TICKETING & HOSPITALITY

Transcription

1 IN ASSOCIATION WITH TICKETING & HOSPITALITY WERRIBEE MANSION POLO GROUND

2 HOSPITALITY & TICKETING HOSPITALITY & TICKETING THE EVENT Jeep Ladies Day at the Polo is a special girls (and guys) day out featuring music, fashion, entertainment, socialising, champagne, great food... and polo players! Visiting International & Australian players go head-to-head in three exciting matches throughout the day. Jeep Ladies Day at the Polo is ideal for groups of friends, work get-togethers, social clubs, hens parties, sporting groups etc... This event also supports the official charity partner, Breast Cancer Network Australia. Proudly supporting Marquees & picnic sites of all sizes and descriptions available, individuals and groups of catered for, choose from all-inclusive or BYO, or just kick back under a market umbrella in the general admission area with your BYO picnic. Show your support for Australians affected by breast cancer by adding a touch of pink to your outfit. There will be a prize for best dressed in pink on the day. $10 from every ticket will be donated to BCNA. Show your support for Australians affected by breast cancer by adding a touch of pink to your outfit. There will be a prize for best dressed in pink on the day. Guests at the polo will enjoy: Three games of Polo Music, DJ s and entertainment Option for your own exclusive marquee or picnic site Gourmet food & beverages throughout the day (catered packages only) Free entry to Werribee Mansion s Formal Gardens, State Rose Garden and Riverina Walks Subsidised return coach transport from The Botanical to Ladies Day at the Polo Access to the official VPC After-Party at The Botanical Opportunity to join the special Pink Lady Polo Lounge Exciting raffle and pink merchandise available for purchase 2 3

3 HOSPITALITY & TICKETING HOSPITALITY & TICKETING 1. CORPORATE MARQUEE $80/pp + gst (Min. 30 tickets) 2. PICNIC MARQUEE $60/pp + gst (Min. 20 tickets) 3. PREMIUM CARBOOT SITE $40/pp + gst (Min. 10 tickets) 4. CARBOOT SITE $110 + gst 5. PERONI CHUKKA CLUB $170/pp all-inclusive (Min. 1 ticket) 6. PINK LADY POLO LOUNGE $70/pp Your own corporate style hospitality marquee and private garden area located in a prime central viewing position immediately beside the polo ground. The Corporate Marquee is ideal for hosting clients and work colleagues, or getting together with a group of friends. Package includes marquee and white picket fenced garden area which increase in size as guest numbers increase. Entertain your guests in style whilst enjoying all the polo action. Large premium quality hospitality marquee, white picket fenced garden area in front of marquee, large market umbrellas for shade, 2 x trestle tables with linen cloth, 2 x icetubs. The Picnic Marquee is ideal for groups of friends, work get-togethers, social clubs, hens parties, sporting groups etc. It includes a pop-up style marquee and garden area with large market umbrella for protection from the sun, and includes the option to self-cater. Located immediately beside the polo ground, the marquee & garden area increase in size as guest numbers increase. Package for 20 guests includes: 1 x pop-up marquee, 2 x market umbrellas, 1 x trestle table with cloth, 8mx3m garden area. Your Premium Carboot/Picnic Site is located immediately beside the Polo Ground and is perfect for entertaining friends and guests. Picnic from your car boot, relax under a market umbrella or add a shade marquee. Premium Carboot Sites increase in size as guest numbers increase and are larger & more central than normal fieldsde carparks. 1 x fieldside hospitality site (8mx3m) and room behind for your car. 1 x VIP car park pass (allows you to park your car immediately behind your site) Pop-up style marquee and/or market umbrellas available for hire (Pop-up marquee - $154, Large market umbrellas - $100) Your own reserved Carboot/Picnic Site located immediately beside the Polo Ground is perfect for entertaining friends and guests. Picnic from your car boot, relax under a market umbrella or add a small shade marquee. 1 x fieldside hospitality site (8mx3m) and room behind for your car. 1 x VIP car park pass (allows you to park your car immediately behind your site) Free onsite car parking for each guest. Pop-up style marquee and/or market umbrellas available for hire (Pop-up marquee - $154, Large market umbrellas - $100) Catering additional - self-cater, use our excellent event caterer Bright Young Things, or bring your Join two or more sites together for larger numbers. The stylish Peroni Chukka Club Marquee is THE place to enjoy the polo with friends. The all-inclusive Peroni Chukka Club is fully furnished & full of fun, and is located in the prime viewing position immediately beside the Polo Ground. Marquee includes outdoor garden area, music, player appearances and all day food & beverages Enjoy spring picnic fare by boutique caterers Bright Young Things, and unlimited beverages including Peroni, Tempus Two wines, cider, soft drink and water. Ticket also includes access to The Official VPC After-Party at The Botanical. Open from 12 midday pm, the Peroni Chukka Club is the perfect place for you and your friends to get together and experience all the excitement of a major polo event. The Pink Lady Polo Lounge is the perfect way to enjoy Jeep Ladies Day with friends. The Pink Lady Polo Lounge is fully furnished & full of fun, located in a great viewing position immediately beside the Polo Ground. Marquee includes outdoor garden area, music, player appearances and a great range of food & drinks available from a cash bar. 7. GENERAL ADMISSION Adults $35 ($30 pre-purchase), U16 free Ticket includes entry to Polo and reserved general admission area beside the polo ground (BYO chair & picnic hamper). Also includes entry to Werribee Mansion s Formal Gardens, State Rose Garden and Riverina Walks, and free onsite car parking. 8. BUS return Return coach transfer from The Botanical (169 Domain Rd, South Yarra). Bus departs at 11am and returns to The Botanical for the official VPC After-Party at The Botanical at 6pm. Purchase any of the above Marquees using the Hospitality Booking Form on page 7. Purchase any of these tickets online: 4 5

4 EVENT INFORMATION BOOKING FORM SCHEDULE 11am Gates open pm Polo Matches & Entertainment 6pm Event close VENUE Werribee Mansion Polo Ground, K Road, Werribee VIC 3030 DIRECTIONS Werribee Mansion Polo Ground is just 20 minutes from Melbourne CBD. Travel over Westgate Bridge along Princes Freeway towards Werribee. Take the Werribee Park Precinct exit onto K Road and enter Werribee Mansion Polo Ground via Gate 5 (follow the Polo signs). DRESS We suggest summer casual with clean looks and smart detailing; sunglasses are a must-have accessory. For the ladies flowing dresses and wedges or sandals are the norm (heels best left at home)... a summer hat or accessory can be an excellent way to finish off an outfit. For the gents a tailored shirt matched with dress shorts or chinos, together with loafers or boat shoes achieves a polished yet casual look for the day. DOGS & PETS Please note dogs and other pets are not permitted in Werribee Park or the event precinct. CATERING Catering options are very flexible and include the following: BRIGHT YOUNG THINGS Our excellent caterer Bright Young Things offers a variety of menu options at very competitive prices and will do all the organising for you. They are also expert marquee stylists and are happy to advise on styling & furniture options if you need some help. Contact Bright Young Things on or polo@brightyoungthings.net.au BYO CATERER Bring your own preferred caterer (conditions apply please contact event office for details). SELF-CATER BYO food & drink but please note fire & insurance regulations do not permit you to cook food onsite. FURNITURE HIRE Use the order form on next page to hire standard furniture items, or for more premium options and styling advice contact event hirers Dann Event Hire or Excel Events direct. Your furniture will be delivered to your marquee or fieldside carpark prior to your arrival on event day. DANN EVENT HIRE Contact Lucy Quinn on or lucy@danneventhire.com.au EXCEL EVENTS Contact Madeline Jovanov on or madeline@excelevents.com.au 6 ABOUT BCNA Each day 42 women will be told they have breast cancer. Breast Cancer Network Australia (BCNA) is the peak national organisation for Australians personally affected by breast cancer, and works to ensure that they receive the very best support, information, treatment and care appropriate to their individual needs. For more information visit CONTACT Level 4, Bridge Road, Richmond VIC polo@tlaworldwide.com TERMS & CONDITIONS These Terms and Conditions ( T s and C s ) govern all tickets purchased to the 2016 Jeep Ladies Day Polo Event ( The Event ) including marquee package tickets. The T s and C s will be printed in an abbreviated form on the tickets and in the case of any conflict between these T s and C s and the abbreviated form, these T s and C s will prevail. The promoter of the Event is the ABN ( The Promoter ) and the official ticketing agent is TLA-ESP Pty Ltd (collectively The Sellers ). 1. The sale of any ticket is final and non-refundable except as outlined in condition 6 of these T s and C s. The Sellers reserve the right to not replace or accept any ticket that is lost, stolen, forgotten, damaged, defaced or tampered with. 2. Warning Polo is a dangerous sport and accidents can happen. There is a risk of an accident causing injury, death or property damage or economic loss. 3. The Ticket Holder assumes all risk associated with or incidental to attendance at the Event (which also includes assuming the risk of participation in any event activities such as sponsor activations) and provides the following release to The Sellers and all other people involved in the conduct, promotion and organization of the Event including sponsors, competitors, staff and the venue operators ( The Released Parties ) (all Released Parties to include where relevant all directors, officers, employees, agents, contractors and affiliated companies and their respective personnel) To the extent permitted by law, I waive all rights, claims, action which I have nor or in the future and release the Released Parties from any personal injury, death (including wrongful death), property damage or loss of any nature whatsoever sustained by me as a result of my attendance at the Event with the exception of any gross negligence of the Released Parties and I will indemnify and keep Indemnified the Released Parties in respect of any legal liability they may have (whether under tort, statute, contract, negligence, equity or otherwise) to any third party which arises from or out of my attendance at the Event or my involvement or participation in any event activities) 4. The Promoter reserves the right to change the format and content of the Event and the Sellers will not be liable to any Ticket Holder for any loss or damage (including indirect or consequential damage) suffered as a result of or arising from or in any way connected to cancellation, postponement or change to the Event. 5. Subject to condition 6 below, payments made to the Sellers for tickets will not be refunded under any circumstances. For example refunds will not be issued for the non-appearance of a player, a variation or cancellation of part of the program or activities, adverse weather or any circumstance beyond the reasonable control of the Sellers. 6. The Promoter will refund payments made by Ticket Holders for Tickets only if the entire Event is cancelled and cannot be rescheduled or replaced with an alternative offering. 7. Nothing in these T &C s affects Ticket Holders rights under the Schedule 2 to the Competition Act, 2010 (Cth) or similar legislation regarding consumer guarantees, implied conditions and warranties to the extent that such consumer guarantees, implied conditions or warranties cannot be excluded by law. 8. Marquee Facilities and tickets to the Event must not, without the prior written consent of the Sellers, be offered for resale, resold or packaged or used for advertising, promotion or other commercial purposes or to enhance the demand for other goods or services. 9. Corporate signage permitted to be located outside a non-sponsor marquee is restricted to the front fence identification sign supplied in the package by the promoter. 10. The Event is a licensed event and anyone under the age of 18 must be accompanied by a parent/guardian at all times. Childrens tickets can only be bought with an adult (parent or guardian) ticket. Legal guardianship requires the adult guardian to be the bearer of a letter from the parent designating guardianship for the duration of the Event. Children s tickets are sold on the age of the child at the time of the Event and not at the time of purchase and the Ticket Holder acknowledges that children may not be able to enter some areas of the Event due to safety or responsible service of alcohol reasons as determined by The Promoter in its absolute discretion. 11. The promoter retains the right to refuse entry or access to the venue and eject patrons at any time. 12. Underage drinkers, excessive drinkers, illegal drug users or patrons displaying antisocial behavior may be ejected or dealt with by event security and/or police. 13. Purchasers of marquee packages are required to use the promoter appointed official suppliers. Excel Events and Dann Event Hire are the Event s exclusive on-site hiring companies and no other hiring company will be permitted on-site. Bright Young Things is the preferred Event caterer and no other unauthorised caterer will be permitted on-site without The Promoter s permission. Guardia Australia is the Event s exclusive on-site security company and no other security company will be permitted on-site. 14. The following items cannot be brought into the Event without prior written consent from the promoter tents, any type of shade structure, market/café umbrellas. Tickets holders found with prohibited items may be refused entry, ejected or have those items confiscated. 15. The Event site is an area of TOTAL FIRE BAN. Patron s detected using flame including bbq s, fires or gas bottles may be fined by the Fire Authorities and will be ejected from the Event. 16. Ticket holders attending the Event acknowledge that their name, image and likeness is likely to be photographed or recorded in a number of media not limited to video, audio and still recording ( Images ) and and agrees that perpetual use may be made, free of charge of Images and waives on an irrevocable basis all rights to object to such recording, printing and broadcasting of Images in any media and grants a royalty free licence to The Sellers to use the Ticket holder s image and likeness in relation to any marketing and advertising materials, in any live or recorded television or other media or in any form of reproduction associated in whole or part of the Event. 17. Ticket holder consents to the collection, storage and processing of their personal information in accordance with the privacy policy ( and such information will be used for the administration of event, and the promotion of the event and until such a time as the Ticket Holder otherwise notifies the sellers, each Ticket Holder consent to receiving future promotional and marketing material from the Sellers. 18. Dogs and other pets are not permitted in Werribee Park or the polo event precinct. Name/Company: Contact Number: Address: Suburb: Postcode: ITEM QTY COST (INC GST) AMOUNT Corporate Marquee $88.00/pp $ Picnic Marquee $66.00/pp $ Premium Carboot Site $44.00/pp $ Carboot Site $ $ Hire Items - see table below (Below Order Total $+ $30 delivery + $150 fully refundable security deposit) Peroni Chukka Club, Pink Lady Polo Lounge, General Admission and Return Coach tickets must be purchased online at Credit card charge (Visa/Mastercard 2%, Amex 4%) $ HIRE ITEMS ORDER (Prices include labour, damage waiver, GST) CHAIRS TABLES OTHER Garden $5 Timber $6 Wicker $9 $ TOTAL $ Bar Stool $23 Trestle Garden Timber $30 Bar Table $35 Market Umbrella (9sqm) $100 Pop-up Marquee (3m x 3m) $154 Trestle Cloth Ice Tub $10 This document will be a tax invoice when payment is made - please retain a copy for tax purposes. All prices inc GST. ABN All bookings are subject to availability and the terms and conditions on previous page. A $500 deposit is required at time of booking and full payment must be received by 13 th February All bookings will only be confirmed upon receipt of final payment. Deposit is non-refundable and subject to condition 6 in the events terms and conditions, no refunds of marquee or ticket purchases will be issued at any stage and tentative bookings will not be accepted. I confirm that I have read the terms and conditions on previous page and will abide by them. Signature: Date: PAYMENT Visa Mastercard Amex If making payment using your credit card (Visa, Mastercard or Amex) please complete the section below. Card Number Expiry / Cardholder Name Signature , post or fax completed form to: Direct Debit TLA-ESP Polo Ticketing BSB: AC: (include name or company) Level 4, Bridge Road, Richmond VIC polo@tlawordwide.com

5 IN ASSOCIATION WITH CONTACT Level 4, Bridge Road, Richmond VIC