ARTICLE 3 - PAYMENTS TO CONTRACTOR

Transcription

1 Contractor Agreement Between the University of West Florida Board of Trustees, A public body corporate ("University") and Jani-King of Mobile/Pensacola ("Contractor") (1/25/11) This Agreement is made as of the latest date signed below, between the University of West Florida Board of Trustees, a public body corporate (the "University"), and Jani-King of Mobile/Pensacola, (the "Contractor") Federall.D. No This Agreement shall consist of this Master Agreement, the RFP #1 ORFPT-21 JJ (the "RFP") and all addenda, and the Contractor, Jani-King of Mobile/Pensacola, response to RFP# 10RFPT-21JJ (the "Response") which all are hereby incorporated by reference. In consideration of the mutual promises contained herein, the University and the Contractor agree as follows: ARTICLE 1 - GOVERNING LAW This Agreement is governed by the laws of the state of Florida and any provisions herein, in conflict therewith, shall be void and of no effect. Venue for all actions or proceedings arising in connection with this Agreement shall be tried and litigated exclusively in the state or federal (if permitted by law and a party elects to file an action in federal court) courts located in Escarnbia County, Florida. This choice of venue is intended by the parties to be mandatory. Each party waives any right it may have to assert the doctrine of forum non conveniens or similar doctrine or to object to venue with respect to any proceeding brought in accordance with this Section. The federal or state courts of the State of Florida shall have exclusive jurisdiction of any claims arising out of this Agreement. ARTICLE 2 - SERVICES & TERM The Contractor's responsibility under this Agreement is to provide professional services in the area of custodial services as more specifically set forth in the "RFP", and the "Response", and the Scope of Service detailed in Exhibit A. Services of the Contractor shall be under the general direction of the Director of Housing and Residence Life who shall act as the university's representative during the performance of this Agreement. The Contractor shall commence services on July 6,2011 and continue for an initial agreement period of three (3) years with the University having the option of renewing for two (2) additional one (1) year periods. This agreement may be renewed under the same terms and conditions as the original contract, at the sole and exclusive discretion of the University. The University and Contractor will agree upon renewals in writing. ARTICLE 3 - PAYMENTS TO CONTRACTOR A. The Contractor will bill the University on a monthly basis, or as otherwise provided, at the amounts set forth in Exhibit "B" for services rendered toward the completion of the Scope of Work. Where incremental billings for partially completed items are permitted, the total incremented billings shall not exceed the percentage of estimated completion as of the billing date. B. Invoices received from the Contractor pursuant to this Agreement will be reviewed and approved by the initiating University department, indicating that services have been rendered in conformity with the Agreement and then will be sent to the Financial Services Department for payment. Invoices must reference the current purchase order number (if applicable). Invoices will normally be paid within thirty (30) days following the using Department's approval. 1

2 C. There are no "Out-of-Pocket" expenses. D. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the University. This certifies that all services have been properly performed and all charges and costs have been invoiced to University. Since this account will thereupon be closed, any and all further charges if not properly included on this final invoice are waived by the Contractor. ARTICLE 4 - TRUTH-IN-NEGOTIATION CERTIFICATE Signature of this Agreement by the Contractor shall act as the execution of a truth-in-negotiation certificate certifying that the wage rates and costs used to determine the compensation provided for in this Agreement are accurate, complete, and current as of the date of the Agreement and no higher than those charged the Contractor's most favored customer for the same or substantially similar service. The said rates and costs shall be adjusted to exclude any significant sums should the University determine that the rates and costs were increased due to inaccurate. incomplete, or noncurrent wage rates or due to inaccurate representations of fees paid to outside Contractors. The University shall exercise its rights under this "Certificate" within one (1) year following final payment. ARTICLE 5 - TERMINATION Termination without Cause The University may terminate the Agreement without cause by giving written notice to the other party within 30 days. Each party will continue and fulfill its obligations already underway at the effective date of the cancellation. Termination for Cause The Agreement may be terminated in the event of a breach in the Agreement. The aggrieved party will notify the other party in writing and describe the breached provision. The Contractor will have 10 days from receipt of notice to correct the deficiency. If the deficiency is not corrected within the 10 day allotted period, then the University may terminate the Agreement by providing 10 days written notice of termination to the Contractor. Termination for cause shall not relieve either party of the responsibility of discharging its duties already begun. The University shall be reimbursed by the Contractor for paid services that the University did not or will not receive from the Contractor. The Contractor shall be paid for services rendered to the University's satisfaction through the date of termination. After receipt of a Termination Notice and except as otherwise directed by the University the Contractor shall: A. Stop work on the date and to the extent specified. B. Terminate and settle all orders and subcontracts relating to the performance of the terminated work. C. Transfer all work in process, completed work, and other material related to the terminated work to the University. D. Continue and complete all parts of the work that have not been terminated. ARTICLE 6 - PERSONNEL University agrees that during the term of this Agreement, and within ninety (90) days after termination, UWF will not employ any Jani King employees, agents, representatives or franchisees of Jani King or any employees of Jani-King franchisees without mutual consent between Jani King and UWF. Jani King agrees that during the term of this Agreement and within ninety (90) days after 2

3 termination, it will not employ any employees, agents or representatives of UWF without express UWF written consent. The Contractor represents that it has, or will secure at its own expense, all necessary personnel required to perform the services under this Agreement. Such personnel shall not be employees of or have any contractual relationship with the University. All of the services required herein shall be performed by the Contractor or under its supervision, and all personnel engaged in performing the services shall be fully qualified and, if required, authorized or permitted under state and local law to perform such services. Any changes or substitutions of the Contractor's key personnel as may be listed herein must be made known to the University's representative prior to execution, and written approval granted by the University before said change or substitution can become effective. The Contractor warrants that skilled and competent personnel to the highest professional standards in the field shall perform all services. ARTICLE 7 - SUBCONTRACTING The University reserves the right to accept in writing the use of a Sub-Contractor or to reject the selection of a particular Sub-Contractor and to inspect all facilities of any Sub-Contractor in order to make a determination as to the capability of the Sub-Contractor to perform properly under this Agreement. The Contractor is encouraged to seek minority and women business enterprises for participation in subcontracting opportunities. If a Sub-Contractor fails to perform or make progress, as required by this Agreement, and it is necessary to replace the Sub-Contractor to complete the work in a timely fashion, the Contractor shall promptly do so, subject to written acceptance of the new Sub Contractor by the University. ARTICLE 8 - TAXES The University is exempt from the payment of all Federal Tax and State Tax for sales, use or excise taxes. The Contractor shall pay all personal property taxes on leased equipment and all taxes based upon net income. The University will furnish an exemption certificate as appropriate to the Contractor. The Contractor shall not be exempted from paying sales tax to their suppliers for materials to fulfill contractual obligations with the University, nor shall the Contractor be authorized to use the University's Tax Exemption Number in securing such materials. The Contractor shall be responsible for payment of its own and its share of FICA and Social Security benefits with respects to this Agreement. ARTICLE 9 - AVAILABILITY OF FUNDS - NA ARTICLE 10 - INSURANCE A. The Contractor shall not commence work under this Agreement until it has submitted all insurance required and the University has approved such insurance. The Contractor is required to maintain the insurance for the life of the project plus 1 (one year). B. The contractor must provide within five calendar days of RFP award notification from the University, an original ACORD Certificate of Insurance evidencing the insurances provided by the Contractor, and signed by the insurance companies or their authorized agents, certifying to the name and address of the party insured, the description of the work covered by such insurance, the insurance policy numbers, the limits of liability of the policies and the dates of their expirations with a further certification from the insurance companies that their policies will not be materially modified, amended, changed, canceled or terminated without thirty (30) days business days prior written notice to the 3

4 University. Certificate must list the following entities as certificate holder and additional insured: The State of Florida, Florida Board of Governors, University of West Florida Board of Trustees and The University of West Florida. C. Compliance with the foregoing requirements shall not relieve the Contractor of its liability and obligations under this Agreement. D. The Contractor shall maintain, during the term of this Agreement, coverages and requirements in accordance with Appendix A. ARTICLE 11 -INDEMNIFICATION The Contractor agrees to indemnify and hold harmless, assume liability for and defend, the University, the State of Florida, the Florida Board of Education, the University of West Florida Board of Trustees and their officers, employees, and agents, from and against any and all actions, claims, liabilities, assertions of liability, losses, costs and expenses, which in any manner arise or are alleged to have arisen, from the acts, omissions or wrongful conduct of Contractor or Contractor's officers, employees, agents, guests, patrons, licensees, invitees or sub-contractor in connection with or related to their operations, activities, occupancy or use of the facilities or property of the University in connection with the performance of this Agreement. The Contractor shall construe nothing in this Agreement as an indemnification of the Contractor. The University warrants and represents that as a sovereign entity, it is self-insured. Contractor and University agree that nothing contained herein shall be construed or interpreted as (a) the consent of the University or the State of Florida or its agents and agencies to be sued; or (b) a waiver of sovereign immunity of the University or the State of Florida. ARTICLE 12 - SUCCESSORS AND ASSIGNS The University and the Contractor each binds itself and its partners, successors, executors, administrators, and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement. Except as above, neither the University nor the Contractor shall assign any right or delegate any duties hereunder nor may it transfer, pledge, surrender, or otherwise encumber or dispose of its interest in any portion of this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of the University, which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the University and the Contractor. ARTICLE 13 - AFFIRMATIVE ACTION & ADA As a condition of this Agreement, the Contractor agrees to comply with Section 202, Executive Order 11246, as amended by Executive Order 11375, and regulations published by the U.S. Department of Labor implementing Section 503 of the Rehabilitation Act of 1973, Public Law , as amended, which are incorporated herein by reference. The Contractor agrees to comply with the Americans with Disability Act (ADA) of ARTICLE 14 - UNIFORM COMMERCIAL CODE The Uniform Commercial Code in accordance with Chapter 672, Florida Statutes, shall prevail as the basis for contractual obligations between the Contractor and the University for any terms and conditions not specifically stated in this Agreement. 4

5 ARTICLE 15 - CONFLICT OF INTEREST In accordance with Section , Florida Statutes, the Contractor hereby certifies that to the best of its knowledge and belief no individual employed by it or subcontracted by it has an immediate relation to any employee of the University who was directly or indirectly involved in the procurement of said services and would conflict in any manner with the performance of services required hereunder. Violation of this section by Contractor shall be grounds for cancellation of this Agreement by the University. The Contractor shall promptly notify the University in writing of all potential conflicts of interest for any prospective business association, interest or other circumstance, which may influence or appear to influence the Contractor's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Contractor may undertake and request an opinion of the University as to whether the association, interest or circumstance would, in the opinion of the University, constitute a conflict of interest if entered into by the Contractor. The University agrees to notify the Contractor of its opinion in writing within 30 days of receipt of notification by the Contractor. If, in the opinion of the University, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Contractor, the University shall so state in the notification and the Contractor shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the University by the Contractor under the terms of this Agreement. ARTICLE 16 - FORCE MAJEURE/EXCUSABLE DELAYS The Contractor shall not be considered in default by reason of any failure in performance if such failure arises out of causes reasonably beyond the Contractor's control and without its fault or negligence. Such causes may include, but are not limited to: acts of God; the University's failures; natural or public health emergencies; labor disputes; freight embargoes; and severe weather conditions. Upon the Contractor's request, the University shall consider the facts and extent of any failure to perform the work and, if the Contractor's failure to perform was without its or its sub-contractor's fault or negligence, the Agreement Schedule andl or any other affected provision of this Agreement shall be revised accordingly; subject to the University's rights to change, terminate, or stop any or all of the work at any time. ARTICLE 17 -ARREARS The Contractor shall not pledge the University's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. ARTICLE 18 - DISCLOSURE AND OWNERSHIP OF DOCUMENTS The Contractor shall deliver to the University for approval and acceptance, and before eligible for final payment of any amounts due, all documents and materials prepared by and for the University under this Agreement. All written and oral information not in the public domain or not previously known, and all information and data obtained, developed, or supplied by the University or at its expense will be kept confidential by the Contractor and will not be disclosed to any other party, directly or indirectly, without the University's prior written consent unless required by a lawful order. All drawings, maps, sketches, and other data developed, or purchased, under this Agreement or at the University's expense shall be 5

6 and remain its property and may be reproduced and reused at the discretion of the University. If and as requested, the University shall comply with the provisions of Chapter 119, Florida Statutes (Public Record Law). The University may unilaterally cancel this Agreement for refusal by Contractor to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this Agreement. All covenants, agreements, representations, and warranties made herein, or otherwise made in writing by any party pursuant hereto, including but not limited to any representations made herein relating to disclosure or ownership of documents, shall survive the execution and delivery of this Agreement and the consummation of the transactions contemplated hereby. ARTICLE 19 - INDEPENDENT CONTRACTOR RELATIONSHIP The Contractor is, and shall be, in the performance of all work, services, and activities under this Agreement, an Independent Contractor, and not an employee, agent, or representative of the University. All persons engaged in any of the work or services performed pursuant to this Agreement shall at all times, and in all places, be subject to the Contractor's sole direction, supervision, and control. The Contractor shall exercise control over the means and manner in which it and its employees perform the work, and in all respects the Contractor's relationship and the relationship of its employees to the University shall be that of an Independent Contractor and not as employees or agents of the University. The Contractor does not have the power or authority to bind the University in any promise, agreement, or representation other than specifically provided for in this agreement. ARTICLE 20 - CONTINGENT FEES The Contractor warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the Contractor to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the Contractor, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Agreement. ARTICLE 21 - ACCESS AND AUDITS The Contractor shall maintain adequate records to justify all charges, expenses, and costs incurred in performing the work for at least three (3) years after completion of this Agreement. The University shall have access to such books, records, and documents as required in this section for the purpose of inspection or audit during normal business hours, at the Contractor's place of business. ARTICLE 22 - EQUAL OPPORTUNITY IN EMPLOYMENT Contractor affirms, without reservation, the principles of equal opportunity employment. Contractor will not discriminate against qualified candidates for any unlawful reasons, including race, religion, gender, national origin, age or disability. ARTICLE 23 - ENTIRETY OF CONTRACTUAL AGREEMENT The University and the Contractor agree that this Agreement sets forth the entire agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. 6

7 Any amendments, alterations or modifications to this Agreement must be in writing, signed or initialed and approved by all signatories of this Agreement to be effective. ARTICLE 24 - ENFORCEMENT COSTS If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs, and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs, and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. ARTICLE 25 - AUTHORITY TO PRACTICE The Contractor hereby represents and warrants that it has and will continue to maintain all licenses and approvals required to conduct its business, and that it will at all times conduct its business activities in a reputable manner. Proof of such licenses and approvals shall be submitted to the University upon request. ARTICLE 26 - SEVERABILITY In the event any provision of this Agreement is held invalid or unenforceable by any court of competent jurisdiction, or by an Administrative Law Judge in accordance with Chapter 120, Florida Statutes, such holding shall not invalidate or render unenforceable any other provision hereof. However, where a breach of this Agreement goes to the whole of this Agreement, this Agreement is unenforceable. ARTICLE 27 - MODIFICATIONS OF WORK The University reserves the right to make changes in the Work, including alterations, reductions therein or additions thereto. Upon receipt by the Contractor of the University's notification of a contemplated change, the Contractor shall (1) if requested by the University, provide an estimate for the increase or decrease in cost due to the contemplated change, (2) notify the University of any estimated change in the completion date, and (3) advise the University in writing if the contemplated change shall effect the Contractor's ability to meet the completion dates or schedules of this Agreement. If the University so instructs in writing, the Contractor shall suspend work on that portion of the Work affected by a contemplated change, pending the University's decision to proceed with the change. If the University elects to make the change, the University shall issue an Agreement Amendment or Change Order and the Contractor shall not commence work on any such change until such written amendment or change order has been issued and signed by each of the parties. ARTICLE 28 - NOTICE All notices required in this Agreement shall be sent in writing by FAX or a delivery service requiring evidence of receipt of delivery and if sent to the University shall be mailed to: 7

8 University of West Florida Judy Jasmyn, FCCM Procurement &Contracts University Parkway Bldg 90 Pensacola, FL Fax # Notices sent to the Contractor shall be mailed to: Jani-King of Mobile/Pensacola Attention: Raymond Ranger US Hwy 98, Suite 03 Fairhope, AL Fax # ARTICLE 29 - ASSIGNMENT OF ANTITRUST CLAIMS By signature of duly authorized agent below, Contractor hereby conveys, sells, assigns, and transfers to the University of West Florida all rights, title and interest in and all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the State of Florida for price fixing, relating to the particular goods or services purchased or acquired pursuant to this Agreement. ARTICLE 30 - PUBLIC ENTITY CRIME In accordance with Fla. Stat (2)(a), any person or affiliate who has been placed on the Convicted Contractor List following a conviction for a Public Entity Crime, may not participate in bids or proposals, and may not perform work or transact business with any public entity in excess of the threshold amount stated in Fla. Stat (Category Two) for thirty-six months from the date first placed on the list. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date signed below. v;~~ru;...beltly Corporate By: ---->OO...'"""""------'-----""""--'~...><...c,_...~_o-dOI I David O'Brien Associate Vice President and Chief Contracting Officer Date Jani-King of Mobile/Pensacola Witness, h~ 8

9 EXHIBIT A SCOPE OF WORK SCOPE OF SERVICES Daily Cleaning Schedule Southside Residence Halls (15 Buildings: 14, 15, 16,23,24,25,26, 27,28,29,30,31,33,34, and 35) Monthly Lump Sum Billing per Building Named Area Square Foot A. Office, BuildinQ SQ ft B. Restroom 33 SQ ft C. Laundry 43 sq ft D. Entrances, Landings and Stairs 413 sq ft E. Inner Courtyards 1156 SQ ft F. Walkways and Grounds area n/a outside of building, square footage not applicable Schedule A. Office (located in Building 28) 1) Vacuum carpet. Extract spills and soil as needed. 2) Dust all horizontal surfaces. Wipe with a disinfectant. 3) Empty trash receptacles. B. Restroom in the office. 1) Stock paper towels, tissue and hand soap. 2) Empty receptacles. 3) Clean and polish mirrors and bright work. 4) Clean and disinfect toilet and adjacent walls. 5) Sweep and damp mop floor. C. Laundry Rooms 1) Sweep and police for debris. 2) Maintain cleanliness of washers and dryers inside and outside to include lint traps. 3) Wipe folding counter with a disinfectant cleaner. D. Entrances, Landings, and Stairs (4 per building) 1) Dust mop and damp mop first floor VCT. 2) Sweep down spiral stairs. 3) Clean glass doors and partition glass. E. Inner Courtyards 1) Police courtyards for debris and potential hazards. F. Walkways and Grounds 1) Police walkways around buildings, sidewalks and grounds daily. Sweep or blow off walkways weekly. 9

10 Daily Cleaning Schedule Argo Hall, Pace Hall and Martin Hall Monthly Lump Sum Billing Argo Ha\I Named Area Square Foot A. Commons (to include: Entrances, 7873 sq ft Lobbies, TV Rooms, Studies, Hallways, Elevators, and Offices) B. Restrooms 120sQ ft C. Laundry Rooms 364 SQ ft D. Stairwells 1288 sq ft E. Kitchen 175 SQ ft F. Parking Lot & Grounds (To include: n/a Patios, Walkways, and Dumpsters) area outside building, square footage not applicable Pace Hall Named Area Square Foot A. Commons (to include: Entrances, 7873 sq ft Lobbies, TV Rooms, Studies, Hallways, Elevators, and Offices) B. Restrooms 120 sq ft C. Laundry Rooms 364 sq ft D. Stairwells 1288 SQ ft E. Kitchen 172 sq ft F. Parking Lot & Grounds (To include: n/a Patios, Walkways, and Dumpsters) area outside building, square footage not applicable Martin Hall Named Area Square Foot A. Commons (to include: Entrances, sq ft Lobbies, TV Rooms, Studies, Hallways, Elevators, and Offices) B. Restrooms 120 SQ ft C. Laundry Rooms 364 sq ft D. Stairwells 1812 SQ ft E. Kitchen 175sQft F. Parking Lot & Grounds (To include: n/a Patios, Walkways, and Dumpsters) area outside building, square footage not applicable Schedule A. Common Area (To Include: Entrances, Lobbies, TV Rooms, Studies, Hallways, Elevators, and Offices) 1) Empty trash receptacles and remove to dumpsters and empty recycling receptacles. 10

11 2) Clean glass doors and glass partitions daily. Clean fingerprints throughout the day as needed. 3) Vacuum all carpeting in common area. Spot extract spills and soiled areas as needed. 4) Dust mop and damp mop VCT daily. Burnish to present best possible shine weekly. Scrub, rinse and wax quarterly. Strip and wax bi-annually. 5) Clean and polish bright work of elevators and drinking fountains. 6) Dust all horizontal surfaces, wiping tables with a disinfectant cleaner. 7) Monitor all walls and ceilings for food waste and soil, clean as necessary. B. Restrooms 1) Stock towels, tissue and hand soap. 2) Clean and polish mirrors and bright work. 3) Clean toilets and urinals with a disinfectant cleaner daily to included splash area on adjacent walls. 4) Dust mop and damp mop floors. C. Laundry Rooms 1) Dust mop and damp mop. 2) Dust horizontal surfaces daily and vertical surfaces as needed. 3) Maintain cleanliness of washers and dryers inside and outside to include lint traps. D. Stairwells 1) Sweep stairwells. Damp mop spills as needed. 2) Damp mop main stairwell and by elevators once per week. E. Kitchen 1) Wipe and disinfect counter tops, stove tops, and sinks. 2) Maintain cleanliness of appliances to include: stove, refrigerator, and microwaves. 3) Dust mop and damp mop floors. 4) **Dishes to be cleaned by students. F. Parking Lot and Grounds (To Include: Patios, Walkways, and Dumpsters) 1) Police adjacent parking area for debris. 2) Police around dumpsters. 3) Police patios and sidewalks for cigarette butts and debris. 4) Sweep or blow off patios and walkways daily or as needed. 5) Police grounds around halls. 6) Empty waste receptacles and cigarette cans. REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK 11

12 Daily Cleaning Schedule Village West Apartments (Buildings A, B, C, and D) Monthly Lump Sum Billing Per Building Named Area Square Foot A. Clubhouse 466 sq ft B. Clubhouse Restroom 76 sq ft C. Elevators 48 sq ft D. Stairwells and Walkways 8694 sq ft E. Parking Lot, Dumpsters & Grounds n/a area outside building, square footage is not applicable Schedule A. Clubhouse 1) Vacuum all carpet and extract spills and soil as needed. 2) Dust all horizontal surfaces and wipe with a disinfectant. 3) Clean glass doors and wipe fingerprints from the doors throughout the day as needed. B. Clubhouse Restroom 1) Stock paper towels, tissue, and hand soap. 2) Empty receptacles. 3) Clean and polish mirror and bright work. 4) Clean and disinfect urinals, toilet, and adjacent walls. 5) Sweep and damp mop. 6) Scrub, rinse and wax VCT quarterly. 7) Strip and wax VCT bi-annually. C. Elevators 1) Sweep and mop. 2) Wipe and polish bright work. D. Stairwells and Walkways 1) Police daily for trash and cigarettes. 2) Sweep or blow dirt weekly. 3) Spot sweep. 4) Monitor all walls and ceilings for food waste and soil, clean as necessary. E. Parking Lot, Dumpsters, and Grounds 1) Police parking lot, grounds, pool and area around dumpsters. 2) Clean outdoor furniture as needed. 12

13 Daily Cleaning Schedule Village East Apartments (Buildings E, F, G, and H) Monthly Lump Sum Billing Per Building Named Area Square Foot A. Clubhouse 1732 sq ft B. Clubhouse Restroom 225 sq ft C. Clubhouse Laundry Room 342 sq ft D. Clubhouse Kitchen 340 sq ft E. Elevators 48 sq ft F. Stairwells &Walkways sq ft G. Parking Lot, Dumpsters & Grounds n/a area outside building, square footage not applicable Schedule A. Clubhouse 1) Vacuum all carpet and extract spills and soil as needed. 2) Dust all horizontal surfaces and wipe with a disinfectant. 3) Clean glass doors and wipe fingerprints from the doors throughout the day as needed. 4) Dust mop and damp mop. 5) Empty trash receptacles and empty recycling receptacles. B. Clubhouse Restroom 1) Stock paper towels, tissue, and hand soap. 2) Empty receptacles. 3) Clean and polish mirror and bright work. 4) Clean and disinfect urinals, toilet, basins and adjacent walls. 5) Sweep and damp mop. 6) Scrub, rinse and wax VCT quarterly. 7) Strip and wax VCT bi-annually. C. Clubhouse Laundry Room 1) Sweep and damp mop. 2) Maintain cleanliness of washers and dryers inside and outside to include lint traps. 3) Maintain cleanliness of appliances to include stove, refrigerator, and microwave. 4) **Dishes are to be cleaned by students. D. Clubhouse Kitchen 1) Wipe and disinfect counter tops, stove tops and sinks. 2) Maintain cleanliness of appliances to include: stove, refrigerator and microwaves. 3) Dust mop and damp mop floors. 4) **Dishes to be cleaned by students E. Elevators 1) Sweep and mop. 2) Wipe and polish bright work. F. Stairwells and Walkways 1) Spot sweep. 2) Police for trash and cigarettes. 13

14 3) Sweep or blow dirt weekly. 4) Monitor all walls and ceilings for food waste and soil, clean as necessary. G. Parking Lot, Dumpsters, and Grounds 1) Police parking lot, grounds, and area around dumpsters. 2) Clean outdoor furniture as needed REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 14

15 Daily Cleaning Schedule Heritage Hall Monthly Lump Sum Billing Named Area A. Commons (to include: Entrances, Lobbies, Hallways, Elevators Square Foot 10,162 sq ft B. Restrooms 52 sq ft C. Laundry Rooms and Study Rooms (4) 1,512 sq ft D. Stairwells (Center) 1,452 sq ft E. Kitchens (9) 2,800 sq ft F. Area Surrounding Heritage Hall & Grounds (to include: Patios, Walkways and Dumpsters) 3,800 sq ft G. Trash chute rooms Schedule A. Common Area (To include: Entrances, Lobbies, Hallways, Elevators and Offices) 1) Empty trash receptacles and remove to dumpsters and empty recycling receptacles. 2) Clean glass doors and glass partitions. Clean fingerprints throughout the day as needed. 3) Vacuum all carpeting in common area. Spot extract spills and soiled areas as needed. 4) Dust mop and damp mop VCT daily. Burnish to present best possible shine weekly. Scrub, rinse and wax quarterly. Strip and wax annually. 5) Clean and polish bright work for elevators and drinking fountains. 6) Dust all horizontal surfaces, wiping table with a disinfectant cleaner. 7) Monitor all walls and ceilings for food waste and soil, clean as necessary. B. Restrooms 1. Stock towels, tissue and hand soap. 2. Clean and polish mirrors and bright work. 3. Clean toilets and urinals with a disinfectant cleaner daily to include splash area on adjacent walls. 4. Dust mop and damp mop floors. C. Laundry Rooms 1. Dust mop and damp mop. 2. Dust horizontal surfaces daily and vertical surfaces as needed. 3. Maintain cleanliness of washers and dryers inside and outside to include lint traps. 4. Empty trash receptacles and remove to dumpsters. D. Stairwells 1. Sweep stairwells. Damp mop spills as needed. 2. Damp mop main stairwell and by elevators once per week. 15

16 E. Kitchens 1. Wipe and disinfect counter tops, stove tops, and sinks. 2. Deep clean all appliances to include: stove, refrigerator, and microwaves. 3. Dust mop and damp mop floors. 4. Dishes to be cleaned by students. 5. Vacuum all carpeting in common area. Spot extract spills and soiled areas as needed. F. Area Surrounding Heritage Hall and Grounds 1. Police around dumpsters. 2. Police patios and sidewalks for cigarette butts and debris. 3. Sweep or blow off patios and walkways daily or as needed. 4. Police grounds around halls. 5. Empty waste receptacles and cigarette cans. G. Trash Chute Rooms 1. Must be cleaned daily REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 16

17 Turnaround Cleaning Schedule (During Summer Months and Short Temporary Periods) Per Room Billing The Housing System rents accommodations to a variety of guests and camp groups, including but not limited to, New Student Orientation, Sports Camps, Youth Camps and National and Regional Associational Groups. Rental periods range from a few days to multiple weeks. Upon their departure, a turnaround cleaning is required to prepare for the next guest and/or camp group. Turnaround cleaning may be required to be completed within one full work day or multiple work days depending on guest and/or camp schedules. Multiple teams may be necessary as multiple housing areas may require cleaning simultaneously. Light to Medium Cleaning 1. Dust all horizontal surfaces. 2. Vacuum carpet 3. Wipe out appliances. 4. Clean and disinfect restrooms, basins, mirrors, and polish brightwork. 5. Restore furniture to predetermined arrangement. 6. Wipe down all mattresses. Rapid Restoration Cleaning Three times a year the Housing System requires a rapid restoration cleaning for resident rooms/apartments to accommodate the opening and closing of halls (based on the academic calendar) i. Beginning of Summer: apartments or rooms ii. End of Summer: apartments or rooms iii. December (variable number of rooms between fall and spring semesters) Rapid restoration cleaning occurs within a hour period Cleaning process is same as listed above REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 17

18 Restoration Cleaning Schedule Southside Residence Halls (15 Buildings: 14, 15, 16,23,24,25,26,27,28,29,30,31,33,34,35) Per Room Billing Named Areas A. Student Rooms (16 per Building) B. Restrooms C. Entrances and Spiral Stairways (4 per Building) D. Laundry Rooms E. Walkways and Grounds F. Inner Courtyards Schedule A. Student Rooms (16 per Building) 1) Dust ceiling tile and air vent covers. 2) Wash air duct vent covers with a bleach solution. 3) Wash Bathroom ceilings as needed. 4) Dust all horizontal surfaces. Wash all horizontal surfaces with disinfectant. 5) Wash wall spills and smudges. Wash dirty doorjams. 6) Sweep and wash baseboards. 7) Wipe out and disinfect drawers. 8) Vacuum carpet. 9) Extract carpet and remove stains and spills. 10) Clean appliances to include: microwave and refrigerators. Unplug with doors open upon completion. 11) Arrange furniture to predetermined location to allow most efficient use of space and uniformity. 12) Scrape all tape from walls and doors, including stickers. B. Restrooms 1) Deep clean basins, polishing brightwork, toilets, and tubs removing rust and calcium. 2) Remove soap scum from ceramic tile walls. 3) Clean mirrors and medicine cabinets. 4) Clean ceramic tile floors. Sweep, mop, and bleach if necessary. 5) Wash all towel racks. 6) Replace all shower curtains (supplied by Housing Department). C. Entrances and Spiral Stairways (4 per Building) 1) Sweep and mop stairways. Wash railings. 2) Sweep and mop VCT. 3) Clean all glass. 4) Dust all horizontal surfaces and then wash them. 5) Remove all non-departmental stickers and signs from doors. 6) Wash prints and spills/smudges from doors and walls. D. Laundry Rooms 1) Sweep and mop floors. 2) Sweep and dust walls. 3) Remove debris and dust from behind appliances. 4) Clean interior and exterior of appliances (washers and dryers). 5) Wash countertops. 18

19 E. Walkways and Grounds 1) Police all walkways and grounds adjacent to building. 2) Gas or electric blow all walkways and sidewalks. F. Inner Courtyards 1) Police courtyard for debris. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 19

20 Restoration Cleaning Schedule Argo, Martin, and Pace Halls Per Room Billing Named Areas A. Commons (To Include: Entrances, Lobbies, TV Rooms, Studies, Hallways, and Offices) B. Stairwells C. Laundry Room D. Kitchen E. Studio Apartments F. Grounds (To Include: Patios, Walkways, Adjacent Parking Lot, and Dumpsters) Schedule A. Commons (To Include: Entrances, Lobbies, TV Rooms, Studies, Hallways, and Offices) 1) Strip and wax all VCT within Common areas. 2) Vacuum carpet and extract all carpet within building to include studio apartments. 3) Dust and wash all horizontal surfaces with a disinfectant cleaner. 4) High dust all ceiling surfaces as needed to include vent covers and surrounding areas. Remove all spider webs and dust light fixtures as well. 5) Clean and polish brightwork of elevators, drinking fountains, and polished steel. 6) Dust all baseboards; washing as needed. 7) Wash all tables and desks with disinfectant cleaner. B. Stairwells 1) Sweep, mop and electric scrub all main stairwells. Sweep and mop all other stairwells. 2) Wash railings and wall spills and smudges to include doors. C. Laundry Room 1) Strip and wax all VCT. 2) Wash all horizontal surfaces. 3) Wash inside and exterior of all washers and dryers. 4) Remove dust and debris from behind washers. D. Kitchen 1) Deep clean all appliances to include: stove, refrigerator, and microwave. 2) Strip and wax all VCT. 3) Wash all surfaces with disinfectant cleaner. E. Student Rooms 1) Vacuum all carpet, moving furniture to include refrigerator. 2) Extract all carpet. 3) Dust and wash all horizontal surfaces with disinfectant cleaner. 4) Remove AlC plastic vents and wash. Then replace. 5) Dust all baseboards; washing as needed. 6) Dust all blinds; washing as needed. 7) Wash out all drawers. 8) Wash basins and polish brightwork to include mirror above sink. 9) Wash showers and toilets removing soap scum from wall, calcium from toilets, and polishing brightwork. F. Grounds (To Include: Patios, Walkways, Adjacent Parking Lot, and Dumpsters) 1) Sweep or blow off all patios and walkways. 2) Pressure wash all patios and walkways leading to building entrance. 3) Police parking lot and grounds for debris. 20

21 Restoration Cleaning Schedule Village West Apartments (Buildings A, B, C, and D) Per Room Billing [64 Total Apartments: 192 Bedrooms and 96 Bathrooms] Named Areas A. Student Apartments B. Kitchen C. Bathrooms D. Balconies E. Laundry area F. Clubhouse Schedule A. Student Apartments 1) Strip and wax all VCT to include: kitchens, bathrooms and entrance foyers. 2) Vacuum carpet. Extract all carpet, removing spills and stains. 3) High dust vents and ceilings, light fixtures, and ceiling fans; wash as needed. 4) Sweep and dust all baseboards; wash as needed. 5) Empty and wash all drawers. 6) Wipe down all furniture. 7) Dust and wash all horizontal surfaces with disinfectant cleaner. 8) Dust and wash all blinds as needed. 9) Wash wall spills and smudges. 10) Remove tape and stickers from walls and doors. B. Kitchen 1) Deep clean refrigerator, stove, oven fan, oven, and microwave. Replace drip pans as needed (provided by Housing Maintenance). Sweep beneath appliances. 2) Clean and polish all sinks. 3) Wash all cabinets, shelves, and drawers. C. Bathrooms 1) Clean all vent covers. 2) Wash ceiling as needed. 3) Wash all basins and mirrors, polishing brightwork. 4) Wash all toilets and tubs removing calcium, lime deposits, and soap scum on ceramic tile walls. D. Balconies 1) Sweep all balconies. E. Laundry area 1) Clean behind washer and dryer. 2) Wash interior and exterior of washer and dryer. 3) Wipe and sweep walls to remove dust. F. Clubhouse 1) Strip and wax all VCT. 2) Vacuum and extract all carpet. 21

22 Restoration Cleaning Schedule Village East Apartments (Buildings E, F, G, and H) Per Room Billing [96 Total Apartments: 48 Four Bedroom Apts and 48 Two Bedroom Apts: 286 Total Bedrooms] Named Areas A. Student Apartments B. Kitchen C. Bathrooms D. Balconies E. Laundry Room F. Clubhouse Schedule A. Student Apartments 1) Strip & wax all VCT throughout apartment; Moving furniture. Replace furniture to predetermined placement for most efficient use of space and uniformity. 2). High dust vents and ceilings, light fixtures, and ceiling fans; wash as needed. 3) Sweep and dust all baseboards; wash as needed. 4) Empty and wash all drawers. 5) Wipe down all furniture. 6) Dust and wash all horizontal surfaces with disinfectant cleaner. 7) Dust and wash all blinds as needed. 8) Wash wall spills and smudges. 9) Remove tape and stickers from walls and doors. B. Kitchen 1) Deep clean refrigerator, stove, oven fan, oven, and microwave. Replace drip pans as needed (provided by Housing Maintenance). Sweep beneath appliances. 2) Clean and polish all sinks. 3) Wash all cabinets, shelves, and drawers. C. Bathrooms 1) Clean all vent covers. 2) Wash ceiling as needed. 3) Wash all basins and mirrors, polishing brightwork. 4) Wash all toilets and tubs removing calcium, lime deposits, and soap scum on ceramic tile walls. D. Balconies 1) Sweep all balconies. E. Laundry Room 1) Clean behind washer and dryer. 2) Wash interior and exterior of washer and dryer. 3) Wipe and sweep walls to remove dust. F. Clubhouse 1) Strip and wax all VCT and concrete. 2) Vacuum and extract all carpet. 22

23 Restoration Cleaning Schedule Heritage Hall Per Room Billing Named Areas A. Commons (To Include: Entrances, Lobbies, Hallways, and Offices) B. Restrooms C. Stairwells D. Laundry Room & Study Rooms E. Kitchen F. Studio Apartments G. Grounds (To Include: Patios, Walkways, and Dumpsters) H. Trash Chutes Schedule A. Commons (To Include: Entrances, Lobbies, TV Rooms, Hallways, and Offices) 1) Strip and wax all VCT within Common areas. 2) Vacuum carpet and extract all carpet within building to include studio apartments. 3) Dust and wash all horizontal surfaces with a disinfectant cleaner. 4) High dust all ceiling surfaces as needed to include vent covers and surrounding areas. Remove all spider webs and dust light fixtures as well. 5) Clean and polish brightwork of elevators, drinking fountains, and polished steel. 6) Dust all baseboards; washing as needed. 7) Wash all tables and desks with disinfectant cleaner. B. Restrooms 1) Deep Clean basins polish brightwork, toilets and tubs removing rust and calcium. 2) Remove soap scum from ceramic tile walls 3) Clean mirrors and medicine cabinets 4) Clean ceramic tile floors. Sweep, mop, and bleach if necessary. 5) Wash all towel racks 6) Replace all shower curtains (supplied by Housing Department) C. Stairwells 1) Sweep, mop and electric scrub all main stairwells. Sweep and mop all other stairwells. 2) Wash railings and wall spills and smudges to include doors. D. Laundry Room & Study Room 1) Vacuum all carpet, moving furniture to include refrigerator. 2) Extract all carpet. 3) Strip and wax all VCT. 4) Wash all horizontal surfaces. 5) Wash inside and exterior of all washers and dryers. 6) Remove dust and debris from behind washers, dryers and vending machines. E. Kitchen/Lounges 1) Vacuum all carpet, moving furniture to include refrigerator. 2) Extract all carpet 3) Deep clean all appliances to include: stove, refrigerator. and microwave. 4) Strip and wax all VCT. 5) Wash all surfaces with disinfectant cleaner. 23

24 F. Studio Suites 1) Strip and wax all VCT and clean cove base. 2) Dust and wash all horizontal surfaces with disinfectant cleaner. 3) Remove AlC plastic vents and wash. Then replace. 4) Dust all baseboards; washing as needed. 5) Dust all blinds; washing as needed. 6) Wash out all drawers and cabinets. 7) Wash basins and polish brightwork to include mirror above sink. 8) Wash showers and toilets removing soap scum from wall, calcium from toilets, and polishing brightwork. 9) Deep clean all appliances, to include refrigerators and microwaves. G. Grounds (To Include: Patios, Walkways, and Dumpsters) 1) Sweep or blow off all patios and walkways. 2) Pressure-wash all patios and walkways leading to building entrance. 3) Police grounds for debris. H. Trash Chutes 1) Trash Compactor area should be cleaned after trash is emptied 2) Garbage from trash chute rooms should be cleaned twice a day 3) Outside trash cans around building should be emptied daily REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 24

25 As Needed Cleaning Schedule Argo, Martin, Pace and Heritage Halls Per Room Billing 1) 2) 3) Clean student rooms upon written request as student vacates a room throughout school year. Respond to service requests daily referred to as work orders, distributed through Housing/Maintenance Offices. Respond to carpet flooding due to plumbing/ac emergencies as needed. Village West Apartments Per Room Billing 1) 2) 3) Clean student rooms upon request as student vacates room throughout the school year. Respond to written service requests daily. Respond to carpet flooding due to plumbing/ac emergencies as needed. Village East Apartments Per Room Billing 1) 2) 3) Clean student rooms upon request as student vacates room throughout the school year. Respond to written service requests daily. Respond to carpet flooding due to plumbing/ac emergencies as needed. Southside Residence Halls Per Room Billing 1) 2) 3) Clean student rooms upon request as student vacates room throughout the school year. Respond to written service requests daily. Respond to carpet flooding due to plumbing/ac emergencies as needed. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 25

26 EXHIBIT B PRICING SCHEDULE A. Daily Cleaning Schedule, Lump Sum Monthly Billing per Building Building Monthly lump sum per building Southside Residence Halls $ Argo Hall $ Pace Hall $ Martin Hall $ Village West $ Village East $ Heritage Hall $ B. Restoration Cleaning Building Cost per Student Residence Southside Residence Halls $ Argo Hall $ Pace Hall $ Martin Hall $ Village West $ Village East $ Heritage Hall $ B. Turnaround Cleaning Building Southside Residence Halls $ 9.30 Argo Hall $ 9.30 Pace Hall $ 9.30 Martin Hall $ 9.30 Village West $ 9.30 Village East $ 9.30 Heritage Hall $ 9.30 Cost per Student Residence 26

27 C. As-Needed Cleaning Hourly Rate: $ D. Semi-annual carpet and VCT cleaning-lump sum per building per clean Building Monthly lump sum per building Southside Residence Halls $ Argo Hall $ Pace Hall $ Martin Hall $ Village West $ Village East $ Heritage Hall $

28 APPENDIX A (VENDOR) Minimum Insurance Coverage and Requirements The (VENDOR) shall obtain and maintain the minimum insurance coverage set forth below. By requiring such minimum insurance, the University of West Florida (UWF) shall not be deemed or construed to have assessed the risk that may be applicable to the (VENDOR). The (VENDOR) shall assess its own risks and if it deems appropriate and/or prudent, maintain higher limits and/or broader coverage. The (VENDOR) is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. COVERAGES 1. Commercial General Liability-ISO CG 001 Form or equivalent. Coverage to include: Premises and Operations Personal/Advertising Injury Products/Completed Operations Liability assumed under an Insured Contract (including defense costs assumed under contract) 2. Automobile Liability including all: Any Auto Owned Auto Non-owned Auto Hired Auto Personal Injury Protection (when applicable) 3. Workers' Compensation Statutory Benefits (Coverage A) Employers Liability (Coverage B) LIMITS REQUIRED The (VENDOR) shall carry the following limits of liability as required below: Dollar amounts may change in accordance with the event or project. Events may include Food and Liquor Liability. Commercial General Liability General Aggregate $ 1,000,000 Products/Completed Operations Aggregate $ 1,000,000 Each Occurrence Limit $1,000,000 Personal/Advertising Injury $ 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Automobile Liability Bodily Injury/Property Damage (Each Accident) $ 1,000,000 Personal Injury Protection Statutory Workers' Compensation Coverage A (Workers' Compensation) Statutory Coverage B (Employers Liability) $100,000 $500,000 $100,000 28