2017 CHEMICAL VEGETATION CONTROL BID

Transcription

1 2017 CHEMICAL VEGETATION CONTROL BID BID OPENING: MARCH 9, 2017, 11:00 AM Prepared by: GREENE COUNTY ENGINEER=S OFFICE ROBERT N. GEYER, P.E., P.S. 615 DAYTON-XENIA ROAD XENIA, OHIO PHONE: 937/ FAX: 937/ Web Site:

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3 PROJECT DESCRIPTION/REQUIREMENTS Sealed bids will be received at the Greene County Commissioners Office Building, 35 Greene Street, Xenia, OH 45385, until 11:00 a.m. March 9, 2017 for the application of chemicals for vegetation control as follows: Application A: Application B: Application C: Application D: Application E: 20,000 Gallons - more or less, Roadside 180,000 Lineal Feet - more or less, Guardrail 180,000 Lineal Feet - more or less, Guardrail 1,000 Gallons - more or less, Johnson Grass 3,000 Gallons - more or less, Brush Specifications are available on the Greene County website, located in the Bids link on the left side of the page. Bid proposals must be sealed and addressed: Greene County Board of Commissioners County Office Building 35 Greene Street Xenia, OH The envelope must be marked "BID FOR VEGETATION CONTROL 2017" and mailed or filed with the Clerk of the County Commissioners, and they reserve the right to reject any or all bids. Each bid shall be accompanied by a Bid Bond in the amount of 100% of the total bid amount, or a certified check in the amount of 10% of the total bid amount. Bid Bond or certified check shall be made payable to the Board of Greene County Commissioners. Bid Bond or certified check shall be returned to all unsuccessful bidders. The Board of Greene County Commissioners reserves the right to reject any or all bids in the best interest of the County. ROBERT N. GEYER, P.E., P.S. Greene County Engineer Advertisement: February 21, 2017 February 28, 2017

4 Page 1 of 6 VEGETATION CONTROL SPECIFICATIONS General Notes: The Standard Specifications of the State of Ohio, Department of Transportation in force at the time of bidding together with any other Greene County requirements, notes or statements herein will govern this improvement. Items listed shall conform to the State of Ohio Department of Transportation Construction and Material Specifications Manual (ODOT Manual), Supplemental Specifications, and/or other items, specific requirements noted herein. NOTE: GCR indicates Greene County Requirement and its use is to provide additional data, supplement ODOT data, or indicate special requirements. The Greene County Engineer and/or his representative(s) shall decide all questions which may arise as to the quality and acceptability of materials furnished and work performed and as to the rate of progress of work: all questions which may arise as to the interpretation of the plans and specification; all questions as to the acceptable fulfillment of the Contract, and as to compensation. Those bidding have the responsibility for inspecting the project (areas), examining the plans, specifications and supplements, special provisions and requirements, and satisfying themselves that the intent of the project can be achieved as set forth in these specifications. The submission of a bid shall be considered evidence that Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work in accordance with the aforesaid documents. Quantities appearing as part of these specifications are approximate only and are prepared as estimates for bid comparison. Payment to the Contractor will be made only for the actual quantities of work performed and accepted, or materials furnished and accepted in accordance with the contract except for lump sum items within the unit price contract so designated. Where the term "Director" is used in reference to any/all ODOT requirements substitute "Greene County Engineer" and where "Engineer" is used substitute "Greene County Engineer/Representative(s)" Extra Work: see ODOT Manual for description; and, the Greene County Engineer and or his Representative(s) are the sole authority for proceeding with any item of extra work. Application must be made to, and approval given by, the Greene County Engineer in advance of performing extra work : see ODOT Manual for complete description. Also, Contractor shall comply with the provisions of Public Convenience and Safety and the provisions of ORC Failure to Complete on Time, State of Ohio, Department of Transportation Construction and Materials Specification Manual, January 1, 2013, shall apply Unsatisfactory Progress and Termination of Contract, State of Ohio, Department of Transportation Construction and Materials Specification Manual, January 1, 2013, shall apply.

5 Page 2 of 6 Each bid shall be accompanied by a Bid Bond in amount of 100% of the total bid amount, or a certified check in the amount of 10% of the total bid amount. Bid Bond or certified check shall be made payable to the Greene County Commissioners. Bid Bond or certified checks shall be returned to all unsuccessful bidders. Additional and /or Special Notes: Contractor hereby proposes to furnish all necessary materials, labor and equipment to spray a chemical solution to control vegetation growth within the road right-of-ways in Greene County in accordance with the following specifications: ROADS TO BE SPRAYED: A. Approximately 275 miles (more or less) of County maintained roads on map to be furnished, ( miles less those areas marked by "no spray" signs and other areas not desirable for spraying.) B. Approximately 180,000 (more or less) lineal feet of guard-rail in selected areas of Greene County. C. Approximately 180,000 (more or less) lineal feet of guard-rail in selected areas of Greene County. D. Approximately 25 (more or less) acres of roadside to be treated for Johnson Grass on a spot treatment basis. E. Approximately 3,000 (more or less) gallons to be used to treat the roadside for Brush on a spot treatment basis. METHOD OF TREATMENT: All specified roadside shall be treated with one (1) or two (2) applications of spray, as specified, at proper intervals to insure maximum control of both weeds and brush. Spray shall be continuous applications to both sides of all roads, and shall be applied in such a manner so as to gradually keep under control and to prevent further growth of all undesirable vegetation, and at the same time preserve as far as possible, a neat and pleasing roadside appearance. RATE OF APPLICATION: A. Application consisting of 2 quarts, 2, 4-D Amine formulation, 1/2 ounces of Escort, 1-pint of non-ionic surfactant and 4 ounces of drift control agent per 30 gallons of water as a continuous application. Average use per acre: 30 gallons. Prior to the roadside application a test area will be designated with a known acreage. The Contractor shall use this area to calibrate their spray equipment. After establishing an application rate the roadside application can begin. Note: It is the Contractor=s responsibility, since the bid unit is gallon, to maintain the average use of 30 gallons per acre.

6 Page 3 of 6 B. First application consisting of Krovar IDF (10 lbs/acre) plus 2-3 quarts of Glyphosate in 50 gallons of water applied at the rate of 50 gallons per acre. This constitutes 35 gallons per 10,000 lineal feet. C. Second application consisting of 2 quarts Glyphosate, 5 pounds Diuron plus 8 oz. of non-ionic surfcatant in 50 gallons of water applied at the rate of 50 gallons per acre. This constitutes 35 gallons per 10,000 lineal feet. D. The preferred application would consist of 21 to 32 ounces of Journey per acre and mixed with a non-ionic surfactant at a rate of 32 ounces 100 gallons. E. The preferred application would consist of 2 gallons of DuPont Krenite S, 1 2 pints of Tordon K, 2 quarts of Citrus Plus and 12 ounces of drift retardant in 100 gallons of water. Applied to thoroughly wet the brush. TIME OF APPLICATION: The time of application for items A, B, C, D and E are as specified below: Application A is to be started on May 10, 2017 and completed within 10 consecutive work days. Application B is to be started by April 19, 2017 and completed within 10 consecutive work days. Application C is to be started by Aug. 9, 2017 and completed within 10 consecutive work days. Application D is to be started within the last two weeks of June and completed within 10 consecutive work days. Application E is to be started by late August and completed by the middle of September. **Allowances for adverse weather conditions or wind velocity will be granted after application dates are met. AREAS TO BE SPRAYED: A. All undesirable vegetation within limits of the right-of-way. B. A strip three (3) feet beneath the guardrail alignment shall be treated - 1 1/2 feet in front and 1 1\2 feet behind. C. A strip three (3) feet beneath the guardrail alignment shall be treated - 1 1/2 feet in front and 1 1\2 feet behind - ONLY AS NEEDED. D. Areas in the County roadside right-of-way where Johnson grass is prevalent. E. Areas in the County roadside right-of-way where brush is prevalent and as directed by the Engineer. FORMULATIONS DEFINED: A. 2, 4-D - low volatile Dichlorophenoxyacetic Acid and Amine formulation with an equivalent of 4 pounds acid per gallon, Escort, Methyl -2 [4-Methoxy 6-Methyl -(1,3,5-Triazin - 2 -yl) Amino Carbonyl ] - amino-sulfonyl-benzoate, a non-ionic surfactant and a drift control agent.

7 Page 4 of 6 B. Krovar, pendimethalin, N-(1-ethhylpropyl)-3,4-dimethly-2, 6-dinitrobzenamine and Round-up Pro a water soluble liquid containing Isoproylamine salt of N - (phosphonomethyl) Glycine. C. Glyphosate containing Isoproylamine salt of N - (phosphonomethyl) Glycine and Diuron containing [3-(3, 4 dichlorophenyl)-1, 1-Dimethylurea] D. Journey, Impazapic( )-2-[4,5-dihydro-4-methyl-4-(1-methylethyl)-5-oxo-1H-imidazol-2-yl]- 5 methyl-3-pyridnecarboxylic acid. E. DuPont Krenite S, Ammonium Salt of Fosamine{Ethyl Hydrogen (aminocarbonyl) Phosphonate % and 58.5 Inert Ingredients. Tordon K, 24.4 % Picloram: 4-Amino-3, 5, 6-trichloropicolinic Acid, Potassium salt and 75.6% Inert ingredients. EXPERIENCE: The bidder shall have at least three (3) years experience spraying roadsides with herbicides on a County or State level and each spray unit must be manned with a licensed operator of like experience. Bidder shall furnish a list of the counties and states where they have performed contract spraying services. PER-QUALIFICATIONS: Bidder must be Pre-Qualified by the State of Ohio for work of this nature and shall furnish a copy of his Ohio License to apply pesticides with the bid. EQUIPMENT: For application A, B, C, D and E the contractor shall furnish, operate and maintain suitable and adequate equipment necessary to perform the above operations in an approved workman like and timely manner. The contractor shall have enough satisfactory equipment and trained personnel that he completes the one application of spray within 10 consecutive working days. Satisfactory spraying equipment shall consist of truck- mounted spray units with a liquid capacity of not less than 1,000 gallons. Each spraying unit shall be powered by a high pressure pump and shall be so constructed that the entire specified width on one side of the road can be covered with a single pass. Pressure regulation shall be flexible enough to permit adjustment to insure adequate coverage at minimum risk. Prior to issuance of the contract, the County Engineer or his representative reserves the right to inspect the equipment to be used to determine suitability for highway spray work. For application B, C and D: The spraying equipment shall consist of a truck mounted unit having a liquid carrying capacity of not less than 300 gallons. Each unit shall be powered with a pump capable of pressures ranging from 20 to 300 pounds per square inch. Nozzle, spray gun, and boom, as well as any other nozzle arrangements shall be designed to apply a large droplet spray with absolute minimum drift. Special Note for Applications B and C (guardrail) : a wishbone type wand with at least two spray nozzles properly directed to address a strip three (3) feet beneath the guardrail alignment 1 1/2 feet in front and 1 1\2 feet behind is required to complete this application.

8 Page 5 of 6 An alternative acceptable equipment configuration would be an electronic injection system capable of delivering the specified chemical application rate on a per acre basis over variable spray pattern widths, independent of vehicle ground speed. The system shall have all herbicide concentrates isolated in separate storage tanks that are injected into the water stream by an electronically controlled computerized injection pump prior to entering the spray head. Pre-Qualification requirements can also be met through past work performance from other Counties. LIABILITY: While spraying, the Contractor shall at all times exercise extreme care to prevent damage to residential planting, vegetables, flower gardens, any susceptible farm crops or other desirable plants adjacent to the roadside. The Contractor shall have the right to shut off the spray at any time that he may feel that the application of spray might cause such damage. The contractor agrees to furnish satisfactory evidence of insurance coverage to insure adequate payment for damages caused by the spraying operation. BIDDING UNIT: A, D and E: To be submitted on a gallon basis of mixed material applied. B and C: To be submitted per lineal foot of three (3) foot band feet each side of guardrail. SPECIAL NOTE: The sum of the bid extensions for items A, B, C, D, and E constitutes the grand total for the bid. PAYMENT: Payment shall be made at the completion of each application for the actual units of work (Gallons or L.F.) performed, not estimated. Johnson Grass and Brush spraying especially are performed on an as needed basis. CHEMICALS, ADDITIVES OR AGENTS: All chemicals, additives or agents used in the performance of this contract shall arrive at the job site in sealed unopened original containers. If the containers are not clearly marked as to content then the shipping statement from the manufacturer should accompany the material with lot and drum registration numbers. MSDS SHEETS AND SPECIMEN LABELS: Copies of the Material Safety Data Sheets and Specimen Labels shall be submitted with the Bid for every chemical and additive used in the performance of this contract. CHEMICAL SPILL PROCEDURE: A written procedure outlining notification (including phone numbers), containment and removal shall be submitted as part of this bid.

9 BID CHECKLIST Page 6 of 6 YES NO BID BOND Each bid has been accompanied by a 100% Bid Bond or a certified check in the amount of 10% of the total bid amount. YES NO CHEMICALS The contractor agrees to furnish all chemicals in accordance with the vegetation control specifications. YES NO TIME OF APPLICATION The contractor can meet the time of application schedule listed in the bid proposal. YES NO EXPERIENCE At least three (3) years experience at the County or State level and spray units manned with licensed operators of like experience. YES NO PRE-QUALIFICATION 1) Pre-qualified by the State of Ohio or past work experiences performed for other Counties. 2) Is a copy of the current Ohio Applicator's License included? YES NO EQUIPMENT AND PERSONNEL 1) Adequate equipment and personnel to satisfactorily complete the one spray application within 10 consecutive working days. 2) Adequate spraying equipment consisting of a truck mounted spray unit with a minimum liquid carrying capacity of 1000 gallons and regulated pressure to insure adequate coverage at minimum risk for applications A, B, C and D. 3) Or, Adequate spraying equipment consisting of a truck mounted spray unit with an electronically- controlled, computerized injection system capable of blending the herbicide prior to the spray head and maintaining the application rate independent of the ground speed. 4) Special spraying equipment for Application B and C (guardrail) - wishbone type wand. YES NO LIABILITY Contractor has furnished satisfactory evidence of insurance coverage to insure adequate payment for any damage caused by the spraying operations. YES NO MSDS AND SPECIMEN LABEL SHEETS Contractor has furnished copies of MSDS and Specimen Label sheets for every chemical and, or additive to be used in the performance of the agreement. YES NO CHEMICAL SPILL PROCEDURE A written chemical spill procedure (including phone numbers) is included as part of this bid package. YES NO DISCLOSURE OF PERSONAL PROPERTY TAXES The notarized disclosure of personal property tax form is included as part of this bid package. * All items requested in the specifications or the bidders check list are to be included in the bid package for the bid to be declared a formal bid. Any deviations from the specifications are to be stated in writing and submitted with the bid package.

10 BID PROPER The blank spaces in the proposal must be filled in correctly where indicated and written in ink. The bidder is required to fill in under "Unit Price Bid" a unit price for additions and deductions opposite each item for which there is a quantity given in the "Approximate Quantities" column. The gross sum of the totals in the "Total Amount Bid" column shall equal the sum bid for the work. The unit price specified in the "Unit Price Bid" column will govern the award of the contract. The Contractor shall make the extensions in the "Total Amount Bid" column and also add up the totals. However, the unit prices specified together with approximate quantities shall determine the total amount of the bid. If there is an error made in the extensions by the bidder, the total shall be changed as only the "Unit Prices" shall govern. The quantities in the "Approximate Quantities" column are those given in the Engineer's approximate estimate and are those which will be used in determining the total amount of each proposal for this improvement and for the purpose of determining the lowest bidder. It is understood and agreed that these quantities are approximate only. The bidder must give a unit price for each item named. Errors or omissions could result in your bid being declared informal at the discretion of the Commissioners. ADDRESS: Proposals must be sealed and addressed: Greene County Board of Commissioners County Office Building 35 Greene Street Xenia, Ohio This envelope must be marked "BID FOR VEGETATION CONTROL 2017" BID OPENING: March 9, 2017 at 11:00 a.m. BID BOND: Each bid shall be accompanied by a Bid Bond in the amount of 100% of the total bid amount, or a certified check in the amount of 10% of the total bid amount. Bid Bond or certified check shall be made payable to the Greene County Commissioners. Bid Bond or certified check shall be returned to all unsuccessful bidders.

11 UNIT PRICE CONTRACT VEGETATION CONTROL 2017 The undersigned, having full knowledge of this site, plans, and specifications for this project hereby agrees to furnish all services, labor, materials, and equipment necessary to complete the entire project according to the plans and specifications, completion dates, and to accept the unit prices specified below for each item as full compensation for the work in this proposal. To: Greene County Board of Commissioners County Office Building 35 Greene Street Xenia, Ohio We Company Name Address submit the following Bid for furnishing Vegetation Control as advertised by the Greene County Engineer: Estimated Quantities Unit Price Sub-total A. Application A - 20,000 Gal. $ per gallon $ B. Application B - 180,000 L.F. $ per lineal ft. $ C. Application C - 180,000 L.F. $ per lineal ft. $ D. Application D - 1,000 Gal. $ per gallon $ D. Application E - 3,000 Gal. $ per gallon $ GRAND TOTAL: $ This proposal meets the specifications on file in the office of the Greene County Engineer, or has deviations as specifically noted on the check list on the previous pages. Contractor Witness Date Authorized Representative Date: Witness Date Phone:

12 NON-COLLUSION AFFIDAVIT PROJECT: "VEGETATION CONTROL PROGRAM 2017" (This affidavit must be executed for the bid to be considered) State of Ohio County of Greene, being first duly sworn deposes and says that he (sole owner, partner, president, etc.) of, the party (company name) making the foregoing proposal or bid; that such bid is genuine and not collusive or a sham; the bidder has not colluded, conspired, connived, or agreed directly or indirectly, with any other bidder or person, to put in a sham bid, or that such other persons shall refrain from bidding and has not in any manner directly or indirectly sought by agreement or collusion, or communication or conference, with any overhead, profit or cost element of said bid price or of that of any other bidder or to secure any advantage against the County of Greene or any person or persons interested in the proposal contract; and that all statements contained in said proposal or bid are true; and further that such bidder has not directly or indirectly, submitted this bid or the contents thereof or divulged information or data relative thereto any association or to any member or agent thereof. Affidavit Print Name Sworn to and subscribed before me this day of. Notary Public

13 Project: Chemical Vegetation Control NON-DISCRIMINATION The Contractor agrees that in the hiring of employees for the performance of work under this Contract or any Subcontract, no contractor, subcontractor, or any person acting on his behalf shall, by reason of race, creed, color or sex, discriminate against any citizen of the United State in the employment of labor or work who is qualified and available to perform the work involved in this contract. The Contractor agrees that no Contractor, Subcontractor, or any person on his behalf, shall in any manner discriminate or intimidate any employee hired for the performance of work under this Contract on account of race, creed, color or sex. Authorized Representative Print Name Date

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