REQUEST FOR QUALIFICATIONS INFORMATION. Task Contract - Construction Management/Engineering Services For Dulles Toll Road

Transcription

1 REQUEST FOR QUALIFICATIONS INFORMATION Task Contract - Construction Management/Engineering Services For Dulles Toll Road METROPOLITAN WASHINGTON AIRPORTS AUTHORITY CONSTRUCTION DEPARTMENT MA-36 MARCH 2015

2 REQUEST FOR QUALIFICATIONS INFORMATION CONSTRUCTION MANAGEMENT/ENGINEERING SERVICES FOR DULLES TOLL ROAD 1.0 INTRODUCTION The Metropolitan Washington Airports Authority (Airports Authority) is seeking qualifications information from professional construction management/engineering firms to provide a full array of support services for the management of construction projects on the Dulles Toll Road. 1.1 DULLES TOLL ROAD DESCRIPTION The Airports Authority and the Virginia Department of Transportation (VDOT) concluded negotiations for a 50- year lease of the Dulles Toll Road (Toll Road). The terms of the lease can be found in two documents: The Dulles Toll Road Master Transfer Agreement and the Dulles Toll Road Permit and Operating Agreement, both dated December 29, These documents reflect the two agencies understanding and agreements with respect to the transfer of rights to operate, finance and maintain the Toll Road to the Airports Authority, certain related matters for the purpose of financing the construction of the Dulles Corridor Metrorail Project, and other transportation improvements in the Dulles Corridor. The agreements can be found on the Airports Authority s website The Toll Road, also known as Route 267 and the Omer L. Hirst Adelard L. Brault Expressway, is an eight lane, divided, controlled access roadway, approximately 11.5 miles in length and extends from a point just west of Sully Road (Route 28) in Loudoun County to the Capital Beltway (I-495) in Fairfax County. The Toll Road facilitates commuter and commercial traffic throughout the Dulles Corridor, and runs alongside (parallel to) the Dulles Airport Access Highway (DAAH). The DAAH is operated and maintained by the Airports Authority and is a four-lane, divided, limited access roadway which will also include portions of the future Dulles Corridor Metrorail. In both the eastbound and westbound directions and at each end of the Toll Road, there are a total of 59 toll collection points, consisting of attended lanes, automatic coin machine lanes, and electronic toll collection (EZPASS-capable lanes). The tolling configuration consists of two main lane (one eastbound and one westbound) toll plazas and 19 (including Monroe Street Park and Ride Toll Booth) ramp plazas. There are 27 full service lanes, 23 exact change lanes, and 9 dedicated EZPASS only lanes and 2 bus toll lanes. At the westbound mainlane toll plaza on the east end of the Toll Road, there is an administration building that houses various tolling systems and administrative personnel. Tolls are collected in a screen-line fashion, i.e. patrons are required to pay a discrete toll at each plaza. Tolls for the Toll Road are collected through both cash and electronic methods. The Toll Collection System (ETC) comprises seven major sub-systems: Radio Frequency Identification (RFID) Automatic Vehicle Identification (AVI) system, called EZPASS; Two vehicle detection and classification systems; A coin collection system using Automatic Coin Machines (ACMs); A toll attendant interface system; A Violation Enforcement System (VES); and A database host. Construction Management/Engineering Services for Dulles Toll Road Page 1

3 The EZPASS system is installed in all toll collection lanes, nine of which are dedicated EZPASS only lanes. The equipment is interoperable with the EZPASS system used by surrounding states for ETC. 2.0 ROLE OF THE CONSTRUCTION MANAGEMENT/ENGINEERING TEAM The selected firm(s) will be the principal external source of engineering expertise and assistance to the Airports Authority Construction Department. The firm will work at the direction of the Contracting Officer s Technical Representative (COTR). The assignments will range from pre-construction, construction, project control(s), contract administration, quality control/quality assurance (QAQC) functions for the implementation of individual projects. T The focus of the Task Contract will be on the Toll Road, federal roadway network, and related facilities, property, and equipment. These efforts will principally relate to the Airports Authority s roles and responsibilities with interagency surface transportation policy and planning, especially in view of the Airports Authority s stewardship of Dulles Corridor rights-of-way (Airport Access Highway, Dulles Toll Road, the Metrorail right-of-way,the Dulles Connector) as these may relate to the Greenway, the Dulles Loop (Route 28, Route 606, and Route 50), air rights, other supporting structures such as park-and-ride lots, and multi-modal transportation facilities. In addition to coordinating with other Airports Authority consultants, the CM may be required to work with, the Commonwealth of Virginia, Fairfax and Loudoun Counties and their consultants. Other firms with whom the CM may frequently work include those consultants providing design services to the Office of Engineering s Design Department. 3.0 CONTRACT OVERVIEW A Request for Qualification Information will be issued seeking qualified form responses. A Request for Proposal will be sent to the team selected as a result of evaluating the qualifications statements, the interviews, and references. Negotiation of the selected team s proposal will result in rates and escalators for the duration of the Task Order Contract. Approved rates will be used to price a Task Oder, each of which will be a Firm Fixed-Unit Price, or a time and materials task with a price ceiling. The Period of Performance under this Task Contract shall be One Base Year with Two (2) One-Year Options. The maximum Period of Performance shall be Three (3) years and the Option Years will be shall be exercised at the sole discretion of the Airports Authority. It is anticipated annual expenditures under this Task Order Contract will range between $500,000 and $900,000. The Local Disadvantaged Business Enterprise (LDBE) participation requirement for this Contract is One- Hundred Percent (100%) and the voluntary Minority Business Enterprise/Women s Business Enterprise (MBE/WBE) goal of Forty Percent (40%) is required as defined in the RFQI. 3.1 REQUIREMENTS This is a requirements contract for work under the labor categories specified in the Schedule. Specific work requirements are unknown and will be defined as the need arises. The quantities of services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Authority s requirements do not result in orders in the quantities described as estimated or maximum in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. Construction Management/Engineering Services for Dulles Toll Road Page 2

4 This contract guarantees a minimum number of one (1) Task Order. The Authority reserves the right to contract for these services from other sources. Performance shall be made only as authorized by Task Orders issued in accordance with the Ordering provision. The Contractor shall furnish to the Authority, when and if ordered, the services specified in an amount up to the not-to-exceed amount of the contract. Except for the not-to-exceed amount placed on the contract, there is no limit on the number of orders that may be issued. The Authority may issue orders requiring performance at multiple locations. Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Authority's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period. 4.0 STATEMENT OF WORK: ANTICIPATED TASK ASSIGNMENTS The CMES shall provide staff and services for Task assignments: Site management, engineering, project controls, administrative personnel to support construction management activities; Implementation of procedures to effectively manage and coordinate construction activities with Authority personnel, architectural/engineering consultants and contractors; Pre-plan work activities to determine staffing and support requirements for construction projects; Review design documents to minimize construction costs, identify omissions, conflicts, ambiguities; Define and verify schedule constraints and milestones; As requested by the COTR review bid documents and assist the COTYR during the pre-bid, pre-award and construction phases of projects; As required provide cost estimating, quality assurance/quality control, inspections, testing and document control; In conjunction with the COTR monitor project budgets and schedules; Maintain electronic document tracking system for submittals, correspondence, change requests/notices, RFI s, payment and other appropriate project documentation; As required, assist the CTOR with the receiving, logging, processing, tracking, expediting and maintaining of project documentation; Attend construction progress meetings, monthly and bi-weekly progress meetings with Authority personnel; As required, assist the COTR with the review/approval/disapproval of contractor invoices; Assist the COTR with the evaluation of change requests, preparation of Change Notices/Orders as required; Assist the COTR, as required, with claims and analysis, prepare recommendations for claim mitigation and settlement; Assist with the coordination of final inspections, punch lists, remedial work, and Review contractor required deliverables against contract requirements contract completion. 4.1 ANTICIPATED PROJECTS The following section lists some of the potential projects that may require CMES services: Sound Wall Repair, Re-Construction, Replacement Construction Management/Engineering Services for Dulles Toll Road Page 3

5 New Sound Wall Construction Dulles Toll Road Pavement Repairs, Re-Construction Dulles Toll Road Facility Tunnel Rehabilitation Toll Collection System Replacement Plaza Approach Signing and Channelization Overhead and Guide sign Construction Sign Structure Replacement 5.0 EVALUATION CRITERIA / SELECTION PROCESS Responses to this Request for Qualifications will be evaluated on the following four (4) criteria. The criteria are listed in equal or descending order of importance with the first having the most weight and with each of the following criteria having equal or less weight than the one preceding it. The evaluation will be based on information provided by the Offeror, as well as any other relevant information available to the Authority. (1) Qualifications, Experience, Capacity of Firm(s) Evaluation under this criterion shall be based on the qualifications, experience and capacity of the firm(s) or team(s) to effectively and efficiently provide and manage construction projects for a program of this size and complexity. At a minimum the submitting firm(s), team(s) must demonstrate and/or describe: How the individual firms teaming together have worked together before. Demonstrate the firm s broad understanding of construction management/engineering services required toll road related projects. Provide the name of the project(s), each firm s role on the project, and the dates the services were performed; Ability to quickly respond to project needs, schedule requirements, and funding availability, describe the team s ability to readily provide staffing and resources. Include a listing of each team member s offices and the number of employees within the Washington D.C. Metropolitan area and nationwide. For each firm on your proposed team, provide the types of expertise necessary for anticipated projects that is available at each location, how long has each firm on your team provided these type(s) of expertise, and describe how these resources may quickly be made available. Provide an organization chart of your proposed team and include the respective roles that each firm will provide for the team; and Demonstrate using relevant project examples how your proposed team can provide the qualifications and expertise as described in the RFQ to successfully deliver this program. For demonstrated experience, the successful firm(s) or team(s) should demonstrate substantial construction management and engineering experience at a minimum on three representative highway or toll road systems. Demonstration of successful Task Design contract services with a major highway or toll road operator will also influence the evaluation. Construction Management/Engineering Services for Dulles Toll Road Page 4

6 (2) Organization and Management Plan Evaluation of this criterion shall be based on the firm(s) or team(s) clear and succinct identification of the roles and responsibilities of the individual firms, specific positions with the overall organization and management responsibilities. The Plan must clearly delineate how the Management Plan will be effectively and efficiently implemented along with resources and costs. The Organization Management Plan, at a minimum, should identify the roles and responsibilities of personnel, i.e., Project Managers, Project Engineers, technical personnel, administrative personnel. (3) Key Personnel Evaluation of this criterion shall be based on the following: (1) qualifications of key personnel to provide construction management/engineering services for projects of comparable size and complexity, (2) availability of key personnel and (3) role of key personnel in the Organization and Management Plan. The firm(s) or team(s) shall: Describe, using relevant project examples how a proposed Project Manager has led the development and implementation of project delivery strategies, organization and methods to successfully manage or deliver the anticipated construction management/engineering services for the Dulles Toll Road. Provide the relevant professional licenses/accreditations for the proposed Key Personnel; include the year that the license/accreditation was received; Include a brief resume indicating professional registration (if applicable), experience, and qualifications as it specifically pertains to the needs of Authority s Dulles Toll Road program; also provide three references for the Project Manager. References should be from work performed in the last three to five years that had duration of six months or more. Shall describe, using relevant project examples how the proposed Project Manager has led the development and implementation of project delivery strategies, organization and methods to successfully manage or deliver the anticipated design tasks for the Dulles Toll Road. Provide the relevant professional licenses/accreditations for the proposed Key Personnel; include the year that the license/accreditation was received; Include a brief resume indicating professional registration (if applicable), experience, and qualifications as it specifically pertains to the needs of the DTR program; also provide three references for the Project Manager. References should be from work performed in the last three to five years that had duration of six months or more. (4) Company s Past Performance - (Complete for Prime and Sub-Consultants) Evaluation of this criterion shall be based on the following: (a) (b) (c) Quality of Services Timeliness of Performance Customer Satisfaction (references) Provide a minimum of three (3) programs of comparable size and complexity,with a maximum of five (5) performance evaluations for work performed on similar toll road and highway improvement projects; Eligible projects are those that are either currently active or those that have a project completion date within the last three (3) years. Construction Management/Engineering Services for Dulles Toll Road Page 5

7 References supporting Past Performance must be provided with the name, position, telephone number and address of the reference(s). Said references must have direct knowledge and responsibility for the programs/projects provided by the Offeror. If the Offeror submits an Airports Authority program/project four (4) programs must be provided with a maximum of six (6) performance evaluations for work performed. 6.0 SUBCONSULTANTS It is expected that the CMES team will include the services of a number of sub consultants in order to ensure the range and depth of expertise necessary to perform the expected tasks. The proposed team of subconsultants will be reviewed by the Authority during the selection process, especially where designated with responsibilities for the specific or additional critical disciplines identified above. Based on its review, the Authority reserves the right to recommend replacement of any proposed sub consultant, and request that the successful A/E review other candidate firms and recommend to the Authority an acceptable alternative. 7.0 LOCAL DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS The A/E design services contract will include a requirement that there be a minimum of One-Hundred Percent (100%) LDBE participation. An LDBE is defined as a small business concern which is organized for profit and which is located within a 100 mile radius of Washington D.C. s zero mile marker. To qualify as a small business concern for purpose of this advertisement, the average gross receipts of the professional A/E firms (NAICS Codes Architectural Services and Engineering Services) must not exceed $14 million, based on the average receipts of the last three years. The receipts of all affiliates shall be counted in the total of the business entity s gross receipts. The Authority encourages the participation of minority and women owned businesses. For information on this program, or for additional information on small business standards pertaining to other specialty areas in this project, please call Ms. Cynthia Lipscomb, Office of Equal Opportunity Programs, at (703) MINORITY BUSINESS ENTERPRISE/WOMAN BUSINESS ENTERPRISE VOLUNTARY GOALS The Authority is committed to achieving significant participation in its contracting programs by business enterprises that are owned and operated by minorities and women (MBEs and WBEs) regardless of the size of the enterprise. All offerors are strongly encouraged to take active steps to maximize the participation of MBEs and WBEs in this contract. To communicate the Authority's strong desire for significant MBE/WBE participation in this contract, the Authority has also set a voluntary MBE/WBE participation percentage of Forty Percent (40%). This percentage is derived from the types of contract opportunities arising from the work to be performed, and the availability of appropriate firms that have been certified by the Authority or by other agencies as firms that are at least 51% owned and controlled by minorities or women. The voluntary goal may be satisfied by LDBE team members that also possess MBE or WBE certification with the Authority, or provide indication that the LDBE firm has a pending MBE or WBE certification application. 9.0 INSURANCE The CMES services contract will require insurance coverage as described in Appendix B to be in place prior to award to cover liabilities with the associated work. Construction Management/Engineering Services for Dulles Toll Road Page 6

8 10.0 QUALIFICATION SUBMITTAL REQUIREMENTS Individuals, firms or teams that meet the requirements above are invited to submit an ORIGINAL (identify on the outside front cover) and six copies (7 complete sets) of the following: (1) A one page cover letter on company letterhead. (2) Standard Form 330 with no more than ten (8-1/2 x 11 ) pages of correspondence describing the organization and responsibilities of the firm, sub consultants, or joint venture partners, and five pages of supporting graphic exhibits. (Reference: Appendix A Additional Instructions for Standard Form 330) (3) List the qualifications, experience, and capacity of individual, firm or team for this project and indicate previous projects that best demonstrate recent (within last 5 years) experience. Primary expertise in toll road systems, bridge design, structures and sound wall design, highway and civil/site design, architectural, mechanical and electrical designs, and VDOT agency interface and related project design work. For capacity, A/E should demonstrate a capability for immediate start-up of work, including a listing of current workload and proposed staff commitments. (4) Detail the recent (within last 5 years) specialized qualifications and experience of key personnel in the full range of capabilities listed in paragraph 5 above in the United States and throughout the world, describing the systems in place prior to and after services were rendered. (5) List a current point of contact for each of the recent (within last 5 years) projects on which the individual, firm or team and key personnel have worked. (6) Statement of commitment to meeting the 100% LDBE participation requirement. (7) Identification of the proposed LDBE firm(s) and their tasks. (8) Documentation of LDBE certification (e.g. letter from the Authority Equal Opportunity Programs Office or current certification number). (9) LDBE certification application or indication that the firm has a pending LDBE certification application, for each proposed LDBE (waiver of this requirement shall be considered only under extreme extenuating circumstances); (10) Statement of commitment to meeting indicated limits of insurance coverage described in Appendix B and the proposed provider. Submissions will be reviewed and a list of the most qualified created. Those entities may be orally interviewed or requested to provide supplemental information at the sole discretion of the Authority. Construction Management/Engineering Services for Dulles Toll Road Page 7

9 11.0 SUBMISSION REQUIREMENTS: Metropolitan Washington Airports Authority Procurement and Contracts Department, MA-29 1 Aviation Circle, Suite 154 Washington, DC ATTN: Shirley Diamond The RFQI information submission date is April 15, :00 PM, EASTERN STANDARD TIME. Submit One (1) original and Six (6) copies. Please identify submission with an exterior label stating RFQI No., Construction Management Services for the Dulles Toll Road All questions concerning this solicitation must be submitted by 3:00 PM, March 26, 2015 via the Authority s website at: No other general notification of this project will be made and no further action beyond submission of the information listed above is required or encouraged. This is not a request for proposal. Note: The Airports Authority is not an agency of the United States Government. Do not contact Airports Authority consultants or Airports Authority personnel, other than the Contracting Officer, regarding this solicitation. Construction Management/Engineering Services for Dulles Toll Road Page 8

10 Appendix A Additional Instructions Standard Form 330 The following provides clarification to the Standard Form (SF) 330. Section D should include the proposed team organization chart. Sections E and F are to contain all information necessary to address the Selection Criteria. The project experience listings of individuals (in Section E) and firms (in Section F) are expected to contain that individual s or firm s specific role on each project listed. Experience listings that are for related vs. direct project experience should contain a brief statement as to why that project s experience is considered related and/or relevant. All projects listed should include a brief description of the type of project, the specific role of the firm or individual and other information that is considered relevant to this project. Cleary identify if work experience cited for an individual was done while working for another firm; and if previous work experience cited for a firm (or business unit within a firm) was performed while operating under another name, was performed before acquisition by the current parent firm, or was performed by persons not proposed for this project. Section F, Line 24 should include project presentation drawings and/or photographs. Section F, Line 24, should include the estimated cost and should show both the firm s fee amounts and the project construction cost amounts, differentiated by parentheses around the fee amounts. Section H, Should include all information and discussion necessary to address Selection Criteria. Shall have a minimum 11-point type size. Is not to contain extensive repetition of material presented in previous sections. Should include discussion of the proposed project organization and specific reasons for organizing the team as presented including successful previous working relationships, etc. Should be used to elaborate on any relevant issues expected to influence the course of this project, your ideas on dealing with them, and your experience in dealing with them in the past, including Should emphasize coordination with large multi-departmental client organizations Tabbing and/or other easy-to-follow cross references between SF 330 text and the Selection Criteria being addressed would be greatly appreciated. Construction Management/Engineering Services for Dulles Toll Road Page 9

11 Appendix B - Insurance The Contractor shall procure and maintain at its expense during the contract period the following insurance coverage from an insurance company or companies possessing a rating of A VII or higher from the A.M. Best Company or an equivalent rating service. THE METROPOLITAN WASHINGTON AIRPORTS AUTHORITY SHALL BE NAMED AS AN ADDITIONAL INSURED ON ALL POLICIES, except Workers Compensation and Employer s Liability, and Professional Liability. The following policies must provide for 30 days advance notice to the Authority of cancellation, non-renewal of the coverage, or any material change in the policy. All Contractor s policies shall be primary and Contractor agrees that any insurance maintained by the Authority shall be excess of and non-contributing with respect to the Contractor s insurance. The Contractor shall obtain a Waiver of Subrogation endorsement on all insurance policies required herein to waive all rights of recovery under subrogation or otherwise against the Authority to the extent these damages are covered by the insurance policies obtained by the Contractor pursuant to this Contract. 1. Comprehensive Automobile Liability A limit of not less than $1,000,000 for each accident for owned, non-owned and hired vehicles; however, if any portion of the Contractor s work will occur on the Airport Operations Area (AOA), the limit shall be not less than $2,000, Commercial General Liability A limit of not less than $5,000,000 for each occurrence. Coverage must include Broad Form Contractual, Property Damage, Personal Injury, Premises-Operations, Products-Completed Operations, Independent Contractors and Subcontractors, and Fire Legal Liability. 3. Professional Liability For contracts with an annual value of $300,000 and less, a limit of not less than $1,000,000 for each claim with a $1,000,000 aggregate for all employees. For contracts with an annual value over $300,000, the limit shall be not less than $3,000,000 for each claim with a $3,000,000 aggregate for all employees. The coverage, in all cases, shall include Unintentional Errors/Omissions Endorsement and Cross Liability Endorsement. When Environmental Impairment Liability is also required, the Professional Liability shall not contain any exclusion or limitation related to environmental impairments. 4. Workers' Compensation and Employer's Liability Virginia Statutory Limits with an All States Endorsement for Workers Compensation and for Employer s Liability a limit of not less than $1,000,000 for each accident for bodily injury by accident and for each employee for bodily injury by disease. By requiring insurance herein, the Authority does not represent that coverage and limits will necessarily be adequate to protect Contractor, and such coverage and limits shall not be deemed as a limitation on Contractor s liability under the indemnities granted to the Authority in this Contract. The Contractor may use commercial umbrella/excess liability insurance so that Contractor has the flexibility to select the best combination of primary and excess limits to meet the total insurance limits required by this Contract. The Authority reserves the right to waive the insurance requirements for the apparent successful offeror for good cause. The Authority reserves the right at any time throughout the term of the Contract to adjust the aforementioned insurance requirements, if, in Authority s reasonable judgment, the insurance required by the Contract is deemed inadequate to properly protect the Authority s interest. The failure of the Authority at any time to enforce the insurance provisions, to demand such certificate or other evidence of full compliance with the insurance requirements, or to identify a deficiency from evidence that is provided shall not constitute a waiver of those provisions nor in any respect reduce the obligations of the Construction Management/Engineering Services for Dulles Toll Road Page 10

12 Contractor to maintain such insurance or to defend and hold the Authority harmless with respect to any items of injury or damage covered by this Contract. The Contractor is responsible to ensure that all Subcontractors independently carry insurance appropriate to cover the Subcontractor's exposures or are covered under the Contractor s policies. The Contractor shall provide the Contracting Officer with a valid Certificate of Insurance, in advance of the performance of any work and as soon as possible after insurance policy renewal, exhibiting coverage as required by the Metropolitan Washington Airports Authority s contract terms and conditions. If commercial umbrella or excess policies are obtained to meet the required limits of insurance, then the Certificate of Insurance must indicate the policies covered by the umbrella or excess policies. The Certificate of Insurance shall contain any applicable additional insured statement as referred to herein. The Certificate of Insurance shall be provided on forms acceptable to the Authority, (ACORD 25-S is one form accepted by the Authority), and the contract number shall be listed on the Certificate of Insurance and issued to: Metropolitan Washington Airports Authority Procurement and Contracts Department 1 Aviation Circle, Suite 154 MA-29 Washington, DC Construction Management/Engineering Services for Dulles Toll Road Page 11