2 1 ST AICI GLO B AL CO N F ER ENC E THE BUSINESS OF STYLE CH ICAGO A P R I L 4 7, SPONSORSHIP PROSPECTUS

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1 2 1 ST AICI GLO B AL CO N F ER ENC E THE BUSINESS OF STYLE CH ICAGO A P R I L 4 7, LOEWS CHICAGO O HARE HOTEL, 5300 N RIVER ROAD, ROSEMONT, IL 60018

2 Why sponsor with AICI? DON T MISS YOUR CHANCE TO MARKET TO OUR PROFESSIONALS AICI members represent and influence over $265,000,000 USD on an annual basis. The average client of an AICI member spends $5,000 USD annually, and on average an AICI member has 50 clients per year. $5,000 USD x 50 = $250,000 USD the average annual amount a member of AICI represents / influences. Multiply that by AICI s 1,066 members, and our association influences a minimum of $265,000,000 USD annually. Total Years as an Image Consultant A fifth of respondents confirmed that they are the final decision makers on behalf of their clients. The majority of respondents have a one-to-one influence on decisions that their clients make. 2

3 Sponsorship Levels DIAMOND $7,000 USD PLATINUM $3,500 USD GOLD $2,000 USD SILVER $1,000 USD BRONZE $500 USD Exhibit table Exhibit representatives General signage recognition Logo in onsite marketing materials Website recognition on conference page Verbal recognition at the conference Pre-conference list of attendees Post-conference list of attendees Exclusive sponsorship of one of the related level options Ad in onsite marketing materials 8.5 x 11 sign indicating your sponsorship at your booth (if exhibiting) Exhibit Space Specifications All 6 tables include: One (1) 6 draped and skirted table Two (2) chairs Wastebasket Exhibitor registration for one (1) full conference representative Logo Logo Logo Logo Logo Logo Logo Logo Logo Logo & link Logo & link Logo & link Logo & link Logo Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Full page Half page Quarter page Yes Yes Yes Yes Yes EXHIBITOR $995 USD members $1,290 USD non-members Sponsorships are not exclusive by company category. Additional Booth Representatives $350 Does not include food, beverages, or access to any conference event Tickets for the Gala will be sold seperately If you would like to attend the full conference you may purchase a full conference registration 3

4 Sponsorship Levels & Options Extend your brand identity and marketing capabilities with a strong visible presence at the 2019 AICI Global Conference. Maximize your opportunity to tie your brand identity beyond the organizational level and reach our individual members and their communities. Below is a list of special sponsorship options in addition to the benefits listed on the Sponsorship Level chart on Page 3. Choose an option from your level to generate a stronger marketing impact throughout the conference. One option is included within the sponsorship level price as indicated. All sponsorship opportunities are based on a first-come, first-served basis. DIAMOND Opening and Closing Ceremony Sponsor $7,000 USD Opportunity to address the conference attendees at the Opening and Closing Ceremonies Five (5) entry tickets to the Opening Reception Signage recognition at the Opening Reception Cocktail named after your company 8 banner with company logo at registration desk PLATINUM Keynote Speaker Sponsor $3,500 USD Two (2) Available Opportunity to introduce the Keynote Speaker Signage recognition at the Keynote presentation Fashion Show Sponsor $3,500 USD Limited Available - Non-Exclusive Opportunity to address conference attendees before the Fashion Show Signage recognition at the Fashion Show Tote Bag Sponsor $3,500 USD Logo recognition on conference tote bags in conjunction with AICI s conference logo Bags to be provided by AICI Hotel Room Key Sponsor $3,500 USD Company logo on conference attendee room keys GOLD Mobile App Sponsor $2,000 USD Banner ad in the conference mobile app Lanyard Sponsor $2,000 USD Company logo on lanyards Lanyards to be provided by AICI Gala Reception Sponsor $2,000 USD Limited Availability Non-exclusive Signage recognition at the Gala 10 drink tickets SILVER Daily Refreshment Break Sponsor $1,000 USD Limited Availability Non-exclusive Signage recognition at refreshment table o Thursday o Friday o Saturday BRONZE $500 USD Logo recognition on general conference signage CONFERENCE BAG INSERT $150 USD Opportunity to place an item in the AICI conference bag that will be distributed to all conference attendees. Date and number of items will be communicated prior to the conference. EXHIBITORS Members $995 USD Non-Members $1,290 USD Additional Exhibitor Representatives $350 **Additional Booth Representatives $350 Does not include food, beverages, or access to any conference event Tickets for the Gala will be sold seperately If you would like to attend the full conference you may purchase a full conference registration 4

5 Additional Information and Policies Contact Us Blake Finger, AICI Sales Manager 1000 Westgate Drive, Suite 252 Saint Paul, MN United States Office: (651) Direct: (651) Media Consent As part of the AICI Global Conference, you may be photographed or recorded on audio and/or video. These items may be used in promoting future conferences or in other marketing related to AICI. Your attendance at this event implies your consent to be photographed and recorded. Policies Early Departure Penalty: $250 USD To enhance the experience of attendees in the exhibit hall, AICI requires that all exhibit booths must remain fully set up and attended by a company representative until the specified tear-down time. To assist in enforcing this policy, AICI has instituted an early departure fee of $250 USD that will be assessed to any company that begins to dismantle its booth or leaves its booth unattended before the official teardown time denoted in the exhibitor prospectus. Payment of this fee will be required before the company is allowed to register for booth space at the following conference and the company will be placed at the bottom of the list for booth assignments at the next conference. AICI is dedicated to making our attendee and exhibitor experience enjoyable and educational at all times. Thank you for your continued support and cooperation on this matter. Exhibit Materials and Activity AICI reserves the right to prevent any exhibitor from displaying beyond the bounds of the exhibitor s rented exhibit space: noisy electrical devices (ex. loud appliances, machines, games), smells/scents that are offensive or commonly cause allergic or physical reactions (ex. industrial smells, chemical smells, nail polish, cleaners), displays, fire hazards (ex. open flames, highly flammable fumes), costumed mascots, live animals or anything which may prove objectionable. All aisles must be kept clear of displays. Inventory must be discreetly stored within an exhibitor s booth space. The rights and privileges of an exhibitor shall not be infringed upon by any other exhibitors. exhibitors are allowed to sponsor prize drawings within their exhibit space. Any limitations on registering for or accepting the prize must be prominently displayed in the exhibit space. Important Exhibitor Information Attaching/hanging marketing materials from the ceiling in the exhibit hall is not allowed. Exhibiting companies who wish to provide food/ beverage for attendees must order directly through the hotel. Lead retrieval systems will not be used at the AICI Global Conference. All exhibit set-up and materials must stay within the given footprint layout set by AICI. All exhibit booths will be limited to 4 representatives (1 included with registration and up to 3 additional paid representatives at $350). Any additional people who plan to be at your company s booth must be included in your representative limit. This includes photographers, caricature artists, etc. Interactive displays (photo booths, money machines, etc.) must be approved by the AICI office prior to the conference. Exhibitors/sponsors must not sponsor/hold any events during conference hours or the hours of any official AICI functions. Full conference attendees and main exhibitor representatives are welcome to attend all conference breaks, lunches, the opening reception, fashion show, and keynote speaker. Additional Exhibitor reps are not included in these events. Any vendor not adhering to the above will be ineligible to exhibit at the next AICI conference. VP Conference Valeria Doustaly, AICI CIP vpconference@aici.org 5

6 Drawing Options AICI Bingo Card Drawing Attendees will receive a bingo card with a listing of all exhibitors and must obtain at least 90% of the exhibit booth signatures to be qualified for the drawing. Drawings will take place at the AICI Gala Reception. Bingo Card Drawing items will be listed in the onsite materials that are distributed to all attendees. If you wish to contribute an item for the bingo card drawing, you must be present to give away the prize on Saturday evening at the Gala. Please indicate your participation on the application form. Prizes may not exceed $100 in value. The $100 prize limit will be strictly enforced onsite. Prizes will be reviewed by AICI staff prior to the giveaway. One prize drawing per company. Exhibitor Door Prize Drawing Exhibitors have the option to give away a door prize at their booth. Door Prize Drawing items will not be listed in onsite materials. There will be a board in the exhibit hall during the last break on Saturday for you to post your door prize winners names. Exhibitors are responsible for contacting the winners directly. AICI is not responsible for any prizes that are won and not collected. AICI Enforced Exhibiting Policies Please review in detail the exhibiting policies. All policies will be firmly enforced. Exhibitors must agree to adhere to all AICI guidelines, policies, and procedures when submitting an application to exhibit. An exhibitor service kit will be ed to your designated company contact in advance of the meeting. Exhibit fee includes the following: Registering attendees receive conference materials, and admission to the full conference. Wednesday s pre-conference workshops, advanced workshops, CIC exams, and Saturday s Gala event are sold seperately. Cancellation Policy Written cancellation notice must be received via fax, mail, or by February 15, 2019, to receive a 50% refund. No refunds will be given after this date. If AICI cannot hold the conference due to acts of God, war, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilitating other emergencies making it inadvisable, illegal, or impracticable to provide the facilities or to hold the meeting, each prepaid registrant/exhibitor will receive a copy of conference handouts and any other materials that would have been distributed. Fixed conference expenses will be paid from the pre-registration funds. Remaining funds will be refunded to pre-registrants/exhibitors. AICI is not responsible for any other costs incurred by pre-registrants/exhibitors in connection with the conference. Speakers planning to exhibit at AICI s conference forfeit the speaker discount PLEASE NOTE: This is an application to exhibit. All exhibitor applications are subject to review and approval by AICI. Moreover, we reserve the right to deny exhibitor privileges to any applicant. Contributions or gifts to AICI are not tax deductible as charitable contributions. They may, however, be tax deductible as ordinary and necessary business expenses or under other provisions of the Internal Revenue Code. Consult your tax advisor. Assignment of Space AICI will make final assignment of booth space considering conference sponsorship, annual sponsors status, and date registration was received. We will accommodate your requests as much as possible, but cannot guarantee that you will be assigned to any of the spaces requested or not be placed near a competitor. Exhibit space is available on a first-come, firstserved basis. Confirmation A registration confirmation will be ed to your company s contact upon receipt. Your booth assignment will be ed to your designated company contact. A final confirmation with important onsite information will be sent to all exhibitor representatives. Registration Deadlines Exhibit space is available on a first-come, first-served basis. The deadline for inclusion in the conference program booklet is March 1,

7 Logistics Information Registering Your Company Representatives AICI will request your company exhibit/sponsor representatives names in February A form will be sent to your main exhibit contact to submit your representative names. Each booth includes exhibitor registration for one representative, otherwise the rate is $350 for additional reps. You may purchase up to three more registrations per booth. Additional representatives may register at the full conference rate. No refunds will be provided for representative registrations. Insurance and Disclaimer Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the hotel, its owners, and its operator, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the hotel and its employees and agents. Exhibitor shall obtain and keep in force during the term of the installation and use of the exhibit premises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance, insuring and specifically referring to the contractual liability set forth in this exhibit agreement, in an amount not less than $2 million combined single limit for personal injury and property damage. The hotel, its owners, and its operator shall be included in such policies as additional named insureds. In addition, exhibitor acknowledges that neither the hotel, its owners, nor its operator maintain insurance covering exhibitor s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance insuring any losses by exhibitor. Security AICI will provide onsite security, but the Association of Image Consultants International and the hotel do not guarantee to protect the exhibitors against any loss or damage of any kind. Electricity If your booth requires electricity or any other A/V needs, be sure to order those services accordingly from the exhibitor service kit that will be provided. Shipping Information An exhibitor service kit will be provided to all confirmed exhibitors and will include shipping information. Promotion of Sponsorship or Exhibit Use of the AICI logo in any promotions of the conference is subject to approval by AICI. Using the logo without permission can result in a forfeiture of your exhibit booth and/or sponsorship. Please any proposed ads that use the AICI logo for approval to Gigi Jaber-Sutton, AICI Executive Director, at gigij@aici.org. 7

8 SPONSORSHIP REGISTRATION Select Your Sponsorship Level Level DIAMOND Opening & Closing Ceremony Sponsor PLATINUM Keynote Speaker Sponsor PLATINUM Fashion Show Sponsor PLATINUM Hotel Room Key Sponsor PLATINUM Tote Bag Sponsor Price o $7,000 USD o $3,500 USD o $3,500 USD o $3,500 USD o $3,500 USD GOLD Mobile App Sponsor o $2,000 USD GOLD Lanyard Sponsor o $2,000 USD GOLD Gala Reception Sponsor o $2,000 USD Contact Info Name Title Organization (as you want it listed on promotional materials) Organization Website Address City, State, Zip Country Phone Level SILVER BRONZE BAG INSERT EXHIBITOR Member Daily Refreshment Break Sponsor EXHIBITOR Non-Member EXHIBITOR Additional Rep (Each) Price o $1,000 USD o $500 USD o $150 USD o $995 USD o $1,290 USD o $350 USD Total: $ Payment Options Prepayment is required o Check o Visa o MasterCard o American Express o Discover Name of Cardholder Card Number Exp Date Security Code Cardholder Phone Number Signature Credit Card Billing Address o Same as address above Address City, State, Zip Country FAX this completed form and payment to: AICI, Attention: Blake Finger FAX: PHONE: MAIL this completed form and payment to: AICI, 1000 Westgate Drive, Suite. 252 St. Paul, MN PLEASE DO NOT FORMS WITH CREDIT CARD INFORMATION. To protect your data and to comply with PCI standards, the AICI office will not accept ed credit card information.