The following is a list of the City s Funds other than General Fund:

Transcription

1 City of San Mateo The following is a list of the City s Funds other than General Fund: Fund # Fund Name 20 Grants Fund (Police)* 21 Solid Waste Fund 22 H.O.M.E. Fund 23 Community Development Block Grant Fund 24 Fire Prevention Fund (Fire)* 25 Advance Planning Fund (Community Development)* 26 Construction Services Fund 27 Gas Tax Fund 28 Central Parking & Improvement District Fund 30 City Housing Fund (Community Development)* 31 Affordable Housing Fund (Community Development) 72 Sewer Fund 79 Golf Fund (Parks and Recreation)* 81 Vehicle & Equipment Replacement Reserve Fund 82 Fleet & Building Maintenance Fund (Public Works)* 87 Workers Compensation Fund (Human Resources)* 88 Claims & Litigation Defense Fund (Attorney)* ** Debt Service Funds * Please refer to specific department section for fund/program page. ** There are several Debt Service Funds. The combined budgets are reflected in this section. 16-1

2 Two Year Business Plan SOLID WASTE FUND FUND 21: This fund is used to track monies raised through surcharges on garbage collection for landfill closure and street sweeping. FUND SUMMARY Actual Budget Estimate Proposed Projected By Program STREET SWEEPING 418, , , , ,381 WASTE MANAGEMENT 728,278 3,538,691 * 4,267, , ,755 Total $1,146,624 $3,995,220 $4,691,845 $1,323,072 $1,343,136 By Category Salaries and Benefits 815, , , , ,006 Operating Expenses 271,505 3,100,795 * 3,779, , ,739 Capital Outlay 59,653 59,653 59,653 66,391 66,391 Total $1,146,624 $3,995,220 $4,691,845 $1,323,072 $1,343,136 STREET SWEEPING 458, , ,750 WASTE MANAGEMENT 1,616,371 1,243,527 1,618,555 Use of (Contrib. to) Fund Balance: ** 2,617,224 (378,205) (733,169) Total $4,691,845 $1,323,072 $1,343,136 * The expenses shown includes the payments to date and encumbrance for the final compensation payment to Republic Services. Republic Services payments are made in quarterly installments from January 2012 through October ** Use of fund balance in fiscal year reflects final compensation payment to Republic Services and was approved by the City Council in February Additional contribution to fund balance in FY12-13 and FY13-14 related to collection of Republic Deficit Fee. 16-2

3 City of San Mateo H.O.M.E. FUND FUND 22: Administer the HOME for housing programs that benefit of low income persons citywide. FUND/PROGRAM SUMMARY Actual Budget Estimate Proposed Projected By Sub Program ADMIN/OH 56,875 88,961 50,242 27,337 27,336 Total $56,875 $88,961 $50,242 $27,337 $27,336 By Category Salaries and Benefits 47,030 71,064 40,370 23,308 23,916 Operating Expenses 9,845 17,897 9,872 4,029 3,420 Total $56,875 $88,961 $50,242 $27,337 $27,336 NIH PROGRAMS 528, , ,372 CAPITAL IMPROVEMENT TRANSFERS (446,600) (247,500) (247,500) Use of (Contrib. to) Fund Balance: (31,920) 1,465 1,464 Total $50,242 $27,337 $27,336 Capital Improvement Projects: Housing Land Purchase New 446, , ,500 Total: 446, , ,

4 Two Year Business Plan CDBG FUND FUND 23: Administer the Community Development Block Grant for the benefit of low and moderate income persons citywide in the areas of housing, public improvements, parks and human services. FUND SUMMARY Actual Budget Estimate Proposed Projected By Program ADMIN/OH 155, , , , ,253 COMMUNITY FUNDING 139, , , , ,000 HOUSING REHAB 89, , ,033 63,836 31,004 CODE ENFORCEMENT 355, , , , ,408 Total $739,786 $764,298 $741,858 $673,957 $648,665 By Category Salaries and Benefits 420, , , , ,370 Operating Expenses 307, , , , ,415 Capital Outlay 11,672 11,672 11,672 7,317 5,880 Total $739,786 $764,298 $741,858 $673,957 $648,665 CDBG PROGRAM 889, , ,927 CAPITAL IMPROVEMENT TRANSFERS (75,000) (275,000) (175,000) Use of (Contrib. to) Fund Balance: (73,000) 240, ,738 Total $741,858 $673,957 $648,665 Capital Improvement Projects: Street Improvements 165,000 75,000 75, , , Housing Rehab 100,000 75,000 75,000 Total $265,000 $75,000 $75,000 $275,000 $175,000 *For detailed budget justification for this program, refer to the housing and code enforcement programs. 16-4

5 City of San Mateo CONSTRUCTION SERVICES FUND FUND 26: To be responsible for plan checking and inspecting all new construction in the City for compliance with City and State development standards & codes. FUND SUMMARY Actual Budget Estimate Proposed Projected By Program CURRENT PLANNING ** 139, , , , ,458 BUILDING & SAFETY ** 2,039,317 2,577,359 2,215,098 2,479,874 2,525,827 CODE ENFORCEMENT ** 82,995 83,958 82,949 83,678 85,148 SOFTWARE/STRATEGIC SUPPORT 57,093 55,980 55,996 0 * 0 * Total $2,319,167 $2,885,605 $2,531,762 $2,801,656 $2,853,433 By Category Salaries and Benefits 1,368,021 1,742,181 1,344,242 2,183,916 2,247,482 Operating Expenses 922, , , , ,395 Capital Outlay 28, , ,586 98,825 98,556 Total $2,319,167 $2,885,605 $2,531,762 $2,801,656 $2,853,433 CURRENT PLANNING 252, , ,000 BUILDING & SAFETY 2,952,448 3,040,721 3,040,721 Use of (Contrib. to) Fund Balance: (673,186) (489,065) (437,288) Total $2,531,762 $2,801,656 $2,853,433 *As a result of the RDA dissolution, FTE's have been shifted to the General Fund beginning FY **For detailed line items, see Planning, Building and Code Enforcement programs. 16-5

6 Two Year Business Plan GAS TAX FUND FUND 27: To ensure that the State Gasoline Tax is used by the City to fund gas tax eligible projects and programs relating to the City s road system and street maintenance activities according to prioritized need FUND SUMMARY Actual Budget Estimate Proposed Projected Transfer to General Fund 1,600,000 1,600,000 1,512,500 1,517,500 1,517,500 Transfer to Capital Improv. Prog 1,166, ,624 1,000,000 1,000,000 1,000,000 Total $2,766,166 $2,465,624 $2,512,500 $2,517,500 $2,517,500 Gas Tax 2105 (Prop III) 455, , ,000 Gas Tax , , ,000 Gas Tax , , ,000 Gas Tax ,500 7,500 7,500 Gas Tax in lieu of Prop 42 1,000,000 1,000,000 1,000,000 Interest Income 25,000 25,000 25,000 Use of (Contrib. to) Fund Balance: Total $2,512,500 $2,517,500 $2,517,500 Capital Improvement Projects: Citywide Street Rehabilitation 1,000,000 1,000,000 1,000,000 $1,000,000 $1,000,000 $1,000,

7 City of San Mateo DOWNTOWN PARKING & SECURITY FUND FUND 28: To administer the financing, land acquisition, construction, operation, and maintenance of public parking facilities for the benefit of downtown business. FUND SUMMARY Actual Budget Estimate Proposed Projected By Program CURRENT PLANNING 45,286 35,525 35,666 39,327 40,429 PARKING OPERATIONS & MAINT 1,162,562 1,236,573 1,038,747 1,158,758 1,202,636 DOWNTOWN PKNG ENF & SECU 813, , , , ,883 Total $2,021,571 $2,081,430 $1,917,027 $2,031,233 $2,109,948 By Category Salaries and Benefits 1,216,829 1,224,019 1,217,845 1,257,454 1,307,169 Operating Expenses 797, , , , ,011 Capital Outlay 7,416 7,416 7, , ,768 Total $2,021,571 $2,081,430 $1,917,027 $2,031,233 $2,109,948 PARKING /METERS & PERMITS 1,990,918 1,906,296 1,946,373 Use of (Contrib. to) Fund Balance: (73,891) 124, ,575 Total $1,917,027 $2,031,233 $2,109,948 Capital Improvement Projects: Tennis Court /Garage Seismic Upgrade 100,000 Long Range Parking 0 Downtown Parking Improvements 175, ,

8 Two Year Business Plan

9 City of San Mateo AFFORDABLE HOUSING Fund 31: Track revenues and expenses affiliated with the former Housing Set Aside activities after the dissolution of the Redevelopment Agency. FUND SUMMARY Actual Budget Revised Est. Proposed Projected FTE's By Program AFFORDABLE HOUSING , ,595 49, Total $0 $0 $123,741 $167,595 $49, By Category Salaries and Benefits ,363 Operating Expenses , ,595 15,830 Total $0 $0 $123,741 $167,595 $49,193 AFFORDABLE HOUSING 1,840, , ,500 Use of (Contrib. to) Fund Balance: (1,716,759) (488,905) (57,307) Total $123,741 $167,595 $49,

10 Two Year Business Plan SEWER FUND FUND 72: To protect the health and safety of our residents and to protect the environment through effective treatment of all waste water flow from industrial, commercial, and residential users. FUND SUMMARY Actual Budget Estimate Proposed Projected By Program WASTEWATER TREATMENT 8,996,124 11,740,565 10,638,327 10,352,532 10,494,809 ENVIRONMENTAL COMPLIANCE 275, , , , ,178 DALE AVE LIFT STATION 269, , , , ,097 SEWER SYS ENGR SERVICES 1,382,149 1,993,133 1,234,192 1,496,910 1,600,966 SEWER MAINTENANCE 4,570,701 5,641,380 4,376,737 5,817,583 5,886,879 DEBT SERVICE 1,543,977 3,807,821 3,768,071 3,545,382 3,542,131 Total $17,038,910 $23,937,729 $20,703,554 $21,982,681 $22,301,059 By Category Salaries and Benefits 7,156,261 9,427,514 7,095,977 9,859,387 10,184,616 Chargebacks to CIP/PA/SDP 0 (1,062,838) 0 (1,542,513) (1,542,513) Operating Expenses 7,560,664 10,434,908 9,081,634 9,121,350 9,117,751 Capital Outlay 790,741 1,377, ,944 1,045,896 1,045,896 Debt Service 1,531,244 3,761,000 3,761,000 3,498,561 3,495,310 Total $17,038,910 $23,937,729 $20,703,554 $21,982,681 $22,301,059 ENVIRONMENTAL COMPLIANCE 10,000 60,000 60,000 SEWER FEES/CHARGES 24,191,173 28,639,000 28,613,000 CAPITAL IMPROVEMENT TRANSFERS (4,448,000) (14,745,667) (14,525,000) SEWER BOND PROCEEDS 0 0 6,500,000 STATE REVOLVING FUND LOAN 8,600,000 3,519,680 Use of (Contrib. to) Fund Balance: 950,381 (570,652) (1,866,621) Total $20,703,554 $21,982,681 $22,301,

11 City of San Mateo CAPITAL IMPROVEMENT PROGRAM Estimated Proposed Projected WASTEWATER TREATMENT PLANT WWTP Biofilter Rehabilitation 25,000 1,975,000 0 WWTP Cogeneration (300,000) 150,000 WWTP Energy Distribution Rehabilitation 0 (550,066) 200,000 WWTP Fire Safety & Code Improvements 0 (100,000) 100,000 Force Main-Dale Ave to WWTP 554 (10,704) 0 WWTP Annual Major Components 0 1,000,000 1,000,000 WWTP Return Activated Sludge Modification 274,816 10,000 0 WWTP SCADA Upgrade 0 500, ,000 WWTP Sludge Hopper #2 100, ,000 1,100,000 WWTP Storm Water Master Plan/Design 1,793 (318,596) 850,000 Stress Test, master Plan, Env Doc 214,276 (151,560) Wet Weather Storage & Pumping System 9,230 (500,000) Total Plant 626,000 2,454,073 3,900,000 COLLECTION SYSTEM PROJECTS ACL SEP Staff Cost 27,140 (50,000) 0 CCTV Inspection 882, , ,000 Casanova Drive Relief (SST-10) 102,000 City Wide Sanitary Sewer Rehabilitation 704,258 1,008,121 2,293,000 Collection System SCADA 125, ,000 Dale Ave Pump Station Rehab 150,000 Dale Ave Relief (LPS-4) 58,000 63,000 El Cerrito Meter Upgrade 988 (20,384) 0 El Cerrito Trunk SS Relief (SNT-1&4) 68,484 (96,646) 1,250,000 Hacienda/Flores Relief (SST-5) 394, ,000 Kehoe-Van Buren Relief (LPS-5) 198, ,000 Kingridge Sewer 471,500 1,136, ,000 Los Prados Relief Sewers & Flint Pump Station Rehab 663, ,517 0 Program Env Doc - Collection System 9, ,000 Public Works Document Imaging (355,091) Root Foaming 135,000 47, ,000 Sanitary Sewer I/I Reduction Projects 75, ,000 0 Sewer Pump Station Improvments 225, ,499 1,100,000 South Trunk System Upgrade 240,560 8,113, ,000 SST-4 Relief (Hacienda/25th Ave) 100, ,000 1,920,000 SST-8 Relief (24th Ave) 218, ,193 0 Vactor Disposal (700,000) 0 Total Collection System 3,822,000 12,291,594 10,625,000 TOTAL CAPITAL IMPROVEMENTS $4,448,000 $14,745,667 $14,525,

12 Two Year Business Plan VEHICLE AND EQUIPMENT REPLACEMENT RESERVE FUND FUND 81: To establish a sinking fund for the replacement of vehicles and equipment of the City. FUND SUMMARY Actual Budget Estimate Proposed Projected Capital Outlay 1,279,935 2,223,698 2,564,323 2,445,398 2,443,405 Total $1,279,935 $2,223,698 $2,564,323 $2,445,398 $2,443,405 Interfund Rental Charges 2,223,540 2,445,399 2,443,406 Interest Income 125, , ,000 Use of (Contrib. to) Fund Balance: 215,783 (125,001) (125,001) Total $2,564,323 $2,445,398 $2,443,

13 City of San Mateo DEBT MANAGEMENT DEBT POLICIES AND PRACTICE The City of San Mateo has been prudent in its use of debt to finance projects and major purchases. Prior to the issuance of any debt, the funding source for the debt service is identified and designated. The level of debt to which the City obligates itself is managed within available resources and represents a minimal cost to general taxpayers. To the extent possible, the City plans the issuance of new debt to occur when resources are available to pay for the projected debt service obligation. By managing the repayment of new debt, current City operations are not affected. Detailed description of the City s long term debt issues and complete schedules showing the individual debt obligations, date of debt issuance and maturity, interest rates, the amount issued, outstanding obligations, and debt requirements for debt incurred in the general governmental and enterprise funds are contained in the "Debt Service" section of the Special Funds. LEGAL DEBT LIMIT The City is bound by a provision in state law limiting indebtedness for California cities to 15% of the assessed value of all real and personal property of the city. Based on the assessed value of $16.74 billion, San Mateo's legal debt limit for was $2.51 billion. As of June 30, 2011, the City was only at 1.09% of its legal debt limit. This statutory limitation applies to bonded indebtedness of the City payable from the proceeds of taxes levied on property

14 Two Year Business Plan DEBT SERVICE Description of the City s Long Term Debt Issues 2000 General Obligation Bonds The City issued $12,000,000 General Obligation Bonds ($12M of $35M authorized) on June 15, 2000 to finance construction of a new main library and improvements to the City s branch libraries. Principal payments are due annually on August 1 beginning 2001 and interest payments semiannually on February 1 and August 1, and are payable from all available City resources Sewer Revenue Bonds, Series 2003 The Agency issued $16,300,000 Sewer Revenue Bonds on December 3, 2003, to finance capital improvements to the City s sewer enterprise. The 2003 Bonds are payable solely from, and secured by, a pledge of a lien on the Net Revenues of the Enterprise. Principal payments are payable annually on August 1 and interest payments semi-annually on February 1 and August Joint Powers Financing Authority Revenue Bonds (Landfill Closure Project) Series 2003 The Agency issued $7,900,000 Landfill Closure Bonds on November 13, 2003, to finance expenditures related to the final closures of a former landfill site and construction of park improvements thereon. The 2003 Bonds are limited obligations of the Authority payable solely from certain revenues of the Authority, consisting of Base Rental Payments pursuant to a Facility Lease and Installment Payments pursuant to an Installment Payment Contract, both dated October 1, 2003, between the Authority and the City. Pursuant to the Facility Lease, the City will lease the Facilities from the Authority. Principal payments are payable annually on August 1 and interest payments semi-annually on February 1 and August General Obligation Bonds (Library Improvement), Series A The City issued $23,000,000 General Obligation Bonds (remaining $23M of the $35M authorized) on June 3, 2004 to pay for the cost of construction of the new Library. The City is obligated to levy ad valorem taxes upon all property subject to taxation of the City for the payment of interest and principal of the Bonds. Principal payments are payable annually on August 1 and interest payments semi-annually on February 1 and August Joint Powers Financing Authority Lease Revenue Bonds (Police Station Project), Series A The Authority issued $17,400,000 Joint Powers Financing Authority Lease Revenue Bonds, series A on April 16, 2007 to finance the expenditures related to the construction of the police station. The interest rate of the Lease Revenue Bonds is determined based on the weekly rate by the Remarketing Agency no greater than 12% per annum. The Lease Revenue Bonds are solely payable from revenues of the Authority, consisting of base rental payments pursuant to a facility lease and installment payments made by the City to the Authority Joint Powers Financing Authority Revenue Bonds (Golf Course Project), Series B The Authority issued $9,125,000 Joint Powers Financing Authority Revenue Bonds (Golf Course Project), Series A on October 25, 2007 to refund the Joint Powers Authority Revenue Bonds, Series 1999 to finance the reconstruction of the City s public golf course and replacement of the clubhouse. The Bonds are special obligations of the Authority payable solely from the golf course facility lease revenue of the Authority. Principal payments are payable annually on August 1 and interest payments are payable semi-annually on February 1 and August Joint Powers Finance Authority Revenue Bonds (South Bayfront Flood Control Project), Series A The Authority issued $5,745,000 Joint Powers Finance Authority Revenue Bonds (South Bayfront Flood Control Project), Series A to finance certain levee and flood control improvements. The Bonds are special obligations of the Authority and are solely payable from revenues consisting of Base Rental Payments to a Facility Lease and Installment Payments pursuant to an Installment Payment Contract made between the Authority and the City. Principal payments are payable annually on August 1 and interest payments are payable semi-annually on February 1 and August

15 City of San Mateo 2011 Sewer Revenue Bonds, Series A The City issued $31,990,000 Sewer Revenue Bonds, Series A on May 1, 2011 to refund the 1996 Sewer Revenue Refunding Bonds, Series A and 1998 Sewer Revenue Bonds, Series A, finance various improvements to the City s municipal sewer enterprise, and pay a portion of the costs of issuance of the 2011 Sewer Revenue Bonds. The Bonds are payable solely from net revenues received by the City from the operation of the Sewer System and certain funds and accounts held under the Indenture. Principal payments are payable annually on August 1 and interest payments are payable semi-annually on February 1 and August 1. Principal Outstanding at June 30, Prin. & Int. Requirements Type of Obligation * Date of Issue Date of Maturity Interest Rates Amount Issued Library GOB /15/00 8/1/ ,000,000 9,785, ,831 Landfill /3/03 8/1/ ,900,000 6,865, ,790 Sewer /3/03 8/1/ ,300,000 16,300, ,254 Library GOB 2004A 6/3/04 8/1/ ,000,000 19,375,000 1,589,151 JPFA Lease Rev 2007A-PD 4/16/07 8/1/38 varies 17,400,000 16,870, ,000 Golf Rev 2007B 10/25/07 8/1/ ,125,000 8,254, ,942 Sewer Revenue 2011A 5/1/11 8/1/ ,990,000 30,466,614 2,770,307 TOTAL $117,715,000 $107,915,679 $7,536,275 The South Bayfront Flood Control 2011A Bonds are not included in the totals above, as it is included in the Capital Improvement Program. South Bayfront Flood Control 2011A 2/1/11 8/1/ ,745,000 5,633, ,075 *Beginning February 1, 2012, the Redevelopment Agency was eliminated due to California Supreme Court action and ABx1 26. The Successor Agency for the Redevelopment Agency of the City of San Mateo was established and is responsible for winding down the affairs of the Redevelopment Agency. The Redevelopment Agency bonds are not included in the bonds listed above

16 Two Year Business Plan DEBT SERVICE To provide repayment of principal and interest of City and Redevelopment bonds in accordance with the bond plans. DEBT SERVICE SUMMARY Actual Budget Estimate Proposed Projected Trustee and Paying Agent Fees 22,224 88,517 31,837 61,994 61,994 Debt Service 12,603,894 15,140,800 14,620,801 7,536,273 7,541,543 Subtotal 12,626,118 15,229,317 14,652,638 7,598,267 * 7,603,537 Transfer to General Fund 25,000 25,000 25, Total $12,651,118 $15,254,317 $14,677,638 $7,598,267 $7,603,537 Sewer Service Charge 3,761,000 3,498,561 3,495,310 BFI Landfill Surcharge 492, , ,335 Property Taxes 2,420,580 2,417,981 2,422,456 Golf Revenue 676, , ,442 2% Hotel Tax 500, , ,000 Tax Increment Housing Set-Aside 813, Tax Increment Merged Area 5,955, Use of (Contrib. to) Fund Balance: 56,837 61,994 61,994 Total $14,677,638 $7,598,267 $7,603,537 * Due to the dissolution of the Redevelopment Agency on February 1, 2012, the RDA debt has been transferred to the Successor Agency for the Redevelopment Agency beginning FY