Exhibitor/Sponsorship Prospectus

Transcription

1 An Energy Technology Expo & Energy Opportunity Event Economic Development Focused Energy Event State of the Market Sector & Opportunities Exhibitor/Sponsorship Prospectus November 17-18, 2015 Davidson the US Space & Rocket Center Huntsville, Alabama An Energy Huntsville Initiative Event Copyright 2015 Energy Huntsville

2 i i & T Theme for the 2015 Summit: Government and Industry State of the Energy Markets and Opportunities The Energy Huntsville Summit 2015 event will host corporations and government agencies to discuss and demonstrate emerging technologies, support job growth and foster new economic development opportunities in Huntsville and the surrounding region. The four panels will focus on Department of Defense and Department of Energy mandates and near-term requirements, the Utility industry perspective on the future of energy activity, and a panel on exploring vertical energy markets for both the government and commercial sectors. A structured networking session will wrap-up the Summit which will include representatives from major commercial companies and government agencies in an open networking environment stimulating mutually beneficial collaboration. The Summit will draw approximately 400 professionals. To summarize, the key themes include: o DoD and DOE Energy mandates and programs and future strategy to meet the Government s objectives o Government and Commercial energy technology synergies and opportunities regionally and nationally o Emerging energy generation and future distribution, management and control o Overall energy business growth and economic development initiatives Copyright 2015 Energy Huntsville

3 Exhibitor/Sponsorship Details Diamond Event Exhibitor/Sponsor - $6995 Exhibitor Benefits Energy Huntsville To Supply Exhibitor to Supply Recognition as the Diamond Level Energy Summit Exhibitor Summit Social Event Exhibitor Tuesday Evening Logo and description on summit website Onsite signage recognition Company logo artwork Company logo artwork Full page ad in final program (inside front cover) Printed program Graphic design in PDF format Literature distribution to be handed out with registration packets Company logo & profile in printed in Summit program guide, agenda and Exhibitor s Distribution with registration packets Design, layout, and production of program guide Company collateral (not to exceed 8.5" X 11") Written company profile (100 words or less), and company logo Reserved participation on one plenary panel Speaking slot Senior C-level executive 8 Table Space at Position 1-10 N/A Booth and staff 6 full registrations N/A N/A Platinum Event Exhibitor/Sponsor - $1795 Exhibitor Benefits Energy Huntsville To Supply Exhibitor to Supply Recognition as a Platinum Level Energy Summit Exhibitor 8' Table Space (Choose tables 6-10); See exhibitor floor plan Logo and description on summit website N/A Company logo artwork Booth and staff ½ page ad and logo in final program Printed program Graphic design in PDF or EPS format Company logo & profile in printed summit program guide/agenda Literature distribution to be handed out with registration packets Posting of company logo & link to Exhibitors website on official Energy Summit website Design, layout, and production of program guide Distribution with registration packets Posting of Exhibitors logo and link on summit site Written company profile (100 words or less), and company logo Company collateral (not to exceed 8.5" X 11") Company logo & URL Reserved participation in lightning round Speaking slot Speaker 4 full registrations N/A N/A

4 Exhibitor/Sponsorship Details cont d Gold Event Exhibitor/Sponsor - $695 Exhibitor Benefits Energy Huntsville To Supply Exhibitor to Supply Recognition as a Gold Exhibitor of Energy Summit Company logo & profile in printed summit program guide/agenda Literature distribution available on Literature table near exhibit area Logo and description on summit website Design, layout, and production of program guide Table for literature distribution Company logo artwork Written company profile (100 words or less), and company logo Company collateral (not to exceed 8.5" X 11") 8' Table Space- See exhibitor floor plan N/A Booth and staff Posting of company logo & link to Exhibitors website on official Energy Summit website Posting of Exhibitors logo and link on summit website Company logo & URL ¼ page ad and logo in final program Printed program Graphic design in PDF or EPS format 3 full registrations N/A N/A Breakfast and Lunch Sponsor $1000 Tuesday Breakfast, Tuesday Lunch, Wednesday Breakfast Exhibitor Benefits Energy Huntsville To Supply Exhibitor to Supply Breakfast & Lunch Exhibitor for Tuesday or Wednesday Breakfast Logo signage at food and beverage area and on summit website Company logo artwork & URL 3 full registrations N/A N/A Coffee Sponsor Davidson Auditorium - $395 3 Available Tuesday AM; Wednesday AM Exhibitor Benefits Energy Huntsville To Supply Exhibitor to Supply Morning or Afternoon Coffee Exhibitor for all attendees at the Davidson Center Logo signage at beverage service and on summit website Company logo artwork & URL 1 full registration N/A N/A

5 Energy Huntsville Summit 2015 Exhibitor/Sponsor Contact and Information the form to or call Macy Chapman at PLEASE COMPLETE ALL INFORMATION BELOW: Company Name: Address: City: State: Zip Country: Primary Contact: Title: Phone: Fax: Billing Contact (if different from above): Phone: Fax: Credit Card or PO#: Exp. Date: Level (SEE PREVIOUS PAGES FOR DETAILS THEN CHECK ONE OR MORE AS APPLICABLE): DIAMOND $6,995 PLATINUM $1,795 GOLD $695 $ Breakfast and Lunch Sponsor $1000 (includes 3 full registrations) Tuesday Breakfast & Lunch Wednesday Breakfast $ Coffee Sponsor $395 each (Choose one or more) Tuesday AM Davidson Center $ Tuesday PM Davidson Center $ Wednesday AM Davidson Center $ TOTAL $ Signature: Date:, 2015 Signing above constitutes as sales agreement between the company and Energy Huntsville Initiative to perform services as outlined in this document. Payment is due upon receipt of invoice supplied by Energy Huntsville Initiative. Cancellation within 30 days of the event will incur financial harm to Energy Huntsville Initiative and refunds will not be granted. Other terms and conditions are provided on the following pages.

6

7 Photos from Previous Events Exhibitor in the Saturn V Museum Mayor Battle s Press Conference Davidson Center Auditorium Summit Plenary Session Summit Social Reception in the Saturn V Museum

8 Draft Agenda Tuesday November 17 th Davidson Auditorium 7:30-8:00 a.m. Registration and Continental Breakfast Registration area 8:00-8:30 a.m. Welcome: Dr. Barnhart & Mayor Tommy Battle Introductions and kickoff: Conference Co-Chairs Bill Carswell & Jay 8:30-9:00 am Newkirk Keynote Presentation Saturn V Hall Exhibitor Setup Completion 9:00 10:00 am Department of Defense Panel 10:00 10:30 am Speed Talks - Exhibitors 10:15-11:00 am Networking Break Exhibitor Area 11:00-12:00 am 12:00-1:00 pm Department of Energy Panel Lunch Break & Technology Showcase - Dedicated Exhibit & Networking Time 1:00-2:00 p.m. 2:00 2:30 pm 2:30 3:00 pm. 3:00-4:00 4:00 5:00 pm. Utilities Panel Exhibitor Speed Talks Networking Break - Exhibitors Trends and Opportunities Panel First Day Closing Keynote 5:00 7:00 pm Social Event in Saturn V Museum th Wednesday November 18 7:30-8:00 am 8:00-8:05 am 8:0508:35 Keynote Address Registration and Continental Breakfast Introductions and kick off - Conference Chairmen Exhibitor Area 8:45 10:00 am. Strategic Partnerships and Contracting Strategies 10:00-10:30 am Sponsor/ Exhibitor Speed Talks Special Exhibitor Activity 10:30 11:00 am Networking Exhibitor Break 11:00-12:30pm Structured Opportunities Discussion and Networking Session Continued Open Networking in Exhibitor Hall

9 Terms and Conditions The following is a list of regulations set forth by Energy Huntsville ( Show Management ) for exhibitors at the GEO-Energy Summit. The regulations are designed to ensure safety and fairness, to eliminate problems and control costs. Exhibitors are urged to study the regulations carefully to avoid any difficulties during their move in and out. Booth or Table top Placement Booth or table top exhibits will be assigned in accordance with the Exhibitor level committed to by the exhibitor. The Show Management will assign booth or table top space based on preferences of the exhibitors. However, the Show Management retains the exclusive rights to assign booth or table top space, as it deems necessary. Most booths or table tops will be accommodated on a first come, first serve basis. Arrangement of Exhibits Any portion of the exhibit that obstructs the view of other Exhibitors interferes with the privileges of other Exhibitors, beyond the designated table top space area, or for any reason becomes objectionable must be immediately modified upon notice to the Exhibitor. Show Management reserves the right to inspect all exhibits and request changes deemed necessary. Booth or Table top Regulations The Show Management reserves the right to prohibit the installation of, or enforce the removal of any exhibit that, in the opinion of the show management may be detrimental to the exposition or to the interests of the show s management. Electrical/Internet/Phone/Furniture The Exhibitor is financially responsible for all electrical, internet, furniture, and phone connections. Contact Show Management for more details. Freight and Installation Exhibitors are financially responsible for providing and arranging all necessary labor in transporting, uncrating, erecting, dismantling and re-crating their displays. The Show Management will designate the locations of the Booth or table top and provide an area coincident with the level of Exhibitor to which they requested. Each area will include a 6-foot table where applicable. Exhibit Care Exhibitors are responsible for keeping exhibits clean and orderly. Conduct All activities within the exhibit area must be conducted in such a way as not to infringe upon the rights of other Exhibitors or offend visitors in the exhibit area. Noise Control The use of any sound equipment is prohibited unless approved by the Show Management. Any electronic equipment or machinery that is determined to detract from other exhibits will not be permitted. Any equipment that hinders or obstructs the exhibit functions of another exhibitor may be removed at the discretion of the Show Management. Liability Neither Energy Huntsville or the U.S. Space and Rocket Center. (collectively Conference Parties ), nor their respective owners, management company, and their respective officers, directors, employees, agents, parents, subsidiaries, successors, insurers, or assigns shall be responsible for any injury, loss, or damage that may occur to any Exhibitor, their employees, agents, representatives, patrons, or exhibit materials from any cause whatsoever, prior to, during, or subsequent to the show ( Exhibit Related Claims ) including installation, removal, maintenance, occupancy or use of the exhibition premises by the Exhibitor. Exhibitor agrees to indemnify, defend, and hold harmless the Conference Parties, from and against all claims, actions, liabilities, causes of action, including reasonable attorney fees and costs from any action, claim, or demand in directly arising out of Exhibitors gross negligence or willful misconduct. Exhibitor acknowledges that the Conference Parties do not maintain insurance covering such losses by the Exhibitor and that it is the sole responsibility of the Exhibitor to obtain such insurance. Insurance The Show Management will take every reasonable precaution to prevent loss to Exhibitor s goods, but under no circumstances will the Show Management assume any responsibility for loss or damage that might ensue from any cause in connection with transfer, installation, maintenance, or removal of exhibits. The Show Management will not be responsible in any way for goods while on exhibit or in storage. Security personnel will be on duty, but the Show Management will not assume any responsibility for loss or damage caused to Exhibitor s property by fire, theft, damage, personal injury or otherwise. Exhibitors are advised to maintain normal precautionary measures to protect their display materials and equipment and to cover their property with suitable insurance. Promotion All conference-related advertising and promotion are conducted at the discretion of the Show Management; provided, however, that written permission must be obtained before using Exhibitor s marks or logos in advertising or promotional materials. The Show Management represents and covenants that all of the communications with third parties described in this Agreement will at all times comply with all applicable laws, statutes, ordinances, and regulations that directly or indirectly apply to such communications. Copyright 2015 Energy Huntsville

10 Terms and Conditions (continued) Endorsement The Conference Parties do not approve, endorse, or recommend the use of any specific commercial product or service. Therefore, the Exhibitor may not imply, either verbally or in print, that his or her products or services are approved, endorsed, or recommended by the Show Management by virtue of the Exhibitor s presence at the show. Labor Rules and regulation of local labor unions and may change at any time. When union labor is required because of building or contractor requirements, it will be necessary for the Exhibitor to comply with these regulations. Fire Department Regulations All Fire Department regulations set forth by the Huntsville Fire Department will be enforced. All aisles must be kept clear and all exits to fire stairs unobstructed. All drapes, table coverings, display materials, and paper used for decorating purposes must be flameproof and are subject to inspection. No flammable fluids or substances may be used or shown in table tops. Security Security will be provided on by the U.S. Space and Rocket Center. Safety The Exhibitor agrees to comply with local fire and safety regulations and furnish any permits as requested by local authorities. Every Exhibitor is responsible for the protection of the public as it relates to any hazard that exists within his or her exhibition. Show Management reserves the right to declare any exhibits unsafe and order its correction or removal. Compliance - The Exhibitor accepts and agrees to fully comply with the terms of the Exhibitor Regulations governing the conduct and participation at the Energy Huntsville Summit. Non-guarantee The Show Management shall remain free of harm from product sales, attendance, exclusive privileges, or Exhibitor successes. Commitment of Services - The Show Management states that it will provide all services and benefits listed on this Agreement according to the level of Exhibitor selected by the exhibitor. If the Show Management cancels the conference for any reason, Exhibitor, and other promotional Exhibitors are entitled to a full refund of fees paid pursuant to this A g r e e m e n t. Impossibility/Force Majeure: The performance of the Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party such as acts of God, war, terrorism, government regulations, disaster, strikes (except those involving the employees or agents of the party seeking the protection of this clause), civil disorder, or curtailment of transportation facilities to the extent that such circumstance makes it illegal or impossible to provide or use or travel to the conference facilities. The ability to terminate this agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical but in no event longer than ten (10) days after learning of such basis. Exhibitor Agreement The signatures below indicate that each party has reviewed and agreed to the terms set forth herein. This constitutes an order by Exhibitor (Company Name). Payment is due 30 days net upon receipt of invoice. Send all payments payable to: Energy Huntsville One Tranquility Base, Huntsville, Alabama Purchase Order Number for this Exhibit Order: (if any) Please authorize by signing and dating below. Cancellation allowed 30 days before event. No refunds for Exhibitor cancellation thereafter. Send completed forms by fax or as soon as possible and not later than November 1 st, 2015, to: Trisha Truitt Administrator, Energy Huntsville Trisha.Truitt@Energyhuntsville.com; Phone: An invoice will be sent via or mail to the billing contact listed on the first page of this Agreement. Signature: Date: June 1, 2015 Energy Huntsville By: Jay W. Newkirk Energy Huntsville Chairman of the Board Copyright 2015 Energy Huntsville

11 Become an Exhibitor Today for the Energy Summit 2015! For sales information contact Jim Tevepaugh at For Summit program information contact Macy Chapman, Summit Coordinator For exhibitor information contact Macy Chapman, Summit Coordinator