2018 PDA Annual Meeting March 19-21, 2018 Orlando, Florida

Transcription

1 The Parenteral Drug Association presents the PDA Annual Meeting March 19-21, 2018 Orlando, Florida Loews Sapphire Falls Exhibition: March Post-Workshop: March Courses: March #PDAAnnual Sponsorship Packages Strengthen Brand Image. Increase Visibility. Align Your Company with the Best in the Industry. pda.org/2018annual

2 2018 PDA Annual Meeting Sponsorship Packages The 2018 PDA Annual Meeting will provide your company with the premier opportunity to gain access to and network with hundreds of key decision makers from the biopharmaceutical science and manufacturing industry. Become a sponsor of and/or exhibit at the 2018 PDA Annual Meeting to: Align your company with industry thought leaders and world class content Generate new business by meeting the most influential players in this market Raise your company profile and differentiate yourself from your competitors Build sustainable and lucrative relationships Introduce new products and services to a highly relevant audience Enhance your reputation as a key supporter of PDA and its member community Diamond Package #1 (Exclusive) $ 32,000 of Annual Meeting Mobile App PDA Letter Show Issue 4 banner ads/links in PDA Connector weekly e-newsletter of Pharmaceutical Science and Technology for 2 months promoting Diamond Package #2 One Booth Exhibit Package Official Sponsor of Tote Bag 1 Full Page color ad in PDA Letter Show Issue 4 banner ads/links in PDA Connector weekly e-newsletter of Pharmaceutical Science and Technology for 2 months promoting Diamond Package #3 of Speaker Presentation /Link PDA Letter Show Issue 4 banner ads/links in PDA Connector weekly e-newsletter of Pharmaceutical Science and Technology for 2 months promoting Platinum Package #1 of Hotel Keycards Technology for 2 months Platinum Package #2 of Lanyards Technology for 2 months Platinum Package #3 of Pen Technology for 2 months Platinum Package #4 of Wireless Internet Service Technology for 2 months

3 Gold Package #1 $ 20,000 Co-Sponsor of Networking Luncheon Gold Package #2 $ 20,000 Co-Sponsor of Monday s Networking Reception in the Exhibit Hall in s promoting Gold Package #3 $ 19,000 of Annual Meeting Walk/Run Gold Package #4 $ 19,000 of Note Pad Silver Package #1 Co-Sponsor of Refreshmen t Break in the Exhibit Hall promoting Silver Package #4 One Booth Exhibit Package Official Sponsor of Mouse Pad Half Page color ad in promoting Silver Package #2 of Cell Phone Charging Station promoting Silver Package #5 of one Con ference Breakout Session promoting Silver Package #3 of the Member Orientation Breakfast promoting Bronze Package $ 12,000 promoting Other Sponsorship/Advertising Opportunities: PDA will customize a sponsorship package to fit your needs and budget. À la carte sponsorship options may include: aisle banners, door drops, tote bag inserts, digital signage and more. Let us know how you d like us to tailor your sponsorship package, and we ll do the rest. Advertising in Full Page, 4 color $3,500 Half Page, 4 color $2,500 Passport Raffle $750 Aisle Banner (Plus rigging charges) $2,500 Door Drops (Plus room delivery charges) $2,500 Insert in Tote Bags (Small promotional item or flyer) $2,500 Sponsor a Reception, Lunch and/or Refreshment Break (Inquire for pricing details) For more information, contact David Hall +1 (240) or hall@pda.org

4 2018 PDA Annual Meeting Sponsorship Agreement Form Type or Print Clearly Exhibitor Company s Full Name Contact Name Mr. Ms. First Name Last Name Job Title Address City State ZIP Country Phone Fax Twitter PDA Annual Meeting Indicate your choice of sponsorship options below. All Sponsorship Packages include one 10 x 10 Booth Exhibit Package, recognition on the, during the Opening, in the and on signage throughout. Diamond Package #1 (Exclusive) $ 32,000 Diamond Package #2 Diamond Package #3 Platinum Package #1 Platinum Package #2 Platinum Package #3 Platinum Package #4 Sponsorship/Advertising Options Available À la Carte Payment Options Amount Remitted $ Gold Package #1 $ 20,000 Gold Package #2 $ 20,000 Gold Package #3 $ 19,000 Gold Package #4 $ 19,000 Silver Package #1 Silver Package #2 Silver Package #3 Silver Package #4 Silver Package #5 Bronze Package $ 12,000 We can also customize a sponsorship package to fit your needs and budget. Other à la carte sponsorships include: cell phone charging stations, aisle banners, door drops, digital signage, massage stations and more. Let us know how you d like us to tailor your Sponsorship Package, and we ll do the rest. Advertising in Insert in Tote Bag Sponsor a Reception, Lunch Full Page, 4 color $3,500 (Small promotional item or flyer) and/or Refreshment Break Half Page, 4 color $2,500 $2,500 Reception Lunch Aisle Banner Door Drops Refreshment Break $2,500 (Plus rigging charges) $2,500 (Plus room delivery charges) Total Amount: $ A. By Company Check forwarded together with the registration form PAYABLE IN U.S. DOLLARS ONLY to: PDA, P.O. Box 79465, Baltimore, MD USA B. By Credit Card Clearly indicate account number and expiration date. Please bill my: VISA Mastercard AMEX Account Number Exp. Date Name (exactly as it appears on card) Billing address (if different from above) Passport Raffle $750 Please provide LOGO along with agreement form by . Instructions: An original source file in both an EPS and JPEG format is needed. Please send before January 5, City State Zip (For pricing please call David Hall at +1 (240) ) Return your completed Sponsorship Agreement Form with payment made to: PDA, P.O. Box 79465, Baltimore MD USA Or fax it to: +1 (301) If form is faxed, it must include necessary credit card information.

5 Ad & PDA Connector Banner Ad Insertion Order 4350 East West Highway, Suite 600, Bethesda, MD 20814, USA Tel: +1(301) Fax: +1(301) Name of 2018 PDA Annual Meeting Company Name Contact Name Mr. Ms. Job Title Address City State ZIP Country Phone Fax Twitter Company URL (if applicable) Ad Specifications (if applicable according to your sponsorship contract) Full Page: Trim Size: 8.5 x 11 Bleed Size: 8.75 x Live Area: 7.75 x Horizontal Half Page: Trim Size: 7 x 4.75 Vertical Half Page: Trim Size: x High res, print-ready PDF is required. Artwork for Ad is due on January 5, PDA Connector Banner Ad (if applicable according to your sponsorship contract) Please check month(s) of choice: January March February April May June July August Please check issue(s) of choice: Week 1 Week 2 Week 3 Week 4 Number of Issues: X (per your Sponsorship Package) Link to your Company URL: Yes No Special Instructions September October November December Requirements: Maximum file size is 50 kb (gif or jpeg format); 180 pixels wide by 150 pixels deep; no animation; can link to your company. Advance payment is required prior to release of publication. Insertion form and artwork are due two weeks before the publish date. The PDA Connector is published every Wednesday. Please send to: David Hall at hall@pda.org or Alison Caballero at caballero@pda.org or by fax to +1 (301)

6 Internal Use Only: ID Number: Date Received: / / Assigned Table #: Initials: All fields are required. Exhibitor Company s Full Name Exhibitor Contract 2018 PDA Annual Meeting Loews Sapphire Falls, Orlando, FL Exhibition: March 19-20, 2018 Contact Name Mr. Ms. First Name Last Name Contact Job Title Address City State Zip Country Phone Mobile Phone Fax Website Twitter Exhibit Space Options and Pricing: Booth Preference (List 4 choices) If possible, we do not wish to be located near the following companies: 10 $5,395 each (Includes One Full Badge, Two Exhibit-Only Passes and a listing in the and on. The Exhibit-Only Pass will allow access to the Exhibit Hall/Area, Refreshment Breaks on Monday and Tuesday, Monday evening Networking Reception and Tuesday afternoon Networking Luncheon. Exhibit- Only Passes do not include entry to the Tuesday night Gala Event. The Full Badge will allow access to the Exhibit Hall/Area, all sessions and Refreshment Breaks, Monday evening Networking Reception, Tuesday afternoon Networking Luncheon, IG Meetings, Tuesday night Gala Event and Wednesday continental breakfast. Corner an additional $200 each (Corner Booths are open on two sides) POSTER PRESENTERS are required to register as a paid full attendee at the prevailing rate. The Full Badge included with booth package does not qualify for poster submissions. Exhibit-only registrants are eligible to present a poster by registering as a paid full participant. Payment Information: Credit Card Guarantee of payment is required to process any Exhibitor Contract. PDA will reserve your booth space until December 15, 2017, at which point the credit card provided will be charged for the full amount of the booth price, unless payment has been made by other method. Booth spaces are guaranteed upon receipt of full payments only. Credit Card information required to process request: Booth Cost $ 5,395 Corner Charge $ Total Cost $ Deposit $ Balance Due $ Charge My Card Credit Card Guarantee Only A. Credit Card (charged in US$) VISA MasterCard AMEX B. By Company Check forwarded together with the registration form PAYABLE IN US DOLLARS ONLY to: Postal Mail: PDA, P.O. Box 79465, Baltimore, MD USA Overnight Deliveries: PDA, c/o Suntrust Bank, Lockbox 79465, 1000 Stewart Avenue, Glen Burnie, MD USA Name (exactly as it appears on card) Credit Card Number Exp. Date Billing address (if different from above) City State Zip Country The following payment options are available: Option 1: Full payment is preferred with a 2% discount applicable NET 10 days of signing contract (not applicable after December 15, 2017). Option 2: An installment of 50% deposit is required when submitting contract with final payment due 90 days prior to event date (not applicable after December 15, 2017) Final Payment Is Due December 15, 2017 (All contracts received after December 15, 2017 will be processed at the prevailing rate) Date The person(s) signing this document represents the exhibitor company and acknowledges that he/she has read and agreed to abide by the rules and regulations of this contract. (see attached) Please return this form by fax to +1 (301) or mail to PDA. For more information, contact Dave Hall + 1 (240) or hall@pda.org or Alison Caballero +1 (301) ext. 135 or caballero@pda.org. PDA Global Headquarters 4350 East West Highway, Suite 600, Bethesda, MD p: +1 (301) f: +1 (301) e: info@pda.org

7 Exhibition Rules and Regulations 1 Meeting Sponsorship and Management: The and Exhibition are produced by and are the property of the Parenteral Drug Association, Inc., hereinafter referred to as PDA. PDA and its Exhibits Committee will provide all meeting management functions and establish all meeting policies. Exhibitors are required to sign the Contract and by doing so, they subscribe to the Rules and Regulations, which are part of this Contract. 2 What May Be Exhibited: The PDA Exhibits Committee determines the eligibility of any company or product for exhibit. The committee may forbid installation or request removal or discontinuance of any exhibit or promotion, wholly or in part, that in its opinion is not in keeping with the Association s character or purpose. 3 Assignment of Space: Space will be allocated in the order in which reservations are received with consideration of priority points. PDA reserves the right to relocate exhibits as necessary. 4 Payment Schedule: If payment in full is not received as scheduled on contract, PDA has sole discretion to reassign the space to applicants on the waiting list. No space will be confirmed without contract and deposit. Space is contracted at the rates indicated on the Contract. 5 Move-In/Move-Out: Set-up is scheduled for Sunday, March 18, 2018 (time will be ed). Teardown is scheduled on Tuesday, March 20, 2018 (time will be ed.) All Exhibitors must set up and teardown their exhibits during these scheduled times unless otherwise authorized by PDA. It is the duty and responsibility of each exhibitor to supervise the installation and removal of their exhibits. Dismantling: Early dismantle will result in a one-year suspension from the next PDA Meeting. The Exhibitor expressly agrees not to dismantle his exhibit or commence any packing before the final closing hour of the exhibit portion of the program. Handling and installation must conform to hotel regulations and instructions. No bills, attachments, etc., to the property are permitted unless previously authorized. Exhibitors are responsible for any or all damages to the hotel caused by their representatives or exhibit. 6 Standard Furnishings: Each Booth includes a six foot skirted table, chair, trash can, identification sign, pipe and drape. Twentyfour hour general security will begin at the start of the meeting and conclude at the close of the meeting. General lighting and cleaning services will be furnished. 7 Exhibit Space Restrictions: Exhibitor displays must not exceed the space reserved. No space, or part thereof, shall be sublet without prior approval of PDA. 8 Cancelation and Refund Policy: If the Exhibition is canceled by PDA for any reason, the contract is nonbinding and all payments for booth space will be refunded. PDA will not be responsible for discount airfare penalties or other costs incurred by Exhibitor due to a cancelation. Exhibitor may not cancel this contract or reduce the amount of assigned exhibit space without written notification to and written permission of PDA. In the event of cancelation or reduction, Exhibitor shall pay to PDA an amount, as liquidated damages, equal to 15% of the total booth space fee attributable to the exhibit space canceled or reduced. Any balance remaining from the total booth space fee attributable to the exhibit space canceled or reduced that has been paid by Exhibitor less liquidated damages will be refunded to Exhibitor by PDA. After December 15, 2017, no cancelation or reduction of assigned exhibit space will be permitted and Exhibitor shall remain liable for the total booth space fee stated in this Contract. 9 Labor/Safety/Fire Codes: The Exhibitor is responsible for knowledge of and compliance with all union requirements and fire and safety codes. Decorations must be flame proofed. Electrical wiring must conform to all federal, state and municipal government requirements. If inspection indicates that an Exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the right is reserved to cancel at Exhibitor expense all or such part of the Exhibit as may be irregular. 10 Exhibitor Badges: If additional Exhibit-Only Badges are needed, they may be purchased separately at a cost of $500. The Exhibit- Only Badge provides access to all meals and networking events in the Exhibit Hall. 11 Exhibitor Representatives: Exhibits must be staffed during exhibit hours by qualified employees of the Exhibitor. These representatives must be able to explain/demonstrate the products and services on display. All representatives shall review the exhibit contract and abide by the Exhibition Rules and Regulations of PDA. 12 Security and Liability: Each exhibitor must make provisions for the safeguarding of his goods, materials, equipment and display at all times. General overall security will be provided by PDA during show days. Each exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor s displays, equipment and other property brought upon the premises of the Hotel, and shall indemnify hold harmless PDA and authorized representative agents or employees of the foregoing of any and all losses, damages and claims. In holding the Meeting, PDA does not act as the agent of the exhibitor, the facility, the General Service Contractor, or any other party. Claims against any party other than PDA are to be submitted directly to the party involved. 13 Social Functions: All hospitality functions must be approved by PDA. Any function not approved by PDA that would compete for attendees time, either during the hours of the Exhibition, educational programs or PDA social functions is strictly prohibited. 14 Enforcement of Rules: PDA and its Exhibits Committee have full power of interpretation and enforcement of these regulations and other points not covered here. Violation of any of these regulations on the part of the Exhibitor, his employees or agents, shall, at the option of PDA, forfeit the right to occupy space and such Exhibitor will forfeit to PDA all monies paid. Complete Rules and Regulations are located on the PDA Website. 15 General Information: All matters and questions not covered by these regulations are subject to the discretion of PDA and its Exhibits Committee. These regulations may be amended at any time by PDA, and all amendments shall be equally binding on all parties affected by them, are the original regulations. 16 Photo Waiver: By registering for the 2018 PDA Annual Meeting, I authorize PDA to photograph me and use the photographs in all formats and media for any purpose, including for education, marketing and trade purposes. I hereby release PDA from all claims arising out of the use of the photographs, including without limitation all claims for compensation, libel, invasion of privacy or violation of copyright ownership.