Willamalane Center for Sports and Recreation 250 S. 32nd St., Springfield OR willamalane.org

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1 Addendum 1 Willamalane Center for Sports and Recreation 250 S. 32nd St., Springfield OR willamalane.org DATE: March 29, 2018 PROJECT: Kelly Field Turf Replacement OWNER: Willamalane Park and Recreation District 250 S. 32 nd Street Springfield, OR TO: Bidders Bids Due: 11:00 a.m. and Bid Opening: 11:05 a.m. Wednesday, April 11th 2018 Bob Keefer Center for Sports and Recreation 250 South 32nd Street Springfield, Oregon This addendum modifies the Contract Documents for the subject project and shall become a part of the Contract Documents. Except as modified in this Addendum, the Project Manual containing the Contract Documents dated March 13th, 2017 to remain in effect and control all submissions. Bidders shall acknowledge receipt of this addendum in the space provided in Section Bid Form and also on the outside of your bid envelope. Failure to do so may subject bidder to disqualification. Please note the following corrections, revisions and clarifications to the Contract Documents: SPECIFICATIONS Section Provide designated location for Bid Alternates to be entered on Bid form. ADDENDUM ATTACHMENTS: 1. Updated Bid Form End of Addendum #1 Page 1

2 SECTION Project: Bid Closing: Bid Opening: To: WILLAMALANE PARK AND RECREATION DISTRICT BID FORM Kelly Field Turf Replacement Tuesday April 11, 2018, 11:00 AM Tuesday April 11, 2018, 11:05 AM Willamalane Park and Recreation District Kristina Koenig Boe, Landscape Architect 250 S. 32nd St. Springfield, OR From: Bidder: Date: Person Representing Bidder (Name): Address: Telephone: 1. Bidder s Bids. The undersigned Bidder, having full knowledge of the quality of the material and labor to be performed, hereby proposes to perform all labor and furnish all materials necessary to complete the project. The undersigned Bidder declares that Bidder has received and examined the Contract Documents, will contract with Willamalane Park and Recreation District ( WPRD or Owner ) to do everything requirement for fulfillment of the Contract for construction at the prices and on the terms and conditions as stated herein: BASE BID: Remove existing artificial turf surface, regrade base material and install new artificial turf surface including striping for Soccer (210 x360 ). Bid: (Words) $ (Figures) BID ALTERNATIVE #1: Proivde 45 tick marks for cone layout of three youth soccer fields within the proposed base bid field layout (115 x210 each). Bid: (Words) $ (Figures) 1

3 BID ALTERNATIVE #2: Provide inlayed football striping per plans and relocate goal posts from field one. Bid: (Words) $ (Figures) BID ALTERNATIVE #3: Concrete walkway per plans. Bid: (Words) $ (Figures) UNIT PRICES Indicate unit prices for the Project below. Additional work, if requested, shall be performed by the Contractor for the following unit prices. Measurement and payment for all bid items will be determined as provided in Unit Prices. 2

4 ITEM UNIT UNIT PRICE Field Leveling Aggregate (placed and compacted) Ton $ Lawn Repair SY $ Concrete Sidewalk including base material (Alt. 3) SF $ 6 inch at Grade Curb and base material LF $ (if repair/replacement needed, see detail & match existing) Nailer Board (if replacement section needed) LF $ Stabilization Material per Geotechnical Report TON $ (placed & compacted) Drainage Aggregate per Geotechnical Report TON $ (placed & compacted) Subgrade Geotextile per Geotechnical Report (Installed) SF $ 2. Single or Multiple Contracts. Willamalane Park and Recreation District (WPRD) reserves the right to award a single or multiple contracts, whichever is in the best interest of WPRD. 3. Acceptance of Documents. Bidder accepts all of the terms and conditions in, and agrees to be bound by the Invitation to Bid, Instructions to Bidders and documents attached thereto, including without limitation those dealing with the disposition of Bid security. 4. Addenda. Bidder has examined and carefully studied the Bid Documents, the other related data identified in the Bid Documents, and the following Addenda, receipt of which is hereby acknowledged. Addendum No. Addendum Date (Bidder shall insert number of each Addendum received.) 3

5 5. Bid Security. Accompanying this Bid Form is Bid Security, which is not less than ten (10) percent of the total of the Bid amounts. Bidder agrees that the Bid Security accompanying the Bid(s) will be deposited in escrow by WPRD and that the amount thereof is the measure of liquidated damages which WPRD will sustain by the failure of the Bidder to execute and deliver a signed Contract, Performance Bond, and Payment Bond within the required time. In the event the Bidder fails to execute and deliver the Contract, Performance Bond, or Payment Bond within the required time, the Bid Security may, in WPRD s sole discretion, become the property of WPRD. However, if WPRD fails to accept the Bid within sixty (60) days of the time set for the opening of the Bids, or if the Bidder executes and timely delivers the Contract, Performance Bond and Payment Bond within the required time, the Bid Security shall be returned. 6. Bidder s Representations. In submitting this Bid, Bidder represents that: a. The undersigned Bidder declares that the only persons or parties interested in the Bid are those named herein, that this Bid is, in all respects, fair and without fraud, that it is made without collusion with any official of the Owner, and that the Bid is made without any connection or collusion with any person submitting another Bid on the Contract. b. The Bidder further declares that it has carefully examined the Contract Documents and that this Bid is made according to the provisions and under the terms of the Contract Documents, which documents are hereby made a part of this Bid. c. At the time Bidder submits its Bid, Bidder and any subcontractor Bidder intends to use for the project, shall hold a valid, current professional license and/or certification as required by law for Bidder s and/or subcontractor s profession. FAILURE TO COMPLY WITH THIS REQUIREMENT SHALL RESULT IN PROPOSAL REJECTION. d. Bidder has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, and performance of the Work. e. Bidder is familiar with and is satisfied as to all federal, state and local laws and regulations that may affect cost, progress, and performance of the Work. f. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) Bid and within the times and in accordance with the other terms and conditions of the Bid Documents. g. Bidder has given the Project Manager written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bid Documents, and the written resolution thereof by the Project Manager is acceptable to Bidder. h. The Bid Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. 4

6 i. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; j. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; k. Bidder has not solicited or induced any individual or entity to refrain from bidding; l. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over Owner; m. All required sales and use taxes are included in the stated Bid prices for the Work unless provision is made herein for the Bidder to separately itemize the estimated amount of sales tax; and n. Bidder agrees to be bound by and will comply with the provisions of ORS 279C.838; ORS 279C.840; or 40 U.S.C to 3148 as applicable. 7. Contract Times. The Bidder agrees that the Work, and any stages and/or milestones specified in the Contract Documents, will be substantially complete and will be completed and ready for final payment in accordance with the General Conditions on or before the dates or within the number of calendar days indicated in the Contract. 8. Liquidated Damages. Bidder accepts the provisions in the Contract Documents as to Liquidated Damages. 9. Contract Execution and Bonds. The Bidder agrees that if this Bid is accepted, it will, within 15 calendar days after Notice of Award is provided to Bidder, contract with WPRD in the form of a contract prepared by WPRD, and will at that time deliver to the Owner the required performance and payment bonds and certificates of insurance, and will, to the extent of this Bid, furnish all labor, machinery, tools, apparatus, and other means to do the Work and furnish all the materials necessary to complete the Work as specified in the Contract Documents. The surety requested to issue the Performance Bond and Payment Bond will be. The Bidder hereby authorizes said surety company to disclose any information to WPRD concerning the Bidder s ability to supply a Performance Bond and Payment Bond each in the amount of the Contract. 10. Subcontractors. Bidder agrees to submit as part of its Bid, or within two (2) working hours after the effective Bid submittal time, the names of subcontractors as required in the Instructions to Bidders and by State law, whom Bidder, if awarded contract, will name for performance of the categories of Work. 11. Bidder. If the Bid is accepted, Bidder hereby agrees to contract with the Owner in the form of a Contract prepared by the Owner s Attorney to furnish the performance and payment bonds and the required evidence of the insurance within 15 calendar days after receiving written notice of the final award of the Contract. 12. Bidder Certifications. The undersigned Bidder hereby certifies that: 5

7 a. Throughout the period of the Contract, Bidder shall be licensed by the State of Oregon to do the type of work required under the terms of the Contract Documents; b. Bidder is skilled, experienced and regularly engaged in the general class and type of Work called for in the Contract Documents. Specifically, Bidder, has experience in the construction of permeable paver and base material installation. Bidder has the manpower and resources to satisfactorily perform such Work; c. In compliance with the Worker s Compensation Law of the State of Oregon, its Worker s Compensation Insurance provider is, Policy No., and that if successful, Bidder shall submit Certificates of Insurance as required; d. Bidder has a Qualifying Drug Testing Program for its employees pursuant to OAR (1)(c)(B). In addition, Bidder agrees to require all Subcontractors to have a Qualifying Employee Drug Testing Program for its employees at the time of subcontractor execution; e. Bidder has not discriminated against a subcontractor in awarding a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, an emerging small business enterprise, or a business that a service-disabled veteran owns, and that the Bidder is not in violation of any Discrimination Laws; f. If awarded the Contract, Bidder will comply with the provisions of ORS 279C.800 through 279C.970, or 40 U.S.C et seq. pertaining to the payment of prevailing rates of wage. g. If awarded the Contract, Bidder will use recycled materials to the maximum extent economically feasible in the performance of the Work set forth in the Contract Documents. Recycled material means any material that would otherwise be a useless, unwanted or discarded material except for the fact that the material still has useful physical or chemical properties after serving a specific purpose and can, therefore, be reused or recycled. h. Bidder is registered with the Oregon Construction Contractors Board at the time of the Bid in accordance with ORS to Bidder s CCB Registration Number is:. Failure to register and disclose the number will make the Bid unresponsive and it will be rejected, unless contrary to federal law. i. All subcontractors who perform construction work were registered with the Construction Contractors Board in accordance with ORS Chapter 701 at the time the subcontractor(s) made a Bid to work under the Contract. 6

8 j. If awarded the Contract, and if the amount of the Contract exceeds ten thousand dollars ($10,000), and if Bidder is not domiciled in or registered to do business in the State, Bidder shall promptly provide to the Oregon Department of Revenue all information required by that Department relative to the Contract. WPRD shall be entitled to withhold final payment under the Contract until this reporting requirement has been met; and k. Bidder attests or affirms under penalty of perjury: That I am authorized to act on behalf of the Contractor in this matter that I have authority and knowledge regarding the payment of taxes, and that Contract is, to the best of my knowledge, not in violation of any Oregon tax laws. For purposes of this certification, Oregon tax laws are those tax laws listed in ORS (4), namely ORS Chapters 118, 314, 316, 318, 320, 321, and 323 sections 10 to 20, Chapter 533, Oregon Laws 1981, as amended by Chapter 16, Oregon Laws 1982 (first special session); the elderly rental assistance program under ORS to ; and any local tax laws administered by the Oregon Department of Revenue under ORS Resident Bidder. OAR (5) states, In determining the lowest Responsive Bid, the Contracting Agency shall, in accordance with OAR , add a percentage increase to the Bid of a nonresident Bidder equal to the percentage, if any, of the preference given to that Bidder in the state in which the Bidder resides. Resident Bidder means a Bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the Bid, has a business address in this State, and has stated in the Bid that the Bidder is a Resident Bidder. (see ORS 279A.120). Non-resident Bidder means a Bidder that is not a Resident Bidder, as defined above. Check one. The Bidder submitting this Bid is a: ( ) Resident Bidder. Bidder s Oregon business address: ( ) Non-Resident Bidder. Bidder s state of residency: 14. Partnership or Joint Venture. If Bidder is, or intends to form, a partnership or joint venture to complete the Work of this Contractor, list the names of the partners (if co-partnership) or names of joint venturers (if a joint venture) and identify the name of the contact person for purposes of Work on this Contract. 7

9 IN WITNESS hereto the undersigned has set its hand this day of, Company Name: Address: Federal Tax ID: Telephone Number: Fax Number: If Sole Proprietor, Partnership, or Joint Venture: Signature: Name (typed): Title: If Corporation: Name of Corporation: By: Title: Attest:, Secretary 8