TENDER FOR THE NSLC S THE PORT AT SPRING GARDEN SUPPLY AND INSTALL RETAIL DISPLAY SHELVING

Transcription

1 TENDER FOR THE NSLC S THE PORT AT SPRING GARDEN SUPPLY AND INSTALL RETAIL DISPLAY SHELVING NOVA SCOTIA LIQUOR CORPORATION 93 CHAIN LAKE DRIVE HALIFAX, NOVA SCOTIA B3S 1A3 NSLC REFERENCE NO: CN-11-H-15 NSLC Contact: Stephen Bayer Manager Procurement & Tendering stephen.bayer@mynslc.com

2 1. This tender is to for the supply and install of retail display shelving at the NSLC s new The Port at Spring Garden retail store, as per tender specifications and drawings. Final award of tender for The Port is dependent upon approval by the Nova Scotia Liquor Corporation s (NSLC) Board of Directors. A tender for general construction fit-up was released in May, with bids being evaluated separate from this work. PLEASE NOTE: No media or print material regarding the NSLC s The Port at Spring Garden is to be released before receiving approval by the NSLC s Government and Public Affairs Business Unit. 2. The NSLC Policy is to ensure that all firms interested in becoming government suppliers shall be given equitable access to contract opportunities, except that consideration may be shown to Atlantic Provinces suppliers, manufacturers and contractors whenever practical and economically feasible to do so, consistent with The Atlantic Procurement Agreement. 3. Tenders must be delivered to the Nova Scotia Liquor Corporation, prior to the tender closing date of June 30, 2015, 2:00 PM ADT. (Halifax local time). Please indicate the NSLC Reference Number on your document and/or envelope. Mailing/Courier: Address: Nova Scotia Liquor Corporation Attn: Stephen Bayer Manager, Procurement & Tendering Reference No. CN-11-H Chain Lake Drive Bayers Lake Business Park Halifax, Nova Scotia B3S 1A3 4. The tender must be submitted in duplicate on form provided herein. These forms must be completely filled out in ink, or typewritten with the signature in longhand, and the completed form shall be without interlineations or erasures. The tender must be addressed to the Nova Scotia Liquor Corporation, at the above address. 5. Inquiries concerning the Drawings and Specifications are to be directed only to the attention of: Abigail Maceachern, Architecture 49 abigail.maceachern@architecture49.com Fax: AND to Stephen Bayer, NSLC Procurement & Tendering Manager. stephen.bayer@mynslc.com Please do not solicit information/clarification from any other NSLC staff, other than Stephen Bayer, regarding this tender document unless the above contact person has 2

3 specifically directed you to another to respond. The NSLC reserves the right to disqualify any respondent that does not comply with this requirement. 6. Please submit all inquiries in writing to the above no later than five (5) business days prior to the closing date. All NSLC responses will be provided via an addendum to this tender. Confirmation of issued addenda can be obtained by checking the tender document as posted on the Public Tenders website at Bidders are encouraged to check for updates regularly during the bidding period. 7. Notification of successful bidder and the return of Certified Cheques or Bid Bonds will be forwarded to all unsuccessful suppliers immediately after the tender is awarded. 8. Late quotes received after the closing date and time will be disqualified from competition and returned to the bidder unopened. 9. Tenders will not be accepted by fax or Incomplete tenders and tenders that fail to comply with the specification documents will be rejected. Contractors are urged to (1) indicate all areas with which they will not comply and (2) indicate specific terms which they propose in order to meet NSLC requirements. Rationale for their position will also enhance their proposal. 11. Changes/amendments to Bid Submissions may be accepted by fax provided the attached NSLC document is completed. Fax must include proper identification by company name, control number and due date and are to be received prior to closing date and time. The amendment is to identify change in price only, not revealing the amount of the original bid submitted. For example your Amendment must state: Change (decrease/or increase) to the original bid excluding HST is $10, Please use form provided. 12. Bidders should ensure that all calculations and totals are correct. If any discrepancies/errors are noted in the evaluation process, the unit price will prevail. 13. Bidders expenses for this tender are the sole responsibility of the bidder in the preparation or presentation of their proposal. 14. The NSLC reserves the right to reject any or all bids. This tender implies no obligation on the NSLC to accept this bid or any bid submitted and has the right to cancel this tender if required. 15. The NSLC reserves the right to cancel the awarded contract with written notice if such cause is determined for cancelation. 3

4 16. All contracts resulting from this tender will be governed under the laws of Nova Scotia. 17. The NSLC reserves the right to contact bidders for the purpose of clarifying information included in the proposal prior to making a final decision or recommendation. 18. If work is either directly or indirectly delayed or stopped for a period which in the opinion of the NSLC, acting reasonably, is likely to continue so as to substantially prevent, hinder or delay the timely completion of the contract, and such delay or stoppage is caused; a. by fire, flood, elements of nature or acts of God; b. by acts of war, terrorism, riots, civil disorders or reasonable apprehension of such; c. by labour disputes, strikes, or lock outs; d. under an order of any court, or other public authority, through no act or fault of the contractor or anyone employed by him/her; or e. by other similar cause beyond the reasonable control of either party (but not including financial difficulties or insolvency; and such delay could not have been prevented by reasonable precautions and could not be circumvented by the non-performing party through the use of alternate sources, work around plans or other means, either party may, upon providing three days notice to the other, terminate the contract. In such case, the contractor may recover from the Corporation payment for all work executed and reasonable profit for that work. 19. The Bidder shall include in his tender a list of all firms which it is intended shall act as sub-contractors for portions of the work. All sub-contractors are subject to the approval of the NSLC, and there shall be no change of subcontractors after the signing of the contract unless written approval is received from the NSLC. 20. The contractor and all Sub-contractors shall pay fair wages, and shall pay rates of wages and allowances to the various classes of labour not less favorable than those prevailing in the area where the work is being performed. The Contractor shall comply with all laws and regulations in any way affecting those engaged or employed upon or in the conduct of the Works. The Contractor shall protect and save harmless the Owner from and against all claims or demands arising out of or based on the violation of any such laws or regulations. 21. The percentage of holdback on all payments shall be 10 percent for lien purposes. The NSLC reserves the right to withhold additional holdback amounts for work not completed as required in the bid documents. 22. The Contractors shall indicate on their tender form that they have based their prices on the specifications and all addenda issued during this course of 4

5 tendering. They shall also assure themselves that they have, in their possession at the time of tendering, all addenda that have been issued. 23. Product i. Where a Bid Document stipulates a particular product, alternatives may be considered by the Owner, noting that the Owner has a set standard in place for this work. Please complete the details in the space provided on the Bid Form that follows; alternates will not be accepted post tender unless otherwise agreed upon. ii. When a request in writing to substitute a product is made, the Owner may approve the substitution as an equal and will issue instructions in an addendum to the bidders. Written requests for alternatives must be submitted at least seven (7) days before tender closing and must include all data necessary to prove equivalency of proposed product to meet the requirements of the specified product including, but not limited to, product descriptions, performance criteria, test data, installation instructions, standards certification and sample guarantee/ warranty forms. iii. Where bidders choose to submit alternatives to products and methods specified, the description of such alternatives shall be entered on the Tender Form in the space provided. Please ensure the Bidder states the costs associated to these alternatives. The Bidder may submit as an option alternative costing as well as the original costing for products we are seeking in this RFP. This will provide the NSLC with the comparative pricing. iv. In submission of alternatives the bidders shall include in their tender allowances for changes required in the work to accommodate such alternatives. Later claims by the bidders for an addition to the Contract Price because of changes in the work necessitated by use of alternatives shall not be considered. 24. Tenders must include the cost of all Permits and fees. 25. The Contractor will not be allowed to begin work on this project until the work is started by the General Contractor for coordination efforts. General Contractor work is scheduled to begin on site in June 2015, and retail display shelving efforts to be scheduled with the General Contractor. 26. The NSLC reserves the right to ensure the work is being completed to its standards as provided in the documents. 5

6 27. The NSLC reserves the right not to award to any bidder based on past performance with the NSLC. 28. Pricing to remain in effect for one (1) month from time of award. 29. Contractors are to provide a written warranty on all materials and workmanship for a minimum 2 year period from the date of contract completion. 30. Bid Evaluation Criteria Compliance with the Bid Documents Pass/Fail Price 90% Schedule 10% Total 100% 6

7 NOVA SCOTIA LIQUOR CORPORATION BID FORM Retail Display Shelving for the NSLC s The Port At Spring Garden NSLC Reference No: CN-11-H-15 Retail Display Shelving at the NSLC s The Port At Spring Garden retail store, as per tender specifications and drawings. SUBMITTED BY: ITEMIZED PRICES.1 The undersigned offers the following Itemized Prices that are requested on components or systems broken out separately and are included in the overall tender price. Provide the following Itemized Prices: Itemized Price #1: Credit to Remove:.1 Credit to remove: Vertical LED strips in Fixture types E, F, H, R $.2 Credit to remove: Horizontal LED strips in Fixture types E, F, H,R $.3 Credit to remove: Wood veneer from Fixture types E, F, H, R and replace with Steel skin with painted finish $ The undersigned Bidder agrees to provide all necessary labour, permits (as required), equipment, tools, travel, shop drawings, site supervision, incidentals and other means of cleaning, and any deficiency related work associated with the timely completion of this project as specified in accordance with the Contract Documents and agrees to accept, therefore as payment in full, the Contract Price for completion of the work at The Port At Spring Garden: (As per Specifications) in Canadian funds, excluding H.S.T. TOTAL NSLC s The Port At Spring Garden $ 7

8 Completion Date for Project: Lead time for orders: Time for install on site, upon coordination with General Contractor: Total number of days from award required to deliver all scope items to site and install: days. days. days. ALTERNATIVE OPTION/PRODUCT(S) PROPOSED (IF APPLICABLE): The undersigned Bidder agrees if awarded the Contract on this Bid to commence and complete the Work for the duration of time specified in the bid documents. 1. The Bidder agrees that he has:.1 Carefully examined the site of the work described herein; become familiar with local conditions and the character and the extent of the work; carefully examined every part of the proposed Contract and thoroughly understands its stipulations, requirements and provisions..2 Determined the quality and quantity of materials required; investigated the location and determined the source of supply of the material required; investigated labour conditions; and has arranged for the continuous prosecution of the work herein described..3 Noted that the Harmonized Sales Tax is excluded from this Contact Price. 2. The NSLC agrees to examine this Bid and in consideration, therefore, the Bidder hereby agrees not to revoke this Bid:.1 until some other Bidder has entered into the Contract with the NSLC for the performance of the work and the supply of the materials specified in the notice inviting Bids or in the Instructions to Bidders, or.2 until twenty (20) days after the time fixed in the Instructions to Bidders for receiving Bids has expired, Whichever first occurs; provided, however, that the Bidder may revoke this Bid at any time before the closing time and date fixed in the Instructions to Bidders. 8

9 3. The Bidder hereby agrees to be bound by the award of the Contract and if awarded the Contract on this Bid to execute the required Contract commencing on the stipulated date. 4. The Bidder hereby acknowledges receipt of the following addenda: ADDENDUM NO. DATED NUMBER OF PAGES 5. The Bidder agrees, within two (2) days of notification of acceptance, to enter into a Contract between the NSLC and Contractor, and provide the contract security as specified. The Bidder has listed the Sub-contractors they will use for trades, reserving the right to substitute should any sub-contractor withdraw his Tender or become bankrupt; substitutions are subject to the NSLC s approval. Sub-Contractor Trade Price The Bidder recognizes the NSLC's right to accept any Tender, or to reject any or all Tenders, also the NSLC's right to substitute any Sub-contractor after adjusting the contract price with the Contractor. 9

10 The undersigned Bidder declares that this Bid is made without connection with any other person(s) submitting Bids for the same work and is in all respects fair and without collusion or fraud. Dated this day of, 2015 Bidder s Name (please print) Bidder s Signature Company Address Telephone Number Fax Number 10

11 NOVA SCOTIA LIQUOR CORPORATION AMENDMENT TO BID SUBMISSION Please fax this form to the Nova Scotia Liquor Corporation before the tender closing date and time. Allow a minimum of 15 minutes prior to closing for transmission time as there may be a back log and your submission may be received after the acceptable time frame. Fax: (902) Date & Time: Company: Re: Tender # CN-11-H-15 Number of Pages: MESSAGE: With reference to the above mentioned project, please adjust our sealed tender as follows: INCREASE BY: OR DECREASE BY: $ to the lump sum $ to the lump sum No tax portion is required. OFFICIAL SIGNATURE: 11

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