2017 Exposition Prospectus July 17 & 18, 2017

Transcription

1 2017 Exposition Prospectus July 17 & 18, th Annual Convention & Exposition July 17-19, 2017 Omni Orlando Resort at ChampionsGate 1500 Masters Blvd, ChampionsGate, Florida Riggins Rd, Tallahassee, FL (850)

2 Dear Friends, It is time to plan your involvement at the 54 th Annual Convention and Exposition. In 2017 we are headed back to Orlando. Join us at the Omni Orlando Resort at ChampionsGate! The convention theme is Power of Purpose. You will find many exciting opportunities for networking reaching out to more than 300 aging service professionals, corporations and their key decision makers. You ll also have the opportunity to exhibit during the exclusive exhibit hours. LeadingAge Florida has developed a sponsorship package engineered to the exact specifications of our partners, designed to fit your budget, and tailored to meet your marketing goals. Please review the options available to you in the following pages, or contact Julie Copeland at (850) We are offering many educational sessions, cross-promotion and branding opportunities, networking and our traditional Fun Night, in addition to 5 hours in the exhibit hall. There is something for everyone at the 54 th Annual Convention & Exposition. Contact LeadingAge Florida s Exhibit and Sponsorship Coordinator, Julie Copeland at Julie@leadingageflorida.org or (850) to discuss the enclosed materials. We look forward to seeing you in Orlando! 2

3 Sponsorship Advantages Join us July 16-19, 2017 for the 54 th Annual Convention and Exposition at the Omni Orlando Resort at ChampionsGate. Showcase your products and services to a captive audience of residental and communitybased senior service organizations Network with senior care industry leaders and frontline staff Develop new leads and streghten existing business relationships Create brand awareness and highlight your organization s product and services Increase your visibility within the membership and differentiate yourself from the competition Position your organization as a leader and an expert in the field of aging Overcome objections face-to-face and accelerate the buying process Learn from nationally recognized presenters while having fun Who Attends? Hundreds of long-term care and housing professional decision-makers will be on hand to learn, network and build new relationships! The convention attracts all disciplines within longterm care and senior housing. This convention features educational programs, networking opportunities, and along with the Expo. Sponsorship Opportunities All sponsored events are on a first-come, first-served basis. To secure a sponsorship, complete the online 2017 Agreement and Application. Contact Julie Copeland for more details. Sponsor Deliverables Electonic Attendee List With s - two time use for convention related correspondence Listing in Association newsletter - two times before and after convention Listing on Associaton website - three weeks before and after convention Listing in on-site convention program Sponsor Ribbons 3 For More Information, Contact: Julie Copeland (850) jcopeland@leadingageflorida.org

4 Reserve Your Exhibit Booth Exhibit space is assigned on a first-come, first-served basis with priority given to 2017 LeadingAge Florida Business Partners and convention sponsors. No selections will be held until payment in full has been received. To secure an exhibit booth, complete the Exposition Application and Booth Assignment Agreement. The Exposition will be held in Osceola Ballroom at the Omni Orlando Resort at ChampionsGate. Exposition Show Hours Move-In Monday, July 17: 4:00pm - 5:00pm and 7:00pm - 8:00pm Tuesday, July 18: 7:30am - 11:00am. Set-up should be completed by 11:15am. Show Open Monday, July 17: 5:00-7:00pm Tuesday, July 18: 11:30am to 2:30pm* Move-Out Tuesday, July 18: 2:30-6:00pm *Schedule: Monday, July 17 5:00-7:00pm Welcome Reception in the Osceola Ballroom Pre-Function Lobby Tuesday, July 18 11:30 am to 2:30 pm Lunch Silent Auction Bingo Game Door Prizes 2:30 pm Exhibit Hall Closes *Subject to change Exhibit Space Includes 8 by 10 booth with draping, covered and skirted table, one-line identification sign, two chairs and wastebasket. Up to four free booth badges and product description listing will be provided to convention attendees onsite. The exhibit hall is carpeted. Official Decorator GES Exposition Services, Inc. - Exhibitor Kit - Phone: (800) Contact GES Online: Cancellation Policy In the event an exhibitor finds it necessary to cancel participation in the 2017 Exposition, refunds will be made as follows: Prior to March 1: Total paid minus $500 cancellation fee March 2 to April 30: Total paid minus $600 cancellation fee After April 30: No refund 4

5 Exposition Booth Rates & Floor Plan LeadingAge Florida Members Early Bird Rate (by May 31, 2017) General (white) Booth - $1,000 Priority (green) Booth - $1,200 Premium* (yellow) Booth - $1,400 Regular Rate (after May 31, 2017) General (white) Booth - $1,500 Priority (green) Booth - $1,700 Premium* (yellow) - $1,900 When selecting the type of booth, please refer to the Exhibit hall floor plan. Prospective Members Early Bird (by May 31, 2017) Regular Rate (after May 31, 2017) General (white) Booth - $1,800 General (white) Booth - $2,300 Priority (green) Booth - $2,000 Priority (green) Booth - $2,500 Premium* (yellow) Booth - $2,200 Premium* (yellow) Booth - $2,700 *Premium Booths are reserved for 2017 LeadingAge Florida Business Partners and convention sponsors of $5,

6 2016 Exhibitors Stay Ahead of Your Competition - Sign-up Today! 360 Healthcare Staffing Aegis Therapies AG Architecture Alive Sciences Allied Mobile X-Ray and Ultrasound AscribeRx America, LLC ASSA ABLOY Hospitality Atlantic Mobile Imaging Services Basic American Medical Products Bath Fitter Batson-Cook Company BB&T Capital Markets Bessolo Design Group Bluespire Senior Living BottomLine Solutions, LLC Bouchard Insurance Brown & Brown Insurance C.C. Hodgson Architectural Group CareOne Pharmacy Services Clancy & Theys Construction Company CliftonLarsonAllen, LLP Combined Worksite Solutions Commercial Laundry Equipment Company CORE Construction Direct Supply Dixon Hughes Goodman LLP Donahue Architecture and Design EarlySense, Inc. Eldermark Encore Rehabilitation Services EZ Way, Inc. FADONA/FMDA FLACHCA Florida Telecommunications Relay, Inc. Florida Transportation Systems Forbo Flooring Systems Functional Pathways Genesis Rehab Services Glatfelter Healthcare Practice GreatCall Greenbrier Development, LLC Guardian Pharmacy Hamlin Capital Advisors HD Supply Healthcare Professional Consulting Services Healthcare Billing Patners, LLC Healthcare Services Group Heritage Healthcare Heritage Healthcare Services, Inc. Hill-Rom HJ Sims Humana, Inc. HUR USA Independa, Inc. Independent Living Systems, LLC Intalere: Health Resource Services It s Never 2 Late KWALU, Inc. LECESSE Construction Services Leo A Daly Lyon Software MatrixCare Matthews Buses, Inc. Mauldin & Jenkins McKesson Medical-Surgical MedBest Recruiting & Consulting Metz Culinary Management MMI Dinig Systems MobilexUSA/US Laboratories Moore Stephens Lovelace, P.A. Morrison Community Living Navigator Group Purchasing, Inc. Network Factor, Inc. Omnicare Pharmacy Orlando Mattress Company Osceloa Supply P & G Professional PalatiumCare PharMerica Corporation PharmScript LTC Pharmacy Pioneer Solutions, Inc. Piper Jaffray & Company Polaris Group Premier Mobile Health Solutions Presto Absorbent Products, Inc. Protect-Alert Emergency Call Systems, LLC RehabCare Reingruber & Company Restore Therapy Services Richards, Mitchell & Company Rogers, Gunter, Vaughn, Inc. RXPERTS Pharmacy Select Rehabilitation, Inc. Senior Care Pharmacy of Florida Senior Providers Resource, LLC Senior TV SeniorHousingNet ServiceTrac SFCS Architects Signature Rehab Solaris Health Network Special Care Systems, LLC Stevens Construction, Inc. Structural Waterproofing Co., Inc. Sullivan TD Bank The Compliance Store The Weitz Company The Whiting-Turner Contracting Company THW Design TMC Touchtown Unidine Corporation UnitedHealthcare Community Plan Value First VCTV, Inc. Westminster Pharmacy Services Wings Health Care Solutions Ziegler 6

7 Exhibit Rules and Regulations 1. Neither LeadingAge Florida, the management of the Annual Convention, nor the owners of the Hotel will be held responsible for any injury, loss or damage that may occur to the exhibitor, the exhibitor s employees or property, or to any other person prior, during or subsequent to the period covered by the exhibit contract. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages and claims. 2. All exhibitors are prohibited from delivering their products/ services from their booth(s). 3. Exhibitors will be held liable for any and/or all damage caused by them to the exposition premises. 4. Exhibitors are required to carry their own insurance through their own sources at their own expense. It is the responsibility of the exhibitor to carry sufficient liability and workers compensation insurance should the exhibitor choose to act as their own drayage, laborer, contractor, etc. 5. All flammable materials must be flame-proofed before being placed in the exhibit hall. All materials and installations are subject to fire and safety regulations and inspections by local authorities. 6. Each exhibitor must be responsible for the safeguarding of his goods, materials, equipment and display at all times. LeadingAge Florida is not responsible for any lost or stolen materials. 7. Subletting of Space: Individuals and companies offering goods or services that have chosen not to purchase a booth are prohibited from soliciting business in any manner in the exhibit area. The booth purchased by the exhibitor is for the exclusive use of the legal entity signing this contract. No other legal entity or division of, subsidiary of, or related party to the exhibitor may utilize any portion of the exhibitor s assigned booth. Exhibitor may not assign, sublet, share or apportion the whole or any part of the space allocated to it with any other entity. Only products or services sold or distributed by the exhibitor in the ordinary course of its business shall be advertised or exhibited in exhibitor s booth. 8. Each exhibitor must provide an attendant(s) to staff the exhibit space. We ask the exhibitor to name a representative who will be responsible for the installation, operation, and dismantling of the exhibit. Please ask your representative to introduce himself/ herself to the Exhibits Chairperson and wear his/her nametag. Please notify the Exhibits Chairperson of any replacements of representatives for your exhibit space. Admission to the exhibit hall is strictly enforced to maintain the integrity of the show. All exhibitor personnel must wear the appropriate convention badge provided by LeadingAge Florida. 9. Name badge request forms submit the four (4) names by July 1, Additional name badges cost $150 each. 10. Noisy equipment, visual aides, music or voices which disturb other exhibitors or registrants are banned. Appropriate action will be taken for those not complying with this rule. LeadingAge Florida has the right to eject any exhibitor representative(s) found to be offensive or objectionable to other exhibitors and/or registrants. 11. Each exhibitor is obliged to keep a clean and orderly booth. All aisles must be kept clear of exhibits. Exhibitor s agents shall reflect appropriate business dress and decorum while maintaining their booth during show hours. 12. Exhibits must not start to dismantled before 2:30 pm on Tuesday, July 18, Failure to wait until after the show is over may jeopardize your assignment of space for the following year or the right to exhibit at future LeadingAge Florida shows. 13. Any exhibitor who discards their displays or any type of bulk material not considered normal refuse during the show must make arrangements for its removal at their own expense. If the drayage company is asked to remove this material, the exhibitor will be charged directly by the drayage company. LeadingAge Florida will not be held responsible for removing refuse or paying cleaning fees. 14. Handing out materials to attendees is forbidden unless it takes place within your booth space. Soliciting in the exhibit hall by representatives of firms who have not purchased a booth is strictly prohibited. LeadingAge Florida reserves the right to eject from the exhibit hall all unauthorized persons soliciting orders, distributing advertisements or showing their products. The offenders waive the right and/or claims for damages against LeadingAge Florida arising out of the enforcement of this paragraph. 15. LeadingAge Florida reserves the right to accept or reject applications for booth space at the Annual Convention. 16. With notice to exhibitors, LeadingAge Florida may amend these terms and conditions and documents included herein by reference and each exhibitor shall be bound thereby. In the event of any amendments or additions to these regulations, written notices will be given by LeadingAge Florida to such exhibitors as may be affected by them. Exhibitors will adhere to and abide by existing rules and regulations listed here in order to exhibit with LeadingAge Florida in the future. NOTE: All matters and questions not covered by the regulations set forth will be decided by the Exposition and Sponsorship Coordinator. Additionally, these decisions must be accepted as final if there are disagreements between exhibitors. 7

8 Expanding Possibilities for Aging Advocate. Educate. Serve. LeadingAge Florida 1812 Riggins Road, Tallahassee, FL (850) Fax (850)

9 July 17 & 18, 2017 Exposition Application and Booth Assignment Agreement Omni Orlando Resort at ChampionsGate Florida In conjunction with LeadingAge Florida s 54 th Annual Convention July 16 19, 2017 There are 5 hours for exhibitors to be with the convention participants during the expo. Booth assignments will be made on a first-come, first-served basis. Get your application in early to secure the best booth by May 31, 2017 to receive the discounted rate. Refer to the 2017 Exhibitor Prospectus for exhibit hours, rules and regulations, and cancellation/refund policy. LeadingAge Florida reserves the right to relocate booth assignments. In the event this is necessary, you will be notified in advance. Full payment must accompany this application to reserve a booth. Every effort will be made to assign your first booth choice. However, because two or more exhibitors may request the same booth, we ask that you specify a second and third choice. Again, assignments will be made on a first-come first-served basis. Please fill in the required information on both sides of this Agreement. I agree to purchase exhibit booth(s). Please reserve the following booth(s): 1st Choice: # 2nd Choice: # 3rd Choice: # Company Name Please prepare our booth identification sign to read: Main Contact Name Address City State Zip Telephone # Cell # Address (required) I have reviewed the Exhibitor Prospectus Rules and Regulations, by my signature I accept the conditions and provisions contained therein for company listed above: Signature Authorized Company Representative Date Julie Copeland, Exposition & Sponsorship Coordinator LeadingAge Florida 1812 Riggins Road, Tallahassee, Florida Direct: (850) jcopeland@leadingageflorida.org Postmarked after May 31, 2017 Member Rates Rates Rates Regular (white) $1,000 $1,500 Priority (green) $1,200 $1,700 Premium* (yellow) $1,400 $1,900 Prospective Member Rates Rates Rates Regular (white) $1,800 $2,300 Priority (green) $2,000 $2,500 Premium* (yellow) $2,200 $2,700 *Premium Booths are reserved for 2017 LeadingAge Florida Business Partners and convention sponsors of $5,000+. Two Ways to Register: Registration by Credit Card Registration By Check: Mail this 2-pg form, along with a check, to LeadingAge Florida, 1812 Riggins Rd, Tallahassee, FL Make checks payable to LeadingAge Florida. Registration forms will not be processed without payment.

10 Firm Specialty Company Description: (Please provide a description of 25 words or less of your company s services. This information will be published and distributed to Convention attendees.) Please do not assign my booth near the following companies (my competitors): Name Badges: Please submit the names of your four representatives no later than July 1, Additional name badges cost $150 each. Onsite Contact Full Name: Nickname: Cell Phone #: City, State 2 nd Person Name: Nickname: City, State 3 rd Person Name: Nickname: City, State 4 th Person Name: Nickname: City, State Opportunity for Additional Exposure Booth Prize - You won t want to miss the opportunity to participate in special activities and booth prize drawings already being planned for the show. Deadline for your donation to be included in convention materials is May 1, The winners will be announced in the exhibit hall starting at 1:30pm. I agree to donate to be given away as a booth prize. I understand that our company name will be included in convention materials as a donating company. Bingo Game - This game will be conducted in the exhibit hall only during the Exposition hours. Attendees will bring a game card to the sponsoring companies booths to be marked. The winners will be announced at the Fun Night Party, Tuesday, July 18. I would like to participate in the Bingo game for either $750 or $350. I will supply a electronic file of my company logo to be displayed on this card by May 1, Cancellation Policy - In the event an exhibitor finds it necessary to cancel their participation in the 2017 Exposition, refunds will be made as follows: Prior to March 1: Total paid minus $500 cancellation fee March 2 to April 30: Total paid minus $600 cancellation fee After April 30: No refund