Lane County Health & Human Services REQUEST FOR PROPOSALS

Transcription

1 Lane County Health & Human Services REQUEST FOR PROPOSALS Provision of Services Related to the MAINTENANCE OF POSITIVE PARENTING PROGRAM (Triple P) H&HS #20786 July 1, 2017 through June 30, 2021 PROPOSAL SUBMISSIONS: Electronic submissions are preferred via to: If a print copy is referred by respondent, please ensure it is received, not postmarked, at this address, by the due date referenced below: Lane County Health & Human Services 151 W. 7 th Ave, Room 520 Eugene, OR Attn: Collette M. Christian, PSC SOLICITATION RELEASE DATE: Tuesday, April 11, 2017 Proposals Due: Tuesday, May 16, :00 p.m. 1. 1

2 TABLE OF CONTENTS PART I GENERAL INFORMATION... 3 Introduction... 3 Contract Requirements... 3 Proposal Evaluation and Award... 6 Protest Process... 9 PART II - PROGRAM INFORMATION Program Description Funding Additional Program Information PART III - CALENDAR OF EVENTS PART IV - GENERAL INSTRUCTIONS FOR SUBMISSION OF PROPOSALS PART V - PROPOSAL CONTENT Management Qualifications Section Program Qualifications Section Budget Section Proposer s Statements and Certifications PART VI - CRITERIA FOR EVALUATION OF PROPOSALS Management Qualifications Program Qualifications Section PART VII - ATTACHMENTS Attachment A - Lane County Contract 1. 2

3 INVITATION TO SUBMIT PROPOSALS Lane County requests proposals to provide Maintenance of and additional implementation of levels of the local Positive Parenting Program (Triple P), by 3p.m. PDT on Tuesday, May 16, The favor of an ed proposal is preferred to: to be received by the above-indicated date/time. If the respondent prefers to submit a print copy, it must be received, not postmarked, by the time/date indicated above and can be sent to the address indicated on the cover page Proposals properly submitted and received will be opened immediately following the time proposals are due. When submitting your proposal via , please indicate the title of this RFP in your subject line and include the proposal and any other enclosures as attachments to the (not embedded). Acceptable attachment formats are: pdf, excel, doc/docx. PART I - GENERAL INFORMATION Introduction Lane County is an Equal Opportunity Employer and the Lane County process of contracting is built on the principles of equity, consistency and understandability. When competition over services exists, a full Request for Proposals (RFP) process is initiated. Appropriate accommodations can be made upon notice for individuals with disabilities who wish to respond. Each proposer must be an equal opportunity employer willing to comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (see 42 USCA 2000), all regulations there under (see 41 CFR Parts 60 and 60-1), Executive Orders and and all Oregon statutes and regulations regarding employment. Lane County issued a contract in September, 2015 to fund the implementation of the Positive Parenting Program (Triple P) in Lane County. The Positive Parenting Program (Triple P) is a multi-tiered system of education and support for parents and families. The overarching goals of Triple P are to (from Triple P factsheet, Promote the independence and health of families through enhancing parents knowledge, skills, confidence and self-sufficiency Promote the development of non-violent, protective and nurturing environments for children Promote the development, growth, health, and social competence of young children Reduce the incidence of child maltreatment and behavioral/emotional problems in childhood and adolescence The specific requirements of the application to maintain the local Triple P are detailed in Part II.B. 3

4 The term of the contract arising from this RFP will be from July 1, 2017 through June 30, 2019, The contract may be renewed through June 30, 2021, based on revenue/funding availability, contractor performance and/or need. If additional funds, up to $60,000 per year, are allocated by Lane County for these services during the contract period (in addition to the anticipated annual funding referenced on page 13,) Lane County reserves the right to disburse those funds through this process. Please Note: This Program is being funded by Trillium Community Health Plan, the local Coordinated Care Organization (CCO). Contract Requirements A. The contractor must operate the program independently and not as an agent of Lane County. Applications will be accepted from a consortium of agencies. One joint application from each consortium will be required. B. The contractor must comply with all applicable federal, state, local statutes, and rules governing the operations of the program, including, but not limited to the following: 1. The Americans with Disabilities Act of 1990, 42 USC et seq. as well as ORS through , ORS and ORS , and all rules and regulations implementing those laws. 2. Federal Code, Title 5 USCA 7201 et seq.: Anti-discrimination in Employment 3. ORS , , and, : Enforcement of Civil Rights 4. OAR : Basic Accounting Records (11/87) ( [Renumbered to , , , , , , , , , , ] 5. OAR through : Fraud & Embezzlement 6. The Health Insurance Portability and Accountability Act of 1996 (HIPAA). Upon request, information will be provided to assist in locating copies of these rules and/or regulations. C. The contractor will comply with all terms in the Lane County contract for these services, the basis for which is the attached Lane County contract, including exhibits. A copy of the contract is included in Attachment A. 1. All contract requirements concerning the provision of insurance must be met. This may include comprehensive liability with Lane County named as additional insured, professional liability and workers' compensation coverage. 2. Automobile insurance is required if clients are transported or a vehicle is used in conducting agency business under the contract. Professional liability insurance is 4

5 required if services are provided by licensed staff. See the insurance required checklist, Exhibit H of the contract (Attachment A). Proposal Preparation and Submission A. Proposers are responsible for reading and understanding all portions of the solicitation documents, including attachments and addenda, if any, and to include all requirements in their proposals. To be responsive, proposals must be made in writing, and address the background, information, questions, criteria, and requests for information contained in the RFP. Proposals must be submitted in the required form and containing all required documents and responses, be signed by the proposer or its authorized representative, and submitted in the manner and number described in the RFP. Each proposer must be an equal opportunity employer willing to comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (see 42 USCA 2000), all regulations there under (see 41 CFR Parts 60 and 60-1), Executive Orders and and all Oregon statutes and regulations regarding employment. B. Proposals submitted in response to this RFP become public records under Oregon law and, following contract award, will be subject to disclosure to any person or organization that submits a public records request. Proposers are required to acknowledge that any proposal may be disclosed in its entirety to any person or organization making a records request, except for such information as may be exempt from disclosure under the law. Each proposer must clearly identify all information included in its proposal that is claimed to be exempt from disclosure. If the County receives a records request, including subpoena, covering information the bidder believes is covered by an applicable public records exemption, it is the proposer s responsibility to defend and indemnify the County for any costs associated with establishing such an exemption. C. Proposals must be received by the time and date stated for receipt in the RFP. To be considered, proposals must be submitted in the form and manner stated in the RFP complete with a Proposer's Certification Form signed by the proposer or its authorized representative, responses to all criteria and requirements included in the RFP, other documents required to be submitted, if any, and contain the number of copies required. By submitting a proposal, proposer acknowledges that the proposer has read and understands the terms and conditions applicable to this RFP, and accepts and agrees to be bound by the terms and conditions of the contract, including the obligation to perform the scope of work and meet the performance standards. D. A proposer may withdraw its proposal at any time prior to the deadline set for receipt of proposals, and may deposit a new sealed proposal in the manner stated in the RFP. The County may release an unopened proposal which has been withdrawn to the proposer or its authorized representative after voiding any date and time stamp mark. The County will not consider proposals received after the time and date indicated for receipt of proposals. A proposer may not modify its proposal after it has been deposited 5

6 with Lane County, other than to address for minor informalities, unless the proposal is withdrawn and resubmitted as described above. Submission of Proposals Proposals will be received by Program Services Coordinator for Public Health, Collette Christian, for Lane County until 3 p.m. (PDT) on Tuesday, May 16, 2017 at the address and/or street/mailing address listed on the coversheet of this solicitation. Proposals will be publicly opened immediately following the time proposals are due. Proposals may be submitted either in paper copy as sealed bids, or electronically. Proposals submitted in paper copy must be enclosed in a sealed envelope bearing the proposer's name and address, clearly marked with the title of this Request for Proposals (RFP) and bearing the words "Proposal Enclosed, submitted to the person and address stated above. At the proposer's option, proposals may be submitted electronically, as described on page 3 of this solicitation (see Invitation to Submit Proposals ) The County may issue an addendum to modify or add to the terms of the RFP, or to change the time or date for submission of proposals. Any addendum will be issued by the County in writing not less than seventy-two (72) hours prior to the deadline for receipt of proposals, and available on the County-Wide Bid Page or from the person identified above for printed copies of RFP documents. Each proposer is responsible to verify for itself if any addendum has been issued prior to submission of its proposal; the County is not responsible to notify individual prospective proposers of the issuance of an addendum. The requirements or clarifications contained in any addenda issued must be included in the proposals received and will become part of any resulting contract. The County may reject any proposal not in compliance with all prescribed proposal procedures, requirements, rules, or laws, and may reject for good cause any and all proposals upon the County's finding that it is in the public interest to do so. The County may also: 1. Issue a subsequent Request for Proposal for the same or similar goods or services 2. Not award a contract for the requested services 3. Waive any irregularities or informalities 4. Issue more than one contract, dividing the services to be rendered and the remuneration to be paid 5. Accept the proposal which the County deems to be the most beneficial to the public and to Lane County 6. Negotiate with any proposer to further amend, modify, redefine or delineate its proposal 7. Further question any proposer to substantiate claims of experience, background, knowledge and/or ability 8. Waive the need for reference checks, based on current or prior experience with and/or knowledge of the proposer 9. Negotiate and accept, without re-advertising, the proposal of the next-highest scored proposer, in the event that a contract cannot be successfully negotiated with the selected proposer, which may occur prior to the time a final recommendation for award is made for executive approval 6

7 The County will not examine any proposal prior to opening. If applicable, the date and hour received will be noted on the sealed proposal envelope. All proposals submitted will be opened publicly at the time, date and place designated in the RFP by Collette Christian, PSC. Any proposal or modification received after the designated deadline will not be opened or considered. Ms. Christian will acknowledge all proposals, via return , received electronically and confirm that they were timely received. The proposals submitted will be open to public inspection after the issuance of notice of intent to award, with the exception of certain information covered by an exemption to disclosure. Proposal Evaluation and Award A. Proposals will be reviewed by the public officer for responsiveness to the minimum requirements established by RFP, which include: (a) Submission of a completed Proposer's Statements and Certifications in the form included in this RFP. b) Compliance with proposal procedures, public contracting laws, and the requirements of the Lane Manual. (c) Application of any applicable preferences for goods and services that have been manufactured, produced or performed in Oregon (ORS 279A.120), resident bidders (ORS 279A.120), recycled materials (ORS 279A.125), or printing performed within the State (ORS ). B Evaluation of proposals will be conducted by the evaluation committee(s) as described in the RFP document based on the minimum requirements established by RFP, compliance with proposal procedures, public contracting laws, and the requirements of the Lane Manual. The evaluation committee will, for the purpose of evaluating proposals, apply any preferences for goods and services that have been manufactured, produced or performed in Oregon (ORS 279A.120), resident bidders (ORS 279A.120), recycled materials (ORS 279A.125), or printing performed within the State (ORS ). C. If required, the evaluation committee for the Management Qualifications portion of the RFP will consist of three Program Services Coordinators (PSCs). The evaluation committee for the program portion of the RFP will consist of three program staff members or similarly qualified staff. Health & Human Services (H&HS) reserves the right to replace one staff member with another staff member, if necessary due to staffing constraints. The County will award the contract based on the actual proposals received, on the basis of quoted costs, qualifications, experience, resources, proposed services, proposers' past record of performance for the County, and other factors 7

8 identified in the RFP, as well as responses received from references, interviews, and follow-up questions, if any. Each proposal will be evaluated by the evaluation committee on the basis of how it corresponds to the factors, information, and requirements included in the RFP, and scored according to the criteria included in Criteria for Evaluation. Management Qualifications will be scored on a pass/no pass basis. Proposals which do not pass the Management Qualifications portion of the RFP or do not have a current approved Management Qualifications on file with Lane County Health & Human Services will be removed from consideration. Based upon evaluation of the submitted proposals, the evaluation committee may choose to conduct interviews with two or more proposers with the highest-scored proposals. Interviews may include a presentation by the proposer and questions regarding the proposal and services to be provided. Specific criteria for selection interviews, if any, will be distributed at the time interviews are scheduled. D. Minor informalities may be waived. Mistakes discovered after opening where the intended correct statement or amount is clearly evident or properly substantiated may be corrected. Where the intended correct statement or amount is not clearly evident or cannot be substantiated by accompanying documents, and where the statement or amount is material to determining compliance with the minimum requirements of the RFP, the proposal may not be accepted. The County reserves the right to waive technical defects, discrepancies and minor irregularities, and to not award a contract when it finds such action to be in the public interest. E. The County will provide written notice of its intent to award to a given proposer or proposers by. F. The County reserves the right to cancel a solicitation, or reject any or all proposals in whole or in part when the cancellation or rejection is in the County s best interests as determined by the County. This includes rejecting any proposal not in compliance with all prescribed public solicitation procedures and requirements, and for good cause, rejecting all proposals upon a finding that it is in the public interest to do so. If all proposals are rejected, new proposals may be called for in a new solicitation, or the proposals received may be considered with opportunity for supplemental submission. If there is partial rejection, the County may solicit supplemental information only from those proposers who submitted proposals, on the condition that it is unlikely that re-advertising would lead to greater competition. Ms. Christian is delegated the authority to reject all proposals, prepare findings of best interests, and provide written notice of rejection of all proposals. Clarification and Protest of Solicitation Documents If a clarification is necessary, an addendum will be issued in writing not less than seventy-two (72) hours prior to the deadline for receipt of proposals, and available on the County-Wide Bid Page or from the person identified above for printed copies of 8

9 RFP documents. The addendum may postpone the date for submission of proposals by a minimum of five (5) calendar days. The requirements or clarifications contained in any addenda so issued must be included in the proposals received and will become part of any resulting contract. The apparent silence of the solicitation documents regarding any detail, or the apparent omission from the RFP of a detailed description concerning any point, means that only the best commercial or professional practice, material, or workmanship is to be used. A prospective proposer may protest the competitive selection process or provisions in the RFP documents if the prospective proposer believes the solicitation process is contrary to law or that a solicitation document is unnecessarily restrictive, legally flawed, or improperly specifies a brand name pursuant to the requirements of ORS 279B.405(2). Any written protest must be submitted to Ms. Christian (collette.christian@co.lane.or.us) by Noon PDT on Tuesday, April 18, Lane County will consider the protest if the protest is timely filed and contains: (A) Sufficient information to identify the solicitation that is the subject of the protest; (B) The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name; (C) Evidence or supporting documentation that supports the grounds on which the protest is based; and (E) The relief sought. If the protest meets these requirements, the County will consider the protest and issue a decision in writing. If the protest does not meet these requirements, the County will promptly notify the prospective proposer that the protest is untimely or that the protest failed to meet these requirements and give the reasons for the failure. The County will issue its decision on the protest not less than three (3) business days before proposals are due, unless a written determination is made by the County that circumstances exist that justify a shorter time limit. If a proposer finds discrepancies or omissions in the RFP documents, or is in doubt as to their meaning, the proposer must immediately notify Ms. Christian (collette.christian@co.lane.or.us) or other person identified for submission of questions. Protest Process A respondent to an RFP that submitted a responsive proposal, and is not selected for award, may protest the award or recommendation for award of a contract based on RFPs submitted. Any protest must be received by the County within seven 7 days of the notice of recommendation or intent to award or, if no notice is given, of actual award. Protests of award or intent to award will be considered by the Local Contract Review Board (LCRB), if the Board's action were required to award the contract. All other protests of intent of award will be considered by the County Administrator, or the Administrator's designee. 9

10 (1) Requirements for protest. (a) A protest of award of a public improvement contract must specify the applicable grounds for protest set forth in OAR (4)(c), which is hereby adopted into this rule. (b) All other protests of award must be in writing and specify the applicable grounds for the protest as set forth in ORS 279B.410(1). (iii) Any protest not in compliance with these rules may be rejected. (2) Review and determination. (a) Upon receipt of a protest, the department must promptly notify both the evaluation committee and the proposer recommended for award that a protest has been received, and furnish each with a copy of the protest. Both the recommended proposer and the committee may, within three 3 calendar days from the date the protest was received, respond to the protest in writing. (b) After a protest has been received, the Department that issued the RFP must prepare a written analysis of the protest and make a recommendation to the decision maker as to appropriate action to be taken. (c) Contracts Requiring Board Action to Award. If the public officer determines there is sufficient merit to reject proposals, the public officer may do so. If, following any action by the public officer, any portion of the protest remains, the LCRB must be provided with, and may consider, a complete copy of the written record, and any other evidence provided, at a public meeting. At the public meeting the LCRB may, at the LCRB's discretion, allow the department that issued the RFP and the appellant an opportunity to address the protest. The LCRB may affirm, reverse, or revise an award, or may send the matter back to the Department for further action, and must issue its decision by Board Order. (d) Contracts Not Requiring Board Action to Award. The County Administrator has authority to reject proposals, or to affirm, reverse, or revise the award, or send the matter back to the department for further action. The Administrator must deliver this decision to the LCRB. If, within seven 7 days, the LCRB elects to review the matter, the LCRB must be provided with and may consider a complete copy of the written record, and any other evidence provided, at a public meeting. The LCRB may affirm, reverse, or revise an award, or may send the matter back to the Department for further action, and must issue its decision by Board Order. If the LCRB does not elect to review the matter within seven 7 days, the Administrator's decision will be final. (3) The procedures in this rule are mandatory to the extent they establish the time and manner for protests to be submitted to the County, including that the protest be in writing specifying the grounds and timely filed, and that there be a written response. The other protest procedures above are directory, and failure to follow or complete the action in the manner provided will not invalidate the County s decision. PART II - PROGRAM INFORMATION A. Program Description By means of this Request for Proposals for Proposals, Lane County, on behalf of the 10

11 Prevention Program of its Public Health Division, seeks to contract for the maintenance and oversight/direction of the Positive Parenting Program (Triple P) in Lane County. The Positive Parenting Program (Triple P) is a multi-tiered system of education and support for parents and families. The overarching goals* of Triple P are: Promote the independence and health of families through enhancing parents knowledge, skills, confidence and self-sufficiency Promote the development of non-violent, protective and nurturing environments for children Promote the development, growth, health, and social competence of young children Reduce the incidence of child maltreatment and behavioral/emotional problems in childhood and adolescence This project has been established in Lane County in recognition of the fact that providing support and skill development for parents fosters the creation of nurturing environments which can mediate and/or prevent many of the risk factors associated with life-long behavioral and physical health conditions. Resources have been committed by County Prevention to support parenting programs that have demonstrated success in improving long-term health outcomes. Triple P is named among those strategies because of the extensive research supporting positive health outcomes and substantial cost savings. In addition, the Institute of Medicine has noted the potential of Triple P to address parenting at a population level. Lane County Public Health wishes to support the following Triple P Levels (please refer to this url for additional information/description of individual levels: Level 1 Communications Level 2 Brief Primary Care Level 2 Seminar Series (six 90 minute seminars) Level 3 Discussion Groups (0-16) Level 4 Triple P On-line B. Scope of Services GENERAL REQUIREMENTS/SERVICES: 1) Service Levels: The Triple P offers five levels of intervention, ranging from universal prevention to targeted intervention. To-date, Lane County has only overseen the implementation of three levels, but now seeks to contract for the maintenance of the implemented components, as well as the development and implementation of two more Triple P components: Level 1: Universal communication campaign is a community-wide communication 11

12 strategy designed to raise awareness about the existence of parenting resources and the need for all parents, not just those struggling with difficult behaviors, to have support and to communicate the basic principles of positive parenting. (maintain current implementation) Level 2: Brief intervention in Primary Care is a brief intervention that can be delivered through primary care medical homes and/or pediatric practices, where the majority of parents have regular contact and can receive brief consultations and informational resources (tip-sheets) to address common problems. (maintain current implementation) Level 2: The Selected Seminar Series introduces the strategies of positive parenting in six stand-alone seminars and the delivery of tip-sheets (new implementation) Level 3: Discussion groups are two hour sessions targeting specific problem behaviors or issues and can be offered as stand-alone workshops or as a series of workshops. Topics are available for parents of 0-16 year olds. (new implementation) Level 4: On-line parenting education is an intensive, on-line program that teaches positive parenting skills and demonstrates how to apply them to targeted behaviors and in various settings. Triple P On-line is the equivalent of a parent education series that would be available to parents who cannot attend multi-week, in-person classes. (maintain current implementation) 2) Training in Triple P system: Applicant must indicate ability to provide local trainings in Triple P Levels 2 & 3 and an ability to offer support for implementation. Applicant must also demonstrate ability to collect and report data on number, type and location of providers trained, number of Trillium members exposed to Triple P by trained providers and data to support increased knowledge and skill among providers and parents as a result of exposure to Triple P. 3) Target Populations: Lane County is interested in implementation for ages 0 to16, at this time. 4) Outreach/Recruitment: Maintenance and expansion of a communications/outreach strategy to increase Lane County parents awareness of parenting education opportunities and programs (including but not limited to Triple P programs). Ongoing provider training and support (for providers/agencies who serve Trillium members). Ensure the widest possible, County-wide coverage. Please note that a great many materials are already print-ready from Triple P. 5) Communication: Maintain the local web-portal for families to access Triple P online (this service is known as TPOL), provide at least 150 access codes to Trillium families for accessing TPOL. Ensure the widest possible coverage, hopefully County-wide coverage. Collect and report data on Trillium members accessing the web portal, those initiating and completing the on-line course. Please note that Lane County is only in receipt of funding to support TPOL access for Trillium members, but encourages the respondent to seek other funding to permit access for non-trillium members. Also, Trillium requires that at least 150 Trillium families access the portal, though they will fund access for up to 200 families. 6) Data Collection: Collect and report data from parents in order to measure increased confidence and parenting skills (e.g. Parenting Skills Ladder, included, as Attachment A, page 50) 7) Program Coordination: Demonstrate the ability to coordinate this program and either demonstrate that the respondent has sufficient staff resources to manage the 12

13 implementation of a program this size, or be willing to hire additional staff or subcontract (must meet County subcontracting requirements) for the duration of the contract to ensure contract fulfillment. C. Funding/Budget Lane County purchases these services by means of funding from the local Coordinated Care Organization. To-date, the implementation of services for the initial year of the establishment of this program cost Lane County $164,000 and the subsequent year s services cost $60,000. It is anticipated that the contract resulting from this solicitation will cost approximately $200,000 the first year and that subsequent year s maintenance costs may be as low as $175,000 or as high as $250,000. Program Coordination: $55,000 Level 1 (Universal Communication) $25,000 Level 2 (Primary Care) $15,000 Level 2 (Seminars) $35,000 Level 3 (Discussion Groups) $35,000 Level 4 (TPOL) $35,000 Additional Program Information If potential respondents need additional information about any aspect of the program/solicitation/procedures, questions and requests for information should be addressed to Ms. Christian via at: collette.christian@co.lane.or.us. Requested information to the extent it is available, will be provided to any applicant. 13

14 PART III - CALENDAR OF EVENTS April 11, RFP Packets Available April 18, 2017 (Noon)... Deadline for Commenting on or Protesting Specifications Believed to Limit Competition May 16, 2017 (3 p.m. PDT)... Submissions due electronically or delivered.... (No Proposal Accepted After Deadline) May 31, Notification of Committee Recommendations Sent June 7, Protests of Recommendations Due June 13, Contract Awarded By County Administrator July 1, Anticipated Services Begin 14

15 PART IV - GENERAL INSTRUCTIONS FOR SUBMISSION OF PROPOSALS A. All proposals must be in the form specified in the RFP and must respond to all items requested. Proposals which are incomplete or fail to include all items may be rejected. B. In your proposal, please follow the sequence of questions or documentation requested in all sections of the application. Start the response to each item on a new page. Clearly label your responses so that they correspond to the question being answered/information requested. Restate the question or use the same numbering and lettering in your proposal as in this document. Your answers to each of the questions/items in the Program Qualification section must consist of a maximum of one page. Submit one electronic or print copy (unbound) of your proposal. Your proposal is due by 3 p.m. (PDT) on May 16, 2017 at which time it will be publicly opened by PSC Christian. C. A proposal may be withdrawn by written request, if such request is received prior to the scheduled closing date for applications. Change of a filed proposal may be made by submitting the change in writing prior to the scheduled closing date for filing. D. Proposers may comment on, or object to any of the specifications of this RFP document, which they believe limits competition or any contract term(s) with which they disagree. Comments must be in writing and submitted to Collette M. Christian, PSC, at Lane County Department of Health & Human Services, 151 W. 7th Ave. Room 520, Eugene, OR no later than Tuesday, April 18, 2017 (Noon PDT). RFP protests should be clearly marked An RFP Specification Protest and include identification of the bid involved in the protest. Comments will be reviewed by department staff. If the comments are determined to be valid by the department, an addendum to the RFP will be issued to all applicants. E. All protests of intent to award must be filed within seven (7) days of the date of intent to award of the contract. *** Please keep your proposal as brief as possible *** 15

16 PART V PROPOSAL CONTENT Management Qualifications Section Only if, Respondent s agency does not have a Management Qualifications packet approved by Lane County H&HS, for the Biennium, please follow the provided link and include a completed packet with your response to this RFP. Management Qualifications score sheet follows on page 19. The most recent Management Qualifications packet can be accessed at the following url: 16

17 Program Qualifications Section (All proposals must be clearly typewritten, single spaced) Basic Information: Please provide full contact information for the person submitting this proposal, whom the County would contact with any questions. A. References: Only in a case, where your Agency has not contracted with Lane County Health & Human Services within the past two years, please utilize the following format to ensure that the County receives at least two written references from agencies that have experience contracting with your organization for directly related services.. References format: Please rate contractor s/vendor s performance on a scale of 1 to 5, with 1 being unsatisfactory and 5 being superlative. Please enter the score into the following table and your response table to: collette.christian@co.lane.or.us. Please the responses no later than 3:00 p.m. on xxxyyyy, Lane County thanks you for your assistance with this selection process. Any questions/concerns can be directed to: Collette Christian, GENERAL QUESTIONS All References SCORE (1 to 5) Was the contractor open to making revisions, when possible? Would you recommend this contractor/vendor? Does this contractor work collaboratively to achieve outcomes? Does this contractor communicate clearly and regularly to ensure work is progressing and/or to address issues as they arise? Please arrange to have the references respond to the questions above (see preceding table) and to directly return their responses to this address: collette.christian@co.lane.or.us, not later than 3 p.m. PDT on Friday, May 12, Please note that, in addition to providing the responses in the table format indicated below, members of the selection committee may directly contact these references. B. Proposal Content: Please submit a brief written narrative that responds to and confirms ability to: 1. Itemized responses to your organization s ability to provide the services solicited in item II.B, Scope of Services. Include a description of any prior experience your organization has with the Triple P system. 2. Please ensure that your responses address how you will coordinate the services, ensure implementation throughout the County and if your organization will have the means to continue Triple P use, after the County contract has ended. 3. How does the Triple P represent a program that aligns with your organization s mission and/or services. 4. Please address your organizations experience with managing on-line communications, establishment and maintenance of websites, or indicate if you will subcontract these 5. If respondent is not the current contract holder for these services, please detail how your agency would ensure a stable, smooth transition of service provision from the current provider (The United Way of Lane County), to your agency. 17

18 Budget: Please include an annual budget (annual) with your narrative response to provide the services solicited in this RFP, using this funding detail model: FUNDING DETAIL BUDGET FOR to AGENCY NAME: PROGRAM NAME: Total Revenue Budget Item Budget Source All Other Personnel/Benefits Lane County Total Personnel $0 $0 $0 Materials & Services Total Materials & Services $0 $0 $0 Total Contract $0 $0 $0 18

19 PROPOSER'S STATEMENTS AND CERTIFICATIONS Proposer's Name: RFP Title: PROPOSER'S STATEMENTS Proposer offers to provide the required services in accordance with the requirements of the Request for Proposals (RFP) stated above and the enclosed proposal. The undersigned Proposer declares that the Proposer has carefully examined the above-named Request for Proposals, and that, if this proposal is accepted, Proposer will execute a contract with the County to furnish the services of the proposal submitted with this form. Proposer attests that the information provided is true and accurate to the best of the personal knowledge of the person signing this proposal, and that the person signing has the authority to represent the individual or organization in whose name this proposal is submitted. By execution of this Form, the undersigned Proposer accepts all terms and conditions of this Request for Proposals except as modified in writing in its proposal. Proposer agrees that the offer made in this proposal will remain irrevocable for a period of sixty (60) days from the date proposals are due. By execution of this Form, the undersigned Proposer acknowledges that its entire proposal is subject to Oregon Public Records Law (ORS ), and may be disclosed in its entirety to any person or organization making a records request, except for such information as may be exempt from disclosure under the law. Proposer agrees that all information included in this proposal that is claimed to be exempt from disclosure has been clearly identified either in the Proposer's Statement, or in an itemization attached hereto. Proposer further acknowledges its responsibility to defend and indemnify the County for any costs associated with establishing a claimed exemption. ADDENDA Proposer has received and considered, in the accompanying proposal, the terms of the following addenda, if any: CERTIFICATIONS By signing this Proposer's Certification form, Proposer certifies that: 1. Proposer is is not (check one) a resident bidder, as defined in ORS 279A Proposer has not discriminated and will not discriminate against a subcontractor in awarding a subcontract because the subcontractor is a minority, women, or emerging small business enterprises certified under ORS or a business enterprise that is owned or controlled by or that employs a disabled veteran, as defined in ORS This proposal is made without connection or agreement with any individual, firm, partnership, corporation, or other entity making a proposal for the same services, and is in all respects fair and free from collusion or collaboration with any other proposer. 4. Proposer has, to the best of Proposer's knowledge, complied with Oregon tax laws in the period prior to the submission of this proposal, including: a. All tax laws of the State of Oregon, including but not limited to ORS and ORS chapters 316, 317, and 318, b. Any tax provisions imposed by a political subdivision of this state that applied to Proposer or its property, goods, services, operations, receipts, income, performance of or compensation for any work performed, and 19

20 c. Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions. The undersigned, by signature here, acknowledges, accepts, and certifies to the Proposer's Statements and Certifications as stated above. PROPOSER Authorized signature Proposer s legal name Name of authorized signer Address Title Date Federal Tax ID Number 20

21 PART VI - CRITERIA FOR EVALUATION OF PROPOSALS Management Qualification Scoring Format: Available on-line at: Please refer to pages

22 Each proposal will be evaluated according to the following set of criteria. The evaluation committee may use any material submitted in the proposal for any item in the evaluation process. The weight or degree of importance, associated with each criterion is printed on the right side of the form. For each criterion, a scale of values ranging from 0 to 5 is provided, where 0 reflects failure with respect to the criterion and 5 denotes excellence. Each item will be scored, and the value will be multiplied by the weight for that criterion. Members of the program evaluation committee will review your responses and score them based on the criteria described in this document. Committee members will individually assign a score to each section. Total scores will be calculated by summing the scores assigned by each rater and dividing to get an average total score. If Applicable: PSC indicate here if references were checked and if the proposer/respondent scored at a scale of 3 or above (scale of 0 to 5), with respect to ability to and reliability in providing services. REFERENCES SCORE: Program Qualifications Section (instructions to raters) Please read and rate each quotation on the following criteria. Please assign a point value between 0 and 10 for each of the criteria(ion), with 0 representing the most negative rating and 10 representing the best. If you are comparing two or more responses, please differentiate by awarding higher or lower points, based on the value of each respondent s proposal. If you have questions concerning the intent of a respondent, you will be afforded the opportunity to consult with the other raters, at the scoring committee meeting. That interaction should permit you to complete your scoring. You will be permitted to revise scoring at the committee meeting, based on an improved understanding of the services offered/qualifications of each respondent. AGENCY: Program Qualifications Section 1) Does the proposed application adequately provide evidence that the services will be fully implemented (work plan, time line, strategies for recruitment)? Maximum number of points = 40 X 4 2) Does the proposal indicate a commitment to maintain the services county-wide and/or to address under-served populations or communities? Maximum number of points = 30 X 3 22

23 3) Adequately demonstrate an ability to develop and implement a county-wide media/outreach campaign? Maximum number of points = 30 X 3 4) Does the proposal indicate that the organization has adequate relationships/partnerships in the community to be successful in implementing and maintaining multiple levels of Triple P? Maximum number of points = 30 X 3 5) Does the proposal explain how Trillium members will be targeted? Maximum number of points = 30 X 3 6) Does the proposal indicate having prior success with implementation and/or maintenance of any of the components of Triple P? Maximum number of points = 20 X 2 7) Does the proposal indicate any interest or planning to extend the use of Triple P. By seeking additional funding, for example? Maximum number of points = 30 X 2 8) Does the proposal clearly articulate the relationship of Triple P to the organization s mission/services, or is it likely this is just an application to provide contracted services? Maximum number of points = 30 X 3 9) Does the proposal provide a clear statement of the organization s ability to complete the services required to maintain all elements/levels of the Triple P? Maximum number of points = 30 X 3 10) Does the proposal demonstrate a clear plan to coordinate among the multiple elements of Triple P Maximum number of points = 30 X 3 23

24 (TOTAL POINTS AVAILABLE: 290 Total Points : REVIEWER NAME: DATE: 24

25 ATTACHMENT A Lane County Contract

26 Lane County Contract THIS Contract is entered into by Lane County, a political subdivision of the State of Oregon, hereinafter referred to as COUNTY, and, hereinafter referred to as CONTRACTOR, for the period commencing March 01, 2017 to and including December 31, WHEREAS, COUNTY and CONTRACTOR are agreeable to the terms and conditions hereinafter set forth governing the provision of specified services; The terms of this Contract are contained in this document and the following documents which are included by reference as if incorporated herein: BOILERPLATE dated EXHIBIT F dated EXHIBIT H dated Regardless of any statement to the contrary in this Contract, EXHIBIT D,EXHIBIT G are not relevant to this Contract County: Steve Mokrohisky Date County Administrator Lane County, Oregon Originator: Collette M. Christian Program Services Coord 2 Collette.Christian@co.lane.or.us 151 WEST 7TH AVE S-520 EUGENE, OR Insurance Reviewed:

27 LANE COUNTY GENERAL SERVICE CONTRACT NOW, THEREFORE, in consideration of the mutual promises and covenants hereinafter contained, and payment to CONTRACTOR by COUNTY as noted on the previous pages, for the periods of this Contract as previously designated, it is mutually agreed as follows- 1. CONTRACTOR will meet all requirements laid out in Exhibit A - Additional Terms and Conditions, including Business Associate Agreement language if included. 2. CONTRACTOR's Services: CONTRACTOR will perform as an independent contractor and not as an agent of the COUNTY, the necessary services to conduct the specific programs described in Exhibit B - Program Plan by this reference made a part hereof at a funding level described in Exhibit C - Budget Plan by this reference made a part hereof. 3. Match: CONTRACTOR will provide non-federal match at a level indicated in Exhibit D - Match. 4. Lane Manual: CONTRACTOR agrees to comply with the rules and regulations of COUNTY, marked Exhibit F, by this reference incorporated herein. 5. Indemnity/Hold Harmless: To the extent otherwise provided for in private contracts of insurance, CONTRACTOR agrees to indemnify, defend, and hold COUNTY, their agents, officers and employees, harmless from all damages, losses and expenses, including but not limited to attorney fees, and to defend all claims, proceedings, lawsuits, and judgments arising out of or resulting from CONTRACTOR s performance of or failure to perform under this Contract. CONTRACTOR will not be required to indemnify or defend COUNTY for any liability arising solely out of wrongful acts of COUNTY s own officers, employees or agents. 6. Assignment: Neither this contract, nor the responsibilities for providing services, will be assigned or delegated by CONTRACTOR without the prior written consent of COUNTY. Any such assignment or transfer, if approved, is subject to such conditions and provisions as the COUNTY may deem necessary. No approval by COUNTY of any assignment or transfer of interest will be deemed to create any obligation of the COUNTY in addition to those set forth in the contract. If CONTRACTOR requests COUNTY approval of any assignment or subcontractor, the CONTRACTOR will submit the proposed subcontract or assignment in writing to COUNTY for written approval and the CONTRACTOR will require the subcontractor to comply with all terms and conditions of the Contract between the COUNTY and CONTRACTOR. The provisions of this Contract are binding upon and inure to the benefit of the parties to this Contract, their respective successors, and permitted assigns. 7. Amendments: No waiver, consent, modification or change of terms of this Contract General Services 4/15/16

28 will bind either party unless in writing and signed by both parties. Such waiver, consent, modification or change, if made, will be effective only in the specific instance and for the specific purpose given. CONTRACTOR, by signature of its authorized representative, hereby acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. 8. No Third Party Beneficiaries: C O U N T Y and CONTRACTOR are the only parties to this Contract and are the only parties entitled to enforce its terms. Nothing in this Contract gives or may be construed to give or provide any benefit or right to third persons, either directly or indirectly, that is greater than the rights and benefits enjoyed by the general public, unless that party is identified by name in this Contract. 9. Severability: If any provision of this Contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions are not affected; and the rights and obligations of the parties are to be construed and enforced as if the Contract did not contain the particular provision held to be invalid. 10. Termination. The parties may jointly agree to terminate this Contract at any time by written agreement. County may terminate this Contract for its convenience at any time with no liability on its part, except to pay for services previously provided, by giving Contractor not less than 90 days' advance written notice. County may terminate the contract by written order or upon request of Contractor, if the work cannot be completed for reasons beyond the control of either Contractor or the County, or for any reason considered to be in the public interest other than a labor dispute, or by reason of any third party judicial proceeding relating to the work other than one filed in regards to a labor dispute, and when circumstances or conditions are such that it is impracticable within a reasonable time to proceed with a substantial portion of the work. 11. Insurance and Bonding: CONTRACTOR will provide all insurance as stipulated in Exhibit H - "Insurance Coverages Required". 12. Certificate of Insurance: As evidence of the insurance coverages required by this contract, the CONTRACTOR will furnish a certificate of insurance to: LANE COUNTY HEALTH & HUMAN SERVICES 151 W. 7 th Ave. Room 520 Eugene, OR The certificate must include a notice provision regarding cancellation. Insurance coverages required under this Contract will be obtained from insurance companies authorized to do business in the state of Oregon. If CONTRACTOR is self-insured under the laws of the state of Oregon, CONTRACTOR will provide appropriate declarations of coverage. 13. Continuation of Coverage: There will be no cancellation, material change, reduction or exhaustion of aggregate limits, or intent not to renew insurance coverage without CONTRACTOR providing ten days written notice to COUNTY. Should any policy be canceled before final payment by COUNTY to General Services 4/15/16