Town of Islip Housing Authority Bid Specifications Waste removal

Transcription

1 Town of Islip Housing Authority Bid Specifications Waste removal THE TOWN OF ISLIP HOUSING AUTHORITY is hereby soliciting proposals for the collection, removal and disposal of all solid waste from its four (4) senior citizen housing complexes, one (3) unit complex and one (1) family housing complexes, based upon the following specifications, and located as follows: (a) Ockers Gardens, 963 Montauk Hwy, Oakdale, NY (b) Penataquit Village, 103 Mill Pond La, Bay Shore, NY (c) Allyn P. Robinson Village, 600 Allyn La, Central Islip, NY (d) South Wind Village, 6 Smith Ave, Bay Shore, NY (Seniors) (e) South Wind Village, 6 Smith Ave, Bay Shore, NY (Family) 100 Units 134 Units 100 Units 16 Units 10 Units NOTE: Items (a) thru (d) are serviced with dumpsters. Item (e) is normal curbside service. A Bidders Conference will be held in our Main Office, located at 963 Montauk Highway, Oakdale, NY at 10am on October 14, Sealed Bids, clearly marked WASTE REMOVAL BID are due at the same location on October 26, 2015 at 10am. Late Bids will not be accepted. GENERAL CONDITIONS: 1. The term of the contract shall be for a period of five (5) years commencing on December 1, 2015 and running through November 30, Payments to be made on a monthly basis to the contractor by the Housing Authority upon receipt of properly prepared invoice. 2. The contractor shall collect, remove and properly dispose of all solid waste and recycling material as described in these specifications from the Housing Authority complexes described in accordance with all applicable local, state and federal laws and ordinances. 3. Contractor shall supply NEW (not refurbished) 6-yard, slant, top load dumpsters as specified below, (with the exception of the container for Southwind Village (Seniors) which shall be a 2-yard, slant, top load container) for the collection of solid waste at the following locations: a) Three containers at Ocker s Gardens, Oakdale, NY; b) Four containers at Allyn P. Robinson Village, Central Islip, NY; c) Five containers at Pennataquit Village, Bay Shore, NY; d) One container at Southwind Village (Seniors), Bay Shore, NY. Contractor will provide all dumpsters with a light, easily manipulated cover (molded rubber or plastic) two piece top with vertical split in the middle, such that senior tenants can easily open lid to dispose of solid waste. Or the top can have a smaller opening lid in the middle made of the same molded plastic. (see Ockers Drive dumpster located at end of Building three for sample) 4. Contractor shall supply brand new (not refurbished) 2-yard slant, top load dumpsters (as specified below) for the collection of recyclables at the following locations: a) Three containers at Ocker s Gardens, Oakdale, NY;

2 b) Three containers at Allyn P. Robinson Village, Central Islip, NY; c) Five containers at Pennataquit Village, Bay Shore, NY; d) One container at Southwind Village (Seniors), Bay Shore, NY. Contractor will provide all dumpsters with a light, easily manipulated cover (molded rubber or plastic) two piece top with vertical split in the middle, such that senior tenants can easily open lid to dispose of solid waste. All recycling dumpsters are to be painted a color differentiating them as being for recycling only. Color to be selected by the TOIHA designated as RED. 5. Collections for dumpsters shall be made a minimum of once a week between 6:00 AM and 5:00 PM, on mutually agreeable day at the senior citizen complexes; and curbside pickup twice a week on mutually agreeable days at the family complexes. Recycling pickups shall be every Wednesday in order to conform to the Town of Islip Recycling Schedule. When a legal holiday falls on a collection day, contractor shall perform the collection on the next business day. 6. Contractor shall comply with the recycling program of the Town of Islip and with any reasonable modifications thereof for the family units at Southwind Village. 7. From time to time, there are instances where bulk items are placed in the waste collection areas as our tenants (or their families) vacate their apartments. It is stipulated that there shall be no limit on either the number of bulk pickups requested, or on the amount of bulk waste to be collected, removed and disposed of under this contract. It is further stipulated that the Contractor shall absorb all costs for pickup and disposal of all bulk pickup items. However, it is the responsibility of the Housing Authority to notify the contractor when and where bulk waste (furniture, mattresses etc.) must be picked up. For reference purposes only, historically, there may be one to two bulk items per month if using available knowledge and an estimate of the frequency incurred during the last contract period. 8. Contractor shall collect, remove and dispose of all solid waste in a manner which will not create odors or litter and will make every effort possible to prevent solid waste from spilling. Should such spillage occur, contractor will clean up and dispose of same. 9. Contractor shall maintain the dumpsters in good repair for the life of the contract. Boxes shall be kept in a sanitary condition and painted as needed. The area surrounding the boxes to be maintained by the contractor and must be kept free from debris and spillage. 10. The Contractor shall, at its own cost and expense, comply with all applicable laws, rules and regulations, including not limited to, those governing the inspection and licensing of equipment used in the performance of this contract, and the Town of Islip solid waste ordinances. Contractor shall also pay all fees required to perform the work hereunder, including but not limited to, fees for licenses and permits, tipping fees, transfer fees and all disposal charges. 11. It is understood and agreed that the work to be performed hereunder shall not be subcontracted or assigned without the prior written approval of the Town of Islip Housing Authority, except in the case of an equipment breakdown or other emergency. 12. The parties agree that a total of three hundred fifty (350) senior housing units located within four (4) separate areas of the Town of Islip and ten (10) family units located in one (1) facility, will be required to be serviced under this contract. 13. All solid waste and recycled material picked up at Town of Islip Housing Authority sites shall be delivered to an approved Town of Islip Resource Recovery approved site.

3 14. Solid waste and recycling containers shall be painted differing colors and clearly labeled Solid Waste and Recycling Only, respectively. 15. The TOIHA shall notify its residents about the necessity to keep all garbage lanes clear of any obstacles which may impede the Contractor s ability to collect the garbage and/or the recyclables. There shall be No Parking signs posted at each dumpster location. Residents will be further informed not to throw plastic bags or garbage into the recycling dumpster. COMPENSATION: Upon successful completion of each service request, the Contractor will provide a detailed invoice to the TOIHA. Once the invoice is received and verified, payment will be made within 21 days. Contractors invoice must provide date service was performed with start and completion times, specific location work took place, itemized parts list including make & model of hardware, number of labor hours used along with name(s) of technicians performing work. WARRANTY CLAUSE: The contractor shall provide a warranty for all labor and materials for a minimum period of 90 days from the completion of the service. In the case of parts, if the original manufacturers warranty term is longer, it shall prevail. Any additional repairs required during the 90 day period will be at the expense of the contractor, including parts. REQUIRED INSURANCES & DOCUMENTATION: Additional Insured & Waiver of Subrogation in Favor of: Town of Islip Housing Authority 963 Montauk Highway Oakdale, New York Town of Islip Housing Authority is listed as Additional Insured including Products Completed Ops, on a Primary Non-Contributory Basis on the General Liability & Auto Liability. A Waiver of Subrogation in favor of Town of Islip Housing Authority must be included on the General Liability, Auto Liability & the Workers Comp. Liability must be at least $6,000,000 which can be satisfied with a combination of General Liability and Excess if needed. General Liability $1,000,000/$2,000,000 Limits Auto Liability $1,000,000 Limits Excess Liability $5,000,000 Workers Comp. $500,000/$500,000/$500,000 CGL AI forms must be ISO CG or Equivalent Prior to commencement of any work under this Contract and until completion and final acceptance of the work; the Contractor shall, at its sole expense, maintain the following insurance on its own

4 behalf, and furnish to the Owner and the General Contractor, certificate of insurance evidencing same and reflecting the effective date as such coverage as follows: A. Worker s Compensation and Occupational Disease Insurance in accordance with the law or laws; Employer s Liability Insurance. This includes sole proprietorships and officers of corporations who will be performing work on the job. B. Commercial General Liability with a combined Bodily Injury and Property Damage limit of not less than One Million ($1,000,000.00) dollars per occurrence and Two Million ($2,000,000.00) dollars per aggregate. C. The aggregate must be applicable on a per project basis. Coverage must include the following perils: 1. Broad Form Blanket Contractual Liability for liability assumed under this Contract and all other Contracts relative to the project. 2. Completed Operations/Product Liability. 3. Broad Form Property Damage. 4. Personal and Advertising Injury Liability. 5. Independent Contractors. 6. A copy of the blanket additional insured endorsement should be attached. In the absence of such, endorsements must be finished reflecting the inclusion of the interests of Town of Islip Housing Authority, their officers, directors, partners, representatives, agents and employees, and naming each as an Additional Insured on a primary and contributory basis. 7. Coverage is to be endorsed to reflect that insurance is to be primary with the respect to any other collectable insurance, for the Town of Islip Housing Authority. 8. Coverage is to be provided on an occurrence basis with carries licensed to do business in the State of New York or otherwise acceptable to the Town of Islip Housing Authority. 9. A copy of the policy and/or endorsement(s) and any other documents required to verify such insurance are to be submitted with the appropriate certificate(s), or upon the request of the Town of Islip Housing Authority. Failure to provide these documents is not to be construed as a waiver of the requirements to provide such insurance. D. Umbrella Liability of at least $5 Million to include coverage for both General Liability and Automobile Liability. E. Commercial Automobile Liability Insurance covering the use of all Owned, Non- Owned, and Hired vehicles with combined Bodily Injured and Property Damage Limit of at least One Million ($1,000,000.00) Dollars. F. The above insurances shall each contain the following wording verbatim: Town of Islip Housing Authority is interested in the maintenance of this insurance and it is agreed that this insurance will not be cancelled, materially changed or not renewed without at least a thirty (30) day advance written notice to the Town of Islip Housing Authority by certified mail return receipt requested. G. The amount of insurance contained in the aforementioned insurance coverages shall not be construed to be a limitation of the liability on the part of the Contractor or any of its Subcontractors. H. The Contractor shall file certificate of insurance prior to the commencement of work with the Owner and their Insurance broker which shall be subject to the Owner and

5 their broker s approval of adequacy of protection and the satisfactory character of the Insurer. I. Any type of insurance or any increase of limits of liability not described above which the Contractor requires for its own protection or on account of statute shall be its own responsibility and its own expense. J. The carrying of the insurance described shall in no way be interpreted as relieving the Contractor of any responsibility of liability under this Contract. K. Should the Contractor engage a Subcontractor, the same conditions will apply including but not limited to the insurance requirements included in this contract. In addition any Subcontractor engaged by any Contractor must be approved by the Town of Islip Housing Authority & General Contractor prior to performing any work. L. Waiver of subrogation: Subcontractor hereby waives all rights of subrogation against the Town of Islip Housing Authority with respect to losses, claims or costs arising out of or in connection with the work. The waiver of subrogation will be required on both General Liability and Workers Compensation. HOLD HARMLESS: To the fullest extent permitted by law, Contractor will indemnify and hold harmless. Town of Islip Housing Authority, their officers, directors, partners, representatives, agents and employees from and against any and all claims, suits, liens, judgments, damages, losses and expenses, including legal fees and all court costs and liability (including statutory liability) arising in whole or in part and in any manner from injury and/or death of person or damage to or loss of any property resulting from the acts, omissions, breach or default of Contractor, its officers, directors, agents, employees and subcontractor, in connection with the performance of any work by or for Contractor pursuant to any contract Purchase Order and/or related Proceed Order, except these claims, suits, liens, judgments, damages, losses and expenses caused by the negligence of the Contractor. Contractor will defend and bear all costs of defending any actions proceeding brought against them and the Owner, their officers, directors, agents and employees, arising in whole or in part out of any such acts, omission, breach or default. The foregoing indemnity shall include injury or death of any employee of the Contractor or Subcontractor and shall not be limited in any way by an amount or type of damage, compensation, or benefits payable under any applicable workers compensation, disability benefits or other similar employees benefit act Contractor must provide proof of Licensed Contractor, as well as any other licenses or certifications which may be required by Federal, State or Local jurisdictions. Contractor shall provide 3 written references as part of their bid submission package for similar projects completed within the last 3 years. Contractor shall complete and submit HUD Form 2992 to certify that the firm is not currently Debarred or Suspended from participating in federally funded projects. Contractor will provide a listing of all principals in the company in order for the TOIHA Board to rule out any potential conflicts of interest.

6 Contractor is responsible to secure and make payment for any permits required and all inspections necessary to complete this contract. Section 3 Required Contract Language A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing. B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations. C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin. D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135. E. The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135. F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act

7 (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). TERM OF AGREEMENT: It is anticipated that the contract shall run from December 1, 2015 to November 30, Sealed bids are to be clearly labeled WASTE REMOVAL BID and mailed or delivered to the Contract Division, Town of Islip Housing Authority, 963 Montauk Highway, Oakdale, NY on or before October at 10:00 AM at which time all bids will be opened and read aloud.

8 Town of Islip Housing Authority FORM OF BID SUBMISSION Waste Removal Services Name of Firm Contact Person Address Office Phone # Cell Phone # The undersigned acknowledges that he/she has visited the project sites, has thoroughly familiarized himself with all the project conditions and has thoroughly reviewed the bid specifications and documents and any and all addenda thereto. Bidder acknowledges that bids submitted shall be effective and may not be withdrawn for a period of thirty (30) days following the date of bid opening. In submitting this bid, the bidder understands that the right is reserved by the Islip Housing Authority to reject any or all bids. The Islip Housing Authority reserves the right to accept any alternates in determining the lowest responsible bidder. Bidder is directed to submit prices for each year of the Base Bid. BASE BID Contractor shall provide weekly garbage and recyclable pickup and disposal to the complexes listed in Table I in accordance with the terms and specifications in the attached bid package for a term of 5 years from the date of Contract signing. Contractor shall provide brand new (not refurbished) 6-yard and 2-yard dumpsters as per the attached specifications. Contractor agrees to as-needed bulk pickups as described in the specifications at no additional cost to the Islip Housing Authority. Basic Services (12/ /2016) Numerical Written amount Basic Services (12/ /2016) Basic Services (12/ /2016) Basic Services (12/ /2016) Basic Services (12/ /2016) Option A-Optional services-per trip additional dumpster pick up/emptying (The TOIHA would call Contractor and request a special pick up if needed) Option A Price per dumpster per pick up$ ( )

9 Sealed Bids are due before 10:00AM, Monday October 26th, 2015 at the Town of Islip Housing Authority,963 Montauk Highway, Oakdale, NY at which time all bids will be opened and read aloud. As part of their bid submission, the bidder will submit the following completed documents: HUD Form 5369-C Certifications & Representations of Offerors Non Constructions HUD Form Equal Employment Opportunity Certification HUD Form 2992 Certification Regarding Debarment or Suspension HUD Form Certification of Payments to Influence Federal Transactions TOIHA Non-Collusive Affidavit IRS Form W-9 Request for Taxpayer Identification & Certification TOIHA Business Self Certification Section 3 Contracting Complete listing of all company principals holding ownership in the company submitting the bid. Proof of required Insurances Required references Signature Title Date Printed Name Company Name