Pre-Bid Meeting Notes Repairs to Wertz Mill Covered Bridge ITB #12-35-KL

Transcription

1 Addendum 1 Pre-Bid Meeting Notes Repairs to Wertz Mill Covered Bridge ITB #12-35-KL Berks County Bridge #35B Red Bridge Road over Tulpehocken Creek Bern Township Date: January 4, 2013 Time: 9:00 AM 9:45AM Prepared By: Robert Navitski, P.E. Location: Wertz Mill Bridge Purpose: To answer questions from prospective bidder attendees about the Berks County bidding process and the project scope of work. ATTENDEES REPRESENTING Robert Navitski, P.E. Nicholas A. Szeredai, E.I.T. Christopher R. Stress, R.A. Clare W. Adams, ASLA Mariah Ballas Cathy Wegener Rick Shultz McCormick Taylor McCormick Taylor Berks County - Deputy Director Berks County - Executive Director Berks County - Purchasing Berks County - P&RD Berks County - P&RD Prospective Bidders (see attached sign-in sheet) 1. Bids will be accepted by the County, c/o County Controller, Berks County Services Center, 633 Court Street, 12 th Floor, Reading, PA, 19601, until 1:00PM, Monday, January 14, Bids received after that time shall not be considered. 2. Each bid must be accompanied by bid security naming as payee or obligee, as appropriate, the County, and shall be in an amount not less than Ten Percent (10%) of the Bid Sum. Refer to the Instructions to Bidders, Section One, Subsection 4. E, for additional information. 3. The deadline for submitting project questions to the Engineer is January 7, 2013 at 2:00 PM. All questions must be submitted in writing, and answers will be provided via Pre-Bid Meeting Notes Page 1 of 3 Repairs to Wertz Mill Covered Bridge January 7, 2013 H:\ITB & RFP Packages\Bridge Wertz Mill\Addendum 1 MEETING NOTES.doc

2 Addendum 1 Addendum by 2:00 PM on January 10, Only those answers contained in the written Addendum shall be considered legitimate and binding. 4. The Time Period for Performance of Work on this project is 65 calendar days. Anticipated Start Date of Work: February 1, 2013 Anticipated End Date of Work: April 5 th, Liquidated Damages for this project are set forth as $2, per calendar day. 6. Permits. The PaDEP GP-11 permit - pending 7. The Unforeseen Water Pollution Control line item on the Bid Form applies to all work and materials necessary to prevent any debris from entering the waterway during demolition or removal of fallen debris activities. Refer to Item in the Technical Specifications for additional information. 8. The Contractor is responsible for the means and methods for all activities commissioned by the proposed contract 9. No scaffolding is permitted to be erected in the waterway. 10. It is unknown if the bridge contains lead-based paint. The Contractor is responsible for addressing the presence of lead-based paint in accordance with the Technical Specifications. 11. No significant earth disturbances are anticipated for this project. 12. Berks County acknowledges that weather limitations may affect paint application. 13. Follow bid instructions as directed regarding insurance. 14. Any bids not properly filled out will not be considered. IMPORTANT NOTE: A revised bid form, is attached and made part of this Addendum Number 1. The revised bid form addresses the required inclusion of the PUBLIC WORKS EMPLOYMENT VERIFICATION FORM as referred to in paragraph F of SECTION ONE INSTRUCTIONS TO BIDDERS AND GENERAL CONDITIONS OF CONTRACT. Bids are required to be submitted on the revised bid form unless it is superseded by a subsequent revision. Pre-Bid Meeting Notes Page 2 of 3 Repairs to Wertz Mill Covered Bridge January 7, 2013 H:\ITB & RFP Packages\Bridge Wertz Mill\Addendum 1 MEETING NOTES.doc

3 Addendum 1 Questions/Responses 1- Can any available drawings be ed to the contractors? Response No new drawings are being issued with this bid package. Archived drawings from the most recent rehabilitation of the bridge will be made available to the successful bidder contracted for this project for reference only. 2- Are the weight limits for the bridge available? Response - The weight limit for the bridge is three (3) tons. 3- If scaffolding cannot be set in the water is there an approved method of access? Response There is no pre-approved method of access. The contractor will be required to submit for review and approval a plan to scaffold the bridge in accordance with the technical specifications: Item ; Painting Existing Siding; Construction. 4- Please confirm weather regarding painting from a time completion standpoint. Response Weather will be monitored to determine suitable conditions for paint application. The County will take into account unsuitable weather conditions in addressing requests by the contractor for a time extension. 5- Is the consideration of the bats nesting a further concern as discussed at the prebid? Response Yes. This issue is expected to be addressed most effectively through scheduling of the roof replacement after contract award. Attachment: Pre-bid meeting sign-in sheet Pre-Bid Meeting Notes Page 3 of 3 Repairs to Wertz Mill Covered Bridge January 7, 2013 H:\ITB & RFP Packages\Bridge Wertz Mill\Addendum 1 MEETING NOTES.doc

4 Addendum 1 Berks County Bridge 35B, Red Bridge Road over Tulpehocken Creek Repairs to Wertz Mill Covered Bridge Bern Township, Berks County Please Print: PRE-BID MEETING SIGN-IN Name Mailing Address Phone 1 Kurt Fritz BaltonConstruction 2 Eric Peterson DESCCO 3 Alan DiRienzo A&A Painting 4 Rick Fry Bill Anskis Co. 5 John Michel SMJ Contracting 6 Rick Naughle Rainbow Roofing 7 Christopher Stress, R.A. Deputy Director 914 W. Reading Road kurt@baltonconstruction.com Ephrata PA Willow St. Industrial Park epeterson@descco.com Fleetwood PA Creed Circle aapaintingplus@aol.com Campbell OH Industrial Park Road anskis@anskis.com Elysburg PA Benjamin Franklin Highway jmichel@smjconstruction.com Douglassvile PA Morgan Drive rick.rainbowroofingco Reading PA BCP&RD cstress@countyofberks.com 8 Clare Adams Executive Director 9 Mariah Ballas Purchasing 10 Cathy Wegener On Site 11 Rick Shultz Maintenance 12 Ken Oatman The Witmer Group BCP&RD cadams@countyofberks.com BCP&RD mballas@countyofberks.com BCP&RD cwegener@countyofberks.com BCP&RD n/a 1003 Cornerstone Drive ext16 keno@thewitmergroup.com Mount Joy PA 17552

5 Construction County of Berks Berks County Services Center Controller s Office, 12 th Floor 633 Court Street Reading, PA DATE Re: County of Berks The following Bid is submitted in response to your Advertisement to Bid. This Bid is submitted by: Company Name: Company Address: Main Telephone: Main Fax: Communications and questions concerning this bid are to be directed to: Contact Name / Title: Contact Telephone: Fax: Contact In the event our company is awarded a contract as a result of the ITB and this bid, the following individual will serve as project liaison/manager: Name / Title: Office Address: Telephone: Fax:

6 This Bidder agrees to furnish bonds required by Instructions to Bidders and General Conditions. Bid Security in the amount required by Instructions to Bidders and General Conditions is enclosed. It is agreed that Bid Security shall be forfeited to the addressee if this Bidder does not, within ten (10) days after notification of Award of Contract, enter into a Contract and provide the required bonds and insurance. This Bidder has carefully examined all CONTRACT DOCUMENTS and the BID DOCUMENTS and certifies that it fully understands the requirements thereof. This Bidder agrees that, after notification of Award of Contract, it will furnish and deliver the materials, tools, equipment, tests, transportation, secure permits and licenses, do and perform labor, superintendence and means of construction, pay fees and do incidental work, and execute, construct and finish the aforesaid in an expeditious, substantial and workmanlike manner; in accordance with the Bid Documents and the Contract Documents to the complete satisfaction and acceptance of the Owner for the price hereinafter stated. Bidder understands that the Award of Contract will be preconditioned on submittal to the Owner of a Certificate of Insurance, Payment Bond and Performance Bond as outlined in the Instructions to Bidders and General Conditions. Bidder understands the following supplement to the Bid Form must be submitted concurrent with this bid submission. Bid Security Form (Bid Bond) Non-Collusion Affidavit Sample Certificate of Insurance evidencing limits required herein Commonwealth of Pennsylvania Public Works Employment Verification Form for Bidder Bidder understands the following supplement to the Bid Form must be submitted, if applicable, when directed to do so by the Owner, or Owner s agent. Performance Bond Payment Bond Waiver of Liens Subcontractors List Equipment Suppliers List Alternates/Substitution List Commonwealth of Pennsylvania Public Works Employment Verification Form for All Subcontractors Certificate of Insurance evidencing limits and including the additional insured language required herein. The Contractor s General Liability policy shall include the CG2503 Designated Construction Project s General Aggregate Limit or the equivalent.

7 This Bid is submitted with the definite understanding that Bids are valid for acceptance by the County of Berks and may not be withdrawn for a period of at least sixty (60) days after the actual date of the opening thereof unless the Award of Contract is delayed due to required approvals of other governmental agencies, or sale of bonds, in which case, Bids shall be irrevocable for one hundred twenty (120) days in compliance with Act , approved November 26, It is understood that the Owner reserves the right to reject any or all Bids, or part thereof or items therein, and to waive technicalities required for the best interests of the Owner. Omission of any information may be sufficient cause for rejection of this Bid. It is further understood that competency and responsibility of Bidders will receive consideration before the Award of Contract. The undersigned will not assign its Bid or any of its rights or interests thereunder without the written consent of the Owner. The Base Bid and other required information are submitted in the spaces provided. Handwritten initials on each page of this Bid Form identify each as a part of this Bid. BID TABULATION Item No. Approx. Item and Price Bids Unit Price Total Quantity (in words) LS Mobilization $ $ /LS PDA Unforeseen Water Pollution Control $5, $ /PDA LS Removal of Existing Roof Shingles $ $ /LS

8 Item No. Approx. Item and Price Bids Unit Price Total Quantity (in words) A 10 EA Roof Repairs Roof Rafters (3 x4 x 14 ) $ $ /EA B 40 L.F. Roof Repairs Ridge Beam (4 x 5 ) $ $ /LF C 800 L.F. Roof Repairs Lath (1 x 6 ) $ $ /LF ,160 S.F. Installation of New Red Cedar Roof $ $ /SF L.F. Deck Repairs (3 x10 ) $ $ /L.F L.F. Siding Repairs (3/4 x10 ) $ $ /L.F L.S. Painting Existing Siding $ $ /LS

9 Item No. Approx. Item and Price Bids Unit Price Total Quantity (in words) LS Disposal of Bridge Waste $ $ /LS TOTAL AMOUNT OF BID $ ADDENDA The Bidder acknowledges receipt of Addenda listed below which have been issued during the bidding period and agrees that said Addenda shall become part of the Contract (Bidder shall list numbers and dates of Addenda received). No. Date No. Date No. Date No. Date

10 Authorized signature of Bidder Please check the appropriate category: Sole Proprietorship Pennsylvania Corporation Partnership Foreign Corporation Registered in PA The undersigned hereby certifies that this Bid is genuine and not sham, collusive or fraudulent or made in the interest of or on behalf of any person, firm, or corporation not herein named; and that the undersigned has not, directly or indirectly, induced or solicited any Bidder to submit a sham Bid, or any other person, firm or corporation from bidding, and that the undersigned has not, in any manner, sought by collusion to secure for himself any advantage over any other Bidder. COMPANY NAME FEDERAL ID# STREET ADDRESS PO BOX CITY STATE ZIP TELEPHONE # FAX # Witness or Attest: An Officer, if Bidder is corporation, if not corporation, any competent adult Owner, Partner, or President/Vice President* * Bidder to circle appropriate term.