Binding booth booking form

Transcription

1 Organiser Intergem Messe GmbH Deutschland/Germany Sept. 30th - Oct. 3rd 2017 Binding booth booking form Alphabetical Order in exhibitor catalouge (please select) Company: x A B C D E F G H I J K L O P Q R S T U V W X Y Z M N Street: Postcode: City: Phone: Fax: Internet: Exhibition objects / products on offer: (This information will be used in exhibiton catalouge) Owner/CEO: Legal form of company: Trade register No.: Contact person: Direct phone: Hereby I order (please select and fill in): Booth size : m front x Stand construction on your own m depth = sqm space OCTANORM -shell scheme stand of CYBORG Messebau GmbH Stand type Booth number last year Same place and booth size like last year A D B E C EN corner stand peninsula stand island stand I have the following co-exhibitor(s): I m co-exhibitor of the company: Intergem Messe GmbH Place and date Signature and Seal Name (printed) The participation terms of the organiser are hereby accepted. Idar-Oberstein will be place of jurisdiction. Tel.: +49 (0) Fax: +49 (0) office@intergem.de Amtsgericht Bad Kreuznach HRB Geschäftsführer: Kai-Uwe Hille

2 INTERGEM 2017 September 30 th - October 3 rd Conditions of Participation 1 Title of Exhibition INTERGEM Idar-Oberstein 2017 International Trade Fair for Gems, Jewellery and Gemstone Objects 2 Ideal Supporter Association for Promoting Trade Fairs and Exhibitions of the Idar-Oberstein Gemstone and Jewellery Industry, registered association (Trade Fair Association). 3 Organiser Intergem Messegesellschaft mbh Germany phone: fax: website: office@intergem.de 4 Place of Exhibition Messe Idar-Oberstein Germany 5 Duration and Opening Hours Saturday, September 30 th to Monday, October 2 nd a.m p.m. Tuesday, October 3 rd a.m. 5 p.m. Concerning opening hours for exhibitors and the dates for moving into the rented stands and hall area respectively, and for cleaning these out, please confer to the technical information contained in the exhibitors service file. 6 Objects Exhibited Permitted objects for exhibition are the following: unset coloured gemstones and diamonds in all qualities, shapes, and sizes; rough gemstones; minerals; gemstone jewellery; articles and objects crafted from gemstones; industryrelated equipment and services. 7 Permission Exhibiting at the trade fair is possible only for firms if their range of products is in accordance with the specifications mentioned above. Participation and permission to exhibit certain goods will be decided upon by the organisers together with the Board of the Trade Fair Association. There is no legal entitlement to being permitted to participate. Permission to participate as exhibitor will be confirmed by the organisers in writing and will be valid for the named exhibitor only. Any legal successors of said exhibitor will not automatically become accepted as exhibitor, but will have to apply for exhibition permission. On sending out the permission, the exhibition contract between exhibitor and organisers will become valid. Conditions for participation are part of the exhibition contract. The organisers reserve the right to cancel any given permission if it was attained on the basis of wrong information or wrong assumptions, or if the conditions for permission are no longer met by the time permission is granted. During the time of INTERGEM s being held, exhibitors are not allowed to hold special sales events on the premises of their firms, or to promote any such event. Firms holding such sales events on their firm s premises at the same time as INTERGEM must not be INTERGEM exhibitors. Exhibitors who do not meet the obligations arising from the participation conditions will be excluded from participation. Cancellation of a participation permission or exclusion does not constitute grounds for claiming recompense or compensation from the organisers or the Trade Fair Association. 8 Registration Registration is possible only by using the special registration form accepting these conditions of participation. When completely filled in and signed in a legally binding way, the registrations have to be sent to: Intergem Messegesellschaft mbh, Germany phone: fax: Any remarks or restrictions or conditions added on these forms will not be considered binding. Wishes and preferences will of course be considered as far as possible, but they will not constitute conditions. There is no right to exclude any competitors. The registration is considered a firm one independent of granting permission (paragraph 7). Only when it has been received by the Intergem Messegesellschaft mbh it will be considered valid and binding until permission to participate is granted or denied. In order to facilitate processing, information and data will be stored and, if necessary, passed on to third parties to fulfil the contract. 9 Allocation of Stand Changes If the area assigned is not available, the exhibitor may claim reimbursement of the rent for the stand. No additional compensation can be claimed. If circumstances should demand it, however, the organiser may change allocation or size of the stand contrary to prior allocation. The organiser also has to reserve the right to change the location of entrances and exits to the fair grounds and halls as well as the passages Co-Exhibitors and Joint Stands Firms fulfilling the permission conditions (paragraph 7) and which were put on the waiting list may become coexhibitors. It is, however, not allowed to sublet or share an allocated stand or parts thereof without attaining prior written consent of Goods or firms not mentioned on the registration form must not be promoted at or in the stands. Accepting a co-exhibitor has to be applied for in writing at the organiser s. Only on having received written consent by the organiser, a co-exhibitor may be accepted. Co-exhibitors have to meet the same participation conditions as the main exhibitors. Per stand, only one co-exhibitor is accepted. (The organiser reserves the right for making exceptions from this rule). Accepting a co-exhibitor without consent of the organiser s is a breach of contract and the organiser will then be entitled to immediately cancel the contract with the exhibitor, and to have the stand cleaned out at the expense of the firm which rented it. To this extent, the renter of the stand thus disclaims his rights from prevented self-determination. The renter of the stand may not claim any recompense. Co-exhibitors may be entered in the catalogue on the basis of the conditions for such entries, provided the fee has been paid and the documents are handed in time. Larger joint stands may be granted by the organiser in accordance with the Board of the Trade Fair Association, if it is possible to integrate these into the subject-oriented structure of the event. Should a stand be allocated to two or more firms jointly, each firm will be held liable by the organiser as debitor owing the complete amount. Firms exhibiting jointly have to name a common representative on registration. 11 Withdrawal Up to the time permission is granted, withdrawal from the contract is possible. Generally every registered exhibitor has the right to withdraw from his contract by March 31 st, 2017, free of charge. After this date, up to permission being granted to the exhibitors by means of stand confirmation/ stand billing there will be charged a withdrawal fee of 25% of the rent for the stand, plus VAT. After permission has been granted by the organiser, withdrawal or reducing the stand area is no longer possible for the exhibitor. The complete rent for the stand plus all costs incurred so far has to be paid. The organiser may change or swap area not used to achieve a better overall optical impression: this does not free the exhibitor from his obligation to pay. Should the funds of the exhibitor be subjected to composition proceedings or liquidation proceedings respectively, or should opening such proceedings be denied due to lack of funds, the organiser will have the right to terminate the contract immediately without notice. In any case, the exhibitor has to inform the organiser immediately before liquidation or composition proceedings are to be opened. 12 Exhibits Goods not named on the permission may not be exhibited or offered. Goods which are not permissible may be removed by the organiser at the exhibitor s expense. 13 Stand Rents TYPE A Rent for open system module 215,- sqm 221,- sqm 227,- sqm 200,- sqm

3 205,- sqm 210,- sqm TANORM system aluminium profiles V1 anodized. Back- sidewalls both PVC coated white. Ceiling beam grid construction of 1 x 1 m or 1 x 0.5m with white perforated ceiling elements with integrated spot lights (1 piece per 2 sqm stand surface). The standard inscription is executed as shown in the drawing (form Fascia ). The font colour is black or white. The stand is equipped with the following standard furniture: 1 table 1200 x 800mm, 4 chairs, 1 clothes rack, 3 showcases 1000 x 500 mm, 1 cupboard, 1 power socket 230 V. The floor corridors inbetween of stands will be covered by carpet. Floorcovering required) in the exhibitors service file showcases necessary for a, TYPE B 257,- sqm 271,- sqm 242,- sqm TANORM system aluminium profiles sides PVC coated white. Front construction with 1 lockable door and integrated showcases 1 x 0.75 x 0.5m. Cabin 1 x 1 m with curtain. Ceiling beam grid construction of 1 x 1 m or 1 x 0.5 m with white perforated ceiling elements wtih integrated spot lights (1 shown in the drawing (form Fascia ). The font colour is black or white. The colour of the front can be chosen from the form Colours. The stand is equipped with the following standard furniture: 1 table 1200 x 800 mm, 4 chairs, 1 clothes rack, 1 power socket 230 V. The floor corridors inbetween of stands will be covered by carpet. Floorcovering required) in the exhibitors service file. showcases necessary for a, TYPE C Rent for open system module 200,- sqm 206,- sqm 213,- sqm 190,- sqm 197,- sqm 204,- sqm sides PVC coated white. Ceiling beam grid construction of 1 x 1 m x 0.5 m with white perforarated ceiling elements with integrated spot lights (1 shown in the drawing (form Fascia). The font colurs is black or white. The stand is equipped with the following furniture: 1 power socket 230V. The floor corridors in-between of stands will be covered by carpet. Floor-covering for stands can be ordered (fee required) in the exhibitors service file. TYPE D 2 270,- sqm 278,- sqm 260,- sqm PVC coated white. Front construction with lockable door and integrated showcases 1 x 2.4 x 0,5m. Cabin 1 x 1 with curtain. Ceiling beam grid construction of 1 x 1 m or 1 x 0.5m with white perforated ceiling elements with integrated spot lights (1 piece per 2sqm stand surface). The standard inscription is executed as shown in the drawing (form Fascia ). The font colurs is black or white. The colurs of the front can be choosen from the form Colours. The stand is equipped with the following standard furniture: 1 table 1200 x 800mm, 4 chairs, 1 clothes rack, 1 power socket 230 V. The floor corridors inbetween of stands will be covered by carpet. Floor-covering for stands can be ordered (fee required) in the exhibitors service file. showcases necessary for a, TYPE E 270,- sqm 278,- sqm 260,- sqm sides PVC coated white. Front construction with 1 lockable door and integrated showcases 1 x 2 x 0.5m. Cabin 1 x 1 m with curtain. Ceiling beam grid construction of 1 x 1 m or 1 x 0.5 m with white perforated ceiling elements with integrated spot lights (1 shown in the drawing (form Fascia ). The font colurs is black or white. The colours can be chosen from the form Colours : The floor corridors inbetween of stands will be covered by carpet. Floorcovering required) in the exhibitors service file. showcases necessary for a, TYPE EN 276,- sqm 282,- sqm 289,- sqm 259,- sqm 266,- sqm 271,- sqm V1 anodized. Back- sidewalls both sides PVC coated white. Front construction with 1 lockable dooor and integrated showcases 0.36 x 0.36x0.5m. Cabin 1 x 1 m with curtain.ceiling beam grid construction of 1 x 1 m or 1 x 1 0.5m with white, perforated ceiling elements with integrated spot lights (1 piece per 2 sqm stand surface). The standard inscription is executed as shown in the drawing (form Fascia ). The font colurs is black or white. The colurs of the front can be choosen from the form Colours. The stand is equipped with the following furniture: 1 Table 1200 x 800mm, 4 chairs, 1 clothes rack, 1 power socket 230 V. Up from 17 sqm stand surface 1 table and 4 chairs are additional. The floor corridors inbetween of stands will be covered by carpet. Floor-covering for stands can be ordered (fee required) in the exhibitors service file. showcases necessary for a, Rent for stand area 150,- sqm 156,- sqm 163,- sqm 116,- sqm 123,- sqm 130,- sqm Back walls and side walls are not included in the rent. In order to attain a concise overall impression of the Trade Fair, the following minimal demands are binding for equipping the stand area (own stands) which correspond with the basic equipment of the module system stands: 1 Back walls and side walls in module system construction. 2 Blind with inscription where stand borders on aisles. 3 Indication of owner: name of exhibiting firm must be clearly visible on the stand. 4 Clean flooring 5 Fixed and covered desks 6 Building material used for stand construction must be hardly inflammable according to German DIN 4102 standard. Standard height of construction: 250 cm. The organisers reserve the right to imposition quotas on renting area only.

4 All prices plus VAT. The stated square meter prices are increased by the currently valid AUMAfee of 0,60 /sqm and a charge for the support of the Association for Promoting Trade Fairs and Exhibitions of the Idar-Oberstein Gemstone and Jewellery Industry ( 4,-/sqm for regular members and 6,-/sqm for promotional members). Participating at INTERGEM requires a membership as a promotional member according to paragraph 5 of the articles of association for all exhibitors not already registered as regular members for the current year. A membership as promotional member does not involve any further obligations but entitles to attend the association s general assembly. All prices quoted as per December 2016 / Changes possible. Stand rent CREATIVUM Stand rent for the showcase only presentation CREATIVUM is 604 (+19% VAT). Included is one showcase (180 cm height x 95 cm width x 47 cm depth) as well as all additional costs (entry in exhibition catalogue and two exhibitor passes) 14 Payment Conditions Except when especially mentioned otherwise, all prices are quoted net and VAT of 19 % will be charged in addition. The bill for the stand rent or rent for hall area respectively is at the same time participation permission and confirmation of allocation. Any complaints have to be made in writing immediately on receipt of the bill. Later complaints will not be considered. Half of the amount for renting a stand or area respectively plus VAT for the complete amount are due to be paid immediately on receipt of the bill, the remaining rest falls due to be paid by July 31 st 2017, at the latest, to be paid into the account of the organisers. Invoices for other services or deliveries which were ordered separately, are due to be paid at the time of delivery or performance, or at the date of billing. If invoices are made out to third parties in accordance to respective orders of the exhibitor, the exhibitor nevertheless will be held responsible as debitor. All payments are to be made quoting the number of the invoice and giving the information INTERGEM IDAR- OBERSTEIN 2017, made out to Intergem Messe GmbH, John-F.- Kennedy-Str. 9,, Germany, to the bank account quoted on the invoice. Should the payment be delayed, the same interest will be charged which is generally charged at banks. A payment is considered delayed: with invoices falling due "at once / immediately" from 10 working days after the billing date, with invoices giving a date from the day following said date. If the exhibitor does not make his payments in time (or in case of not completely paid rent for hall area), the organiser may cancel all the rented area and will be free to assign it otherwise. Concerning the costs for this case, see paragraph 11 of the participation conditions. For any obligations which have not been met, the organiser may impound the standard equipment and trade fair goods brought by the exhibitor on the basis of the distraint laws. 560 sentence 2 of the German Civil Code BGB will not be applicable. If payment should not be made within the statutory period of payment the organiser is free to sell the impounded items after giving written notice of the intention to do so. The organiser will not be held liable for any damages to or loss of impounded items. 15 Media- and Event Fee The organiser publishes and edits a catalogue for the International Trade Fair for Gems, Jewellery and Gemstone Objects. It is obligatory for all exhibitors to place an entry in the fair catalogue for 140,- plus 19 % VAT. The entry will be printed in the list of exhibitors and also be listed as an exhibitor on the IN- TERGEM website. Recompense for faulty, incomplete or missing entries is expressively excluded. The advertiser will be responsible for the content of any entry made as well as for any damages resulting thereof. The exhibiting firms will be concisely informed by the organiser as to the possibilities for inserting advertisements etc. 16 Set up of Stands The technical guidelines for exhibitors and stand construction are part of the contract. The respective legal regulations and administrative rules are binding for the exhibitor. 17 Technical Services Heating, ventilation and illumination of the hall are provided by The costs of 18,- per sqm for the necessary installations as well as for the actual consume will be calculated separately and presented to the exhibitors -generally the main exhibitor of the stand- together with the final bill. The costs will be shared according to the amount of sqm of the stands. All installations may only be conducted by Inside the stands, installations may be performed by other qualified firms at the exhibitor's expense; the firms have to be named to The organiser has the right to control these installations, but is not obliged to do so. The exhibitor is held liable for any damages resulting from such installations. Any connections, machines and equipment which are not authorised, do not fulfil the respective regulations or which use more power than registered in advance, shall be removed at the exhibitor's expense. The exhibitor is held liable for any damages resulting from uncontrolled use of energy. The organiser is not liable for any damages or losses caused by irregularities in the power supply. 18 Security The organiser is responsible for guarding the halls. Security will start with moving into the rented stands and will end on the date the rented stands have to be cleaned out. The organiser has the right to conduct the necessary checks to provide security. However, the fact that the organiser is responsible for security does in no way infringe on the usual liabilities for damages to persons or property. Special security staff may only be hired through the security firm appointed by 3 19 Exhibition Insurance and Hold Harmless Rule The organiser has contracted a general exhibition insurance contract covering the generally insurable dangers such as fire, burglary, breaking, leakage, water damage, including dangers of transporting goods to and from the trade fair. Each exhibitor may apply to cover their risks of participation according to the general contract at their own expense. An official application form will be sent out to the exhibitor together with the technical guidelines. These guidelines also include the security regulations which are acknowledged and accepted by each exhibitor. Exhibitors not taking out the insurance cover or not doing so in time, by this not acting expressible waive their claims against the organiser for any damages which would have been covered when taking out said insurance. The police, the insurance and the organiser have to be immediately informed of all damages incurred. Trade Fair goods and stand equipment shall not be considered as being in the care or possession of the organiser, who shall expressively be held harmless against any liability for damages or loss of said items. This hold harmless rule is not infringed on in any way by the security measures of The exhibitor is obliged to insure all objects exhibited. Proof of such insurance has to be communicated to the organiser in writing. The costs for this have to be met by the renter of the stand. The exhibitor will be held liable for damages caused by third parties in their performance of orders issued by the exhibitor. The organiser will in any case only be liable for immediate damage to property caused intentionally. 20 Liability Insurance The organisers have taken out liability insurance covering the demands set down in the respective liability laws. Generally speaking, the "Allgemeine Versicherungsbedingungen für Haftpflichtversicherungen", (AHB), i.e., the general regulations for liability insurance as stated for Germany, shall apply. This liability insurance only covers damages incurred by third parties. The exhibitors' staffs present in the stands are not included in this regulation. Furthermore, the insurance cover does not include the trade fair restaurant or special events not arranged or organised by 21 Cleaning/ Waste Disposal The organiser is responsible for cleaning the premises, halls, and aisles, and for the waste disposal. The organiser will charge the costs for this to the exhibitors; the costs will be shared and separately named on the final bill. The price amounts to 1,30 - per sqm stand area. Cleaning the stands is in the responsibility of each stand owner, and has to be finished before the opening of the trade fair each day. If the exhibitor does not instigate cleaning by his own staff, only such firms which are authorised by the organiser may be hired to do the cleaning.

5 22 Exhibitor Identity Cards For the duration of the trade fair, every exhibitor will receive free exhibitor cards according to the size of his stand for the staff needed: up to 15 sqm stand: three cards; for every further 6 sqm one additional card. (Should several exhibitors share one stand, the number of cards available will be rounded up and calculated so that the cards may be divided by the number of exhibitors). The cards will be handed out in the fairground office, provided the stand rent has been completely paid. Additional exhibitor's cards are available from the organiser at a charge of 15, - per card. Exhibitor cards are only valid for the person stated on the card (name of card holder and a picture has to be passed to the organiser). They are not transferable. The exhibitor cards are intended for the stand staff only and not intended to be passed on to third parties. In case of misuse, the cards will be confiscated. 23 Entering/ Accessing other Trade Fair Stands Outside trade fair opening hours, other stands may only be entered with the respective stand owner's consent. 24 Sales Regulations Sales via order books as well as direct sales are allowed. 25 Pricing It is allowed to state prices in code. Uncoded prices are only allowed in that part of the trade fair stand which is not visible from outside. The same applies for written information on rebates and discounts. 26 Promotion on the Trade Fair Grounds Printed matters and promotional articles may only be distributed within the premises of the rented stand, not in the aisles or the fair grounds. Concerning promotion outside the stands, please refer to the technical guidelines for further information. Only trade fair oriented promotions are acceptable which do not offend against legal regulations or against common decency, and which represent no doctrine, philosophy or political message. Comparative promotion or superlative promotion is not allowed. The organiser is entitled to forbid handing out or presentation of such promotional measures that might give rise to complaints, and available stocks of such promotional items may be confiscated for the duration of the trade fair. Optical, kinetic and acoustic promotion is allowed insofar as it does not infringe on the neighbours in any way and does not drown out the announcements made by loudspeakers in the halls. In case of offences against these regulations, the organiser may intervene and demand adjustment. Besides this, obtaining a GEMA licence may be necessary for musical performances of any kind. In case of musical performances the exhibitor shall be responsible for obtaining the GEMA license, for keeping the regulations and, if demanded, for settling the GEMA bill. Promoting in-house-sales or comparable activities is not allowed and will lead to being excluded from exhibiting at IN- TERGEM. 27 Admittance Right For the duration of the complete trade fair, including building up and dismantling, the organiser assumes the rights of property owner for all the trade fair premises, and reserves the right to send off the premises any person at any time. The organiser is authorised to issue orders. 28 Oral Agreements All agreements, individual permissions and special regulations will have to be confirmed expressively in writing by 29 Reservations The organiser is entitled in the case of special circumstances to postpone the trade fair, to shorten or to extend it, and to close it completely or partly or cancel it. In such cases the exhibitors - like in all cases of force majeur - will neither be entitled to resign from participation or to deduct from their stand rent, nor will they be entitled to claim recompense. Should the trade fair not be held due to one of the reasons quoted above, the exhibitor may be charged an amount up to 25% of the stand rent to cover general costs. Individual amounts may only be higher if the exhibitor has ordered additional services to be charged to his bill. Claiming compensation or recompense from the organiser is excluded. 30 Limitation All claims against the organiser will come under the statutes of limitation after a period of nine months. The period of limitation starts with the end of the month containing the final day of the trade fair. 31 Protection of Data The exhibitor is hereby informed that on the basis of this contract relationship the organiser will store those data of the exhibitor which are necessary for automatically processing the fulfilment of the contract. Thus the organiser may refrain from giving special separate notice according to the Federal Data Protection Law, 26 (1). The organiser assures that the stored data will not be passed on to any direct marketing firms or people trading with addresses. 32 Place of Jurisdiction Place of jurisdiction for all bilateral obligations will be Idar-Oberstein. The laws of the Federal Republic of Germany will be binding. The German text is binding. 4