OUTAGAMIE COUNTY REQUEST FOR PROPOSAL FOR ODOR CONTROL SYSTEM FOR DEPARTMENT OF RECYCLING AND SOLID WASTE

Transcription

1 OUTAGAMIE COUNTY REQUEST FOR PROPOSAL FOR ODOR CONTROL SYSTEM FOR DEPARTMENT OF RECYCLING AND SOLID WASTE DUE BY: NOVEMBER 17, 2017

2 1.0 Overview The Outagamie County Department of Recycling & Solid Waste is seeking proposals for the equipment and installation of an outdoor odor control system. The location for the project is 2009 Holland Rd in Appleton, WI. 2.0 Scope of Service The proposal will be for all labor and materials required for the completion of an odor control system along the east end of an existing landfill. System shall disperse odor control agents through an existing 4 HDPE pipe previously installed by the Owner. Equipment shall be installed by vendor within Owners existing building. Power will be supplied to unit by Owner. Vendor shall be responsible for the drilling and installation of all ports and wicks at 8 0 O.C. in the HDPE pipe previously installed by the Owner. 3.0 Specifications Minimum Specifications Note that this list includes the minimum requirements of equipment. Actual specifications data may be increased dependent on Contractor equipment, but proposal shall include items with ratings no less than stated below: A. System shall be designed to maintain a minimum of 10 PSI at all ports in HDPE lines. B The unit shall have a 7 day programmable timer to allow for weekly programming of system, and shall include a manual override function to allow for manual operation of system when required C. Compressor unit shall be a AB 4000 Regenerator Blower, or equal, 480V, 3 phase unit, with all flexible connection required to connect to existing 4 HDPE line. Unit shall be floor mounted and have the ability to be anchored to the existing concrete floor. D. Neutralizer pump shall be supplied by Pulsafeeder Engineered Products series PulsaPro, or equal, designed to meet the capacities required for the 1000 pipe run. Pump shall be equipped with an internal bleed valve, and shall be l mounted on a stainless steel, wall mounted shelf. All lines for the pump unit shall be stainless steel woven jacket hose, along with stainless steel fitting. E. Control panel shall be a NEMA 4X enclosure, sized to include all control equipment for compressor and pump, and shall be wall mounted near pump. F. All mesh wick and grating shall be supplied by equipment vendor, and installed on existing pipe in a circular pattern. G. Vendor shall supply Owner with odor neutralizer agent in a quantity sufficient to operate for 30 days, with an 8 hour operating cycle. 4.0 Project Completion The work in the base price shall be completed within 30 calendar days of start of installation date, and shall be completed no later than March 15, Site Visit There will be no formal site visit. However, Contractors are encouraged to visit the site and familiarize themselves with the project conditions before submitting a proposal. Contact Jeff or Bill (information in Section 8.0) to arrange a site visit.

3 6.0 Insurance & Indemnification The awarded vendor must comply with the requirements as set forth in Attachment A. Complete and return Attachment A with your proposal. The Certificate of Insurance is only required from the vendor upon award. 7.0 Proposal Submittal Provide the following information with your proposal Completed proposal and pricing form. Information on the system proposing References of a minimum of three and maximum of five similar facilities currently using the solution proposed. Completed Attachment A. Failure to provide all requested information may result in the rejection of your proposal. 8.0 Contact Information Site Information Jeff McNichols Bill Long Solid Waste Operations Supervisor Solid Waste Superintendent Jeff.McNichols@outagamie.org William.Long@outagamie.org Purchasing Policy Information Nicole Schoultz Outagamie County, Procurement Coordinator Nicole.Schoultz@Outagamie.org 9.0 Clarification and/or Revisions to the Specifications and Requirements Proposer must examine the RFP documents carefully and before submitting a proposal may request from the County's contact person(s) additional information or clarification. A Proposer s failure to request additional information or clarification shall preclude the Proposer from subsequently claiming any ambiguity, inconsistency, or error. The County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addendum prior to the Proposal due date. Proposers should rely only on the representations, statements or explanations that are contained in this RFP and the written addendum to this RFP. Where there appears to be a conflict between the RFP and any addendum issued, the last addendum issued will prevail. It is the Proposer's responsibility to assure receipt of all addenda. Outagamie County will post any updates online at then Bids & Proposals. Upon posting, such addenda shall become part of the RFP and binding on Proposer(s).

4 10.0 County Reservation Outagamie County openly solicits the best possible value on all of our "Requests for Proposals". Because we are a local government, we are able to purchase directly from many of the state and federal contracts. However, in order to not discriminate against our local proposers, we openly solicit proposals of similar pricing structure from all qualified proposers. In the event that all proposals received are in excess of any existing state or federal contract that is available to Outagamie County, we may at our discretion, reject all proposals, and purchase directly from the vendor awarded the state or federal government contract. Outagamie County reserves the right to accept or reject, any or all proposals, in whole or in part, as deemed in the best interest of the County. a. This proposal request does not commit Outagamie County to make an award or to pay any costs incurred in the preparation of a proposal in response to this request. b. The proposals will become part of Outagamie County's files without any obligation on Outagamie County's part. c. The proposer shall not offer any gratuities, favors, or anything of monetary value to any official or employee of Outagamie County for any purpose. d. The vendor shall report to Outagamie County any manufacturer product price reductions, model changes, and product substitutions. No substitutions are allowed without prior approval from Outagamie County. e. Outagamie County has the sole discretion and reserves the right to cancel this proposal and to reject any and all proposals received prior to award, to waive any or all informalities and or irregularities, or to re advertise with either an identical or revised specification. f. Outagamie County reserves the right to request clarifications for any proposal. g. Outagamie County reserves the right to select elements from different individual proposals and combine and consolidate them in any way deemed to be in the best interest of Outagamie County Closing Date & Submittal Proposals will be received up to 2:00 pm CT, November 17, Include all information as requested in Section 7.0 proposals to Nicole.Schoultz@outagamie.org 12.0 Taxes Outagamie County is exempt from Federal Excise Tax ( ), Wisconsin Sales Tax (ES 41005), but if there is a tax, such as local or county, it must be shown in the proposal Venue This agreement will be governed and construed according to the laws of the State of Wisconsin. This agreement is performable in Outagamie County.

5 14.0 Status of Proposal Upon award, proposals will be considered public record and details will be posted online. Information on status could be obtained from Outagamie County s web site than Bids/Proposals.

6 OUTAGAMIE COUNTY PROPOSAL FORM Odor Control System Proposals Due: Proposals To: November 17, :00 CT Base Lump Sum Price $ To include all Labor & Materials Acknowledgement of Addendum(s) Addendum Addendum Date Issued Date Issued Include all information as requested in Section 7.0 Firm Name: Authorized Signature: Printed Name / Title: Date: Address: City/State/Zip: Phone/Fax: E mail: