CITY OF OVERLAND PARK Request for Bid Brocade MLXe Core Routers

Transcription

1 CITY OF OVERLAND PARK Request for Bid Brocade MLXe Core Routers The City of Overland Park, Kansas (subsequently referred to as the City) is requesting bids for Brocade MLXe Core Routers. Specifications for this bid may be obtained from the City of Overland Park website at Respondents must submit their response not later than: 2:00 p.m. Central Time on Tuesday, February 3 rd, Bids may be delivered in person or mailed to the City Clerk. However, any response which is mailed but does not reach the City Clerk by the deadline time set forth above will not be accepted. City Clerk cityclerk@opkansas.org Overland Park City Hall 8500 Santa Fe Drive Overland Park, Kansas The City reserves the right to accept or reject any and all responses and to waive any technicalities or irregularities therein. No respondent may withdraw his or her proposal for a period of thirty (30) days from the deadline date specified above.

2 City of Overland Park, Kansas Request for Bids For the purchase of Brocade MLXe Core Routers Bids Due by: 2:00 p.m. Central on Tuesday, February 3 rd,

3 TABLE OF CONTENTS Section A - General Information Requesting Bids 3 Where to Direct Inquiries 3 Deadline for Submitting Bids 3 Mailing Address for Bids 3 Definitions 3 Overview 4 Specifications/Quantities 4 RFB Information and Questions / Answers 4 Section B Bid Requirements Requirements for a Bid 5 Agreement to Specifications 5 Proof of Insurance 5 Contract Language 5 Tax Exempt 5 Delivery Charges 5 References 5 Evaluation Criteria 6 Section C Insurance Requirements General 7-8 Section D Contract Language Non-Discrimination and Other Laws 9 Indemnity 10 Governing Law 10 Section E Bid Sheets Vendor Contact 11 Vendor Signature 11 Bid Sheet 12 Bid Exceptions 12 Page 2

4 SECTION A GENERAL INFORMATION A1. The City of Overland Park, Kansas, is requesting bids for the purchase of two (2) Brocade MLXe Core Routers. A2. Specifications for the core routers to be purchased are included in this Request for Bids. All inquiries concerning this Request for Bids should be directed to: Randy Oehrle Information Technology Department City of Overland Park 8500 Antioch Road Overland Park, Kansas randy.oehrle@opkansas.org (913) A3. Bidders must submit their sealed bids to the Overland Park City Clerk at the address listed below not later than 2:00 p.m. Central on Tuesday, February 3 rd, At that time, all sealed bids will be transferred to the City Council Chamber in the same building where they will be publicly opened and read aloud. Sealed bids must be clearly marked on the outside of the envelope with the following description: Brocade Core Routers. The mailing address for bids is: City Clerk Re: Brocade Core Routers Overland Park City Hall 8500 Santa Fe Drive Overland Park, Kansas Bids may be delivered in person or mailed to the City Clerk. However, any bid which does not reach the City Clerk by the deadline time set forth above will not be accepted. A4. The City reserves the right to accept or reject any and all bids and to waive any technicalities or irregularities therein. No submitted bid may be withdrawn for a period of thirty (30) days from the date set for the opening thereof. A5. Definitions: The following terms are used in this Request for Bids. a. City: The City of Overland Park, Kansas. b. Bid: The response to the Request for Bids from Vendor. c. RFB: This Request for Bids document for the purchase of Brocade MLXe Core Routers. d. Vendor: A company that submits a Bid in response to this RFB. 3

5 A6. Overview: In an effort to create a more redundant and resilient network core environment in support of critical services, the City s desire is to utilize Brocade s Multi-Chassis-Trunk (MCT) technology to connect two new MLXe chassis to existing MLX chassis. New and existing connections will be distributed across the redundant chassis environment thereby enabling a more fault-tolerant and robust configuration. A7. Specifications/Quantities: No equals accepted. A8. RFB Information and Questions / Answers The City will post information regarding this RFB to our website at: 4

6 SECTION B BID REQUIREMENTS B1. Requirements for a Bid: Each Bid submitted must include the following: a. Bid Sheets: Each Bid must include the completed Bid Sheets in Section E. The Bid Sheets are a minimum data requirement. Vendors can supply additional information if desired. b. Re-manufactured/Re-certified and/or Used Equipment: The City will accept Bids for new equipment only. c. Bid Exceptions: Exceptions that a Vendor might have to any of the requirements found in this RFB must be fully explained in the Vendor s Bid in a separate section under the heading Bid Exceptions. B2. Agreement to Specifications: By submitting a Bid, Vendor agrees to the specifications presented in this RFB except as noted in Vendor s Bid Exceptions. The contract between the City and the selected Vendor is to include and fully incorporate this RFB and the selected Vendor s response. B3. Proof of Insurance: The successful Vendor shall provide proof of insurance in the form, coverage, and amounts specified in Section C as a precondition to contract execution. B4. Contract Language: The successful Vendor shall agree to the contract terms specified in Section D as a precondition to contract execution. B5. Tax Exempt: The City is exempt from taxes as set forth in K.S.A as a political subdivision, and Bids should be based accordingly. B6. Delivery Charges: Each Bid amount must include all delivery charges to have all the parts delivered to the Information Technology Department at the following address: The City of Overland Park Information Technology Division 8500 Antioch Road Overland Park, KS B7. References: The successful Vendor shall agree to provide two (2) references for organizations that have purchased similar equipment from the Vendor as asked for in this RFB within the past twelve (12) months. 5

7 B8. Evaluation Criteria: The following criteria will be used to evaluate each Bid received: a. Cost - The cost to the City for the specified components. b. Responsiveness - The degree to which each Vendor meets or exceeds the specifications articulated in this RFB. c. Delivery time The time required to obtain the necessary equipment. d. References - The City will contact references provided by the successful Vendor. e. Exceptions - The City will consider any Bid Exceptions in evaluating Bids. 6

8 SECTION C INSURANCE REQUIREMENTS The Vendor must have the following minimum insurance coverage: C1. General The Vendor shall secure and maintain, throughout the duration of this Agreement, insurance (on an occurrence basis unless otherwise agreed to) of such types and in at least such amounts as required herein. The Vendor shall provide certificates of insurance and renewals thereof on forms approved by the City. The City shall be notified by receipt of written notice at least thirty (30) days prior to cancellation of any policy listed on the Certificate. C2. Notice of Claim Reduction of Policy Limits The Vendor, upon receipt of notice of any claim in connection with this Agreement, shall promptly notify the City, providing full details thereof, including an estimate of the amount of loss or liability. The Vendor shall monitor and promptly notify the City of any reduction in limits of protection afforded under any policy listed in the Certificate (or otherwise required by this Agreement) if the Vendor s limits of protection shall have been impaired or reduced to such extent that the limits fall below the minimum amounts required herein. The Vendor shall promptly reinstate the original limits of liability required hereunder and shall furnish evidence thereof to the City. C3. Commercial General Liability - General Aggregate: $1,000,000 Products Completed Operations Aggregate: $1,000,000 Personal & Advertising Injury: $500,000 Each Occurrence: $500,000 Name City of Overland Park as Additional Insured. C4. Industry Ratings: The City will only accept coverage from an insurance carrier who offers proof that it: 1. Is authorized to do business in the State of Kansas; 2. Carries a Best s policyholder rating of A- or better; and 3. Carries at least a Class VIII financial rating; or 4. Is a company mutually agreed upon by the City and the Vendor. Certification of insurance coverage shall be on the City s standard Certificate of Insurance form or on forms acceptable to the City. 7

9 C5. Subcontractor s Insurance - If a part of this Agreement is to be sublet, the Vendor shall either: 1. Cover all subcontractor under its insurance policies; or 2. Require each subcontractor not so covered to secure insurance which will protect against applicable hazards or risks of loss as and in the minimum amounts designated herein. Whichever option is chosen, the Vendor shall indemnify and hold harmless the City as to any and all damages, claims or losses, including attorney s fees, arising out of the acts or omissions of its subcontractors. 8

10 SECTION D CONTRACT LANGUAGE The following language shall be included in the contract between the City and the selected Vendor: D1. Non-Discrimination And Other Laws: a. The Vendor agrees that: 1. The Vendor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, disability, national origin ancestry or age; 2. In all solicitations or advertisements for employees, the Vendor shall include the phrase, equal opportunity employer, or a similar phrase to be approved by the Kansas Human Rights Commission ( Commission ); 3. If the Vendor fails to comply with the manner in which the Vendor reports to the Commission in accordance with the provisions of K.S.A and amendments thereto, the Vendor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the City; 4. If the Vendor is found guilty of a violation of the Kansas Act Against Discrimination under a decision or order of the Commission which has become final, the Vendor shall be deemed to have breached the present contract and it may be canceled, terminated or suspended, in whole or in part, by the City; and 5. The Vendor shall include the provisions of subsections (a) (1) through (4) in every subcontract or purchase order so that such provisions will be binding upon such subcontractor or Vendor. b. The provisions of this section shall not apply to a contract entered into by a Vendor: 1. Who employs fewer than four employees during the term of such contract; or 2. Whose contracts with the City cumulatively total $5,000 or less during the fiscal year of the City. c. The Vendor further agrees that the Vendor shall abide by the Kansas Age Discrimination In Employment Act (K.S.A et seq.) and the applicable provision in the Americans With Disabilities Act (42 U.S.C et seq.) as well as all federal, state and local laws, ordinances and regulations applicable to 9

11 this project and to furnish any certification required by any federal, state or local governmental agency in connection therewith. D2. Indemnity: Vendor agrees to defend, indemnify and hold harmless the City and its agents and/or employees from any and all claims, settlements, and judgments including but not limited to those for bodily injury, physical property damage and/or death arising out of Vendor s or any of its agents, servants, employees or subcontractors negligent acts, and for failure to act in the performance of this contract. Neither acceptance of the completed products or services, payment therefore or termination or expiration of the contract shall release Vendor of its obligation under this paragraph. D3. Governing Law: The contract shall be governed by the laws of the State of Kansas. 10

12 E1. Vendor Contact SECTION E BID SHEET (This form to be included with Bid) Vendor Name: Contact Name: Title: Street Address: City, State, Zip: Phone: E2. Vendor Signature I have reviewed all of the general information and specifications in the RFB, have contacted the City regarding any needed clarifications, and submit this Bid with a full understanding of the specifications. Vendor price shall include ALL shipping and other charges for delivery to the City. Bids shall not include sales tax/use tax for the State of Kansas. THE CITY WILL NOT BE LIABLE OR RESPONSIBLE FOR ADDITIONAL CHARGES OR COSTS THAT ARE NOT STATED IN YOUR BID. The City may buy additional equipment at this contract price or better for an additional year after Bid is awarded. If selected by the City as the Vendor, I agree to abide by the terms and conditions specified in this RFB. Vendor shall clearly identify and explain any exceptions to the City s specifications and Bid requirements in a separate Bid Exceptions heading. Name: Title: Signature: Date: Phone: 11

13 BID SHEET (continued) (This form to be included with Bid) E3. Brocade MLXe Core Routers Description Part Number Qty Unit Cost Extended Cost Brocade MLXe-8 AC system with 1 MR2 (M) management module, 2 high speed switch fabric modules, W AC power supplies, 2 exhaust fan assembly kits and air filter. Brocade 16-, 8- and 4-slot MLXe and 16- and 8-Slot XMR/MLX AC 1800W power supply. BR-MLXE-8-MR2-M-AC 2 BR-MLXE-ACPWR Brocade MLXe/MLX Gen2 management (M) module for 4-, 8- and 16-slot systems. BR-MLX-MR2-M 2 Brocade MLX Series 8-port 10-GbE (M) module NI-MLX-10GX8-M 5 Brocade MLX/MLXE 24-port 1-GbE (ML) Copper (RJ-45) Module BR-MLX-1GCX24-X-ML 2 Brocade MLX/MLXE 24-port 1-GbE (ML) Fiber (SFP) Module BR-MLX-1GFX24-X-ML 2 Brocade 3-Meter 10Gbase SFP+ Twinax Cable 10G-SFPP-TWX Brocade 10GBASE-LR, SFP+ optic (LC), for up to 10 km over SMF. 10G-SFPP-LR 4 Brocade 1-Year Next Business Day PTS Support Netiron MLX8E System MLXE8-SVL-NDP-1 2 Delivery and/or other charges TOTAL BID COST $ 12

14 Bid Exceptions 13