It s time to reserve your space for the 2016 Somerset County 4-H Fair, August 10, 11, 12. We look forward to having you join us.

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1 Dear Potential Vendor, 69 th Annual Somerset County Fair It s time to reserve your space for the 2016 Somerset County Fair, August 10, 11, 12. We look forward to having you join us. We offer four types of Commercial/Non-Profit space 10 x 10 space inside the large commercial tent 20 x 20 space under a shared tent 20 x 40 outside open space for display or tent rental. All tents must be rented from the Association and erected by our supplier, Southern Tent Company.. Reservations will be accepted only when the following are received: 1. A check made payable to SC Association for your space rental, tent rental and additional electrical outlets, if you need more than the two that are included. 2. A separate $150 check, made payable to SC- Association for your good faith deposit (to be returned if all rules are followed). 3. Signed contract (see attached) 4. Space/Tent Rental Form. (see attached) 5. A certificate of insurance issued directly to the Somerset County Association for the dates of the Fair. The certificate must be received with your paperwork or no later than July 29, The Somerset County Association should be named as an additional insured with limits of liability of $1,000,000. VENDORS WHO DO NOT SUBMIT A CERTIFICATE OF INSURANCE WILL BE UNABLE TO PARTICIPATE IN THE FAIR. A 10% discount is available on the SPACE RENTAL if your envelope with all the above paperwork is postmarked by May 31, Vendor space for the Fair is assigned on a first-come, first-served basis. Spaces will be assigned the first week in August, and you will receive a map of your space the week of August 1st. We cannot guarantee that your product and/or service will be the only one of its kind. Every effort will be made to separate similar products/services, but this cannot be guaranteed. Sincerely, Kimberly Cook & Dawn Hribik Kimberly Cook & Dawn Hribik kimberlylynn7@gmail.com Vendor Coordinators Somerset County Association 310 Milltown Road, Bridgewater, NJ phone: (908) fax: (908)

2 2016 SOMERSET COUNTY FAIR Vendor Regulations 1. Fair hours are 10 a.m. to 10 p.m. Wednesday, Thursday and Friday, August 10, 11, and 12. You must complete setup and have your vehicles off the fairgrounds by 9:30 am Wednesday. No late deliveries of display materials will be allowed through the gate. Clean up and dismantling of booths may proceed after 10:15 p.m. on Friday. All exhibits must be removed by 10 a.m. Saturday, August 13th. 2. Set up for the Gallery and outside open spaces are Monday August 8th 4pm - 9pm and Tuesday August 9th 4pm - 9pm 3. Setup for inside commercial tent spaces is Tuesday August 9th, 4pm - 9pm and Wednesday August 10th, 7am - 9:30am. 6. State Fire Regulations prevent the use of flammable materials such as hay and straw. Open flames (candles), operational machinery and fuel are also prohibited. 7. NO SELLING OF PRODUCTS is allowed except for food in the Food Tent by nonprofit community organizations. You may NOT take orders, sign contracts, take deposits or collect donations at the fair. Vendors are allowed to advertise and collect information for mailing lists. 8. Exhibit booths MUST BE MANNED each day from 10 a.m. to 10 p.m. Exhibit must remain in place until 10 pm Friday night. Failure to comply will result in the loss of your deposit. 9. Solicitation MUST be restricted to your own exhibit area. 10. Absolutely NO BALLOONS or FOOD may be handed out. 11. Vendors will not be allowed to use the public address system or have announcements made. If it is necessary for you to have an amplification system to promote your product, you must discuss this with the Commercial Chairperson and Fair Managers prior to the Fair. Vendors may not play music or generate loud noises without prior permission. 12. NO ALCOHOLIC BEVERAGES are permitted on the Fairgrounds in any form (including prizes to be given in drawings.) 13. All prizes offered are to be awarded at the Fair, and winners' names and phone numbers are to be given to the Commercial Chairperson. 14. A vendor may NOT bring in a second vendor to share his/her space. Only the vendor signing the contract will be allowed. 15. If two or more similar businesses have reserved space, every effort will be made to separate them, but we cannot guarantee this courtesy. 16. All fees and paperwork must be received before spaces will be assigned. These rules MUST be followed to the letter in order for the $150 good faith deposit to be refunded and in order for the vendor to be allowed to return another year.

3 2016 COMMERCIAL VENDOR CONTRACT 1. A certificate of insurance issued directly to the Somerset County Association for the dates of the Fair must be received with your paperwork or no later than July 29, The Somerset County Association should be named as an additional insured with limits of liability of $1,000, A $150 good faith deposit is to be submitted with this contract agreement. Vendor deposit checks will be returned the week following the Fair if the vendor has abided by all rules and regulations. 3. Exhibit space will not be assigned until ALL FEES ARE PAID AND ALL FORMS AS LISTED IN THE COVER LETTER ARE RECEIVED. You will receive an confirming your tent location one week prior to the fair. 4. Two electrical outlets will be provided for each space rental. You may rent additional outlets if needed. We count on our vendors to cooperate with us and with one another to provide fairgoers with the cleanest, most wholesome and fun Fair possible. Your participation indicates to us that you share our goals and we welcome your help in offering "Free Family Fun." Please sign the following contract: I have read and agree to abide by the Somerset County Fair Vendor Regulations. I have attached the insurance certificate, good faith deposit, rental form and payment. As a condition for use of my exhibition space, I, the vendor, covenant and agree to indemnify and hold harmless the Association, its officers and membership for any and all claims for property damage or personal injury arising out of your use and occupancy of their premises. COMPANY NAME AUTHORIZED SIGNATURE PRINT AUTHORIZED NAME ADDRESS CITY STATE ZIP OFFICE PHONE ( ) CELL PHONE ( ) Please make a copy of this contract for your records. For Office Use Only: Date Received: Deposit # $ Payment # $ Location Insurance Tent: Y / N Electric: Y / N Notes:

4 2016 FAIR RENTAL FORM All information must be filled out completely for orders to be accepted. If all paperwork and payments are received by May 31, you may deduct 10% from the space rental. Space Rental: Space Price Total Commercial Tent: 10 x 10 inside = $ Gallery: 20 x 20 inside = $ Outside Open Space: 20 x 40 outside = $ 10% discount on SPACE RENTAL ABOVE if received by May 31, 2016 $ Additional Rentals Not subject to discount: 10 x 10 tent: For use with a single space = $ 15 x 15 tent: For use with a double space = $ 20 x 20 tent: For use with a double space = $ 20 x 40 tent: For use with a double space = $ Additional Electrical Outlet: if you need more than the 2 that are included in your space = $ Total:$ Please make out checks to "Somerset County Association Total Due:$ Please PRINT neatly. COMPANY NAME CONTACT NAME DESCRIBE EXHIBIT ADDRESS CITY STATE ZIP OFFICE PHONE CELL PHONE SIGNATURE

5 Commercial & Non Profit outdoor spaces Commercial & Non Profit outdoor spaces KEELER BLVD Commercial & Non Profit outdoor spaces DOGS GOATS DAIRY SHEEP BEEF MECHANICAL SCIENCE Welcome to the Somerset County Fair August 10,11,12, 2016 (tentative lay out) BRUCE WAY HAY HAY RADIO CONTROL CARS GO KARTS REST ROOMS PHONE HAY MOTOCROSS HAYRIDE HORSE MODEL TRAINS RC CARS ROAD DEPT DOG HORSE HERPETOLOGY ALPACA SHOW TENT SMALL ICE ANIMALS CREAM SNOW CONE POULTRY TENT ATM FOOD TENT LANE HORSE RINGS BOARD OF AGRICULTURE & MASTER GARDENERS FOOD TENT PREP ITALIAN ICE COTTON CANDY ARTS Sciences INFORMATION & ALUMNI CELEBRATION PARK COMMISSION BRIDGE FOOD TENT LANE Commercial & Non Profit Gallery 2 County Government FIRST AID Commercial & Non Profit Tent CLOVER THEATER CO. STORAGE TO RT. 202 MILLTOWN ROAD TO RT. 22

6 Somerset County Fair 2016 Commercial Gallery 2- Shared Tent Space near County Tent Exhibitors: Sheriff s Office, RVCC, County Library, Political Parties, Medical Center & other service or commercial exhibitors. RWJMC Somerset Commercial Democrats Sheriff Commercial Republicans RVCC County Library Space separator Open side of tent