BRUNSWICK COUNTY SCHOOLS

Transcription

1 BRUNSWICK COUNTY SCHOOLS 35 Referendum Drive Bolivia, North Carolina Phone: F REQUEST FOR BID Date: June 7, 2018 RFP No.: 153.VAR.18.TECH.02 RFP Name: Technology Equipment Bids Due By: June 21, 2018 Sealed bids for Technology equipment purchases will be accepted by the Brunswick County Board of Education (the Owner) on or before June 21, 2018 at 3 pm in the Brunswick County Schools, Technology Department, located at 199 Sessions Drive, Bolivia, North Carolina 28422, at which time they will be opened and recorded. Basis of Awards: Bids are to be binding on the vendor for a period of ninety (90) days from the date of the bid opening. Brunswick County Board of Education reserves the right to select a vendor, which it deems to offer the best overall bid taking into consideration all factors including the information requested herein. The Brunswick County Board of Education is not liable for any cost incurred by vendors prior to issuance of a Purchase Order for the work. Awards will be made per line item and based on cost and the owner s evaluation of furnished information itemized in the Request for bid, including information regarding the alignment of the bid with the Owner s needs, and the vendor s ability to meet the required schedule. Past performance on other similar projects will be a consideration in the selection of successful vendor. Vendors are directed to include references, preferably from other school districts, in their sealed bid. Brunswick County Board of Education reserves the right to reject any bid, subject to the provisions of the General Statues of the State of North Carolina, and Brunswick County School policy, and to waive any or all informalities. The vendor must be appropriately licensed, as required by the NC General Statute. Brunswick County Board of Education invites and encourages participation in this procurement process by minority-owned businesses, women-owned businesses, and businesses owned by disabled persons. Owner Contact: Questions concerning this Request for Bid may be directed to Debra Bair, Director of Technology via - dbair@bcswan.net. Interpretation, Inconsistencies and Addenda: No interpretation to the meaning of this Request for Bid will be made orally to any vendor. Prospective vendors must request such interpretation in writing from the Owner. Iran Final Divestment List. By submission of bid, Seller and/or their subcontractors affirm and certify that they are not listed on the Final Divestment List created by the State Treasurer pursuant G.S. 143C- 6A-4, Iran Divestment Act Certification.

2 Scope of Services: The Scope of Services includes but is not limited to the following items (more details are included in Exhibit 1): Provide bid for the purchase of technology equipment (no installation required). Exhibit 1 must be completed per line item with unit and shipping costs as listed. Do not include sales tax. Each line item must be on a separate quote displaying the vendor s logo. If vendor chooses to not bid on an item - No Bid should be entered in the unit cost field. Owner will accept equivalent options for the equipment listed (all specs must match). Owner will accept bids for added value services in conjunction with these purchases. All equipment is to be shipped to Brunswick County Schools, 199 Sessions Dr., Bolivia, NC No faxed or ed bids will be accepted. Payments to Vendor: Invoices must be submitted in triplicate. The vendor must include a sales tax report covering material purchases with each invoice. No pay request will be processed without this report. The successful vendor warrants and guarantees the title, to all materials and equipment covered by an invoice, will pass to the Owner upon the payment from the owner covering such materials and equipment. The Title shall be free and clear of all liens or other similar or dissimilar encumbrances in any way affecting Owners title thereto. 2

3 EXHIBIT 1 Vendor is to write NO BID in Unit rate, for any items not bid. Official vendor quote, per line item, must be signed by an authorized agent of the vendor and accompany the submitted bid. Bids awarded by discrete line item. To ensure consistency in quotes, please do not include sales tax in quoted unit rates or total amounts. Brunswick County Schools is not tax exempt and should be charged N.C. sales tax on purchase. Line Item Requested Qty Unit Rate 1 Dell Latitude E5580 Laptop 250 Dell Latitude 5580XCTO, Intel Core i5-6300u (Dual Core, 2.4Ghz, 3MB cache) Windows 10/ Windows 7 Pro DGR 64-Bit Integrated Intel HD Graphics 520 Displayport over USB Type-C 39.6cm (15.6 ) Non-Touch Anti-Glare FHD (1920x1080) Non-Touch bezel with camera 16GB (1x16GB) 2400MHz DDR4 Memory M.2 256GB SATA Class SSD Hard Drive Qualcomm QCA61x4A ac Dual Band(2x2) Wireless Adaptor +Bluetooth 4.1 No Mouse, No Docking Station No External DVD Optical Drive 4-cell 68W/HR Battery 65W AC Adaptor Onsite/In-Home Service after Remote Diagnosis 3 Years Shipping Total Place a check mark in the space provided to verify that the above price includes 3 years of warranty coverage 3

4 2 Dell Latitude 7280 Laptop Dell Latitude 7280, i5-6300u (Dual Core, 2.4GHz, 3MB cache) Windows 10 Pro 64-Bit /Win 7 Processor Integrated Intel HD Graphics 520 with Displayport over USB Type-C 16GB (1x16GB) 2400MHz DDSR4 Memory M.2 256GB SATA Class 20 Solid State Drive 12.5 FHD (1920x1080) Anti-Glare Non-Touch Camera & Mc WLAN Capable Qualcomm QCA61x4A ac Dual Band(2x2)Wireless Adaptor + Bluetooth 4.1 No Mouse, No Docking Station No External DVD Optical Drive Single Pointing 82 key with no Smartcard or Fingerprint Reader with Displayport over Type C No Carrying Case Onsite/In-Home Service After Remote Diagnosis 3 Years 20 Place a check mark in the space provided to verify that the above price includes 3 years of warranty coverage 3 Dell OptiPlex 3050 SFF Desktop OptiPlex 3050 Small Form Factor XCTO i (QC/6MB/4T/3.2Ghz/65W support Windows 7/8/10 Window 10/Windows 7 Pro DGR 64-Bit 16GB (2x8GB) 2400MHz DDR4 Memory DVD+/RW Internal Optical Drive Integrated VGA Video Port GB 7200pm SATA Hard Drive Dell Wired Multi-Media Keyboard Dell MS 116 Wired Mouse Onsite Service After Remote Diagnosis 5 Years 425 Place a check mark in the space provided to verify that the above price includes 5 years of warranty coverage 4

5 4 Dell Chromebook 3180 Intel Celeron N3060 with 4GB Memory and 32GB emmc Keyboard, US English (no-bklt) 42W, 3 cell LGC 35 Battery 11.6 HDF Non-Touch LCD Black Non-Touch LCD Cover 65 Watt AC Adaptor, USA FGA Module: 3180_Braswell_1HFY18_002/US/BTS Diagnostic CD/Diskette: No Resource DVD Service: 1 Year Mail In Service 5 Dell Chromebook 3189 Intel Celeron N3060 Processor with 4GB Memory and 32GB SSD Internal Non-Backlit Keyboard (English) Primary 3-Cell 42W/HR Battery HD IPS (1366x768) Touch with Corning Gorilla Glass NBT Black Touch LCD Cover 65 Watt AC Adaptor, USA FGA Module: 3189_Braswell_1HFY18_002/US/BTS Diagnostic CD/Diskette: No Resource DVD Service: 1 Year Mail In Service

6 6 Lenovo 100e Chromebook Intel N3350 (1.10 GHz, 2 MB) 11.6 (1366 x 768) Google Chrome 4.0 GB 1x32GB EMMC Black Intel HD 500 Bluetooth p Camera 3 Cell Li-Polymer 1 Year Mail In Service Lenovo 500e Chromebook Intel N3450 (1.10 GHz, 2MB) 11.6 (1366 x 768) 11.6HD Google Chrome 4.0GB, 1x32 GB EMMC Black Intel HD 500 Bluetooth p Camera 3 Cell Li-Polymer 1 Year Mail-in With Stylus garaged inside unit 8 Infocus IN114x Projector Lumens - DLP - XGA Projector Edugear Smart Charge Cart CB33 10 Smart Technologies SDC-550 Document Camera 11 Smart Panel: SPNL-6275, mount and HDMI cable Ipad (6 th Generation) - 32 GB Space Grey (10 Pack price) BN3U2LL/A 20 6

7 13 Monitor Black 22 - VGA and Display Port Connectivity Monitor Black 22 - HDMI and Display Port Connectivity Balt Extra Wide Presentation Cart with Power Strip and Extra Shelf 5 16 HP Color Printer LaserJet Pro M452dn 17 HP LaserJet Pro 402dne 18 Logitech Z Speaker System 30W APC Smart-UPS SRT 1000 VA Rackmount 120V with Network Card, SRT1000RMXLA-NC APC Smart-UPS 750VA Rackmount with Network Card, SMT750RM2UNC Memory: Edge 4GB (1x4GB) PC3L DDR3 1.35V Power SO MFG. Part# PE Memory: Edge DDR4-8GB-SO-DIMM 260-PIN-2133 MHZ/PC MFG. Part# PE Epson Powerlite 580 Lumen XGA LCD Ultra Short Throw Projector 1 24 Epson Powerlite Lumen XGA Short Throw Projector with Peerless ACC78 Adapter Plate for Smart UF

8 BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (Widgets) Goods. Apparatus, Supplies, Material, Equipment Scope of Services. The Vendor shall provide Goods, Apparatus, Supplies, Material, and Equipment (collectively referred to as the Goods ) in accordance with the terms of this Agreement, in accordance with any plans and specifications prepared for this project, and/or as specifically identified and as described in the Request for Quote. The Vendor shall comply with all governmental laws and regulations, including all applicable local, state and federal rules and regulations. Time. The Vendor shall commence the activities related to the acquisition and delivery of the Goods promptly upon issuance of the Purchase Order. Time is of the essence. Hold Harmless. The Vendor shall indemnify and hold the Owner harmless from an against any and all losses, liabilities, claims, lawsuits, judgments, and demands whatsoever, including costs of investigation (including reimbursement of reasonable legal fees and all costs) which may arise out of or be caused by any negligent act or omission or intentional wrongdoing of the Vendor or its agents, employees or subcontractors, or which may arise out of or be caused by the maintenance, presence, use, location or removal of any equipment or other property owned or operated by the Vendor or its agents, employees or subcontractors. The Owner shall not be responsible for any damage to the Vendor s property, business, agents or employees, unless said damage is due solely to the negligence of Owner. Warranties. The Vendor guarantees and warrants to the Owner as follows: that the Goods furnished under this Contract will be new and the best of its respective kind unless otherwise specified; that all the Goods will be of good quality in accordance with the industry standards for reputable Vendors; that the Goods will be free of omissions and faulty, poor quality, imperfect and defective material or workmanship; that the Goods shall operate satisfactorily with ordinary care; and will not contain asbestos. Applicable Laws. Vendor represents that it is aware of and in compliance with Immigration Reform and Control Act, and that it will collect properly verified I-9 forms from each employee providing services under this Agreement. Vendor shall not employ any individuals to provide services to the Board who are not authorized by federal law to work in the United States. Vendor also acknowledges that G.S prohibits anyone required to register as a sex offender under Article 27A of Chapter 14 of the General Statutes from knowingly being on the premises of any school. This prohibition applies to persons required under Article 27A who have committed any offense in Article 7A of Chapter 14 or any offense where the victim of the offense was under the age of 16 years at the time of the offense. Vendor shall comply with these and all applicable laws and regulations in providing services under this Contract. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Criminal Background Checks/Conduct. If working onsite, Vendor representatives shall all sign a BCS Policy Compliance Form outlining BCS policy on smoking and tobacco use, and contact with school staff and students. Vendor shall conduct criminal background checks on each of its employees who, pursuant to this Agreement, engage in any services on the Board s property. Vendor shall provide documentation that criminal background checks were conducted on each of its employees prior to allowing them to enter upon the Board s property. Such check shall include an annual check of the State Sex Offender and Public Protection Registration Program, the State Sexually Violent Predator Registration Program, and the National Sex Offender Registry. Vendor shall not assign any employee or agent to provide services on the Board s property if said worker appears on any of the listed registries. The Board reserves the right to prohibit any individual employee of Vendor from providing services on the Board s property if the Board determines, in its sole discretion, that such employee poses a threat to the safety or well-being of students, school personnel or others. Governing Law. This Agreement and the relationship of the parties shall be governed by the laws of the state of North Carolina. Entire Agreement. All of the representations and obligations of the parties are contained herein, and no modification, waiver or amendment of this Agreement or of any of its conditions or provisions shall be binding upon a party unless in writing signed by that party. The waiver by any party of a breach of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach of that provision by the same party, or of any other provision or condition of the Agreement. Severability. If any section, subsection, term or provision of this Agreement or the application thereof to any party or circumstance shall, to any extent, be invalid or unenforceable, the remainder of said section, subsection, term or provision of the Agreement or the application of the same to parties or circumstances other than those to which it was held invalid or 8

9 unenforceable, shall not be affected thereby and each remaining section, subsection, term or provision of this Agreement shall be valid or enforceable to the fullest extent permitted by law. Non-Assignment. This Agreement may not be assigned without the written agreement of all parties, but if the same is assigned by agreement, it shall be binding on the assignee and his heirs. Relationship of Parties. Contractor shall be an Independent Contractor of the Owner and nothing herein shall be construed a creating a partnership or joint venture; nor shall any employee of Contractor be construed as an employee, agent or principal of the Owner. Non-Appropriation. The Owner agrees, if necessary, to duly request the appropriation of funds for all payment amounts specified in this Agreement. Notwithstanding anything to the contrary herein, if the funds the Owner requests for a fiscal year are not appropriated, the Owner will not be obligated to pay amounts due beyond the end of the last year funded Additional Terms. All Purchase Orders issued for equipment, materials or goods are governed by N.C.G.S , et seq. (Uniform Commercial Code) Payment: Within 30 Days of receipt and acceptance of order, or receipt of invoice (whichever is later) Material Shipping Terms: FOB Brunswick County Schools. 9

10 Brunswick County Schools Bolivia North Carolina Bid Form Request for Bid No. Project Name: 153.VAR.18.TECH.02 Technology Equipment The undersigned, as Vendors, hereby declare that the only person or persons interested in this bid as principals is or are named herein and that no other persons that herein mentioned has any interest in the bid or in the contract to be entered into; that this bid is made without connection with any other persons, company or parties making a bid; and that it is in all respects fair and in good faith without collusion or fraud. The Vendor further declares that he has examined the Terms and Conditions herein and has read all provisions furnished; and that he has satisfied himself relative to the services to be performed. Bids must be hand carried or delivered to the Technology Department. The sealed bid envelope must include: Included with Bid (check) Bid Name, Bid #, Fed ID#, on Envelope. References Included (If Required). Bid Signed. Bid of: (Name of Vendor) Address: City, State, Zip: License #: Federal Tax ID #: Phone Number: Fax Number: To: Brunswick County Board of Education Technology Department 199 Sessions Drive (Courier Address) Bolivia, NC

11 BID HOLDING TIME AND ACCEPTANCE: The undersigned hereby agrees that this Bid may not be revoked or withdrawn after the Bid Cut-off time, but shall remain open for acceptance for a period of ninety (90) days following the Bid opening time/date N.C.G.S and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. THE UNDERSIGNED ACKNOWLEDGES IT IS A: ( ) SOLE PROPRIETOR ( ) JOINT VENTURE ( ) PARTNERSHIP ( ) CORPORATION Respectfully submitted this day of 2018 Name of vendor or corporation making bid By (Owner, Partner or Corp. Pres. or Vice President only) Title Above (typed or printed) 11

12 BIDDER CONTACT INFORMATION (Please print) Company Name: Street Address: City, State, Zip Code: Contact Person: Contact Phone Number: Contact Address: Bids are to be valid for 90 days. BRUNSWICK COUNTY SCHOOLS TERMS AND CONDITIONS (attached) shall govern this work. N.C.G.S and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. Name, Title Signature Date (Please print) 12