Summary of Net Assets The following schedule summarizes the net assets at June 30, Assets Current Assets $ 467,764 $ 763,234 Non Current Assets Capital Assets 4,342,771 4,342,121 Less Accumulated Depreciation (1,782,568) (1,650,603) Total Non Current Assets 2,560,203 2,691,518 Total Assets $ 3,027,967 $ 3,454,752 iv

9 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, Liabilities Current Liabilities $ 342,038 $ 383,514 Non Current Liabilities 1,830,000 1,960,000 Total Liabilities 2,172,038 2,343,514 Net Assets Invested in Capital Assets Net of Related Debt 600, ,518 Restricted for Specific Purposes 131, ,676 Unrestricted 124, ,044 Total Net Assets 855,929 1,111,238 Total Liabilities and Net Assets $ 3,027,967 $ 3,454,752 D. Analysis of Financial Position During the fiscal year ended June 30, 2012, the District s net assets decreased by $255,309. A few of the more significant factors affecting net assets during the year are discussed below: 1. Depreciation Expense School districts are required to maintain a record of annual depreciation expense and the accumulation of depreciation expense over time. The net increase in accumulated depreciation expense is a reduction in net assets. Depreciation expense is recorded on a straight-line basis over the estimated useful lives of the assets. In accordance with GAAP, depreciation expense is calculated based on the original cost of the asset less an estimated salvage value, where applicable. For the fiscal year ended June 30, 2012, $131,965 was recorded for depreciation expense. 2. Capital Outlay Acquisitions For the year ended June 30, 2012, $650 of expenditures were capitalized and recorded as assets of the District. These additions to the District s capital assets will be depreciated over time as explained above. The net effect of the new capital assets, disposal of capital assets and the current year s depreciation is a decrease in capital assets in the amount of $131,315 for the year ended June 30, v

10 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 E. Results of Operations For the years ended June 30, the results of operations, on a district-wide basis, were: General Revenues Property Taxes $ 798,787 $ 863,912 Investment Earnings State Sources 714, ,618 Other 7,193 52,216 Total General Revenues 1,520,794 1,787,675 Program Revenues Charges for Services 14,811 20,868 Operating Grants 388, ,058 Total Program Revenues 403, ,926 Total Revenues 1,924,475 2,227,601 Expenses Instruction 1,228,845 1,269,661 Supporting Services 626, ,437 Payments to Other Governmental Agencies Food Service Activities 112, ,615 Other Transactions Interest on Long Term Debt 79,309 84,211 Unallocated Depreciation 131, ,205 Total Expenses 2,179,784 2,222,129 Change in Net Assets $ (255,309) $ 5,472 vi

11 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 F. Financial Analysis of the District s Funds The financial performance of the District as a whole is also reflected in its governmental funds. The following table shows the change in total fund balances of each of the District s governmental funds: Increase (Decrease) Major Funds General Fund $ 124,385 $ 369,392 $ (245,007) 2007 Debt Service Fund 84, ,309 (18,231) Sinking Fund 59,830 32,698 27,132 Nonmajor Funds Food Service 0 13,669 (13,669) Total Governmental Funds $ 268,293 $ 518,068 $ (249,775) General Fund In , the General Fund s fund balance decreased primarily due to a significant decrease in state and federal funding. $57,219 of the General Fund s fund balance is assigned to cover the budgeted shortfall in , while the rest, $66,372, is unassigned Debt Service Fund In , the 2007 Debt Service Fund s fund balance decreased because debt obligations exceeded the amount of revenue generated by the tax levy. Sinking Fund In , the Sinking Fund s fund balance increased because the District did not expend any resources from the sinking fund during the fiscal year. Property taxes collected and minimal interest amounted to $27,132. Food Service Fund In , the Food Service Fund s fund balance decreased because expenditures increased compared to the prior year and less federal and local revenue were collected due to lower student counts than in past years. G. General Fund Budgetary Highlights The Uniform Accounting and Budgeting Act of the State of Michigan requires that the local Board of Education approve the original budget for the upcoming fiscal year prior to its starting on July 1. Any amendments made to the operating budget must be approved by the Board prior to the close of the fiscal year on June 30. vii

12 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 For the fiscal year, the District amended the General Fund at various time throughout the year, with the Board adopting the changes as summarized below. The following schedule shows a comparison of the original General Fund budget, the final amended General Fund budget, and actual totals from operations: ORIGINAL FINAL BUDGET BUDGET ACTUAL Total Revenues $ 1,573,491 $ 1,624,646 $ 1,627,781 EXPENDITURES Instruction $ 1,106,203 $ 1,257,098 $ 1,228,845 Supporting Services 674, , ,750 Payments to Other Governmental Agencies Total Expenditures $ 1,780,561 $ 1,905,546 $ 1,856,149 The variances between budgeted amounts and actual amounts are very small. The minimal variances will not have a significant effect on future services or the liquidity of the District. H. Capital Asset and Debt Administration 1. Capital Assets By the end of the fiscal year, the District had invested $2,560,203, net of depreciation, in a broad range of capital assets, including school buildings and facilities, school buses and other vehicles, and various types of equipment. This represents a net decrease of $131,315 from the prior fiscal year. Depreciation expense for the year amounted to $131,965 bringing the accumulation to $1,782,568 as of June 30, Long-Term Debt At June 30, 2012, the District had $1,960,000 in debt outstanding. This represents a decrease of $125,000 from the amount outstanding at the close of the prior fiscal year. I. Factors Bearing on the District s Future At the time that these financial statements were prepared and audited, the District was aware of the following items that could significantly affect its financial health in the future: The current retirement rate is 24.46%. Recent enacted legislation caps the retirement rate at 24.46% for future years. State aid dollars will be used to maintain this rate cap. Therefore, future increase in foundation allowance is questionable. Containment of costs within the retirement system continues to be a concern for all Michigan school districts. viii

13 MANAGEMENT S DISCUSSION AND ANALYSIS FOR FISCAL YEAR ENDED JUNE 30, 2012 We are very concerned about the State School Aid Budget, as well as the current economic outlook of the state and national economy. J. Contacting the District s Financial Management This financial report is designed to provide our citizens, taxpayers, customers, and investors and creditors with a general overview of the District s finances and to demonstrate the District s accountability for the money it receives. If you have questions about this report, or need additional financial information, please contact the Superintendent, Alba Public School District, 5935 Elm Street, Elmira, MI ix

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15 STATEMENT OF NET ASSETS JUNE 30, 2012 ASSETS CURRENT ASSETS Cash and Cash Equivalents $ 257,819 Accounts Receivable 7,890 Due from Other Governmental Units 198,519 Prepaid Expenditures 794 Inventories 2,742 Total Current Assets 467,764 NON CURRENT ASSETS Capital Assets 4,342,771 Less Accumulated Depreciation (1,782,568) Total Non Current Assets 2,560,203 TOTAL ASSETS 3,027,967 LIABILITIES CURRENT LIABILITIES Accounts Payable 47,373 Salaries and Benefits Payable 149,878 Accrued Interest Payable 12,567 Deferred Revenue 2,220 Current Portion of Non Current Liabilities 130,000 Total Current Liabilities 342,038 NON CURRENT LIABILITIES Bonds Payable 1,960,000 Less Current Portion of Non Current Liabilities (130,000) Total Non Current Liabilities 1,830,000 TOTAL LIABILITIES 2,172,038 NET ASSETS Invested in Capital Assets Net of Related Debt 600,203 Restricted for Debt Service 71,511 Restricted for Capital Projects 59,830 Unrestricted 124,385 TOTAL NET ASSETS $ 855,929 The notes to the financial statements are an integral part of this statement. 1

16 STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2012 GOVERNMENTAL ACTIVITIES PROGRAM REVENUES NET (EXPENSE) OPERATING CAPITAL REVENUE AND CHARGES FOR GRANTS & GRANTS & CHANGES IN FUNCTIONS/PROGRAMS EXPENSES SERVICES CONTRIBUTIONS CONTRIBUTIONS NET ASSETS GOVERNMENTAL ACTIVITIES Instruction $ 1,228,845 $ 2,934 $ 275,085 $ 0 $ (950,826) Supporting Services 626, ,355 0 (582,745) Payments to Other Governmental Agencies (554) Food Service 112,615 11,877 70,430 0 (30,308) Interest on Long Term Debt 79, (79,309) Other Transactions (396) Unallocated Depreciation 131, (131,965) Total Governmental Activities $ 2,179,784 $ 14,811 $ 388,870 $ 0 (1,776,103) GENERAL REVENUES Property Taxes - General Purposes 584,544 Property Taxes - Debt Service 187,194 Property Taxes - Capital Projects 27,049 Investment Earnings 513 State Sources 714,301 Other 7,193 Total General Revenues 1,520,794 Change in Net Assets (255,309) NET ASSETS - Beginning of Year 1,111,238 NET ASSETS - End of Year $ 855,929 The notes to the financial statements are an integral part of this statement. 2

17 BALANCE SHEET GOVERNMENTAL FUNDS JUNE 30, 2012 NON-MAJOR 2007 DEBT FOOD TOTAL GENERAL SERVICE SINKING SERVICE GOVERNMENTAL FUND FUND FUND FUND FUNDS ASSETS Cash and Cash Equivalents $ 142,749 $ 60,810 $ 54,260 $ 0 $ 257,819 Accounts Receivable 7, ,890 Due from Other Funds 3,071 23,268 5, ,909 Due from Other Governmental Units 198, ,519 Prepaid Expenditures Inventories ,742 2,742 TOTAL ASSETS $ 352,694 $ 84,078 $ 59,830 $ 3,071 $ 499,673 LIABILITIES AND FUND BALANCES LIABILITIES Accounts Payable $ 47,373 $ 0 $ 0 $ 0 $ 47,373 Salaries and Benefits Payable 149, ,878 Due to Other Funds 28, ,071 31,909 Deferred Revenue 2, ,220 Total Liabilities 228, , ,380 FUND BALANCES Nonspendable, Inventory ,742 2,742 Nonspendable, Prepaid Expenditures Restricted for Debt Service 0 84, ,078 Restricted for Capital Projects , ,830 Assigned for Subsequent Year Budget Shortfall 57, ,219 Unassigned 66, (2,742) 63,630 Total Fund Balances 124,385 84,078 59, ,293 TOTAL LIABILITIES AND FUND BALANCES $ 352,694 $ 84,078 $ 59,830 $ 3,071 $ 499,673 The notes to the financial statements are an integral part of this statement. 3

18 RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS JUNE 30, 2012 Total Governmental Fund Balances $ 268,293 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and are not reported in the funds The cost of the capital assets is $ 4,342,771 Accumulated depreciation is (1,782,568) 2,560,203 Long term liabilities are not due and payable in the current period and are not reported in the funds Bonds Payable (1,960,000) Accrued interest on bonds is not included as a liability in government funds, it is recorded when paid (12,567) NET ASSETS OF GOVERNMENTAL ACTIVITIES $ 855,929 The notes to the financial statements are an integral part of this statement. 4

19 STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2012 NON-MAJOR 2007 DEBT FOOD TOTAL GENERAL SERVICE SINKING SERVICE GOVERNMENTAL FUND FUND FUND FUND FUNDS REVENUES Local Sources $ 650,067 $ 187,255 $ 27,132 $ 11,877 $ 876,331 State Sources 876, ,856 Federal Sources 100, , ,288 Total Revenues 1,627, ,255 27,132 82,307 1,924,475 EXPENDITURES Instruction Basic Programs 1,006, ,006,942 Added Needs 221, ,903 Supporting Services Instructional Staff General Administration 224, ,373 Business 48, ,231 Operation and Maintenance 237, ,028 Pupil Transportation Services 91, ,691 Athletic Activities 25, ,243 Payments to Other Governmental Agencies Payments to Other School Districts Food Service , ,615 Debt Service Principal 0 125, ,000 Interest 0 80, ,090 Other Transactions Total Expenditures 1,856, , ,615 2,174,250 Excess (Deficiency) of Revenues Over Expenditures (228,368) (18,231) 27,132 (30,308) (249,775) OTHER FINANCING SOURCES (USES) Transfers In ,639 16,639 Transfers Out (16,639) (16,639) Total Other Financing Sources (Uses) (16,639) ,639 0 Net Change in Fund Balance (245,007) (18,231) 27,132 (13,669) (249,775) FUND BALANCE - Beginning of Year 369, ,309 32,698 13, ,068 FUND BALANCE - End of Year $ 124,385 $ 84,078 $ 59,830 $ 0 $ 268,293 The notes to the financial statements are an integral part of this statement. 5

20 RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2012 Net Change in Fund Balances Total Governmental Funds $ (249,775) Amounts reported for governmental activities are different because: Governmental funds report capital outlay as expenditures. In the statement of activities, these costs are allocated over their estimated useful lives as depreciation. Depreciation Expense (131,965) Capital Outlay 650 Accrued interest on bonds is recorded in the statement of activities when incurred; it is not recorded in governmental funds until it is paid: Accrued Interest Payable - Beginning of Year 13,348 Accrued Interest Payable - End of Year (12,567) Repayments of principal on long-term debt is an expenditure in the governmental funds, but not in the statement of activities (where it is a reduction of liabilities) 125,000 CHANGE IN NET ASSETS OF GOVERNMENTAL ACTIVITIES $ (255,309) The notes to the financial statements are an integral part of this statement. 6

21 STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS JUNE 30, 2012 AGENCY FUND ASSETS Cash and Cash Equivalents $ 24,901 LIABILITIES Due to Groups and Organizations 24,901 NET ASSETS $ 0 The notes to the financial statements are an integral part of this statement. 7

22 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 NOTE 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The basic financial statements of the Alba Public School have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) as applied to government units. The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing governmental accounting and financial reporting principles. The more significant of the District's accounting policies are described below. A. Reporting Entity The School District is located in Antrim Counties with its administrative offices located in Alba, Michigan. The District operates under an elected 7-member board of education and provides services to its 164 students in elementary, high school, special education instruction, transportation, food service, and athletics. The District receives funding from local, state, and federal government sources and must comply with all of the requirements of these funding source entities. The District is not included in any other governmental reporting entity as defined by the generally accepted accounting principles. Board members are elected by the public and have decision-making authority, the power to designate management, the ability to significantly influence operations, and the primary accountability for fiscal matters. In addition, the District s reporting entity does not contain any component units as defined in Governmental Accounting Standards Board Statement No. 14. B. Government Wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the non-fiduciary activities of the District. For the most part, the effect of interfund activity has been removed from these statements. The government-wide financial statements categorize primary activities as either governmental or business type. All of the District s activities are classified as governmental activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges paid by recipients who purchase, use or directly benefit from goods or services by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. State Foundation Aid, certain revenue from the intermediate school district and other unrestricted items are not included as program revenues but instead as general revenues. In the government-wide statement of net assets, the governmental activities column is presented on a consolidated basis, and is reported on a full accrual, economic resource basis, which recognizes all longterm assets and receivables as well as long-term debt and obligations. The District s net assets are reported in three parts invested in capital assets, net of related debt; restricted net assets; and unrestricted net assets. The District first applies restricted resources when an expense is incurred for which both restricted and unrestricted resources are available. 8

23 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 The government-wide statement of activities reports both the gross and net cost of each of the District s functions. The functions are also supported by general government revenues (property taxes, certain state revenues, and investment earnings, etc.) The statement of activities reduces gross expenses by related program revenues and operating grants. Program revenues must be directly associated with the function. Operating grants include operating-specific and discretionary (either operating or capital) grants. The net costs (by function) are normally covered by general revenue (property taxes, state sources, intermediate district sources, interest income and other revenues.) This government-wide focus is more on the sustainability of the District as an entity and the change in the District s net assets resulting from the current year s activities. The effect of interfund activity has been eliminated from the government-wide financial statements. The District does not allocate indirect costs. Separate financial statements are provided for governmental funds and fiduciary funds, even though the latter are excluded from government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. Governmental Funds Governmental funds are those funds through which most school district functions typically are financed. The acquisition, use and balances of the school district s expendable financial resources and the related current liabilities are accounted for through governmental funds. The District reports the following major governmental funds: The GENERAL FUND is the District s primary operating fund. It accounts for all financial resources of the District, except those required to be accounted for in another fund. The 2007 DEBT SERVICE FUND accounts for the revenues and expenditures related to the 2007 General Obligation Bonds. The SINKING FUND accounts for revenues and expenditures related to capital projects. Other Non-Major Funds The FOOD SERVICE SPECIAL REVENUE FUND accounts for revenue sources that are legally restricted to expenditures for food service. 9

24 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Fiduciary Funds Fiduciary funds account for assets held by the District in a trustee capacity or as an agent on behalf of others. Trust funds account for assets held by the District under the terms of a formal trust agreement. Fiduciary funds are not included in the government wide statements. The AGENCY FUND is custodial in nature and does not present results of operations or have a measurement focus. Agency funds are accounted for using the accrual basis of accounting. This fund is used to account for assets that the District holds for others in an agency capacity (primarily student activities). C. Measurement Focus, Basis of Accounting and Basis of Presentation Accrual Method The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Modified Accrual Method Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the District considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes, state and federal aid and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the District. State Revenue The State of Michigan utilizes a foundation grant approach which provides for a specific annual amount of revenue per pupil based on a statewide formula. The Foundation is funded from state and local sources. Revenues from state sources are primarily governed by the School Aid Act and the School Code of Michigan. The Michigan Department of Education administers the allocation of state funds to school districts based on information supplied by the districts. For the year ended June 30, 2012, the 10

25 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 foundation allowance was based on pupil membership counts taken in February and October of 2011, and blended with the previous two years counts. For fiscal year ended June 30, 2012, the per pupil foundation allowance was $7,060 for Alba Public School. The state portion of the foundation is provided primarily by a state education property tax millage of 6 mills on Principal Residence Exemption (PRE) and an allocated portion of state sales and other taxes. The local portion of the foundation is funded primarily by Non-PRE (formerly known as Non- Homestead) property taxes which may be levied at a rate of up to 6 mills for commercial personal property and up to 18 mills for real property. The State revenue is recognized during the foundation period and is funded through payments from October 2011 to August Thus, the unpaid portion at June 30th is reported as due from other governmental units. The District also receives revenue from the state to administer certain categorical education programs. State rules require that revenue earmarked for these programs be used for its specific purpose. Certain governmental funds require an accounting to the state of the expenditures incurred. For categorical funds meeting this requirement, funds received, which are not expended by the close of the fiscal year are recorded as deferred revenue. Other categorical funding is recognized when the appropriation is received. D. Other Accounting Policies 1. Cash and Investments Cash includes amounts in demand deposits and certificates of deposit with original maturities of one year or less. Investments are carried at market value. The District complies with State statutes regarding investment of funds. The Board policy on investment of funds authorizes the School District to invest as follows: (a) Bonds, bills, or notes of the United States, or obligations, the principal and interest of which are fully guaranteed by the United States Government. (b) Certificates of deposit issued by any state or national bank organized and authorized to operate in this state. (c) Commercial paper rated prime at the time of purchase and maturing not more than 270 days after the date of purchase. (d) (e) Securities issued or guaranteed by agencies or instrumentalities of the United States. United States government or federal agency obligation repurchase agreements. 11

26 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 (f) (g) (h) Bankers acceptances issued by a bank that is a member of the federal deposit insurance corporation. Mutual funds composed entirely of investment vehicles that are legal for direct investment by a school district. Investment pools, as authorized by the Surplus Funds Investment Pool Act, Act No. 367 of the Public Acts of 1982, being sections to of the Michigan Compiled Laws, composed entirely of instruments that are legal for direct investment by a school district. The School's deposits and investments are held separately by several of the School District's funds. 2. Short-Term Interfund Receivables/Payables During the course of operations, numerous transactions occur between individual funds for goods provided or services rendered. These receivables and payables are classified as "due from other funds" or "due to other funds" on the balance sheet. Short-term interfund loans are classified as "interfund receivables/payables". 3. Property Taxes Property taxes levied by the District are collected by various municipalities and periodically remitted to the District. Property taxes are assessed as of January 1 and billed and due December 1. Unpaid taxes become delinquent as of February 14th and are subject to penalties and interest after that date. Uncollected taxes at year-end are not material. For the year ended June 30, 2012, the District levied the following amounts per $1,000 of taxable valuation: Fund Mills General Fund Non-Principal Residence Exemption (PRE) General Fund Commercial Personal Property Debt Retirement PRE, Non-PRE, Commercial Personal Property Sinking Fund PRE, Non-PRE, Commercial Personal Property Inventories and Prepaid Expenditures Inventories are valued at cost. In the General Fund, the School District considers all supplies to be consumed when acquired and any inventories on hand at year-end are considered to be immaterial. The food service inventory consists of food products held for consumption. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid expenditures. 12

27 NOTES TO FINANCIAL STATEMENTS JUNE 30, Capital Assets Capital assets purchased or acquired are capitalized at historical cost or estimated historical cost. Donated capital assets are valued at their estimated fair market value on the date received. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Improvements are capitalized and depreciated over the remaining useful lives of the related capital assets. Depreciation on all assets is provided on the straight-line basis over the estimated useful lives as follows: Buildings and Additions Furniture and Other Equipment years 5-20 years The District s capitalization policy is to capitalize individual amounts exceeding $ Long-Term Obligations In the government-wide financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities statement of net assets. For bonds issued after the implementation of GASB 34, the following apply: Bond premiums and discounts, as well as issuance costs, are deferred and amortized over the life of the bonds using the effective interest method. Bonds payable are reported net of the applicable bond premium or discount. Bond issuance costs are reported as deferred charges and amortized over the term of the related debt. In the fund financial statements, governmental fund types recognize bond premiums and discounts, as well as bond issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuance are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. 7. Fund Balance In the fund financial statements, governmental funds report the following classifications of fund balance: Nonspendable Includes amounts that cannot be spent because they are either not spendable in form or are legally or contractually required to be maintained intact. Restricted Includes amounts restricted by external sources (creditors, laws of other governments, etc.) or by constitutional provision or enabling legislation. 13

28 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Committed Includes amounts that can only be used for specific purposes determined by a formal action by Board Resolution. These amounts cannot be used for any other purpose unless the School Board removes or changes the specified use by taking the same type of action (Board Resolution) that was employed when the funds were initially committed. Assigned Includes amounts a government intends to use for a specific purpose. Intent can be expressed by the School Board or by an official or body to which the School Board delegates the authority. Unassigned Includes amounts that are available for any purpose. Positive amounts are only reported in the General Fund. As stated in Note 1B above, restricted resources are used first when an expense is incurred for which both restricted and unrestricted resources are available. When an expenditure is incurred for which committed, assigned, or unassigned fund balances are available, the District considers amounts to have been spent first from committed funds, then assigned funds, and finally unassigned funds, as needed, unless the School Board has provided otherwise in its commitment or assignment actions. 8. Use of Estimates The process of preparing basic financial statements in conformity with accounting principles generally accepted in the United States of America requires the use of estimates and assumptions regarding certain types of assets, liabilities, revenues, and expenditures. Such estimates primarily relate to unsettled transactions and events as of the date of the financial statements. Accordingly, upon settlement, actual results may differ from estimated amounts. NOTE 2 STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY A. Budgets and Budgetary Accounting Budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America. Annual appropriated budgets are adopted for the general and special revenue funds. Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is not utilized by the District. The District follows these procedures in establishing the budgetary data reflected in the financial statements: 1. In June, the superintendent submits to the school board a proposed operating budget for the fiscal year commencing on July Public hearings are conducted to obtain taxpayer comments. 14

29 NOTES TO FINANCIAL STATEMENTS JUNE 30, The budget is legally adopted by School Board resolution pursuant to the Uniform Budgeting and Accounting Act. The Act requires that the budget be amended prior to the end of the fiscal year when necessary to adjust appropriations if it appears that revenues and other financing sources will be less than anticipated or so that expenditures will not be in excess of original estimates. Expenditures shall not be made or incurred, unless authorized in the budget, in excess of the amount appropriated. Violations if any are noted in the required supplementary information section. 4. The superintendent is charged with general supervision of the budgets and shall hold the department heads responsible for performance of their responsibilities. 5. During the year the budgets are monitored and amendments to the budget resolution are made when it is deemed necessary. 6. Budgeted amounts are as originally adopted in June, 2011, or as amended by the School Board of Education from time to time throughout the year. B. Excess of Expenditures Over Appropriations Excess of expenditures over appropriations occurred in the following funds as follows: APPROPRIATIONS EXPENDITURES General Fund Instruction Basic Programs High School $ 373,422 $ 384,343 Added Needs Special Education 89,935 93,240 Supporting Services Instructional Staff Educational Media Services Operations and Maintenance Operating Buildings Services 228, ,028 Pupil Transportation Services Pupil Transportation Services 89,840 91,691 Support Services - Other Athletic Activities 25,045 25,243 Payments to Other Governmental Agencies Payments to Other Public Schools

30 NOTE 3 DETAILED NOTES ON ALL FUNDS A. Deposits and Investments ALBA PUBLIC SCHOOL NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 The District s deposits are all on deposit with Northwestern Bank. Custodial Credit Risk Deposits. In the case of deposits, this is the risk that in the event of a bank failure, the government s deposits may not be returned to it. As of June 30, 2012, none of the government s bank balance of $346,585 was exposed to custodial credit risk because it was all insured and collateralized. Although the District s investment policy does not specifically address custodial credit risk, the District typically limits its exposure by controlling who holds the deposits and investments. Foreign Currency Risk. The District is not authorized to invest in investments which have this type of risk, therefore, it is not addressed in the investment policy. B. Receivables Receivables as of year end for the government s individual major funds and nonmajor, and fiduciary funds in the aggregate; including the applicable allowances for uncollectible accounts, are as follows: Nonmajor Food Service General Fund Total Receivables: Accounts $ 7,890 $ 0 $ 7,890 Due from Other Governmental Units 198, ,519 Total $ 206,080 $ 329 $ 206,409 Amounts due from other governments include amounts due from federal, state and local sources for various projects and programs. The allowance for doubtful accounts is not considered to be material for disclosure. Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. Governmental funds also defer revenue recognition in connection with resources that have been received, but not yet earned. At the end of the current fiscal year, the various components of deferred revenue and unearned revenue reported in the governmental funds were as follows: Unavailable Unearned Revenue Received, But Not Yet Earned $ 0 $ 2,220 16

31 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 C. Lease Information The rental expense for the year ended June 30, 2012 was $4,501. The rental expense consists of lease agreements on a copier. The future minimum lease payments are as follows: D. Capital Assets YEAR ENDING AMOUNTS 2013 $ 5, , , , Total $ 22,504 A summary of changes in the District s capital assets follows: Balance Balance July 1, 2011 Additions Deletions June 30, 2012 Assets not being depreciated Land $ 87,608 $ 0 $ 0 $ 87,608 Other Capital assets: Buildings and Building 3,449, ,449,481 Furniture and Equipment 610, ,782 Buses and Other Vehicles 194, ,900 Subtotal 4,254, ,255,163 Accumulated Depreciation Buildings and Building 1,078,757 70, ,149,507 Furniture and Equipment 480,081 36, ,934 Buses and Other Vehicles 91,765 24, ,127 1,650, , ,782,568 Net capital assets being depreciated 2,603,910 (131,315) 0 2,472,595 Net capital assets $ 2,691,518 $ (131,315) $ 0 $ 2,560,203 17

32 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 Depreciation for the fiscal year ended June 30, 2012, amounted to $131,965. The District determined that it was impractical to allocate depreciation to the various governmental activities as the assets serve multiple functions. E. Long-Term Debt The District issues general obligation bonds to provide funds for the acquisition, construction and improvement of major capital facilities. General obligation bonds are direct obligations and pledge the full faith and credit of the District. The following is a summary of governmental long-term obligations for the District for the year ended June 30, 2012: BONDS Balance, July 1, 2011 $ 2,085,000 Additions 0 Deletions (125,000) Balance, June 30, ,960,000 Less current portion (130,000) Total due after one year $ 1,830,000 At June 30, 2012, the School's Long-Term Debt consisted of the following: General Obligation Serial Bonds 2007 refunding bonds due in annual installments of $130,000 to $200,000 through May 1, 2024, interest at 3.75% to 3.95%. $ 1,960,000 The annual requirements to amortize debt outstanding as of June 30, 2012, including interest payments of $530,215 are as follows: Amounts Year Ending June 30, Principal Interest Payable 2013 $ 130,000 $ 75,402 $ 205, ,000 70, , ,000 65, , ,000 60, , ,000 54, , , ,588 1,040, ,000 23, ,502 $ 1,960,000 $ 530,215 $ 2,490,215 18

33 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2012 F. Interfund Receivables, Payables, and Transfers Interfund Receivables and Payables as shown in the individual fund financial statements at June 30, 2012, were: INTERFUND INTERFUND RECEIVABLES PAYABLES General Fund $ 3,071 $ 28,838 Debt Service Fund Debt Retirement 23,268 0 Sinking Fund 5,570 0 School Service Fund - Food Service Fund 0 3, $ 31,909 $ 31,909 All remaining balances resulted from the time lag between the dates that (1) interfund goods and services are provided or reimbursable expenditures occur, (2) transactions are recorded in the accounting system, and (3) payments between funds are made. Interfund transfers as shown in the individual fund financial statements at June 30, 2012, were: TRANSFERS TRANSFERS IN OUT General Fund $ 0 $ 16,639 School Service Fund - Food Service 16,639 0 $ 16,639 $ 16,639 Transfers are used to: (1) move revenues from the fund that is required to collect them to the fund that is required or allowed to expend them; (2) move receipts restricted to or allowed for debt service from the funds collecting the receipts to the debt service fund as debt service payments become due; and (3) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. NOTE 4 OTHER INFORMATION A. Employee Retirement System Plan Description. The District contributes to the statewide Michigan Public School Employees Retirement System (MPSERS), a cost-sharing multiple-employer state-wide defined benefit public employee retirement plan governed by the State of Michigan. The MPSERS provides retirement survivor and disability benefits and postretirement benefits for health, dental and vision for substantially all employees of the District. The MPSERS was established by Act 136 of 1945 and operated under the provisions of Public Act 300 of 1980, as amended. The MPERS issues a publicly available financial report that includes financial statements and required supplementary information for MPSERS. That