REQUEST FOR QUALIFICATIONS Engineering Services for Aerial Sewer Line Construction Project SOUTH GRANVILLE WATER AND SEWER AUTHORITY October 31, 2018

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1 Engineering Services for Aerial Sewer Line Construction Project SOUTH GRANVILLE WATER AND SEWER AUTHORITY October 31, 2018 I. PURPOSE/BACKGROUND The South Granville Water and Sewer Authority () is a water and sewer authority serving the southern portion of Granville County, North Carolina, including the Town of Butner, the City of Creedmoor, the Town of Stem and part of the unincorporated areas of southern Granville County. s service area is in the Falls Lake Watershed (Neuse River Basin). is seeking a qualified consulting firm to provide comprehensive engineering services for the purpose of developing, designing, bidding, and overseeing construction of an aerial sewer pipe line restoration project from start to finish. II. PROJECT DESCRIPTION The objective of this construction project is to repair/replace a damaged 10 aerial sewer pipe line that spanned Knapp of Reeds Creek at a bridge on Veazey Road in southern Granville County, NC. The damage occurred from extensive flooding as a result of excessive rainfall during Hurricane Florence. It is anticipated that the project, including engineering services, will be funded by the Federal Emergency Management Agency (FEMA) and from other State sources. Hazard mitigation will be an essential part of this project. Due to the fact that a temporary pump around solution is in place currently to continue sewer service, it is essential that this project be moved forward in an expeditious and responsible manner. III. GOALS AND OBJECTIVES The selected consultant will work closely with as well as Federal, State and local government agencies, contractors, etc. throughout the project. The purpose of this project is to design appropriate and comprehensive construction plans, specifications, and related documents sufficient for a timely competitive bidding process, and to provide construction administration and management through successful completion. At a minimum, the selected consultant is expected to be thoroughly familiar with the following: 1. Wastewater collection systems; 2. Appropriate construction techniques and methods for sewer pipe line installation, including, but not limited to, aerial configuration and design; 3. State and Federal wastewater rules and regulations; 4. State and Federal environmental regulations pertaining to utility crossings; and Page 1 of 7

2 5. Other related regulations such as, but not limited to, those associated with FEMA, transportation and/or highways, and Federal, State, and Local funding and procurement protocols. The Consultant is expected to provide finished work products in several formats, including but not limited to: 1. Paper documents; 2. Digital Documents (Word, Excel, ACAD, etc.); 3. Any other format customary to construction design, bidding, and administration that will allow, encourage, and support thorough and competitive bidding by interested construction contractors. IV. SCOPE OF SERVICES The selected consultant will work with, other local government staff, State staff, and others as needed. Engineering services include any or all of the following tasks: 1. Design, bidding, and construction administration/management 2. Meeting(s) with required regulatory and/or funding parties as needed 3. Close consultation and coordination with Board and staff 4. All other customary aspects of similar construction projects V. SUBMITTAL REQUIREMENTS The following submittal requirements are essential: All materials submitted electronically must be in Adobe Acrobat 5.0 (or later) PDF format (preferably in one file) by the date indicated in the schedule below. Submittals may be color or black/white and all portions must be 8½ x For those interested consultants without capability, sealed submittals may be mailed or hand delivered so that physical delivery to will be made by the deadline time and date. Five (5) copies are required. 2. Submittals may include spreadsheets, graphics, logos and any other "objects" embedded in the file. 3. A cover letter may be inserted after page one and WILL be counted as part of the total page limitation. 4. Links or references to websites are not acceptable and will not be allowed. 5. Submittal (all pages and sheets) must be limited to a maximum of twenty (20) pages in total. PAGE 2 of 7

3 If applicable, clearly disclose all potential conflicts or appearances of conflicts of interest with third parties. Include (1) present or prior relationships, (2) work in same or different discipline, (3) work in local area or elsewhere, and (4) work as prime or sub consultant, etc. The submittal shall address each of the following: A. PROJECT APPROACH A brief description of the consultant's understanding of and approach to the tasks is required. Include a proposed scope of services listing specific anticipated work tasks. B. SIMILAR EXPERIENCE In detail, describe past experience of your firm with similar projects. Include specific projects, names and description of the work completed, client names and individuals with telephone numbers of one (1) individual to contact for reference for each project listed. Photographs, maps, layouts or other supporting material from similar projects are encouraged. C. PROJECT TEAM Multi firm teaming is acceptable to provide the best qualified professionals for this contract. Provide a graphical representation of your team organizational chart, including the firm s name, individuals involved, and the role they will perform (principal in charge, project manager, engineer, planner, economist, etc.). Provide a description of the qualifications and experience of the specific individuals that will be involved in this project, including the staff of other professional firms to be used (provide registration numbers and expiration dates of architects, planners, engineers, etc. for verification). Identify their experience with similar type projects. D. COST CONTROL & SCHEDULING Describe your firm s method of keeping a project on schedule and within budget. Creative techniques that minimize research and work redundancy while providing a comprehensive effort should be described. The consultant shall assure that sufficient staff is available at all times and assigned to the project. VI. SCHEDULE Submittals deadline: 10:00 a.m., Wednesday, November 14, 2018 All submittals received by the deadline will be evaluated. IMPORTANT: Submittals received after the deadline of 10:00 a.m. on November 14, 2018 will not be considered for evaluation. Selection Committee review of submittals: November 14 16, 2018 Meeting to finalize Scope and request Fee Proposal: November 19 20, 2018 Scope and Fee Proposal submittal deadline: 12:00 Noon, Thursday, November 29, 2018 Board approval: no later than December 11, 2018 meeting Contract signed by Authority and Consultant: December 17, 2018 PAGE 3 of 7

4 Submittals may be e mailed to rbalmer@sgwasa.org to the attention of Jerry L. Ayscue, Interim Executive Director,. Consultants without e mail availability may mail or hand deliver a sealed submittal (5 copies) with Veazey Road Project on the cover to the mailing address below: 415 Central Avenue, Suite B BUTNER, NC Attention: Jerry L. Ayscue Questions regarding this project should be directed to Jerry L. Ayscue, Interim Executive Director,, voice (919) Ext. 312; fax (919) , or via e mail to: jayscue@sgwasa.org. The preferred method is e mail. Consultants are strongly encouraged to test submit proposals in order to review format and integrity of the submittal. Submittals that cannot be opened or are otherwise corrupt will not be evaluated. Consultants are strongly encouraged not to wait until the deadline. Submittals that are received after the deadline due to Internet delays, firewalls, large file delivery times, post office delays, traffic congestion, etc. will not be considered. The deadline is absolute. Consultants will receive an e mail confirmation upon receipt and successful opening of their submittal, including whether or not their submittal was received before the deadline. For those consultants without e mail availability, a written confirmation will be mailed. After a review of the submittals, one firm will be selected for the project. Interviews are not anticipated for consultant selection for this project. The selection decision will likely be made solely upon the merits of the submittal. However, if interviews are deemed necessary, they will be conducted per Section VI, Schedule. The final selection will be determined by a committee comprised of the following: Executive Director Finance Director Utilities Director Contract Engineer Any additional personnel and/or consultants deemed appropriate by The firm selected for this project should anticipate beginning work per Section VI, Schedule. PAGE 4 of 7

5 VII. SELECTION CRITERIA The selection of the consultant shall be based on proposal information exhibited in written and graphic form, and in personal interviews (if conducted). Criteria for selection will include, but not necessarily be limited to the following: A. Relevant experience of the same or similar projects in content and scope B. Consultant understanding of the purpose of the project C. The qualifications and experience of the consultant's key project team members who will be actively involved in the project. (Note: both firm AND team members must have relevant experience with similar projects) D. Approach to cost control and scheduling E. Reference checks F. The submittal itself will be evaluated as an example of the firm s work quality VIII. OTHER PROJECT REQUIREMENTS A. MINORITY/WOMEN BUSINESS ENTERPRISE It is the policy of to provide minorities and women equal opportunity for participating in all aspects of the Authority's contracting and procurement programs, including but not limited to employment, construction development projects, and materials/services, consistent with the laws of the State of North Carolina. The policy of prohibits discrimination against any person or business in pursuit of these opportunities on the basis of race, color, national origin, religion, sex, age, disability, or veteran's status. It is further the policy of to conduct its contracting and procurement programs so as to prevent such discrimination and to resolve any and all claims of such discrimination. B. ADA COMPLIANCE will comply with the Americans with Disabilities Act (ADA) which prohibits discrimination on the basis of a disability. will make reasonable accommodations in all programs to enable participation by individuals with disabilities who meet essential eligibility requirements. programs will be available in the most integrated setting for each individual. If any accommodations are necessary for participation in any program or services, participants are encouraged to notify Staff accordingly. C. INDEMNITY AND INSURANCE REQUIREMENTS To the extent permitted by law, the Consultant shall indemnify and save harmless, its officers, agents, employees and assigns from and against all loss, costs, damages, expenses and liability caused by an accident or other occurrence resulting in bodily injury, including death, sickness and disease to any person; or damage or destruction to property, real or personal; arising directly or indirectly from operations, products or services rendered or purchased under PAGE 5 of 7

6 the contract by and between the selected consultant and. The selected consultant further agrees to purchase and maintain during the life of the contract for the Project, with an insurance company acceptable to, authorized to do business in the State of North Carolina the following insurance coverage: AUTOMOBILE LIABILITY Bodily injury and property damage liability insurance covering all owned, non owned, and hired automobiles for limits for bodily injury of not less than $1,000,000 per person/$2,000,000 per accident, and property damage limits of not less than $1,000,000 per accident. The automobile liability insurance coverage amounts may be satisfied with a combination of primary and excess/umbrella coverage. COMMERCIAL GENERAL LIABILITY Bodily injury and property damage liability shall protect the contractor, and any subcontractor performing work under the contract, from claims of bodily injury or property damage which arise from operation of this Agreement, whether such operations are performed by contractor, any subcontractor, or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $2,000,000 bodily injury each occurrence/$4,000,000 aggregate and $2,000,000 property damage each occurrence/$4,000,000 aggregate. This insurance shall include coverage for products, completed operations, personal and advertising injury liability, and contractual liability in an amount not less than $2,000,000 each occurrence/$4,000,000 aggregate. The liability insurance coverage amounts may be satisfied with a combination of primary and excess/umbrella coverage. WORKERS' COMPENSATION Meeting the statutory requirements of the State of North Carolina, even if not required by law to maintain such insurance is essential. Workers Compensation insurance coverage shall have at least the following limits: Employers Liability $100,000 per accident limit, $500,000 disease per policy limit, $100,000 disease each employee limit. PROFESSIONAL LIABILITY Insuring against professional negligence, errors, and omissions on an occurrence or claims made basis with policy limits of $2,000,000 per claim/$4,000,000 annual aggregate. If insurance is provided on a claims made basis, tail coverage will be required at the completion of this Agreement for duration of thirty six months, or the maximum time period reasonably available in the marketplace. Contractor shall furnish certification of tail coverage as described or continuous claims made liability coverage for thirty six months following completion of its services under this Agreement. Continuous claims made coverage will be acceptable in lieu of tail coverage provided its retroactive date is on or before the effective date of this Agreement. If Continuous claims made coverage is used, Contractor shall be required to keep the coverage in effect for duration of not less than thirty six months from the end of this Agreement. This will be a condition of the final acceptance of work or services. PAGE 6 of 7

7 Certificates of such insurance must be furnished and shall contain the provision that will be given thirty (30) days written notice of any intent to amend or terminate by either the consultant or the insuring company. In addition, shall be named an additional insured under such automobile and commercial general liability policies. D. OTHER CONTRACT REQUIREMENTS. The final contract between the parties will be drafted by s attorney and may contain standard terms and conditions applicable to contracts which are or may be funded by federal and state/or funding sources. Key contract provisions are available upon request. END OF PAGE 7 of 7