ENTERING TRANSACTIONS

Size: px

Start display at page:

Download "ENTERING TRANSACTIONS"

Spencer Wright
5 years ago
Views:

ENTERING TRANSACTIONS From time to time you might have to enter transactions manually to correct reconciliation problems, enter historical data, or enter data for a portfolio that is not downloaded

1 ENTERING TRANSACTIONS From time to time you might have to enter transactions manually to correct reconciliation problems, enter historical data, or enter data for a portfolio that is not downloaded from one of your custodians. This document covers entering transactions for the following most common activities: Buys, Sells, Deposits or Withdrawals, Income, Expense, Credit of Securities, Receipt of Securities, and Transfer of Securities. This document covers only the most common transaction types. For descriptions of all available types of transactions in PortfolioCenter, see PortfolioCenter Transaction Type Descriptions. The transactions covered in this document are: Entering a Buy on page 2 Entering a Sell on page 3 Entering a Deposit or Withdrawal on page 4 Entering an Income on page 5 Entering an Expense on page 6 Entering a Credit of Security on page 7 Entering a debit of Security on page 8 Entering a Receipt of Security on page 9 Entering a Transfer of Security on page 10 STARTING A NEW TRANSACTION For each section below, you will follow these steps to start a new transaction: 1 Click the Portfolios tab. 2 Right-click on the portfolio for which you want to enter the transaction and select Transactions. 3 Click the Enter New Transaction button ( ), located in the upper right of the window. 4 Click the down arrow or press <F4> in the Security Type field to select the type of security for the transaction you are creating. DocumentID: SPT01245 Last Updated: August 16, 2012

2 ENTERING A BUY select Buy. If you have selected Options, you have a choice of Buy/Open or Buy/Close. Select the correct activity. 3 In the Trade Date field, you can either click the down arrow to 4 In the Shares field, enter the number of shares of the equity, mutual fund or user defined security. If you have selected fixed income, mortgage backed, commercial paper, or CD, this field is called Face Value enter the face value of the security purchased. If you have selected options, this field is called Contracts. Enter the number of contracts being purchased. If you have selected Unit Trust, this field is called Units. Enter the number of units being purchased. 5 In the Principal Cost field, enter the principal cost of the total position being purchased. 6 In the Brokerage Fee field, enter the amount of the brokerage fee, if applicable. 7 In the Broker ID field, click the browse box or press <F4> to select the broker from a list. 8 In the Other Fees field, enter any other fees, if applicable. 9 In the Reinvest Income field, select Yes or No to indicate whether or not income generated by this security is reinvested into the position. By default, this setting is No for equities and user defined 10 In the Reinvest Gains field, select Yes or No to indicate whether or not gains generated by this security is reinvested into the position. By default, this setting is No for equities and user defined 11 In the Settlement Date field, edit the settlement date for the security, if necessary. This field should already be populated with a date that coincides with the security type settings for the selected security type. 12 In the Account ID field, edit the cash security from which you will be withdrawing money to cover the cost of the buy. The account ID should be populated with the symbol of the default cash security on the account tab of portfolio details. 13 In the Notes field, enter any notes about the transaction, if necessary. 14 Entering Transactions Page 2 of 10

3 ENTERING A SELL select Sell. If you have selected Options, you have a choice of Sell/Open or Sell/Close. Select the correct activity. 3 In the Trade Date field, you can either click the down arrow to 4 In the Shares field, enter the number of shares of the equity, mutual fund or user defined security. If you have selected fixed income, mortgage backed, commercial paper, or CD, this field is called Face Value enter the face value of the security purchased. If you have selected options, this field is called Contracts. Enter the number of contracts being purchased. If you have selected Unit Trust, this field is called Units. Enter the number of units being purchased. 5 In the Gross Proceeds field, enter the proceeds, before fees, of the total position being sold. 6 In the Brokerage Fee field, enter the amount of the brokerage fee, if applicable. 7 In the Broker ID field, click the browse box or press <F4> to select the broker from a list. 8 In the Other Fees field, enter any other fees, if applicable. 9 In the Settlement Date field, edit the settlement date for the security, if necessary. This field should already be populated with a date that coincides with the security type settings for the selected security type. 10 In the Account ID field, edit the cash security from which you will be withdrawing money to cover the cost of the buy. The account ID should be populated with the symbol of the default cash security on the account tab of portfolio details. 11 In the Matching Method field, select the matching method for this sell. The default matching method is set in the portfolio details. For information about the matching methods available in PortfolioCenter, see Establishing Matching Methods. 12 In the Notes field, enter any notes about the transaction, if necessary. 13 Entering Transactions Page 3 of 10

ENTERING A DEPOSIT OR WITHDRAWAL select either Deposit or Withdrawal. 3 In the Date of Capital Flow field, you can either click the down arrow to select the date, or enter the date as mm/dd/yyyy.

4 ENTERING A DEPOSIT OR WITHDRAWAL select either Deposit or Withdrawal. 3 In the Date of Capital Flow field, you can either click the down arrow to select the date, or enter the date as mm/dd/yyyy. 4 In the Dollar Value of Flow field, enter the amount of the deposit or withdrawal. 5 In the Deposit Type or Withdrawal Type field, click the down arrow to select a deposit or withdrawal type. 6 In the Account ID field, edit the cash security from which you will be withdrawing or depositing money. The account ID should be populated with the symbol of the default cash security on the account tab of portfolio details. 7 In the Notes field, enter any notes about the transaction, if necessary. 8 Entering Transactions Page 4 of 10

ENTERING AN INCOME For more information about the income transactions in PortfolioCenter, see Types of Income Transactions in PortfolioCenter. select Income.

5 ENTERING AN INCOME For more information about the income transactions in PortfolioCenter, see Types of Income Transactions in PortfolioCenter. select Income. 3 In the Pay Date field, you can either click the down arrow to 4 In the Ex Date field, you can either click the down arrow to 5 In the Income Amount field, enter the total amount of the income payment. 6 In the Distribution Type field, select the type of income received: Dividend, Interest and several types of Gain distributions. 7 In the Reinvested Shares field, enter the number of reinvested shares, if applicable. If the income is a cash income, leave this field at zero. 8 In the Account ID field, edit the cash security from which you will be withdrawing money to cover the cost of the buy. The account ID should be populated with the symbol of the default cash security on the account tab of portfolio details. 9 In the Normal Income Payment field, select either Yes or No to indicate that the income is a normal payment or not. The default is Yes. 10 In the Taxable Previous Year field, select either Yes or No to indicate whether or not the income is taxable in the previous year. The default is No. 11 In the Pay on Positions field, select either Long or Short to indicate if the long or short positions generated the income. 12 In the Notes field, enter any notes about the transaction, if necessary. 13 Entering Transactions Page 5 of 10

ENTERING AN EXPENSE When entering expenses, you have the option to classify the expense type. The default list of expense types might not include an expense type you need.

6 ENTERING AN EXPENSE When entering expenses, you have the option to classify the expense type. The default list of expense types might not include an expense type you need. For that reason, you can define up to four user defined expense types in PortfolioCenter. See Editing User Defined Expense Classifications for instructions on creating custom expense types. select Expense. 2 In the Expense Date field, you can either click the down arrow to 3 In the Expense Amount field, enter the total amount of the expense. 4 In the Expense Type field, click the down arrow to select the expense type. 5 In the Account ID field, edit the cash security from which the expense will be applied against. The account ID should be populated with the symbol of the default cash security on the account tab of portfolio details. 6 In the Assign Expense to field, select the security you want to assign the expense to, if applicable. This setting is for informational purposes only and does not affect the performance of the selected security. 7 In the Notes field, enter any notes about the transaction, if necessary. 8 Entering Transactions Page 6 of 10

7 ENTERING A CREDIT OF SECURITY select Credit Security. 3 In the Credit Date field, you can either click the down arrow to 4 In the Shares field, enter the quantity credited. 5 In the Long or Short Position field, select either long or short. This setting indicates whether the position credited is either long or short. 6 In the Total Market Value field, enter the total market value of the position as of the credit date. If you have a price file in PortfolioCenter on the Credit Date, you can press the $ on the right of the field or press <F4> to have PortfolioCenter calculate the value for you. 7 In the Original Trade Date field, enter the date this trade lot was originally purchased. You can either click the down arrow to 8 In the Cost Basis field, enter the cost basis of the position as of the Credit Date. 9 In the Reinvest Income field, select Yes or No to indicate whether or not income generated by this security are reinvested into the position. By default, this setting is No for equities and user defined 10 In the Reinvest Gains field, select Yes or No to indicate whether or not gains generated by this security are reinvested into the position. By default, this setting is No for equities and user defined 11 In the Settlement Date field, edit the settlement date for the security, if necessary. This field should already be populated with a date that coincides with the security type settings for the selected security type. 12 In the Reset Basis field, select Yes or No to indicate whether or not to make the transaction reset the cost basis for the security when using the average cost accounting method. By default, this setting is No. 13 In the Notes field, enter any notes about the transaction, if necessary. 14 Entering Transactions Page 7 of 10

ENTERING A DEBIT OF SECURITY select Transfer of Securities. 3 In the Debit Date field, you can either click the down arrow to 4 In the Shares field, enter the quantity received.

8 ENTERING A DEBIT OF SECURITY select Transfer of Securities. 3 In the Debit Date field, you can either click the down arrow to 4 In the Shares field, enter the quantity received. 5 In the Long or Short Position field, select either long or short. This setting indicates whether the position debited is either long or short. 6 In the Total Market Value field, enter the total market value of the position as of the debit date. If you have a price file in PortfolioCenter on the Debit Date, you can press the $ on the right of the field or press <F4> to have PortfolioCenter calculate the value for you. 7 In the Matching Method field, select the matching method for this transfer of securities. The default matching method matches the setting in the portfolio details. For information about the matching methods available in PortfolioCenter, see Establishing Matching Methods. 8 In the Notes field, enter any notes about the transaction, if necessary. 9 Entering Transactions Page 8 of 10

ENTERING A RECEIPT OF SECURITY select Receipt of Security. 3 In the Date Received field, you can either click the down arrow to 4 In the Shares field, enter the quantity received.

9 ENTERING A RECEIPT OF SECURITY select Receipt of Security. 3 In the Date Received field, you can either click the down arrow to 4 In the Shares field, enter the quantity received. 5 In the Long or Short Position field, select either long or short. This setting indicates whether the position credited is either long or short. 6 In the Total Market Value field, enter the total market value of the position as of the receipt date. If you have a price file in PortfolioCenter on the Date Received, you can press the $ on the right of the field or press <F4> to have PortfolioCenter calculate the value for you. 7 In the Original Trade Date field, enter the date this trade lot was originally purchased. You can either click the down arrow to 8 In the Cost Basis field, enter the cost basis of the position as of the Credit Date. 9 In the Broker ID field, click the browse box or press <F4> to select the broker from a list. 10 In the Brokerage Fee field, enter the amount of the brokerage fee, if applicable. 11 In the Reinvest Income field, select Yes or No to indicate whether or not income generated by this security are reinvested into the position. By default, this setting is No for equities and user defined 12 In the Reinvest Gains field, select Yes or No to indicate whether or not gains generated by this security are reinvested into the position. By default, this setting is No for equities and user defined 13 In the Other Fees field, enter any other fees, if applicable. 14 In the Settlement Date field, edit the settlement date for the security, if necessary. This field should already be populated with a date that coincides with the security type settings for the selected security type. 15 In the Reset Basis field, select Yes or No to indicate whether or not to make the transaction reset the cost basis for the security when using the average cost accounting method. By default, this setting is No. 16 In the Notes field, enter any notes about the transaction, if necessary. 17 Entering Transactions Page 9 of 10

ENTERING A TRANSFER OF SECURITY select Transfer of Securities. 3 In the Transfer Date field, you can either click the down arrow to 4 In the Shares field, enter the quantity received.

10 ENTERING A TRANSFER OF SECURITY select Transfer of Securities. 3 In the Transfer Date field, you can either click the down arrow to 4 In the Shares field, enter the quantity received. 5 In the Long or Short Position field, select either long or short. This setting indicates whether the position transferred is either long or short. 6 In the Total Market Value field, enter the total market value of the position as of the transfer date. If you have a price file in PortfolioCenter on the Transfer Date, you can press the $ on the right of the field or press <F4> to have PortfolioCenter calculate the value for you. 7 In the Matching Method field, select the matching method for this transfer of securities. The default matching method matches the setting in the portfolio details. For information about the matching methods available in PortfolioCenter, see Establishing Matching Methods. 8 In the Notes field, enter any notes about the transaction, if necessary. 9 For institutional audiences only. PortfolioCenter, is a product of Schwab Performance Technologies ( SPT ). SPT is a subsidiary of The Charles Schwab Corporation separate from its affiliate Charles Schwab & Co., Inc. ( CS&Co ). CS&Co is a registered broker-dealer that provides brokerage services, while SPT licenses software and provides related technology products and services Schwab Performance Technologies ( SPT ). All rights reserved. Entering Transactions Page 10 of 10

THE EFFECT OF MATCHING METHODS ON THE COST BASIS CALCULATION

THE EFFECT OF MATCHING METHODS ON THE COST BASIS CALCULATION Due to the Emergency Economic Stabilization Act of 2008 requiring custodians to provide cost basis information to investors, many advisors are