REQUEST FOR PROPOSALS CITY OF STEVENS POINT HOUSING STUDY

Transcription

1 REQUEST FOR PROPOSALS CITY OF STEVENS POINT HOUSING STUDY The Redevelopment Authority of the City of Stevens Point (Redevelopment Authority) is making a Request for Proposals (RFP) to complete a housing study. The results of the housing study will provide insight on housing issues in the community and will assist decision makers and community members in understanding present and future needs related to housing. All proposals are to be sealed and sent to: Attn: Michael Ostrowski Director of Community Development / Redevelopment Authority Stevens Point City Hall 1515 Strongs Avenue Stevens Point, WI before 1:00 pm on Friday, September 2, The Redevelopment Authority reserves the right to accept and/or reject any and all proposals if they are not complimentary to the Redevelopment Authority s need or direction. This is a Request for Proposals and each proposal will be evaluated on the individual merits for complying with the requirements and intent which best meets the needs of the City of Stevens Point. All questions in dealing with this RFP will need to be made in writing and received by Friday, August 26, 2016 at mostrowski@stevenspoint.com. Page 1 of 7

2 INFORMATION & INSTRUCTIONS Submission Requirements: The complete original letter, proposal, and qualifications must be submitted in a sealed package. Proposers shall file all documents necessary to support their proposal and include them in the submittal package. Proposers shall be responsible for the actual delivery of proposals during business hours to the address indicated in the cover letter. It shall not be sufficient to show that the proposal was mailed in time to be received before scheduled closing time. Responsibility: It is the sole responsibility of the Proposer to assure that they have received the entire Request for Proposal (RFP). Right of Rejection and Clarification: The Redevelopment Authority reserves the right to reject any and all proposals and to request clarification of information from any proposer. The Redevelopment Authority is not obligated to enter into a contract on the basis of any proposal submitted in response to this document. Request for Additional Information: Prior to the final selection, proposers may be required to submit additional information in which the Redevelopment Authority may deem necessary to further evaluate qualifications. Denial of Reimbursement: The Redevelopment Authority will not reimburse proposers for any costs associated with the preparation and submittal of any proposal, or for any travel and/or per diem costs that are incurred. Right of Negotiation: The Redevelopment Authority reserves the right to negotiate with the selected proposer the fee for the proposed scope of work and the exact terms and conditions of the contract. Exceptions to the RFP: It is anticipated that proposers may find instances where they may take exception with certain requirements or specifications of the RFP. All exceptions shall be clearly identified, and written explanations shall include the scope of the exceptions, the ramifications of the exceptions for the Redevelopment Authority and a description of the advantage to be gained or disadvantages to be incurred by the Redevelopment Authority / City of Stevens Point as a result of these exceptions. Indemnification: The Proposer, at their own expense and without exception, shall indemnify, defend and pay all damages, costs, expenses, including attorney fees, and otherwise hold harmless the Redevelopment Authority, its employees and agents from any liability of any nature or kind in regard to the delivery of these services. The Proposer shall secure and maintain General Liability Insurance and will protect themselves from claims under the Workers Compensation Acts and from claims for bodily injury, death, or property damage which may arise from the performance of services under this contract. Further, the proposer shall provide the Redevelopment Authority with evidence and the amount of Errors and Omissions Insurance, i.e. Professional Liability Insurance currently in effect. Rights to Submitted Material: All proposals, responses, inquiries, or correspondence relating to or in reference to this RFP, and all reports, charts, and other documentation submitted by proposers shall become the property of the Redevelopment Authority / City of Stevens Point when received. Termination of Contract: The Redevelopment Authority may cancel the contract at any time for breach of contractual obligations by providing the successful proposer with a written notice of such cancellation. Should the Redevelopment Authority exercise its right to cancel the contract for such reasons, the cancellation shall become effective on the date as specified in the notice of cancellation. Assignment: The successful proposer shall not sell, assign, transfer, or convey any contract resulting from this RFP, in whole or in part, without the prior written consent of the Redevelopment Authority. Page 2 of 7

3 Conflict of Interest: The proposer covenants that they presently have no interest and shall not acquire any interest, directly or indirectly, which would conflict in any manner or degree with the performance of the services hereunder. The proposer further covenants that no person having any such known interest shall be employed or conveyed an interest, directly or indirectly, in the contract. Independent Contractor: The proposer must be represented as an independent contractor offering such services to the general public and shall not represent himself or his employees to be an employee of the Redevelopment Authority or the City of Stevens Point. Therefore, the proposer shall assume all legal and financial responsibility for taxes, FICA, employee fringe benefits, workers compensation, employee insurance, minimum wage requirements, overtime, and other expenses. The proposer also agrees to indemnify, save, and hold the Redevelopment Authority and the City of Stevens Point, its officers, agents and employees harmless from and against, any and all losses, any costs to include attorney fees and damage of any kind related to such matters. The proposer shall further understand that the Redevelopment Authority or the City of Stevens Point cannot save and hold harmless and or indemnify the proposer and/or the proposer s employees against any liability incurred or arising as a result of any activity of the proposer or any activity of the proposer s employees performed in connection with the contract. Contract: The contract between the Redevelopment Authority and the proposer shall consist of (1) this RFP and any amendments thereto, (2) the proposal submitted by the proposer to the Redevelopment Authority in response to the RFP, and (3) executed contract, further referenced within this document as the agreement, between the Redevelopment Authority and the successful proposer. In the event of a conflict in language between the documents referenced above, the provisions and requirements set forth and/or referenced in the agreement shall govern. However, the Redevelopment Authority reserves the right to clarify any contractual relationship in writing with the concurrence of the proposer, and such written clarification shall govern in case of conflict with the applicable requirements stated in the RFP or the proposer s submitted proposal. In all other matters not affected by the written clarification, if any, the RFP shall govern. Contract: The contract between the Redevelopment Authority and the proposer shall consist of: 1. This RFP and any amendments thereto; 2. The proposal submitted by the proposer to the Redevelopment Authority in response to the RFP; 3. Executed Agreement(s) between the Redevelopment Authority and the successful proposer. Compliance with Laws: In connection with the furnishing of supplies or performance of work under the contract, the proposer agrees to comply with all Federal and State laws, regulations, and executive orders to the extent that the same may be applicable and further agrees to insert the foregoing provision in all subcontracts awarded hereunder. Page 3 of 7

4 BASIC INFORMATION TO BE INCLUDED IN RFP This RFP will be evaluated on several factors, with emphasis on: Qualifications of the professional staff. Experience on similar projects. Performance and methodology on past projects. References for same services. Thoroughness and clarity of proposal. Estimated cost and time-frame for completion. It is anticipated that the proposals will be evaluated and initial consultation with proposers will commence by Monday, September 19, REDEVELOPMENT AUTHORITY / CITY INPUT Once chosen, the selected firm will meet with the Community Development Department to better define the results being sought and the methodology the firm will use. Upon completion of the project, the firm will provide a final report and presentation to the Redevelopment Authority, Common Council, and community members. SCOPE OF WORK A. Service Area The area to be covered in the study is the City of Stevens Point. Modest consideration should be given to the housing demands and availability of Portage County and the central Wisconsin area (Marshfield, Wausau, Wisconsin Rapids, etc.) and their effect on the local market. B. Minimum Required Data Elements / Analysis The Consultant selected to complete the study is free to develop specific methodology as they deem appropriate. The final document should, at a minimum, quantify the following data elements: 1. Demographic Review (current and future 5 yrs., 10 yrs., 15 yrs. 20yrs.) a. Population/Households a. Growth trends and projections b. Age distribution c. Income distribution d. Household size b. Economics a. Economic base by industry and major employer, including type of business, number employed, and wages. b. Job growth projects, industrial/economic expansions, and wage data. c. Employment growth over the last ten years. d. University enrollment over the last ten years. Page 4 of 7

5 e. Anticipated employment trends including employer expansions, contractions, plant openings and closings, etc. f. Provide breakdown of typical wages by occupation. g. Commuting patterns for workers, such as how many workers commute to and from surrounding areas. 2. Inventory of Existing Housing Stock a. By tenure (rent, own) b. By type (single, duplex, multi-family, manufactured) c. By value (property values, rents) d. By age and condition e. Vacancy rates 3. Other Housing Issues: a. Livability This includes such things as, but not limited to: transportation, pedestrian and cycling infrastructure/accommodations, access to transit, quality and accessibility of schools, parks and recreation programs, entertainment options, and other quality of life elements. b. Student (on and off campus), young professional, family, and senior (independent and senior) market analysis, including information on existing properties related to rents, vacancies, services, and amenities. c. Affordable housing (Low Income Housing, Tax Credit, Public Housing, Section 8, USDA) analysis. d. Identification of converted historically single family housing into student rental housing. Include information on location, units, occupants, and condition. e. Special needs housing, including information regarding the extent of homelessness and/or unmet housing needs as a consequence of mental illness. f. Housing market turnover/sales data, and for sale market analysis. g. Building permit history. h. Identification of distressed neighborhoods and contributing factors. i. Funding and viability of redevelopment/rehab programs. j. Infrastructure capacity/challenges. k. Property maintenance and code enforcement challenges. l. Community planning and zoning challenges. m. Availability of existing vacant buildings to be transformed into housing. n. Rental market analysis, including information on existing rental properties related to location, number of units/occupants, rents, vacancies, and amenities. Include information on pending developments and rental housing needs. Address the issue of state of repair and decline/stability of hosing stock and related infrastructure in specific neighborhoods. o. Single family housing analysis, including location, size, and state of repair. p. Historic housing properties and preservation programs. q. LEED/Energy Star/ green building cost/benefit requirements and programs. 4. Public Engagement a. Facilitate at least one public forum to provide an opportunity for public input on future housing initiatives and what strategies should be developed to Page 5 of 7

6 C. Recommendations ensure safe, affordable, high quality housing. b. Additional public engagement opportunities are highly recommended. 1. Recommendations (based on analysis of data collected): a. What types of housing (i.e. owner occupied, rental, market, assisted, elderly, special needs, work-force, student, young professional, etc.) should the development of which be pursued and supported, now as well as 5, 10, 15, and 20 years from now? What amenities are important to the needed types of housing? What price range is preferable for the needed types of housing? b. What types of housing (i.e. owner occupied, rental, market, assisted, elderly, special needs, work-force, student, young professional, etc.) will be needed in the short, medium, and long term? What amenities are important to the needed types of housing? What price range is preferable for the needed types of housing? c. What areas within the city should the needed housing types be located in? This should include maps and visuals. d. What programs, established as well as new and innovative, should the Redevelopment Authority and/or the City of Stevens Point seek/provide for the development and/or redevelopment of necessary housing and related infrastructure? e. What housing demand will likely not be met without incentives, innovative programs, code revisions, etc.? What should these incentives, programs code revisions, etc. include? f. What best strategies might be implemented to address identified deficiencies in the maintenance and repair of both owner-occupied and privately owned rental properties? g. What best strategies might be implemented to address identified and perceived shortcomings of the city as it pertains to livability, marketability, and over-all quality of life? h. What specific neighborhoods does the city have based on housing, economic, demographic factors? A neighborhood delineation should be identified with maps and/or other visuals. i. Priority of the recommendations presented, related costs of the recommendations, and owner of the specific tasks shall be identified. 2. Cohesive Alternative Approach Packages. Based on clearly identified assumptions and the recommendations above, the consultant shall prepare at least three sets of recommendations to consider. These would be presented as major approaches and would allow the Redevelopment Authority and the City to pursue initiatives cohesively, as opposed to an individual basis. The goal of the consultant shall be that each major approach has merit and might reasonably be selected as a preferred approach in light of priorities, interests, concerns, and ideas about the future of the community as expressed by members of the community. Each major approach shall be aptly named and characterized in terms of the extent to which projected segments of the housing market would be accommodated, what it would take in terms of decisive action in order for that to be achieved (a cohesive set of Page 6 of 7

7 WORK PRODUCT recommendations), and a projection of notable fiscal impacts and key quality-of-life outcomes that would be experienced upon realization of the specified growth and development upon build-out. For each major approach, the corresponding set of recommendations identified in the above section should be addressed. The final report should be delivered to the Redevelopment Authority in the original format (including maps and visuals) used to create the report, as a.pdf file, and hard copy consisting of a minimum of thirty (30) bound copies. TIMELINE A timeline for the study is expected to include the following: Redevelopment Authority publishes RFP Response to RFP. Execution of contract for services. Initial meeting with Community Development Department. Public input session. Submit/present first draft for review. Final presentation of material to the Redevelopment Authority, Common Council, and community stakeholders. It is anticipated that the study will be completed within six to eight months. Page 7 of 7