ISLAMIC CENTER OF IRVINE 2 Truman Street Irvine, CA Tel: ICOI Fax:

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1 ISLAMIC CENTER OF IRVINE 2 Truman Street Irvine, CA Tel: ICOI Fax: Facility Request Form (February 2015) Regulations and Guidelines for Use 1. Requests for ICOI facility use and arrangements must be made no later than two weeks prior to the proposed date of use. Reservations for ICOI facilities will be taken on a first come first served basis. 2. Fees for rental of the various ICOI facilities are set forth on the Facility Request Form and must be paid in full to secure a reservation. The person and/or organization sponsoring the event is responsible for clean-up and any damage, loss or disturbances during the rental period. 3. Cancellations must be turned in to the ICOI office at least one week prior to the event. 4. Parking is permitted in designated areas only. Double parking or any other type of illegal, unauthorized parking is not allowed. If the parking lot is used for the event, no parking is permitted in the area in use. 5. Building capacities are not to be exceeded for any reason. Please refer to the Facility Request Form for maximum capacities of each room. 6. Barbequing, smoking and alcohol are prohibited in the building and on the grounds (including parking lot). 7. Children under the age of 14 MUST be supervised by an adult at ALL times. 8. Decorations must not deface or damage any portion of the room. No staples, push pins, or other similar devices may be used to attach items to the walls or other surfaces. 9. Any kitchen equipment used by the rental groups must be cleaned and put back into the appropriate location. 10. All food and drinks must remain the Kitchen, the Multi-Purpose Room, or outdoors. No food and drinks are allowed in any other part of the building. Additionally, no leftover food may be left in the refrigerator. 11. Only areas and equipment specified in the rental agreement will be available for use for the specified time. 12. The facility will not be available until the start time stated on rental agreement. If time is needed for decorating, it must be included in the scheduled time on the rental agreement. 13. Please submit seating layout 1 week prior to the event date. About 200 chairs and 30 rectangular tables are available at ICOI.

2 14. Your event must finish prior to 9 p.m. or half an hour prior to Isha prayer time, whichever is earlier. (See for prayer times.) 15. Interested organizations may request an event flyer to be designed by the ICOI Media Committee for a separate fee. Contact the ICOI Office for details. 16. All classes or small groups must be approved by the ICOI Education Committee and the Resident Scholar, and must abide by Guidelines for Instructors (please see office for separate document) 17. DRESS CODE: The Islamic Center of Irvine primarily serves as a place of worship. Whoever attends an event here, whether it be for worship or not, should observe dress that is modest, respectful and not revealing. 18. There should be one contact person who signs the form, and is present and reachable via cell phone throughout the event. This person will communicate solely with the office and no one else to minimize confusion about any issues. 19. No event being held in the Main Prayer Area or the Women s Prayer Area (Upstairs) will be permitted to interfere with any ICOI-scheduled time for offering a given fard (obligatory) salah (prayer) in congregation. (Prayer times are listed on a Prayer Schedule that ICOI puts out each month.) The event must stop at least ten minutes prior to the salah and room must be made for all congregants. (No one participating in the event has the right to turn anyone away from any of the prayers.) Also, all fard (obligatory) prayers will be led by someone appointed by ICOI. This is not at the discretion of the renter or his/her party. 20. Any violations of these guidelines may result in the immediate termination of the event, at ICOI's sole discretion, with no refunds available. In addition, failure to abide by these guidelines may result in the Security Deposit not being returned. 21. Any request may be denied at the sole discretion of ICOI, with no explanation required.

3 ISLAMIC CENTER OF IRVINE 2 Truman Street Irvine, CA Tel: ICOI Fax: Facility Request Form (June, 2014) To avoid delays, please complete all requested information and print clearly. All requests should be ed/faxed 14 days prior to event. Step 1: Type of Event Meeting: Class: Other: Organization/Committee: Step 2: Contact Information Name: Contact Info: Home Mobile Alternate Contact Person: Name: Phone Number: Organization/Committee: Organization s Number: Step 3: Event Information One-Time Event Date Facility Requested: Time of Event: until Recurring Event/Class Date(s) Requested to Day(s) of Week Time of Class: am / pm to am / pm How Often: Weekly Monthly Other:

4 Area Main Prayer Hall Upstairs Prayer Hall 300 Capacity 700 Fees $500 for 3 hours (No fee for Fatihahs & Nikahs using 1 hr. or less. A $100 donation for Operations is recommended. Renter, handles setup, breakdown & cleanup.) $250 for 3 hours East Classroom 40 West Classroom 40 Multi-Purpose Room 75 (MPR) Patio $150 for 3 hours $150 for 3 hours Up to 75 attendees TABLE + CHAIR SETUP $150 for 3 hours/$300 for 6 hours ONLY CHAIR SETUP Up to 100 attendees $100 for 3 hours or $200 for 6 hours MPR + Patio Over 100 $200 for 3 attendees hours or (max of $400 for 6 150) hours Up to 175 attendees Over 175 attendees (max of 275) $250 for 3 hours or $500 for 6 hrs $500 for 3 hours or $800 for 6 hrs Facilities Requested: Time requested for the facility to be available/opened: Time you will be finished with the facility: Security Deposit: A refundable Security Deposit Fee (cash or certified check) of 50% of the total amount is due upon approval of the rental application. Final payment must be made 1 week prior to the date of event. Checks should be made payable to the Islamic Center of Irvine. Security Deposit Fees will be refunded within 10 days after the scheduled event if upon inspection by ICOI Board and/or Staff the facilities are found in a reasonable and satisfactory condition, and attendance criteria have not been violated. If major cleaning and/or damage requires costs beyond the deposit, the individual or organization is responsible for that cost. Would you like to donate the remaining portion of the deposit to ICOI as a tax deductible donation? Yes No Furniture Requested: # of Chairs # of Tables Other: NOTE: Please specify on attached Set-Up Request Form how you would like the set-up. Furniture provided by your organization: Estimated Attendance: Step 4: Event Specifics

5 Please list the names of any speakers that will speak at this event. For each speaker, please attach a brief (no more than one paragraph) explanation of what he/she will speak about as well as the following information (which is generally included in a curriculum vita): 1. Current employer 3. Organization(s) with which this individual is 2. Recent speaking engagements (date, affiliated location, summary) Speakers: Please attach the flyer or any other means of publicizing this event. You may not begin marketing/publicizing this event until the material is approved by ICOI. Upon approval, ICOI will place an official stamp on the flyer and only that and copies of that material may be distributed. What Audio/Visual material will be needed for this event? What Audio/Visual material will be provided by your organization? Please give a brief description of the event: Will any food or drinks be served at this event? Yes No Will this event be catered? Name of caterer: Telephone Number: Will an admission fee be charged? If so, amount: $ Will any other money be exchanged? If yes, please explain. Yes No I have read and hereby do acknowledge the Rules and Guidelines for Use as they apply to me and all guests at my function. I understand it is my obligation to inform all participants and guests of these rules and regulations. Signature: Date: Print Name:

6 For official ICOI use only: Date Application Received: Fees Requested: Amount Received: Date: ICOI member responsible for opening: Contact Number: ICOI member responsible for closing: Contact Number: ICOI member responsible for supervising event: Contact Number: Approved by: Signature: Date: Comments: