2016 Vendor Package. Vendor Information

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1 2016 Vendor Package Dear Exhibitor, We would like to offer you the opportunity of being a vendor for upcoming events at the Great Southwest Equestrian Center ( GSEC )! Attached you will find GSEC s Vendor Application, Terms, Conditions and our 2016 horse show schedule. We know you have a choice as to where you do business and appreciate you choosing GSEC. We wish you success when participating in our shows. To show our appreciation we are offering special advertising, sponsorships and attendance discounts. Vendor Arrangement All booths and trailers must be arranged so that all merchandise and signage are within the assigned space. Ample space must be provided within the booth for vendor staff and visitors. Due to the Fire Marshall s guidelines, any vendors under the covered vendor section must adhere to a center aisle way of six feet and trailer awnings will not be permitted. Vendor booths may not be moved or sublet once assigned. Only one type of business may be sold from assigned space. There will be absolutely no selling of merchandise or professional services on the show grounds or in stalls unless you have a booth space leased. Attendance Discount 10% DISCOUNT: By attending ten or more GSEC owned shows during 2016, a 10% discount of the combined total paid to GSEC will be deducted from the vendor fee of the final show. Insurance Vendors must provide a certificate of liability insurance and an additional insured rider naming GSEC as an additional insured, as more specifically described in the attached Vendor Terms and Conditions. Please provide this information with your completed Vendor Application. Vendor Business Name Name of Authorized Signor(s): (print) Billing Address: Vendor Information City: State: Zip Telephone: Mobil: Website:

2 Event dates requested: See Calendar Appendix A Check boxes for dates requested SPACES AVAILABLE Please check the space you are interested in: 10 x 10 No electricity $30 per day 10 x 20 No electricity $60 per day 10 x 10 With electricity 110 volt $35 per day 10 x 20 With electricity 110 volt $70 per day Trailers all spaces are 40 x 10 (anything beyond a conversation seating area will be an additional charge) Trailer 40 x volt / 30 amp $65 per day Trailer 40 x volt / 50 amp $75 per day Additional Services Folding Chairs QTY $5 per chair per event Tables QTY $20 per 46 table per event Products or services to be displayed: AS EVIDENCED BY MY SIGNATURE BELOW, I HAVE READ AND UNDERSTAND THE VENDOR TERMS AND CONDITIONS SET FORTH BELOW AND I AGREE TO BE BOUND BY SUCH TERMS AND CONDITIONS, AND I CERTIFY THAT ALL OF THE INFORMATION THAT I HAVE PROVIDED TO GSEC IN CONNECTION WITH THE VENDOR APPLICATION IS TRUE AND ACCURATE. READ, UNDERSTOOD AND AGREED this of 20 VENDOR Company Name Name Signature Title (if applicable) Please contact the GSEC Business Office at or rcook@gswec.com with questions regarding the vendor application. We look forward to working with you South Mason Road, Suite 100 Katy, TX 77450

3 GREAT SOUTHWEST EQUESTRIAN CENTER, L.P. VENDOR TERMS AND CONDITIONS The above signed vendor ( Vendor ) hereby agrees to the following terms and conditions as consideration for participation as a vendor during certain horse shows and other events hosted or conducted by Great Southwest Equestrian Center, L.P. ( GSEC ). 1. VENDOR APPLICATION: Vendor must submit the Vendor Application ( Application ) and Vendor understands and agrees that the Application will not be effective unless accepted by GSEC in its sole and absolute discretion. 2. FEES: Vendor will pay all fees prior to setting up for each show. Vendor will not be allowed to set up or be present at the facility if fees have not been paid. 3. SPACE ASSIGNMENT: GSEC will assign spaces only upon receipt of signed contract. 4. CHARACTER OF EXHIBIT: GSEC reserves the right to restrict, prohibit, or remove any exhibits or exhibitors which in the sole judgment of GSEC Management may be offensive or detract from the general character of the show. This reservation includes persons, noise, items, conduct, printed material, or anything of an objectionable character, which may be detrimental to other exhibits or the show. 5. PROHIBITED PRODUCTS FOR SALE: Vendors are prohibited from selling horse bedding, feed and hay on the premises. Vendors are prohibited from selling food or beverages on the premises. 6. MOVE IN AND MOVE OUT: Vendors must move in and out within the agreed upon time as set forth by GSEC management. Vendor must provide all materials and labor for set up. Vendor agrees to not set up in any location other than the space assigned by GSEC and not use any adjacent space that may hamper set up by other Vendors. Vendors will leave the property in the same condition as it was prior to the show. GSEC will not be responsible for any materials, equipment or property left behind after the show. Vendors may be billed for excessive cleanup (e.g. mulch, trash, flyers) or expenses GSEC incurs to return the space to its original condition. 7. HOURS: Booths must be open for business during all show hours. If your trailer/tent/booth is set up in a vendor space, you will be charged for the duration of the show. 8. SHIPMENTS: GSEC accepts packages as a courtesy. All Vendor directed shipments to GSEC are the sole responsibility of the Vendor and GSEC will not be liable if they are lost stolen or damaged. Any costs for shipments are the responsibility of the Vendor. There will be a fee of $ if GSEC labor or equipment is needed to unload or load Vendor product or move vendor items. If Vendor requires heavy equipment to unload or load Vendor property, it is the responsibility of the Vendor to rent and operate the equipment. 9. INSURANCE: Vendor shall at all times maintain, and provide proof thereof, commercial general liability insurance, in a form and with a company or companies acceptable by GSEC, to cover Vendor s activities and obligations hereunder and Vendor s indemnity obligations set forth in Section 11 below. The minimum limit of liability, which can be increased at GSEC s sole discretion, shall be $1,000,000 per occurrence. The policies shall name GSEC as an additional insured. Vendor will cause insurance company to promptly notify GSEC as an additional insured in the event the policies are changed or cancelled for any reason. 10. DAMAGES: Vendor agrees to be solely responsible for and pay all costs for repair or replacement of property and any other damages caused by a Vendor and/or its employees, contractors, invitees, suppliers, material men or workmen. This includes any damage done by staple guns, duct tape, etc. Vendor agrees to post Vendor related material in designated areas only. GSEC shall in no way be held liable for any lost, damaged or stolen items or property. 11. INDEMNIFICATION: VENDOR SHALL DEFEND, PROTECT, INDEMNIFY AND HOLD GSEC AND ITS AFFILIATES, PARTNERS, MANAGERS, OWNERS, AGENTS, EMPLOYEES AND

4 REPRESENTATIVES (COLLECTIVELY THE GSEC PARTIES ) HARMLESS AGAINST ANY AND ALL CLAIMS, DEMANDS, DAMAGES, LOSSES, CAUSES OF ACTION AND JUDGMENTS OF EVERY KIND AND CHARACTER, INCLUDING COURT COSTS AND ATTORNEY'S FEES, ARISING, OCCURRING, GROWING OUT OF, INCIDENT TO, OR RESULTING DIRECTLY OR INDIRECTLY FROM VENDOR S ACTIVITIES OR PARTICIPATION HEREUNDER, INCLUDING WITHOUT LIMITATION VENDOR S PARTICIPATION IN THE EVENT OR SHOW, ATTENDANCE AT THE GSEC FACILITIES OR VENDOR S PRODUCTS SOLD IN THE EVENT OR SHOW. VENDOR FURTHER AGREES, AT ITS OWN EXPENSE, TO DEFEND ANY CLAIM, LAWSUIT OR OTHER ACTION BROUGHT AGAINST THE GSEC PARTIES FOUNDED UPON THE CLAIM OR ALLEGATION OF SUCH LIABILITY, DAMAGE OR LOSS, REGARDLESS OF WHETHER THE GSEC PARTIES OR VENDOR ULTIMATELY MAY BE FOUND LIABLE FOR SUCH DAMAGE OR LOSS. 12. PERMITS/COMPLIANCE WITH LAWS: Vendor agrees to obtain any and all permits and/or licenses required to conduct business at GSEC. Vendor shall comply with all federal, state, county and municipal laws, rules and regulations that are now, or may in the future become, applicable to Vendor s activities or participation hereunder. 13. INDEPENDENT CONTRACTOR: Vendor is an independent contractor and not an employee, officer, or agent of GSEC. 14. DISPUTES - Disputes arising from any cause whatsoever, among Vendors, Staff, or the general Public, shall be resolved in the sole discretion of GSEC and such decisions will be final. GSEC further reserves the right to discontinue any exhibit which may be conducted in violation of the conditions, rules and regulations governing the show. There will be no refund of rental space. 15. EVENT PHOTOS: Vendor hereby agrees to grant GSEC the right to use photos or video of their exhibit, and other information regarding their participation, in GSEC press releases, promotional materials and advertising. 16. DOGS: Dogs belonging to Vendor or in and around Vendor s space are the responsibility of Vendor and must be leashed at all times. 17. TERMINATION: In addition to any other rights or remedies which may be available to GSEC, if Vendor fails to perform any of its obligations in this Agreement, GSEC may refuse to allow Vendor to participate in the current event or any future event and may ask Vendor to immediately remove all of Vendor s property from premises. 18. GOVERNING LAW: This Vendor Terms and Conditions agreement will be interpreted and enforced in accordance with the laws of the State of Texas. Vendor agrees that any action, suit, or claim in connection with this Vendor Terms and Conditions agreement will be carried out in state or federal courts located in Harris County, Texas. 19. ASSIGNMENT: Vendor shall not assign or in any way transfer this Vendor Terms and Conditions agreement or any of its parts, right, title or interest hereunder, without the prior written consent of GSEC, which consent may be withheld in GSEC s sole discretion. 20. ATTORNEYS FEES: In the event GSEC engages legal counsel to enforce any provision in this agreement against Vendor, then to the extent GSEC prevails in such efforts, GSEC shall be entitled to recover its costs and expenses, including reasonable attorneys fee.

6 If you would like to exhibit at the shows listed below, please contact the show s management directly: Pin Oak Charity Horse Show March 21 April National Reiners & Breeders Classic April 12 May cheryl@nrbc.com Return all pages as soon as possible to place you on the vendor attending calendar.

7 Due to the Fire Marshall s guidelines, any vendors under the covered vendor section must adhere to a center aisle way of six feet and trailer awnings will not be permitted

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